19-0045 RFB AMD 2.docx

Bid No: 19-0045

UNIVERSITY OF WISCONSIN

MADISON, WISCONSIN 53715-1218

Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services.

Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible.

The bid abstract will be on file and is open to public inspection only after award determination has been made.

If NO BID (check here) ☐ and return.

19-0045 / AMENDMENT #2 / FAST, LOW-TEMPERATURE, CRYOGEN-FREE SCREENING SYSTEM Amendment #2 issued to answer a question regarding the Specifications and extend the due date. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. Please revise and submit your bid accordingly. The DUE DATE has been EXTENDED to: 02/14/2019 2:00 PM CST. We have enclosed a new return label for your convenience. Please replace the following pages reflecting the new DUE DATE: Pages 5 & of 37.

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Company Name:

Company Street Address:

Company City, State & Zip: Date:

Signature:

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Fein Number : DUNS #:

QUESTIONS AND ANSWERS

RFB #19-0045

Q1. The specifications call out a KF-50 probe interface flange with a 2” inner diameter sample tube. The centering ring for a KF-50 flange has an inner diameter of 1.97” so the maximum diameter of any probe parts (including concentricity spacers) would be limited to 1.97”.

The top section of the sample tube in our system is 2.50” diameter and it transitions to a 2.0” inner diameter tube in the sample area. As such, a KF-50 flange on the top of the sample tube is too small to fit on our system.

We can either offer a 3” Ladish flange with a gasket or o-ring seal with a hinged clamp, or we can offer a bolted connection with an o-ring seal. Would either of these options be acceptable?

A1. We would like our current probe to be compatible with the new cryostat. The widest components on our current probe are the 1.9" diameter concentricity spacers so a 1.97" inner diameter for the cryostat flange is acceptable. Our current probe has a KF-50 flange so we would want a KF-50 flange at the top of the cryostat.

OFFICIAL SEALED BID

NUMBER: 19-0045

SHIP FROM:

VENDOR NAME HERE:

ADDRESS:

SHIP TO:

UNIVERSITY OF WISCONSIN-MADISON

PURCHASING SERVICES

21 N PARK ST, SUITE 6101

MADISON, WI 53715-1218

1.1. Bid Response Requirements:

In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid.

3. RFB Process Instructions

3.1. Clarifications and/or Revisions through Designated Contact:

All communications and/or questions in regard to this request must be in writing and must reference the bid number. Bidders should e-mail written questions to the Agent. Verbal questions, when permitted, must be directed to the Agent.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the RFB document.

ADMINISTRATIVE:

JEFF WHITMAN

UW Purchasing

21 N Park St, Suite 6101

Madison, WI 53715-1218

E-mail: jeff.whitman@wisc.edu

PHONE (608)262-6120 – FAX 608/262-4467

If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on http://vendornet.state.wi.us and publicnotices.wi.gov.

Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB manager during the period from date of release of the RFB until the notice of award is released. Contacting anyone other than the Designated Contact(s) above may disqualify your RFB.

3.2. Applicable Dates:

01/29/2019

Date of Issue of the RFB

2/5/2019

Written questions due

2/14/2019 – 2:00 PM CST

RFB Due Date (Local Madison Time) image1.png