19-00 RFP-CMR1611-260005 DMC Enabling Central Utility Plant and Infrastructure.pdf

10/23/24 RFP-CMR1611-260005 Page 1 of 33

REQUEST FOR PROPOSALS FOR

CONSTRUCTION MANAGER-AT-RISK

The University of Texas at Austin Project No: 102-1611

Project Name: Dell Medical Center at Austin, Texas Enabling Central Utility Plant and Infrastructure

RFP No.: RFP-CMR1611-260005

RFP and Subcontracting Plan Submittal Due:

Friday, June 26, 2026 at 11:59 PM

Prepared By:

Tyler Steen

The University of Texas at Austin Procurement and Payment Services Construction Procurement

1616 Guadalupe St. UTA Building Suite 3.302 Austin, Texas 78701

10/23/24 RFP-CMR1611-260005 Page 2 of 33

TABLE OF CONTENTS

Section 1 - General Information & Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Agreement

1.4 Clarifications and Interpretations

1.5 Submission of Proposals

1.6 RFP Point-Of-Contact and Respondent

Questions

1.7 Evaluation of Proposal

1.8 Owner’s Reservation of Rights

1.9 Acceptance of Evaluation Methodology

1.10 No Reimbursement for Costs

1.11 Pre-Submittal Conference

1.12 Site Tour

1.13 Eligible Respondents

1.14 Veterans Heroes United in Business

Submittal Requirements

1.15 Sales and Use Tax

1.16 Certification of Franchise Tax Status

1.17 Prevailing Minimum Wage Rate

Determination

1.18 Delinquency in Paying Child Support

1.19 Disclosure of Interested Parties Statute

1.20 Certification Required by Texas

Governor Executive Order GA-48

1.21 Multiple Awards

Section 2 – Executive Summary

2.1 Historical Background

2.2 Mission Statement

2.3 Project Description, Scope and Budget

2.4 Project Planning Schedule

Section 3 - Requirements for Proposal

3.1 Respondent’s Ability to Manage

Construction Safety Risks

3.2 Proposals of Construction Manager-at-

Risk Team

3.3 Respondent’s Past Performance on

Representative CMAR Projects

3.4 Respondent’s Ability to Establish

Budgets and Control Costs

3.5 Respondent’s Ability to Meet Schedules

3.6 Respondent’s Knowledge of Current

Construction Methodologies, Technologies, and Best Practices

3.7 Respondent’s Ability to Identify and

Resolve Problems

3.8 Respondent’s Proposed Warranty and

Service Support Program

Section 4 – Pricing

4.1 Establishment of the Construction Cost

Limitation

4.2 Establishment of the Pre-Construction

Phase Duration and Projected Construction Phase Duration

4.3 Proposer Staffing Plan for Pre-

Construction and Construction Phases

4.4 Proposer’s Not-to Exceed (NTE) Pre-

Construction Phase Fee

4.5 Proposer’s Construction Phase Fee

Percentage

4.6 Award of Contract and Commencement

of Services

4.7 Respectfully Submitted and Certified By

Section 5 – Execution of Offer

Section 6 – General Questionnaire

Section 7 – Format of Statement of Proposals

Section 8 – List of Appendices

RFP No. RFP-CMR11611-260005 Page 3 of 33

SOLICITATION SCHEDULE

The following is the anticipated solicitation schedule, including a brief description of milestone dates:

Solicitation Milestone Proposed Date RFP Issued Thursday, May 28, 2026

Pre-Submittal Conference (virtual) Thursday, June 4, 2026 at 10:00 AM local time

Deadline for Questions from Respondents Tuesday, June 9, 2026 at 12:00 PM local time

Answers to Respondent Questions (estimated) Monday, June 15, 2026 at 4:00 PM local time

RFP Submittal Deadline Friday, June 26, 2026 at 11:59 PM local time

Public Opening (virtual) Monday, June 29, 2026 at 1:00 PM local time

Evaluation Committee Scoring (estimated) Tuesday, July 7, 2026 Short Listed Firms Interview (estimated) Tuesday, July 21, 2026 Notice of Intent to Negotiate (estimated) Tuesday, July 28, 2026

NOTE: Owner reserves the right to revise this schedule. Any such revision will be formalized by the issuance of an addendum to the RFP.

https://utexas.zoom.us/j/87988346438 https://utexas.zoom.us/j/88090916984

RFP No. RFP-CMR11611-260005 Page 4 of 33

REQUEST FOR PROPOSALS FOR

CONSTRUCTION MANAGER-AT-RISK

The University of Texas at Austin

DMC Enabling Central Utility Plant and Infrastructure RFP No.: RFP-CMR1611-260005

SECTION 1 – GENERAL INFORMATION & REQUIREMENTS

1.1 GENERAL INFORMATION: The University of Texas at Austin (“Owner”) is soliciting proposals

(“Proposals”) for selection of a Construction Manager at Risk firm for RFP-CMR1611-260005 DMC Enabling Central Utility Plant and Infrastructure (“Project”), in accordance with the terms, conditions, and requirements set forth in this Request for Proposals.

1.1.1 This Request for Proposals (“RFP”) is a one step process for selecting a Construction Manager at Risk firm for the Project as provided by Texas Education Code §51.782(e). The RFP provides the information necessary to prepare and submit Proposals including fee proposals and general conditions prices. The Owner will rank the Proposals in the order that they provide the “best value” for the Owner based on the published selection criteria and on the ranking evaluations. The Owner may first attempt to negotiate a contract with the selected Respondent. The Owner may discuss with the selected Respondent options for a scope or time modification and any price change associated with the modification. If Owner is unable to reach a contract with the selected Respondent, the Owner may formally end negotiations with that Respondent and proceed to the next “best value” Respondent in the order of the selection ranking until a contract is issued or all proposals are rejected.

1.1.2 The Owner may request interviews with the Respondent to confirm their proposal and answer additional questions.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

1.2.1 The Owner strictly complies with all statutes, court decisions, and opinions of the Texas

Attorney General with respect to disclosure of RFP information.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the Owner’s

Standard Construction Management at Risk Agreement.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this RFP that materially affect or change its requirements will be issued by the Owner as an addendum. All such addenda issued by the Owner before the Proposals are due are part of the RFP, and respondents shall acknowledge receipt of and incorporate each addendum in its Proposal.

1.4.1 Respondents shall consider only those clarifications and interpretations that the Owner issues by addenda five (5) days prior to the submittal deadline. Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on in preparing Proposals.

RFP No. RFP-CMR11611-260005 Page 5 of 33

1.5 SUBMISSION OF PROPOSALS:

1.5.1 PROPOSALS AND SUBCONTRACTING PLAN SUBMITAL DEADLINE:

Friday, June 26, 2026 at 11:59 PM local time

NOTE: A public opening of responses will be conducted for this RFP via Zoom. See details below:

Public Opening Date & Time: Monday, June 29, 2026 at 1:00 PM local time

Public Opening Link

1.5.2 ELECTRONIC SUBMISSION:

Proposals must be received by Owner on or before the Submittal Deadline and shall be delivered electronically. Respondents shall upload their Proposals through Bonfire via the link below:

https://utexas.bonfirehub.com/portal/?tab=openOpportunities

The electronic files should clearly indicate the firm name of the Respondent. Keep file names short, if possible (i.e., Respondent Name - Document Name). Upload files individually (do not upload folders).

Proposals shall be submitted as nine (9) separate packages: 1) Proposal, 2) Safety Criteria (Criteria 3.1), 3) Execution of Offer, 4) Subcontracting Plan, 5) General Questionnaire, 6) Financials, 7) Addenda Acknowledgement, 8) Surety Bond and 9) Pricing.

1.5.3 Proposals that are received after the Submittal Deadline will be considered non-responsive and the Respondent will be notified. The submission portal will be open ahead of the Submittal Deadline. Respondents are encouraged to submit as early as possible.

1.5.4 The Owner will not acknowledge or receive Proposals or Subcontracting Plans that are delivered by telephone, facsimile (fax), or electronic mail (e-mail).

1.5.5 Responsive Proposals will not be returned to Respondents.

1.5.6 After the Subcontracting Plans are received and confirmed by Owner, all responsive Proposals will be publicly opened and the names of the Respondents will be read aloud during a virtual meeting

1.6 RFP POINT-OF-CONTACT AND RESPONDENT QUESTIONS: Owner designates the following person as its representative and Point-of-Contact for this RFP. Respondents shall restrict all contact and questions regarding this RFP to written communications delivered to the Point-of-Contact via Bonfire (i) in accordance with this section on or before Tuesday, June 9, 2026 at 12:00 PM local time (Question Deadline), or (ii) if questions relate to Veteran Heroes United in Business, in accordance with Section 1.14 https://utexas.zoom.us/j/88090916984 https://utexas.bonfirehub.com/portal/?tab=openOpportunities

RFP No. RFP-CMR11611-260005 Page 6 of 33

Tyler Steen The University of Texas at Austin Procurement and Payment Services Email: tyler.steen@austin.utexas.edu

Respondent shall make no contact concerning this RFP with other university personnel.

Responses to the questions are anticipated by Monday, June 15, 2026 at 4:00 PM local time Owner intends to respond to all timely submitted questions. However, Owner reserves the right to decline to respond to any question.

1.7 EVALUATION OF PROPOSAL: The evaluation of the Proposals shall be based on the evaluation criteria as described in this RFP (Section 3). All responsive Proposals will be reviewed, evaluated, and ranked by Owner. Proposals shall not include any information regarding Respondent’s fees, pricing, or other compensation.

1.8 OWNER’S RESERVATION OF RIGHTS: The Owner may evaluate the Proposals based on the anticipated completion of all or any portion of the Project. The Owner reserves the right to divide the Project into multiple parts, to reject any and all Proposals and re-solicit for new Qualifications or Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any respondent to this RFP for any project and no such representation is intended or should be construed by the issuance of this RFP.

1.9 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Proposal in response to this RFP, respondent accepts the evaluation process and acknowledges and accepts that determination of the “best value” firm will require subjective judgments by the Owner.

1.10 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the respondent’s participation in this RFP shall be at the sole risk and responsibility of the respondent.

1.11 PRE-SUBMITTAL CONFERENCE: An optional pre-submittal conference will be held at the time and location described below:

Pre-Submittal Conference: Thursday, June 4, 2026 at 10:00 AM local time

Pre-Submittal Conference Link

REMINDER: All questions must be submitted in writing via Bonfire as indicated in Section 1.6.

1.12 SITE TOUR: There will be NO site tour.

1.13 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply. Owner will contract only with the individual firm or formal organization that submits a Proposal.

mailto:tyler.steen@austin.utexas.edu https://utexas.zoom.us/j/87988346438

RFP No. RFP-CMR11611-260005 Page 7 of 33

1.14 VETERAN HEROES UNITED IN BUSINESS SUBMITTAL REQUIREMENTS: It is the policy of The University of Texas at Austin to promote and encourage contracting and subcontracting opportunities for Veteran Heroes United in Business (VetHUBs) in all contracts. The policy applies to all contracts with an expected value of $100,000 or more. If Owner determines that subcontracting opportunities are probable, then a Subcontracting Plan (SP) is a required element of the Qualifications.

1.14.1 STATEMENT OF PROBABILITY

Owner has determined that subcontracting opportunities are probable in connection with this procurement solicitation. Therefore, an SP is required as a part of the Respondent's Qualifications. Respondent shall develop and administer an SP as a part of the Respondent's Qualifications in accordance with the Policy on Utilization of VetHUBs (Appendix Two).

A list of service-disabled veterans trade organizations and development centers can be obtained at:

http://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php

1.14.2 Respondent must electronically complete and submit the SP in accordance with the Terms and Conditions of this solicitation. Refer to Appendix Two for instructions on how to fill out the SP. Respondents that fail to complete and sign the SP will be considered non-responsive to this RFP as required by §2161.252, Government Code.

1.14.3 Questions regarding the SP may be directed to:

Contact: Program Administrator, Vendor Management Office Email: utvethub-HSP@austin.utexas.edu

1.14.4 At the same time Respondent submits its response no later than the Submittal Deadline

(ref. Project Detail Page). University will review Respondent’s SP prior to opening the response to confirm Respondent submitted SP.

1.14.5 University may offer Respondent an opportunity to seek informal review of its draft SP by University’s Vendor Management Office before the Submittal Deadline. The informal review can be submitted via email at utvethub-hsp@austin.utexas.edu.

1.15 SALES AND USE TAXES: Texas Tax Code Section 151.311 provides that certain tangible personal property incorporated into realty or consumed at the jobsite in the performance of a contract for an improvement to realty for certain exempt entities, including The University of Texas at Austin, are exempt from state sales tax. Section 150.311 also provides that certain otherwise taxable services performed at the jobsite are exempt from taxes on The University of Texas at Austin projects. It is the responsibility of the Respondent to incorporate allowable tax savings into its Proposals.

1.16 CERTIFICATION OF FRANCHISE TAX STATUS: Corporate or limited liability company Respondents are advised that if successful, it will be required to submit certification that it is not delinquent in the payment of any franchise tax status due under Chapter 171 of the Texas Tax Code, or that it is exempt from the payment of such taxes, or that it is an out-of-state legal entity and not subject to the Texas Franchise Tax, whichever is applicable. Respondent further agrees that each http://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 mailto:utvethub-HSP@austin.utexas.edu mailto:utvethub-hsp@austin.utexas.edu

RFP No. RFP-CMR11611-260005 Page 8 of 33 subcontractor and supplier under contract will also provide an appropriate certification of franchise tax status.

1.17 PREVAILING MINIMUM WAGE RATE DETERMINATION: Respondents are advised that the Texas

Prevailing Wage Law applies to this Project and will be administered in accordance with The University of Texas General Conditions for Building Construction Contracts and the policies and procedures set forth in The University of Texas System document, titled "Prevailing Wage Rate Determination".

1.18 DELINQUENCY IN PAYING CHILD SUPPORT: Pursuant to Texas Family Code Section 231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the award of or payment for the Project and acknowledges that any Agreement may be terminated and payment may be withheld if this certification is inaccurate.

1.19 DISCLOSURE OF INTERESTED PARTIES STATUTE: In its Proposals, Respondents must agree to comply with Section 2252.908, Texas Government Code (Disclosure of Interested Parties Statute) and 1 Texas Administration Code Sections 46.1 through 46.3 (Disclosure of Interested Parties Regulations) as implemented by the Texas Ethics Commission (TEC), including, among other things, providing the TEC and Owner with the information required by the Disclosure of Interested Parties Statute and the Disclosure of Interested Parties Regulations on the form promulgated by the TEC and set forth in Appendix Three. The form will be required to be submitted to Owner prior to the countersigning of the Agreement and not submitted with this RFP.

1.19 CERTIFICATION REQUIRED BY TEXAS GOVERNOR EXECUTIVE ORDER GA-48: Pursuant to Executive Order GA-48 of the Governor of Texas effective November 19, 2024, Contractor certifies that it and, if applicable, any of its holding companies or subsidiaries, is not:

a. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

b. Listed in Section 1260H of the 2021 NDAA; or

c. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

d. Controlled by any governing or regulatory body located in a country on the U.S.

Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

1.21 The Owner reserves the right to make multiple awards under this Request for Proposals and to contract with one or more Construction Manager-at-Risk firms for separate portions, phases, or work packages of the Project. In consideration of the Project’s scale, complexity, and phased delivery approach, the Owner may elect to assign discrete scopes of work, including but not limited to early procurement packages, utility infrastructure components, or construction phases, to different CMAR firms determined to be in the best interest of the Owner.

In the event of multiple awards, the Owner will define the allocation of scope, responsibilities, and coordination requirements among the selected CMAR firms. Each awarded CMAR shall be required to cooperate and coordinate with other project participants, including other CMARs, the Owner, and the Project Architect, to ensure integrated project delivery, schedule alignment, and system compatibility.

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm#2252.908 https://www.ethics.state.tx.us/rules/adopted_Nov_2015.html#Ch46.1 https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgov.texas.gov%2Fuploads%2Ffiles%2Fpress%2FEO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf&data=05%7C02%7Cccarson%40utsystem.edu%7C33aa21b9aa584d147fee08dd6e081080%7C61399d5f249c44d0b271adc287f323ff%7C0%7C0%7C638787703102029143%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ikJm9WPw7ycdySdA7vwLM5soL%2BE5evz4spqIKUx26k8%3D&reserved=0 https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgov.texas.gov%2Fuploads%2Ffiles%2Fpress%2FEO-GA-48_Hardening_State_Government_FINAL_11-19-2024.pdf&data=05%7C02%7Cccarson%40utsystem.edu%7C33aa21b9aa584d147fee08dd6e081080%7C61399d5f249c44d0b271adc287f323ff%7C0%7C0%7C638787703102029143%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ikJm9WPw7ycdySdA7vwLM5soL%2BE5evz4spqIKUx26k8%3D&reserved=0

RFP No. RFP-CMR11611-260005 Page 9 of 33

SECTION 2 – EXECUTIVE SUMMARY

2.1 HISTORICAL BACKGROUND:

The University of Texas at Austin is advancing utility infrastructure at the Dell Campus for Advanced Research and constructing a Central Utility Plant (CUP) to support the planned Dell Medical Center at UT Austin, along with future campus development. Planning materials describe the CUP as a critical enabling project intended to establish a resilient utility framework capable of supporting phased growth, long-term operational reliability, and future expansion, including the elevated reliability and redundancy demands of an academic medical center environment.

The CUP is envisioned as part of a broader campus utility strategy that supports medical, research, and academic uses while aligning with long-term institutional planning objectives. The project reflects the University’s emphasis on infrastructure resilience, redundancy, and coordinated delivery in support of complex, phased development programs, particularly those associated with mission-critical healthcare operations.

2.2 MISSION STATEMENT:

The CUP is to provide reliable and resilient district energy infrastructure that supports the critical, uninterrupted operations of the Dell Medical Center, while integrating with broader campus and municipal utility systems. The CUP will be designed to meet Day 1 operational requirements of the Dell Medical Center and to support flexible, phased development of the Dell Campus for Advanced Research.

2.3 PROJECT DESCRIPTION, SCOPE AND BUDGET:

The project consists of the development of a Central Utility Plant and associated utility infrastructure at the Dell Campus for Advanced Research located on approximately 5-8 acres to the west of Stonelake Boulevard.

This project includes construction of a central utility plant facility sized to support both equipment and operational support functions. The CUP facility will be designed to integrate with the architectural character of campus and surrounding development. The facility will incorporate appropriate architectural expressions and materials to align with campus design standards ensuring a cohesive built environment.

The Central Utility Plant will include, but not be limited to:

• Electrical power infrastructure, including microgrid capabilities

• Thermal energy systems (heating and cooling)

• Emergency and standby power systems

• Domestic and sanitary utility piping

• Utility distribution systems for all systems, including underground tunnels, duct banks, piping, and supporting infrastructure

• The project may also include thermal energy storage, battery storage, cooling towers, and associated systems typical of central utility plant operations.

Utility distribution systems will be planned and coordinated with the Dell Campus for Advanced Research master plan to ensure a cohesive and efficient campus-wide infrastructure framework.

RFP No. RFP-CMR11611-260005 Page 10 of 33

This effort represents a generational opportunity to organize utility corridors in a manner that promotes long-term accessibility, maintainability, and expandability.

The project is planned to be delivered in multiple phases, with capacity and equipment deployment aligned to support Dell Medical Center construction, occupancy and long-term campus development needs.

The anticipated scope includes:

• Providing pre-construction services such as cost estimating, constructability review, phasing and logistics planning.

• Early procurement of long-lead utility equipment to support the project schedule.

Including but not limited to:

Cooling Towers Chillers RICE (Reciprocating Internal Combustion Engines) and Combustion Turbines

(CTs) Steam Turbines Transformers Switch Gear Thermal Storage

HVAC

Telecom Servers Batteries

• Construction of a Central Utility Plant building and supporting yard areas Building SF: +/- 255,000 Gross Square Feet (excludes cooling towers, generator bldg., storage tanks, other exterior spaces, etc.)

Cooling Capacity: 19,000 Tons (chilled water) Heating Capacity: 82,500 MBH (heating hot water) Power Generation Capacity: 40MW (Normal Power) Building Characteristics

Conceptual design is 3 stories, including a subgrade lower level Initial Program includes chiller rooms, combined heat and power rooms, electrical rooms, mechanical equipment rooms, rest rooms, locker rooms, break room, offices, conference rooms, control room, maintenance room and various shop space. Additional spaces planned via separate buildings for generators, cooling towers, and other exterior equipment and storage tanks.

• Note: All utilities are expected to have N+2 redundancy for resilience and Utility Infrastructure Construction

The scope of work includes the construction of essential utility infrastructure required to support plant operations and campus distribution. This encompasses the following major components:

• Installation of thermal systems tunnel, duct-banks, and telecom loops to ensure reliable energy and communication networks across the site.

Construction of an estimated 4,700 ft of underground tunnels, 6,200 ft of duct-banks, and 6,200 ft of telecom loops crossing

RFP No. RFP-CMR11611-260005 Page 11 of 33 public roadways to support DMCDMC and extend utility services to the campus areas located west of Stonelake Road.

Construction activities necessary to enable consistent power supply throughout the facility and connected campus zones.

• Execution of modifications to existing roadways and coordination efforts with municipal utility providers to accommodate required utility relocations and minimize disruptions during the construction phase.

• Commissioning:

The Construction Manager-at-Risk (CMAR) shall support the implementation and execution of the holistic commissioning process for all commissioned systems in coordination with the Owner and the Owner’s Commissioning Authority (CxA). The CMAR is responsible for assisting with commissioning activities necessary to verify that all systems are installed, tested, and operate in accordance with the Contract Documents, Owner’s Project Requirements (OPR), and Basis of Design (BOD).

The CMAR’s role is execution-focused, including:

• Integration of commissioning into construction planning

• Coordination of subcontractors and vendors

• Management of testing and startup and coordination of final commissioning

Delivery of complete commissioning documentation.

PROJECT PLANNING SCHEDULE:

The project is schedule driven, and the substantial completion date is critical to support the construction and occupancy for Dell Medical Center. The contractual dates required by Owner of the “best value” Respondent will be identified in the Agreement.

• Design Start April 2026

• CMAR Onboard July 2026

• Long Lead Equipment Procurement September 2026

• Construction Start September 2026

• Phased Activation

• Substantial completion

May 2028 – 2029 May 1st, 2029

(End of Section)

RFP No. RFP-CMR11611-260005 Page 12 of 33

SECTION 3 – REQUIREMENTS FOR PROPOSAL

Respondents shall carefully review the requirements contained in this Section and provide a complete and concise response to each criterion. Proposals will be evaluated based on the Respondent’s demonstrated ability to deliver a complex, phased central utility plant and infrastructure project in alignment with the Owner’s priorities for safety, quality, cost control, and schedule performance.

This project is mission-critical and schedule driven, with substantial completion directly supporting the construction and occupancy of the Dell Medical Center. The Central Utility Plant and distribution systems will serve as an essential infrastructure for an academic medical center environment, where system reliability, redundancy, and continuous operations are fundamental requirements. As such, there is no tolerance for deficiencies that could impact system performance, operational continuity, or long-term maintainability.

Evaluation will emphasize the Respondent’s demonstrated ability to:

• Deliver projects tied to fixed operational deadlines

• Maintain cost certainty in a dynamic market environment

• Ensure high-quality, durable systems with minimal deficiencies at turnover

• Manage long-lead equipment procurement and complex phasing strategies

• Execute work through strong on-site leadership responsible for day-to-day performance

Particular emphasis will be placed on the qualifications, experience, and availability of key on-site personnel, including the project manager and superintendent, who will be directly responsible for maintaining schedule, controlling costs, and ensuring quality in daily construction activities.

Given the complexity of central utility plant systems and campus-wide distribution infrastructure, the Owner also expects Respondents to demonstrate an ability to drive innovation through early and effective engagement with subcontractors and trade partners. This includes leveraging trade expertise to improve constructability, enhance system integration, and reduce risks related to cost, schedule, and quality.

All Proposals will be evaluated, scored, and ranked in accordance with the criteria set forth below. The Owner will determine the Respondent that provides the “best value” based on a combination of demonstrated performance, execution capability, and pricing.

Read the information contained in the following criteria and submit a complete response to all questions in Section 3 formatted as directed in Section 7. Responses shall be concise, direct, and focused on demonstrating the Respondent’s ability to perform the Work. Marketing materials, generic statements, and promotional content are discouraged and may be considered non-responsive. Emphasis should be placed on relevant experience, specific examples, and clearly described approaches.

RFP No. RFP-CMR11611-260005 Page 13 of 33

Criteria Description (Further Details Below) Maximum Points

1 RESPONDENT’S ABILITY TO MANAGE CONSTRUCTION SAFETY RISKS 5

2 PROPOSALS OF CONSTRUCTION MANAGER-AT-RISK TEAM 10

3 RESPONDENT’S PAST PERFORMANCE ON REPRESENTATIVE CMAR

PROJECTS

4 RESPONDENT’S ABILITY TO ESTABLISH BUDGETS AND CONTROL COSTS 15

5 RESPONDENT’S ABILITY TO MEET SCHEDULES 15

6 RESPONDENT’S APPROACH TO QUALITY MANAGEMENT, CONSTRUCTION

METHODOLOGIES, INNOVATION, AND TRADE PARTNER ENGAGEMENT

7 RESPONDENT’S ABILITY TO IDENTIFY AND RESOLVE PROBLEMS 10

8 RESPONDENT’S PROPOSED WARRANTY AND SERVICE SUPPORT PROGRAM 5

9 Pricing (Section 4) 10

Total 100

3.1 CRITERIA ONE: RESPONDENT’S ABILITY TO MANAGE CONSTRUCTION SAFETY RISKS (MAXIMUM

POINTS: 5)

Owner’s vision is to eliminate workplace injuries on all of its construction projects. Safety is a core value within the organization.

NOTE: This section shall be addressed by the corporate safety director and within their response the firm shall provide the signature of the corporate safety director attesting to that fact. The response to Criterion One will be reviewed by the Owner’s safety professional.

3.1.1 Briefly describe Respondent’s approach to anticipating, recognizing, and controlling safety risks and note the safety resources provided for each project’s Safety Program.

3.1.2 Describe the process used by Respondent to evaluate Project Safety Performance, including performance evaluations for Superintendents and Project Managers. Detail the criteria used in evaluations and requirements for continuing safety education.

3.1.3 Describe the Safety Performance and Insurance/Claims History information and weighting that Respondent evaluates in the submission and award process when selecting “best value” subcontracts.

3.1.4 List and describe all events or incidents that have reached any of the following levels of severity for all projects Respondent has managed (or co-managed) in the past five (5) years:

• Any occupational illness or injury that resulted in death or total and permanent disability

• Any occupational illnesses or injuries that resulted in hospital admittances

• Explosion, fire or water damage that claimed 1% of the project’s construction value

• Failure, collapse, or overturning of a scaffold, excavation, crane or motorized mobile equipment when workers were present at the project site

3.1.5 Does Respondent or any other company within the same holding group of companies self-perform any work beyond General Conditions?

RFP No. RFP-CMR11611-260005 Page 14 of 33

3.1.6 Identify Respondent’s Experience Modification Rate (EMR) for the five (5) most recent annual insurance-year ratings and the North American Industry Classification System (NAICS) code used to determine the organization’s EMR.

3.1.7 Identify Respondent’s annual OSHA Recordable Incident Rate (RIR) for all work performed during the past five (5) years.

3.1.8 Identify Respondent’s annual OSHA Days Away from Work Incident Rates (DAFW) for all work performed during the past five (5) years.

3.1.9 List any OSHA citations issued to Respondent during the past five (5) years and final outcome of each.

3.2 CRITERIA TWO: PROPOSALS OF CONSTRUCTION MANAGER-AT-RISK TEAM (MAXIMUM POINTS: 10)

3.2.1 Provide a statement of interest for the Project including a narrative describing Respondent’s work plan for this particular project. your Construction Management and Execution Plan for providing Construction Phase Services required for this Project.

3.2.2 Describe Respondent’s management philosophy for the Construction Manager-at-Risk construction delivery method.

3.2.3 Provide resumes for the key Construction Manager-at-Risk team, including consultants (if any), that will be directly involved in the Project, including their experience with similar relevant projects, the number of years with the Respondent’s firm, and their city of residence. The key personnel for this RFP are:

• Project Executive

• Project Manager

• Procurement Manager

• Project Pre-construction Manager

• Project Superintendent

• Quality Control Manager

• Project Safety Coordinator (PSC)

• BIM Manager/Virtual Design and Construction

• Project Scheduler

• Project Estimator

Particular emphasis should be placed on the individuals serving in on-site leadership roles who will be responsible for daily coordination, schedule management, cost control, and issue resolution. The evaluation will prioritize demonstrated experience and success of these individuals on comparable projects over firm-wide or executive-level experience. The qualifications and experience of these on-site personnel will be considered critical to the successful delivery of project schedule and budget objectives.

3.2.4 Describe in an organizational chart graphic and written form the proposed Project team member assignments and lines of authority and communication for each team member to be directly involved in the Project. Indicate the estimated percent of time these team members will be involved with the Project for pre-construction and construction services.

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3.2.5 Identify the proposed team members (including consultants) who worked on the Projects listed in response to Section 3.3.1 of this RFP in a matrix listing their responsibility on those projects.

3.3 CRITERIA THREE: RESPONDENT’S PAST PERFORMANCE ON REPRESENTATIVE CMAR PROJECTS

(MAXIMUM POINTS: 15)

3.3.1 Identify and describe the proposed Team’s experience for providing Construction Manager-at-Risk services on other projects that are MOST RELATED TO THIS PROJECT within the past ten (10) years. Include experience with higher education or similar public institutions and projects of similar size, scope, and complexity. List the projects in order of priority, with the most relevant project listed first. Provide no more than ten (10) projects with the following information for each project listed:

• Project name, location, contract delivery method, and description

• Color image(s) (photographic or machine reproductions)

• Initial and Final construction cost

• Final project size in gross square feet

• Type of construction (i.e., new, renovation or expansion)

• Planned and actual Notice to Proceed, planned and actual Substantial Completion, and planned and actual Final Completion dates for Construction Services

• Name of Respondent’s Project Manager (individual responsible to the owner for the overall success of the project)

• Name of Respondent’s Project Superintendent (individual responsible for coordinating the day-to-day work)

• Describe the project owner’s approach to subcontractor participation for utility construction services, including the strategies used to identify, solicit, and engage qualified subcontractors.

References (for each project listed above, identify the following):

• Owner’s name and representative who served as the day-to-day liaison during construction, including telephone number and email

• Architect/Engineer’s name and representative who served as the day-to-day liaison during construction, including telephone number

• Length of business relationship with the owner

3.3.2 Identify a maximum of three (3) completed projects, of any type, for which your firm has received an award for construction excellence from a recognized organization and provide descriptive information for each.

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3.4 CRITERIA FOUR: RESPONDENT’S ABILITY TO ESTABLISH BUDGETS AND CONTROL COSTS

(MAXIMUM POINTS: 15)

Particular emphasis will be placed on demonstrated ability to maintain cost certainty on complex, phased infrastructure projects and to manage procurement and escalation risks associated with long-lead equipment and mission-critical systems.

3.4.1 Describe Respondent’s fiduciary responsibility as a Construction Manager-at-Risk using

Guaranteed Maximum Price (GMP) contracts for publicly funded projects, including negotiating best pricing with subcontractors.

3.4.2 Describe Respondent’s in-house cost estimating methods and the extent to which outside market input is relied upon to develop cost estimates. Describe how the estimates were developed, how often they were updated, and the degree of accuracy achieved for any three (3) projects listed in response to Section 3.3.1 of this RFP.

3.4.3 Describe the cost-control methods used by Respondent during construction. How does

Respondent procure subcontracts, confirm scope, and amount prior to recommending subcontractor, and ensure proper payment after they perform the work? Provide examples of how these techniques were used and the degree of accuracy achieved for any three (3) projects listed in response to Section 3.3.1 of this RFP.

3.4.4 Provide a sample of a cost estimate used to establish a contract amount for one (1) project listed in response to Section 3.3.1 of this RFP.

3.4.5 Describe Respondent team’s experience working with a Project Architect and their consultants using Life Cycle Cost Analysis to optimize major building system selections in order to maximize project value from a Total-Cost-of-Ownership perspective.

3.4.6 Owner will require a signed GMP based upon the 95% Construction Documents. Describe

Respondent’s process for ensuring that the 95% Construction Documents provide the necessary information to arrive at a complete GMP, including all Owner requirements with reasonable contingencies. What is Respondent’s process for subsequently ensuring that the 100% Construction Documents align with the project scope in the previously accepted GMP proposal documents?

3.5 CRITERIA FIVE: RESPONDENT’S ABILITY TO MEET SCHEDULES (MAXIMUM POINTS: 15)

This project is schedule-driven, and timely delivery is critical to support the construction and operation of the Dell Medical Center. Evaluation will emphasize demonstrated experience delivery projects tied to fixed operational deadlines and managing complex phasing and early procurement strategies.

Describe Respondent’s approach to developing, maintaining, and updating work schedules during design and construction to coordinate with the Owner’s project schedule, including assuring timely completion of the project, procurement of long-lead equipment critical to central utility plant operations (e.g. chillers, generators, electrical equipment), and methods for schedule recovery, if necessary. Provide specific examples of how these techniques were used for any three (3) projects

RFP No. RFP-CMR11611-260005 Page 17 of 33 listed in response to Section 3.3.1 of this RFP, including specific scheduling challenges/requirements and actual solutions.

3.5.1 Describe Respondent’s experience with CPM scheduling. Provide a sample of the monthly schedule reports for any three (3) projects listed in response to Section 3.3.1 of this RFP, including identified milestones and schedule recovery plans. Describe Respondent’s experience, if any, with LEAN construction methods, including “last-planner”, “pull-planning”, etc. while maintaining compliance with Owner’s requirements for CPM scheduling.

3.5.2 Describe Respondent’s past experience in compressing the overall project schedule and how would Respondent incorporate past lessons learned to improve upon the Owner’s current project schedule. Include examples where Respondent successfully mitigated schedule delays or recovered from schedule impacts without compromising cost or quality.

3.6 CRITERIA SIX: RESPONDENT’S APPROACH TO QUALITY MANAGEMENT, CONSTRUCTION

METHODOLOGIES, INNOVATION, AND TRADE PARTNER ENGAGEMENT (MAXIMUM POINTS: 15)

The Owner places a high priority on quality due to the Project’s role in supporting mission-critical healthcare operations. The Central Utility Plant and associated distribution systems must perform reliably from Day 1, with no tolerance for deficiencies that could impact system performance, maintainability, or operational continuity.

Evaluation will emphasize the Respondent’s ability to deliver high-quality, durable systems, minimize defects, and proactively manage quality throughout design, construction, and commissioning.

3.6.1 Describe Respondent’s quality control program. What methods are used to ensure quality control during the Construction Phase of a project? Provide specific examples of how these techniques or procedures were used for any three (3) projects listed in response to Section

3.3.1 of this RFP. In addition, supply resume for Respondent’s proposed Quality Control Manager.

Include:

• Procedures for preventing, identifying, and correcting deficiencies

• Integration of quality control into daily construction activities

• Roles and responsibilities of on-site personnel in maintaining quality

• Specific examples from comparable projects demonstrating prevention rather than correction

3.6.2 Describe Respondent’s procedures for implementing industry’s “best practices” as defined by the Construction Industry Institute and similar organizations for:

• Establishing and tracking project objectives

• Using project scope definition resources (i.e., Project Definitions Rating Index) to obtain complete and accurate design and construction documents from the Architect/Engineer

• Submittal review and process prior to submitting to Owner

• Partnering

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• Cost tracking

• Change (order) management

• Total quality management for each phase, including close-out and commissioning

• Understand of LLE procurement, delivery, installation, commissioning and warranty

• Understanding of site management and logistics in urban areas.

• Understanding of building superstructure and shell, able to evaluate building systems and materials for cost and schedule efficiencies.

• Understanding of opportunities in design development, able to evaluate and strategize overall project delivery. Make adjustments in project delivery and/or recommend alternate design.

• Understanding of permitting and jurisdictional process and constraints

• Understanding of medium voltage Power generation and distribution, evaporation cooling, heat generation and storage.

• Understanding of large utility operation instrumentation and controls.

Describe Respondent’s practice of BIM implementation and illustrate Respondent’s use of BIM on any three (3) projects listed in response to Section 3.3.1 of this RFP.

3.6.3 Describe Respondent’s methodology for advertising, evaluating, and selecting trade contractors for “major” institutions of higher education as a Construction Manager-at- Risk.

3.6.4 Describe Respondent’s relationship with the local subcontracting community relevant to the Project, especially when qualified labor is in demand with limited local, regional, and statewide availability. Provide examples from any three (3) projects listed in response to Section 3.3.1 of this RFP, including the following information:

• Average number of subcontractor responses to each bid package issued

• Average delta of recommended subcontract amount to Respondent’s

GMP/budget for that scope

• Average number of VetHUB subcontractors responding to Respondent’s bid requests

Evaluation will consider the Respondent’s demonstrated ability to drive innovation through proactive subcontractor and trade partner engagement. This includes early involvement of key trades, collaborative planning, and integration of field expertise into design and construction decisions to improve constructability, reduce risk, and optimize cost and schedule outcomes.

3.6.5 Describe Respondent’s methodology for constructability during the Pre-Construction Phase.

Provide a sample of a successful constructability program used to maintain project budgets without sacrificing quality. Place this sample after the PAR following the General Questionnaire; it shall not count toward the page limit listed in Section 5.

3.6.6 Provide any other details regarding special services, products, advantages or other benefits offered by Respondent to Owner.

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3.6.7 Describe Respondent’s past experience dealing with congested campuses/site conditions/security for one (1) project listed in response to Section 3.3.1 of this RFP. Include past experience working with dynamic limits of construction and the challenges it poses to the project schedule and staging of work.

3.7 CRITERIA SEVEN: RESPONDENT’S ABILITY TO IDENTIFY AND RESOLVE PROBLEMS (MAXIMUM

POINTS: 10)

3.7.1 Describe Respondent’s understanding of the challenges and opportunities associated with providing pre-construction and construction services for the Owner on the Project and Respondent’s strategy for addressing these challenges.

3.7.2 Provide an analysis of the project planning schedule as outlined in Section 2.4 of this RFP.

Describe Respondent’s plan for communicating constructability, phasing, value engineering and other budget options in a form that will quickly facilitate the Owner’s decision-making.

3.7.3 Describe any conflicts with the owner, consultants, architect/engineer, or subcontractors on one (1) of the projects listed in response to Section 3.3.1 of this RFP and the methods used by Respondent to resolve these conflicts.

3.7.4 Provide examples of pre-construction and construction services previously performed that creatively incorporated mechanical, electrical, and plumbing solutions on budget, schedule, or other conflicts in similar structures where the project was a greenfield construction.

3.8 CRITERIA EIGHT: RESPONDENT’S PROPOSED WARRANTY AND SERVICE SUPPORT PROGRAM

(MAXIMUM POINTS: 5)

Due to the Project’s role in supporting mission-critical healthcare operations, warranty and post-construction support are essential to ensuring continued system performance, reliability, and operational continuity following turnover. The Owner expects a proactive, responsive, and well-structured approach to warranty services.

Describe Respondent’s warranty support philosophy and warranty service implementation plan for this Project.

Include:

• Philosophy for ownership of work after substantial completion

• Structure and staffing for warranty support

• Process for identifying, tracking, and resolving warranty issues

• Coordination with subcontractors, vendors, and equipment manufacturers

• Approach to ensuring timely response and resolution

3.8.1 Describe proposed method for measuring the quality of services provided to the Owner on this Project.

3.8.2 Provide a minimum of two (2) reference letters from owners OTHER THAN THE UNIVERSITY

OF TEXAS AT AUSTIN OR ANY UNIVERSITY OF TEXAS SYSTEM INSTITUTION describing Respondent’s response to and performance on warranty services after substantial completion.

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SECTION 4 – PRICING (MAXIMUM POINTS: 10)

Proposal of:

(Proposer’s Company Name)

To: The University of Texas at Austin

Procurement and Payment Services 1616 Guadalupe Street, UTA Suite 3.302 Austin, Texas 78701

Project Name: DMC Enabling Central Utility Plant and Infrastructure RFP No: RFP-CMR1611-260005

NOTE: Proposer is cautioned to review and complete this section carefully as it differs from previous UT - Austin Construction Manager-at-Risk RFP pricing proposals.

Having carefully examined all of the requirements of the preceding RFQ, the RFP, the proposed form of Agreement, and any attachments to them including the Owner’s Special Conditions and Division 01 Specification Sections, the undersigned proposes to furnish Construction Manager-At-Risk services as required for the Project on the following terms:

4.1 ESTABLISHMENT OF THE CONSTRUCTION COST LIMITATION: Owner has established a Construction

Cost Limitation (CCL) for the Project in the amount of four hundred million ($400,000,000) dollars.

This amount, as defined in the Agreement, shall include the Pre-Construction Phase Fee, the General Conditions Costs, the Cost of the Work, the Construction Manager-at-Risk’s Construction Phase Fee, the Construction Manager-at-Risk’s Construction Contingency, the Owner’s Construction Contingency, and the Owner’s Special Cash Allowance(s), if any.

4.2 PROPOSER’S STAFFING PLAN FOR PRE-CONSTRUCTION AND CONSTRUCTION PHASES

4.3.1 Proposer shall fill out the following form for each of the positions noted without alteration.

4.3.2 The proposed staffing for the Pre-Construction Phase shall be used in determining initial award of the Agreement for Pre-Construction Phase Services to the successful Proposer.

4.3.3 The actual number of positions required for the Construction Phase, the number of staff participants in any of the required positions, the appropriate utilization of such staff resources and the degree to which any positions may be utilized from an off-site location, but still be included under General Conditions, will all be determined in collaboration with the Owner during development of the project design and formalized in the approved Guaranteed Maximum Price proposal.

4.3.4 The following examples should apply in filling out this form for “utilization”:

100% would indicate full-time involvement throughout the noted duration 50% would indicate half-time throughout the noted duration OR full-time for half of the duration

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25% would indicate one-quarter of the…