19-5315 RFB A2.pdf

Contract No.: 19-5315 University of Wisconsin

Madison, Wisconsin 53715-1218

Agent: Doreen Forslund AMD #2 Issue Date: September 28, 2018 Due Date: October 3, 2018 2:00 PM CDT

AMENDMENT #2

Request for Bid #19-5315

WINDOW AND WALL COVERINGS AND ACCESSORIES,

INCLUDING DRAPERY AND UPHOLSTERY FABRIC AND

OPTIONAL INSTALLATION SERVICES

Official Sealed

UNIVERSITY OF WISCONSIN-MADISON

PURCHASING SERVICES

21 N. PARK ST. SUITE 6101

MADISON, WI 53715

Madison, Wisconsin 53715-1218

THIS IS NOT AN ORDER

AMENDMENT #2

Questions regarding this bid – see section 3.1.

For Submittal of Bid Instructions – See Section #1

Contract Number: 19-5315

AMD #2 Issue Date: September 28, 2018

Due Date: October 3, 2018

If NO BID ☐ and return.

Bid prices and terms shall be firm for sixty (60) days from the date of the bid opening, unless otherwise specified in the Request for Bid by UW-Madison Purchasing Services.

Unless otherwise noted, public openings will be on the date and time specified.

19-5315 / AMENDMENT #2 / WINDOW AND WALL COVERINGS AND ACCESSORIES, INCLUDING DRAPERY AND

UPHOLSTERY FABRIC AND OPTIONAL INSTALLATION SERVICES

Amendment #2 is issued to answer questions received from bidders and Revise LOT 2 of the Itemized Bid List (Page 39).

If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.

All other terms and conditions remain the same. Please revise and submit your bid accordingly.

Please replace the following pages to reflect these changes: Page 39 of 58.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid;

that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

COMPANY NAME:

COMPANY STREET ADDRESS:

COMPANY CITY, STATE & ZIP:

SIGNATURE: DATE:

TYPE OR PRINT NAME:

TITLE:

TELEPHONE NUMBER: ( ) FAX NUMBER: ( )

EMAIL ADDRESS:

FEIN NUMBER: DUNS #:

Madison, Wisconsin 53715-1218

AMENDMENT #2

QUESTIONS AND ANSWERS FOR 19-5315

(WINDOW AND WALL COVERINGS AND ACCESSORIES, INCLUDING DRAPERY AND UPHOLSTERY

FABRIC AND OPTIONAL INSTALLATION SERVICES)

Q1: Do we need to include the manufacturer retail price lists on the flash drive or just identify the price list we use for the pricing?

A1: Yes, electronic copies of price lists are required. Please include them on the flash drive you submit with your bid response.

Q2: On the light filtering roller shades, the hardware was not specified. Would you like the Draper XD or the lesser priced CL?

A2: We would like pricing/bids to include the Draper XD hardware. Page 39 of 58 of the bid document for RFB #19-5315 is also revised to reflect this change.

Q3: Our company issues an updated price list yearly at the 1st of January of the new year. These prices remained unchanged for that calendar year. Price increases are generally based on higher cost from our mill, and shipping costs. Many patterns do not get increased and generally the increase is approximately 5%.

A3: The University does not negotiate contract terms and conditions during the Question and Answer period. Please review section 5.18 for information regarding exceptions to the University’s terms and conditions. Also see section 5.1.3. for more information on price changes.

Q4: No returns are accepted without a Return Authorization from our company. No returns can be authorized after 30 days from shipment. Acceptable returns will have a 35% restocking charge, plus freight; unless fault is ours. The following are NOT returnable: materials that have been cut, materials which are not part of regular inventory, orders that are under 10 yards, and any fabric that received special finishing.

A4: The University does not negotiate contract terms and conditions during the Question and Answer period. Please review section 5.18 for information regarding exceptions to the University’s terms and conditions.

Q5: Section 5.7: Meaning, prices will be as our current net price list even if your PO does not list the net price?

A5: Prices shall reflect the discounts and net prices established for the items/services on this contract. Please also see section 3.8, Method of Award.

Madison, Wisconsin 53715-1218 Q6: Is a Purchasing Card a University credit card?

A6: Yes, a purchasing card is equivalent to a University credit card. Those terms are interchangeable.

Q7: If a duplicate and any over shipments are our fault, we will issue a return authorization and no charges will be levied on the University.

A7: See A4 above.

Q8: We don’t bid on the fabrics, we supply them to the purchasers to buy based on selections made by UW or specified for UW by architect or design firm.

A8: See section 5.1. The University is asking all potential contractors to provide a firm discount from the contractor’s price list for the items/services listed on this contract. Please also see section 3.8, Method of Award.

Madison, Wisconsin 53715-1218

LOT DESCRIPTION % DISCOUNT INSTALLED

(Contractor providing installation)

2. WINDOW COVERINGS – ROLLER SHADES

Manufacturer:

1. DRAPER (with XD hardware)

Price List Title: ___________________________

Price List Date: ___________________________

2. GRABER

3. HUNTER DOUGLAS

4. LUTRON

5. MECHO SHADE

6. SWF CONTRACT

# of windows

1-5 _____%

6-20 _____ %

>20 _____%