19-5002 RFP AMD 1.pdf

REQUEST FOR PROPOSAL

AMENDMENT #1 TO PROPOSAL

# 19-5002

OFFICAL SEALED

Back Up Infant - Preschool Age Child Care

Dave Brinkmeier

ISSUED DATE: 4/4/2018

DUE DATE: 5/01/2018 2:00 PM CDT

Proposal No. 19-5002

UNIVERSITY OF WISCONSIN

MADISON, WISCONSIN 53715-1218

Request For Proposal

THIS IS NOT AN ORDER

OFFICIAL SEALED

Proposal Number: 19-5002

NO PUBLIC OPENING

Issued Date: 4/04/2018

Due Date: 5/01/2018 2:00 PM CDT

Agent: Dave Brinkmeier

Questions regarding this proposal – see Section 2.6.

For Submittal Instructions & Proposal Response Format – see Section 2.2 and 2.3

Proposal prices and terms shall be firm for sixty (60) days from the date of the proposal to the opening, unless otherwise specified in this Request for Proposal by the UW-Madison Purchasing Services.

If NO BID (check here) ☐ and return.

19-5002 / AMENDMENT #1 / Back Up Infant - Preschool Age Child Care Services

Amendment #1 issued to extend the due date to 5/1/18 and the Evaluations/Oral Presentations (if needed) date to 5/8/18.

Please replace the following pages reflecting the new DUE DATE: Pages 1, 7, 8 and 21 of 30.

If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.

All other terms and conditions remain the same. Please revise and submit your bid accordingly.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Company Name:

Company Street Address:

Company City, State & Zip: Date:

Signature:

Type or Print Name:

Title:

Telephone Number: ( ) Fax Number: ( )

Email address:

Fein Number : DUNS #:

MADISON, WISCONSIN 53715-1218

2. Preparing and Submitting a Proposal

2.1. Applicable Dates:

Date

Event

3/2/2018 Date of Issue of the RFP 3/9/2018 Written questions due 5/01/2018 – 2:00 PM CDT RFP Due Date (Local Madison Time) 5/08/2018 Evaluations and Oral Presentations (if needed) 5/15/2018 Award notification 7/1/2018 Contract Term Begins

2.2. Submittal Instructions:

PROPOSALS MUST BE DELIVERED TO:

Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218.

NUMBER OF COPIES TO BE SUBMITTED:

Four (4) hard copies of the completed proposals, including the signed original, may be mailed, delivered by Proposer, or by a third-party/courier service in a sealed envelope or package with the RFP number on the outside. Proposal must be received and date/time stamped prior to 2:00 p.m. CDT on the stated proposal due date. Proposals not so date/time stamped shall be considered late. Late proposals shall be rejected.

RETAIN A COPY OF YOUR BID RESPONSE FOR YOUR FILES

If hand delivering to Purchasing Services, please come to 6th Floor Reception Desk in Suite 6101 and call 608-262-1526 for assistance.

Proposals may be dropped off at Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218, between the hours of 7:00 AM and 4:00 PM prior to the due date and time.

FAXED AND E-MAILED RESPONSES WILL BE ACCEPTED.

If faxing or e-mailing, the University will accept completed bids faxed to (608) 262-4467 or e-mailed to bids@bussvc.wisc.edu, provided they are date/time stamped prior to 2:00 p.m. CDT on the stated bid due date AND the number of copies indicated above are mailed or hand delivered to Purchasing Services, 21 N. Park Street, Suite 6101, Madison, WI 53715-1218 by 2:00 p.m. CST/CDT on the next business day following stated bid due date.

Submitting a proposal to any other e-mail address than mailto:bids@bussvc.wisc.edu does not constitute receipt of a valid proposal by Purchasing Services. Proof of transmission doesn't constitute proof of receipt. E-mail submissions must be a scanned copy of the document with ACTUAL signatures and initials (not typed or electronic signatures), or those pages that require signatures and/or initials must be signed and returned via fax (608-262-4467) and should be received prior to 2:00 p.m. CDT on the stated due date.

mailto:bids@bussvc.wisc.edu

MADISON, WISCONSIN 53715-1218

VENDOR NOTE: FOR THE PURPOSE OF THE RETURN ADDRESS LABEL, IF THE ADDRESS IS THE SAME AS YOU LISTED ON THE REQUEST FOR PROPOSAL FORM – YOU DO NOT NEED TO FILL OUT THE RETURN ADDRESS LABEL.

RETURN ADDRESS LABEL:

Below is a label that can be taped to the outside of your sealed proposal response. If returning your proposal response by mail or in person, please fill out the information and tape to the outside of your bid package.

OFFICIAL SEALED PROPOSAL

NUMBER: 19-5002

DUE DATE: 5/01/2018 TIME: 2:00 PM CDT

SHIP FROM:

VENDOR NAME HERE:

ADDRESS:

SHIP TO:

UNIVERSITY OF WISCONSIN-MADISON

PURCHASING SERVICES

21 N PARK ST, SUITE 6101

MADISON, WI 53715-1218

2.3. Proposal Response Format:

Proposals should be typed and submitted on 8.5 by 11 inch paper and bound securely. The response should be organized and presented in the following order. Each section should be separated by tabs or otherwise clearly marked.

The contents within each tab should reference the section or attachment number assigned in the RFP. Failure to submit as indicated may disqualify your proposal.

Tab 1:

• Request for Proposal form signed by an authorized representative of proposing company - Cover Page.

• Vendor Information Form, Attachment B

• Client Reference List, Attachment D

Tab 2: Responses to specifications in Section 4. – Specifications (Sections 4.1. – 4.31.)

Tab 3: Cost Proposal, Attachment C

Tab 4: Other

RETAIN A COPY OF YOUR PROPOSAL RESPONSE FOR YOUR FILES

2.4. Incurring Costs:

The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

MADISON, WISCONSIN 53715-1218

ATTACHMENT A – APPLICATION ATTACHMENT CHECKLIST

University of Wisconsin – Madison RFP UW-MADISON CHILD CARE NETWORK The due date for this RFP is 05/01/2018 by 2:00 PM CDT. Four (4) hard copies of the completed proposals must be in a sealed envelope or package with the RFP number on the outside.* Ways to submit your completed RFP include:

EMAIL: bids@bussvc.wisc.edu or FAX: (608) 262-4467 or MAIL: 21 N. Park Street, Suite 6101, Madison, WI 53715-1218** or IN PERSON: 21 N. Park Street, Suite 6101, Madison, WI 53715-1218**

*See sections 2.2 and 2.3 of pages 3 and 4 for full submittal instructions.

**Remember to use return address label on page 6

Please make sure to include all of the following attachments:

State license certificate (4.2) City accreditation certificate (4.2) National accreditation certificate if applicable (4.3) Copies of last three years of licensing visitation reports must include all previous licensing violations, citations, fines, and revocations (4.4) Copies of last two full city accreditation visitation reports AND classroom and administrative packets submitted to the city. Include all previous problem issues, required changes, and action plans (4.5)

Financial stability report with a recent Dun and Bradstreet report or an accountant’s certified statement along with a balance sheet and profit and loss statement, including reserves for the previous three years of operation (4.6)

Most recent staff and family survey summary results, and action plan reports (4.7) Exit interviews if applicable (4.8) Family handbook (4.9) Staff/administrative handbook (4.9) Strategic business plan (4.10) List of all staff members with titles for each classroom and office (4.11) Copy of Director resume (4.12) Copy of Director registry certificate (4.12) Copy of registry certificates or resume for all staff members (4.12) Current job descriptions for Director and full-time teachers / staff (4.13) Tuition rate information (4.21) Sliding fee scale, if applicable (4.28)

This document is meant to assist you in completing your application but should NOT be submitted as part of your application.

All communications and/or questions in regard to this request must be in writing and must reference the proposal number. Proposers are encouraged to FAX or e-mail written questions to the Agent: David Brinkmeier , UW Purchasing, 21 N Park St, Suite 6101, Madison, WI 53715-1218 EMAIL: david.brinkmeier@wisc.edu PHONE: 608/262-1323 FAX: 608/262-4467 mailto:david.brinkmeier@wisc.edu