19-035 WRNWWTF Electrical and Wet Weather Improvements - Common Bidding Mistakes.pdf

Common Bidding Mistakes

Read and follow the Instructions to Bidders in the Contract Documents

This is for your reference and it's not part of the bid documents. Bids shall be submitted on forms furnished by the County. Check that the following items have been accomplished to help assure it is a responsive bid.

Bid Form has been signed and dated by the person or persons legally authorized to bind the Bidder to a Contract and notarized. Bid Forms. (Attach copy of Company Resolution if desired)

Check boxes on Bid Form 4 regarding Executive Order 11114 or 11246 and compliance reports

All required Attachments submitted on the correct Bid Forms provided in the Contract documents:

Bid Bond SBE/MWBE Schedules Certificate of Business Location List of Major Subcontractors - Non SBE (performing more than 5% of the bid amount) Trench Safety MBE/WBE Good faith Effort Forms for Federal funded Projects only:

Non Collusion Affidavit of Prime Contractor -- Anti-kickback Affidavit --

--Certification of Eligibility of General Contractor __ Certification of Non-segregated Facilities

--MBE/WBE Contractor/Subcontractor Participation Form --MBE/WBE Supplier Participation Form __ Workforce Projection

Provide the Contractor's Federal Tax number on Bid Form (Bid Form 5). Provide copy if desired.

Bidder, its affiliates, suppliers, subcontractors and consultants have not been placed on the Scrutinized Company with activities in Sudan/Iran List (FS287.135 & FS215.473)

Bidder, its affiliates, suppliers, subcontractors and consultants have not been placed on the Convicted Vendor List maintained by State of Florida Department of Management Services (FS287.133(2)(a) & FS287.133(3)(a))

Provide State of Florida Contractor's Registration/License State of Florida or Palm Beach County Certificate numbers listed on the Bid Form. Bid Form 5 (Attach copies of Licenses if desired)

Provide list of Major Subcontractors (expected to perform more than 5% of the bid amount), Attachment No. 4. Include the State of Florida Subcontractor's Registration/License State of Florida or Palm Beach County Certificate numbers listed on the Bid Form (Attach copies of Licenses)

Addenda, if any, are acknowledged. Bid Form 3.

Double check the Schedule of Bid Prices: the Bid amount(s) match and are free of computational errors. Any corrections to the Bid Form must be initialed in ink.

Provide Bid Security in favor of the County in the amount 5% of the bid price. (Use Bid Form Provided)

Provide a current Certified Power of Attorney with Bid Bond

Surety licensed to operate in Florida and the bonding limit is acceptable

Trench Safety Form complete and filled out correctly and notarized

Office of Equal Business Opportunity (OEBO)

Minimum Mandatory goal: 10% SBE participation plus 3.0% for African American and Hispanic American owned firms participation

Complete OEBO Schedule 1 for Contractor and all Subcontractors and all Suppliers (for Suppliers that are not manufactures use 60% of amount on Schedule 2)

Provide an executed OEBO Schedule 2 for all Subcontractors and Suppliers listed on Schedule 1

Subcontractors are Palm Beach county SBE certified at the time of bid opening- check the OEBO website at: https://www.pbcgov.org/pbcvendors?ebovendor=y

Good Faith Effort to meet the M/WBE goal has been documented (Federal Funded Projects)

Provide a valid copy of S/W/MBE Certification

Local Preference

Notes:

Valid business tax receipt submitted with Bid. Name and Address on the business tax receipt must be the same Name and Address that is included in the bid/proposal submitted by the bidder to the County

Clarification or interpretation shall be made in writing at least ten (10) calendar days prior to the date for receipt of Bids.

OEBO waiver to be made in writting at least seven (7) calendar days prior to the date for receipt of bids

MOST COMMON BIDDER'S MISTAKES

BID SCHEDULE

1. Math errors

2. Unbalanced bid items

3. Total Base Bid on Bid Form-2 does not match Schedule of Bid Prices and/or SBE

Schedules amounts

ATTACHMENT NO.1 -BID BOND

4. Bond not submitted on County form

5. Officer titles not listed

6. Signatures not attested

ATTACHMENT NO. 2 OFFICE OF EQUAL BUSINESS OPPORTUNITY fOEBO) SCHEDULES

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Minimum mandatory goals for S!MJ\t.'BE participation are not met or exceeded Sshedule 1 and Sshedule 2 dollar amounts and persentages don't matsh Sshedule 1 and Sshedule 2 forms not complete

Schedule 1 and Schedule 2 forms not signed and dated Sshedule 1 and Sshedule 2 don't utilize Base Bid in salsulations Schedule 1 and Schedule 2 insorrest forms submitted

Sshedule 2 subcontrastors not Palm Beash County OEBO sertified Sshedule 2 subsontrastor's sertifisation thrn OEBO is not for work listed (i.e. sertified for paving but not striping) Schedule 2 subcontractors not properly licensed to perform the t,,\<ork listed

Sshedule 1 insorrect Total Bid Prise listed Schedule 2 Item Dessriptions and dollar amounts are missing Sshedule 2 discrepancy with price and Item Descriptions listed

Rounding of partisipation persentage on Sch. 1 and Sch. 2 (no rounding assepted)

ATTACHMENT NO. 4-LIST OF SUBCONTRACTORS

20. Major subcontractor not listed (A major subcontractor is one that is expected to perform 5% or more of dollar amount of the bid or as listed on Attachment No. 4 to the bid form by the Engineer.)

21. Attachment 4 not complete

22. Listed subcontractors not licensed by State of Florida or PBC as required

23. Licenses are expired or inactive

24. Listed subcontractors not licensed for work listed

25. Off-site supplier listed instead of subcontractor

ATTACHMENT NO. 5 -TRENCH SAFETY

26. Form not completely filled in and notarized

THESE MISTAKES MAY CAUSE YOUR BID TO BE REJECTED AS NON-RESPONSIVE.

PALM BEACH COUNTY WATER UTILITIES DEPARTMENT