19-0097R-B Change Order Notice Amendment Tollway Technical Assistance Services_REV.pdf
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- Solicitation number
- 27-557THA-DIVER-B-54248
- Issued by
- Illinois
About this file
This is a Change Order Notice issued by the Illinois Tollway Authority (THA) through the Chief Procurement Office for General Services regarding an amendment to the Tollway Technical Assistance Services contract with The Mexican American Chamber of Commerce of Illinois, Inc., doing business as the Illinois Hispanic Chamber of Commerce (IHCC). The technical assistance program is a critical component of the Tollway's strategy to develop a more diverse small business vendor pool, including disadvantaged, minority, women, and veteran-owned businesses. The program provides assessment and guidance services to small business participants from program entry through relationship close-out and supports other Tollway initiatives such as the Partnering for Growth (P4G) program. The original contract term began on November 1, 2021, and was scheduled to expire on October 31, 2026, with two one-year renewal options. This change order extends the contract end date by six months to April 30, 2027, allowing for continuity of services while a new RFP is processed and awarded.
The original estimated contract value for the initial term and two one-year renewals was $1,866,260.00, comprised of $1,119,756.00 for the initial term (November 1, 2021 to October 31, 2024), $373,252.00 for the first renewal (November 1, 2024 to October 31, 2025), and $373,252.00 for the second renewal (November 1, 2025 to October 31, 2026). This change order adds an estimated $200,000.00 to cover the six-month extension through April 30, 2027, bringing the total contract value to $2,066,260.00. The Tollway determined that discontinuation of technical assistance services would severely impact current program participants' ability to develop skills for Tollway opportunities and would negatively affect the agency's diversity objectives in both construction and professional services projects. The change order meets the posting requirement threshold as it increases the contract cost by more than $25,000.
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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.
This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.
Detailed explanation for this change order:
11.0.0.20130303.1.892433.887364
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| DropDownList1: THA - Toll Highway Authority |
| ProcurementTitle: Tollway Technical Assistance Services |
| BBREFNO.: 27-557THA-DIVER-B-54248 |
| thedetails: The Illinois Tollway is seeking an amendment to its current Tollway Technical Assistance Services contract. The Vendor (The Mexican American Chamber of Commerce of Illinois, Inc. dba Illinois Hispanic Chamber of Commerce hereto known as IHCC) will provide the Technical Assistance program services which is a crucial part of the Tollway strategy to have a more diverse small business vendor pool including D/M/W and Veteran-owned businesses. Other Tollway programs such as the Partnering for Growth (P4G) program, also rely on the TA program for assessment and guidance, from program entry to relationship close-out. The resulting amendment to the current estimated contract with the awarded Vendor shall extend the end of the contract by 6 months and add an estimated $200,000.00 which will give the total contract a estimated value of $2,066,260.00. A new RFP is currently in process for Tollway Technical Assistance Services. This extension will continue services without interruption and allow time to award the new RFP. |
Without the Tollway Technical Assistance Services contract the Tollway would not be able to procure these services which would impact current program participants’ ability to develop their skills to participate in Tollway opportunities, consequently affecting the Tollway's goals to increase diversity in projects in construction as well as professional services projects. Additionally, developing these small businesses increases competition in the construction marketplace leading to efficient pricing. The discontinuation of these services will severely affect the future of small business participation on Tollway projects.
The Initial Term of the Contract was from November 1, 2021 to October 31, 2024, which had a estimated contract value of $1,119,756.00 with a two one-year renewals.
The first 1 Year Renewal is from November 1, 2024 to October 31, 2025, an has a estimated value of $373,252.00
The second 1 Year Renewal is from November 1, 2025 to October 31, 2026, an has a estimated value of $373,252.00
The total Estimated Value of this Contract (Initial Term and Renewals) is $1,866,260.00.
The Tollway is requesting a Estimated $200,000.00 contract increase to cover the spend through the end of the contract, making the contract value $2,066,260.00 with an expiration date of 4/30/2027.
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