PWS.pdf

PERFORMANCE-BASED

WORK STATEMENT

FOR

CATM RANGE LEAD CLEANING AND

SERVICING STANDARD

KADENA AIR

BASE, JAPAN

20 JANUARY

TABLE OF CONTENTS

FOR

CATM RANGE CLEANING AND SEVICES CONTRACT

Paragraph Title Page

1. DESCRIPTION OF WORK 3

1.1. Scope of Work 3

1.2. Cleaning Service 4

2. GENERAL INFORMANTION 5

2.1 Contractor Personnel 5

2.2. Appearance 5

2.3. Licenses/Qualification 5

2.4. Trained Workers 5

2.5. Quality Assurance 5

2.6. Government Remedies 5

2.7. Availability of Work Site and Days/Hours 5

2.8 Special Security Requirements 5

2.9 Safety Requirements 6

2.10 Scaffolding 6

2.11 Kadena Air Base Fire Protection 6

3. SERVICES SUMMARY 7

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES 8

STATEMENT OF WORK

FOR

COMBAT ARMS FIRING RANGE CLEANING SERVICE

1. DESCRIPTION OF WORK.

1.1 SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and necessary for the cleaning services at the 18th SFS, Combat Arms Firing Range at bldg. 964 at Kadena Air Base, Japan. Contractor will perform all required work in a manner that will provide a fully functional firing range environment with operable systems. This cleaning service will provide dirt and lead free environment and present a satisfactory condition of the firing range areas, and ventilation system in accordance with this Performance-based Work Statement (PWS) and its appendices.

1.2 CLEANING SERVICE. Work shall be executed in the best and most workmanlike manner by skilled qualified personnel, registered and/or licensed in lead handling IAW US and Japanese Laws. The contractor shall ensure all potentially contaminated surfaces and filters associated with ventilation systems will be High Efficiency Particulate Air (HEPA) vacuumed and washed down with water and chemical detergent. The range and all other necessary areas will be made available to the contractor for up to four (4) days each scheduled performance period. Within this 4-day work period, the contractor shall commence service, receive the

Government Inspection, and if it is found necessary as a result of the inspection, conduct re-performance to fulfill this requirement of each scheduled performance. Cleaning areas and frequency are determined as follows:

1.2.1. Firing Range Cleaning. The contractor will clean lead dust and other trace particulates from the shooter's slab and the range floor slab. The entire cleaning procedures consist of a minimum of two cleaning cycles for the shooter's slab and once cycle for the range slab. The contractor shall ensure all range areas where munitions are placed, are washed with lead cleaning solution. Contractor shall ensure all lead waste generated by the removal cleanup process will be placed into containers provided by the contractor. Contractor shall remove lead dust/debris in an environmentally safe manner. Wipe samples will be taken before and after work. The work referred to in this PWS, consists of bulk lead removal from all firing lanes.

1.2.2. Dust Collection Unit (DCU) Cleaning. The contractor will clean/replace government furnished filters. Contractor will carefully remove the 18 slide-in filters from each system and inspect for damages. Damaged filters will be replaced. Cleaning will be performed as outlined in section 1.2.1

1.2.3. Ventilation Filter Cleaning. The contractor shall remove, clean lead/debris and re-install all v e n t i l a t i o n f i l t e r s located above t h e bullet catch/backstop associated with the building ventilation system and DCU every other work period.

1.2.4. Setting of DCU Drum. The contractor shall set the lead debris collection drum located underneath the DCU in its original condition after transferring lead debris to the final disposal drum container and turn into the Hazardous Waste Storage Area (HWSA) at Bldg. 3623 for proper disposal.

1.2.5. Transportation/Disposal of Drum Container for Waste Materials. For lead-contaminated waste accumulation, the government shall provide open lid type 55- g a l l o n drums, closed lid type 55- g a l l o n drums, and open lid type 5- g a l l o n drums which meet

United Nation Standards. Drums shall be serviceable, free of rust, and in new condition. Open lid type 5-gallon drums shall be utilized for lead debris accumulated from DCU and/or cleaning sites, and the open lid type 55-gallon drums will be used for containment of personal protective equipment (PPE) and cleaning supplies. Closed lid type 55- g a l l o n drums will be used for waste cleaning solution generated during the facility cleaning. The hazardous waste accumulation point manager at the Combat Arms Firing Range will provide all hazardous waste labeling for drums. Should the need arise for the contractor to transport lead-contaminated debris off island the shall coordinate with the base Environmental Office. Content of the drum for lead debris shall not exceed 25 gallons. The government will be responsible for providing 5-gallon drums and 55-gallon drums for disposal of contaminated debris. All non-contaminated debris shall be disposed of by the contractor at an off-base facility in accordance with applicable Government of Japan regulations.

1.2.6. Work Site Preparation. All entry points shall be sealed down and two (2) layers of 6 mil plastic sheeting shall cover all openings, including doorways connecting work and non-work areas and properly marked with danger warning tape and signs. Signs should read but are not limited to the following information "CAUTION LEAD HAZARD, KEEP OUT" in bold lettering at least two (2) inches high. No eating, drinking in the work area. The signs will be at least 20 inches x 14 inches and indicate the date and place of the lead cleaning project. The sign shall not be removed until the contract manager gives final clearance to the area. Contractor will not be held responsible, nor be liable for any military personnel who developed lead poisoning during Combat Arms Firing training/qualification.

1.2.7. PERSONAL PROTECTIVE EQUIPMENT (PPE): The contractor should reference

Occupational Safety and Health Administration (OSHA) 29 CFR 1910.1025 and 1926.62 to implement respiratory protection program. The contractor must wear appropriate PPE consisting of a full-face mask with HEPA filters, Tyvek disposal coveralls, head covering and shoe covers to prevent lead-contamination from on-site cleaning areas. The contractor shall utilize a decontamination point when entering/exiting work areas to prevent dust/lead dispersal to non-contaminated areas during cleaning.

1.2.8. Material Approval Submittal: The contractor shall submit the Manufacturer’s Safety Data

Sheet (SDS) for any chemical solutions and materials to be used for this service, with the AF Form

3000 “Material Approval Submittal” for the Contracting Officers approval prior to use.

Submission of material samples shall be made in the same manner upon request by the appointed

POCs of CEIE, CEOES, and Wing Safety.

1.2.9. Work Frequency and Schedule. The contractor shall perform cleaning/ transportation services at a frequency of 6 times per 12 months scheduled by the Section Chief, Combat Arms

Firing Range. The work schedule shall be provided to the contractor at least 14 days prior to commencement of work.

2. GENERAL INFORMANTION.

2.1. CONTRACTOR PERSONNEL.

2.2. APPEARANCE. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the company name or by wearing appropriate badges that contain the contractor’s company name and the employee’s name. The contractor shall provide a contract manager who shall be responsible for the performance of the contract. The contract manager shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract.

Furthermore, the contract manager shall be able to read, write, speak, and understand English, or may provide an interpreter to work alongside the contract manager. (Exception: while conducting work requiring the wear of PPE)

2.3. LICENSES/QUALIFICATION. Prior to commencement of work, the contractor shall submit Lead Handling/Hazardous Materials Handling licenses in accordance with US and Japanese laws to the contracting office for approval.

2.4. TRAINED WORKERS. The contractor shall have all workers trained and qualified to safely perform all duties stated on this PWS.

2.5. QUALITY ASSURANCE. Combat Arms Firing Range Section Chief and/or appointed CES

POCs will periodically evaluate the contractor’s performance in accordance with para. 3. Services

Summary.

2.6. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of

FAR 52.212-4, Contract Terms and Conditions – Commercial Items for contractor’s failure to correct non-confirming service.

2.7. AVAILABILITY OF WORK SITE AND WORKING DAYS/HOURS The work site will be made available to the contractor for up to four (4) days from 07:30 to 16:00, Monday through Friday (Mon – Sun), not including U.S. legal holidays. The above work days and hours may not be extended.

2.8. SPECIAL SECURITY REQUIREMENTS. The contractor shall comply with all

Kadena AB security requirements. The government will provide escorts for the contractor, as required. Failure to comply with the security requirements is cause for termination.

2.9. SAFETY REQUIREMENTS

2.9.1. Smoking is not allowed inside and within 50 feet of the entrances of any facility. The contractor or the contract manager is responsible to enforce the non-smoking policy to all employees engaged in the performance of this contract.

2.9.2. Ensure that all equipment has the manufacturer safety devices installed and are operational.

All employees shall wear personal protective equipment at all times when on the job site. The contractor shall place warning signs outside the job sites.

2.9.3. All personnel working at a height of 4 feet or above will be protected from potential falls by the use of fall protection. No materials/tools will be thrown from high places to the ground.

The public shall be adequately protected from the contractor’s work by temporary barricades or fences.

2.9.4. The contractor shall remove all tools, equipment, excess materials, and posted warning signs from the job sites before the final inspection.

2.9.5. The contractor’s work shall conform to the requirements of Safety and Health

Requirements Manual EM 385-1-1 unless otherwise indicated in this section.

2.10. SCAFFOLDING: When scaffolding is required, it shall be set up in such a manner as to prevent damage to any floor surface or any adjacent surfaces and equipment. Any materials damaged by the contractor shall be identified and repaired prior to contract completion and acceptance at no expense to the Government.

2.11. KADENA AIR BASE FIRE PROTECTION. The contractor shall be responsible for fire prevention in all contracted area, and be free from any potential fire hazards. The contractor shall comply with the following fire prevention guidance.

2.11.1. FIRE REPORTING:

(1) The primary emergency reporting number on Kadena Air Base is 911 or 098-934-5911 from off base. Fire Department operations take place out of building 947 and 3003 for main base, and building 1940 for the north housing area.

(2) On-base telephone if any, in the on-base warehouse(s) shall have “911”stickers.

(3) All contractor-employed personnel shall be familiar with fire reporting numbers and procedures, and shall put the number “098-934-5911” into his or her mobile phone.

2.11.2. VEHICLES:

(1) Access for fire fighting vehicles must be maintained at all working sites.

(2) Contractor’s vehicles shall not be parked within 15 feet of any fire hydrant or Fire

Department connection.

(3) Contractor’s vehicles shall give the right-of-way to responding fire/emergency vehicles.

2.11.3. ELECTRICAL HAZARDS:

(1) All the contractor’s electrical tools and equipment shall be in good (original) working condition and its maintenance shall be done properly in compliance with manufacturer’s maintenance instructions.

(2) All extension cords used shall be equipped with circuit breakers and plugged directly in the outlets (not other extension cords).

(3) Building utility panels shall not be blocked by contractor tools/supplies.

2.11.4. STORAGE:

(1) Flammable liquids shall not to be stored inside the warehouses, next to the buildings, or near exit ways.

(2) Fire protection system shall not be obstructed at any time.

3. SERVICES SUMMARY. The government reserves the right to evaluate services summary and non-services summary items when conducting surveillance.

Performance Objective Paragraph Performance

Threshold Inspection Method

At the completion of each cleaning service, Government

POC will inspect surfaces of floor, CLEANING:

Firing Range Cleaning Bldg 964.

1.2.1.

wall, equipment, and/or ceiling, by wiping with dried

Dust Collection Unit (DCU) Cleaning.

1.2.2.

rug, to visually examine the level of

Visual Inspection effort provided by

Ventilation Filter Cleaning 1.2.3.

the contractor.

Significant dust, if found on the dried rug, will be evaluated as non-compliance.

Setting of DCU Drum:

Set the lead debris collection drum located underneath the DCU.

1.2.4

Transportation/Disposal of Drum for

Waste Materials: Transport lead debris to Kita Kyushu and disposed of non-contaminated debris to the off-base site.

1.2.5.

100% Compliance Visual Inspection

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

4.1. GOVERNMENT-FURNISHED PROPERTY: None.

4.2. GOVERNMENT-FURNISHED SERVICES: None.

4.3. SECURITY FORCES AND FIRE PROTECTION: The telephone number for Security

Forces, Fire Protection, Emergency Medical Service, and other emergencies is 911

4.4 UTILITIES AVAILABLE TO CONTRACTOR: Restrooms/Toilet facilities are available for contractor’s use as well as water and electricity at the work site or in the vicinity of the work site; all within reasonable amounts of such utility services. These services will be furnished to the contractor without charge.