19-0203 Emergency Purchase Statement for IGOR - APO signed.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60477State: ILCity: Tinley ParkAddress: 7650 Graphic Drive

Vendor: IGOR The Watchdog Corp.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Emergency Purchase Details Reference #: 20-557THA-BUSSY-B-12375

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

IGOR The Watchdog Corp. (“IGOR”) is the current vendor for the current I-PASS distribution and back-end support services contract (Tollway Contract #12-0039) which will expire 12/31/2019. A Request for Proposal was published 09/03/2019 (Tollway RFP #18-0093;

BidBuy #19-557THA-BUSSY-B-4599) and proposals were received 10/31/2019. The Tollway’s evaluation committee received and reviewed proposals and subsequently recommended a new award to IGOR to the Tollway’s Board of Directors at the 12/05/2019 Board Meeting. Subsequent to receiving Board approval, a protest letter was received. The Tollway requires this emergency contract to continue the I-PASS retail program services until the protest is resolved and a new contract is executed. A 90-day emergency contract with the current vendor, IGOR, with a contract upper dollar limit not to exceed $600,000.00 is being requested at this time.

Description of supplies or services to be provided:

IGOR provides services to package and distribute I-PASS transponders, I-PASS gift cards, and dual hook-and-loop mounting strips, as well as inventory and back-end support services, in coordination with the Tollway’s I-PASS retail program. The services provided through this contract are critical to the continuation of the I-PASS retail program. Electronic tolling accounts for 90% of all toll revenue collected. The availability of transponders via retail outlets is a necessity. Non-approval of this procurement would significantly handicap the Tollway in providing new and replacement transponders to its very large electronic tolling customer base (over four million I-PASS accounts and over five million transponders in use) and the resulting revenue loss would be significant.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Jan 1, 2020 Estimated End Date*: Mar 31, 2020

Amount of this expenditure is: $600,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60477State: ILCity: Tinley ParkAddress: 7650 Graphic Drive

Vendor: IGOR The Watchdog Corp.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Chief of Procurement

Printed Name: John Donato Date:

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60477State: ILCity: Tinley ParkAddress: 7650 Graphic Drive

Vendor: IGOR The Watchdog Corp.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60477State: ILCity: Tinley ParkAddress: 7650 Graphic Drive

Vendor: IGOR The Watchdog Corp.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60477State: ILCity: Tinley ParkAddress: 7650 Graphic Drive

Vendor: IGOR The Watchdog Corp.

Zip: 60515State: ILCity: Downers GroveAddress: 2700 Ogden Avenue

Division: Business SystemsAgency: Illinois State Toll Highway Authority

Final Costs and Term Reference #: B-12375 / B-15820

Final total cost of supplies and services: $242,378.80 Final total term of contract: 01/01/2020 - 03/11/2020

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title: Chief of Contract Services / APO

Printed Name: Eric Occomy Date: 6/19/2020

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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