189-20260702150900 LCSD.pdf

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Lamar County School District

Child Nutrition Department

Request for Service Agreement Quote

May be transmitted electronically.

First Publication of RFQ: 7/2/26 RFQ Closing Date: 7/21/26 @ 1:00pm

Department Director: Department Address/Phone Julianne King, MS, RD PO Box 609 Julianne.king@lamarcountyschools.org Purvis, MS 39475 601-794-8994

Brief Scope of Work:

A complete food safety and sanitation system, including education, delivery of detergents and accessories, and HACCP verification from July 1, 2026 to June 30, 2027. An extension of the agreement can be made three consecutive years if both parties agree.

VENDOR INFORMATION

Name of Company: Representative:

Street Address: Representative’s Email:

_______________________________ Representative’s Telephone Number:

TOTAL ANNUAL QUOTE AMOUNT: $______________________________________

By submission of this quote, the Vendor certifies that in the event it receives an award under this solicitation, it will operate in accordance with all applicable current FEDERAL AND STATE regulations within the terms and conditions of this solicitation.

Signature of Authorized Representative: Title:

Date: ___________________________ mailto:Julianne.king@lamarcountyschools.org

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ACCEPTANCE

Upon acceptance by the Child Nutrition Department, this document will constitute the covenants, conditions, agreements, and stipulations of the service agreement between the company making the quote and the agency named above. This form and the completed Scope of Work and Pricing Schedule shall be Exhibit A to the final executed contract.

Contract Administrator: Department Name:

Julianne King, MS, RD Child Nutrition Department

Signature of Contract Administrator: Title

_______________________________ Child Nutrition Director

Date: __________________________

All information may be obtained at: www.centralbidding.com. You may also obtain the documents in person at the Administrative Office Building of the Lamar County School District, located at 424 Martin Luther King Dr., Purvis, MS 39475.

Bidder must submit sealed quote form to: Lana Baker, District Purchasing Manager, Lamar County School District, 424 Martin Luther King Dr., Purvis, MS 39475, 601-794-1030.

In order to be considered the following must appear on the outside of the envelope:

FOOD SAFETY AND SANITATION SYSTEM

RFQ #26-114

DATE: ______________

ATTN: Lana Baker, District Purchasing Manager

The Lamar County Board of Education reserves the right to reject any and/or all bids or any groups thereof and waive formalities.

Quotes cannot be withdrawn for a period of forty-five (45) days after the opening date. Once accepted by the School Board, no quotes may be withdrawn.

Inquires regarding this quote can be directed to lana.baker@lamark12.org.

http://www.centralbidding.com/

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Non-Discrimination Statement: This explains what to do if you believe you have been treated unfairly. “In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (i.e.

Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (state of local) where they applied for benefits. Individuals who are deaf, hard of hearing, or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at http://www.ascr.usda.gov/complain_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866)632-9992. Submit your completed for or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410; (2) fax: (202) 690-7442; or (3) email:

program.intake@usda.gov This institution is an equal opportunity provider.”

http://www.ascr.usda.gov/complain_filing_cust.html mailto:program.intake@usda.gov

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Scope of Work

FOOD SAFETY AND SANITATION SYSTEM

Lamar County School District requests quotes on a complete food safety and sanitation system with documented ongoing results. The quoting vendor will provide a complete HACCP Food Safety System composed of personnel instruction and documented training including color coded Material Data Sheets, mixing and use posters, management and inventory control system, an online learning portal with education modules that are approved for SNA CEU credit and which can be counted towards USDA Professional Standards requirements which maintain and track individually for each employee, and a documented routine reporting system for management, as an integral part of this quote.

The system will provide ServSafe Certified Instructor/Proctor to provide an eight-hour certification class of instruction as well as administer exams as needed to employees at no additional cost at the request of the Director of Child Nutrition. Text books to be provided at a discounted rate.

The complete food safety and sanitation system should be included in the proposed monthly service fee. All installation, services, materials, and consultation fees are to be included in this price.

1. Service

a) Vendor to provide certified Food Safety Specialists that are certified ServSafe instructors and proctors that are certified in OSHA, HACCP, and SNA Level 1 curriculum.

b) Vendor will notify Child Nutrition Director prior to all service visits and activities.

Service representative to visit each site on minimum 30-working-day rotation.

c) Vendor will provide direct delivery to each school site of chemical products, training material, dispensing equipment, etc.

d) Vendor to include in each site visit education, support, and routine checks as well as on-the-spot corrective action as part of their HACCP verification course.

e) Service reports after each visit should be sent to the Child Nutrition Director.

Reports will include date and time spent at each site and a brief description of the training services and education provided, corrective action taken, and results of the HACCP verification and compliance check.

f) Trained service personnel will ensure all necessary Safety Data Sheets for all products are posted in each school site in accordance with OSHA’s Hazardous Communications Act. Trained service personnel will ensure all mixing/usage cards, charts and other instructional materials are posted through the food service area.

g) All charts, posters, instructional materials, support materials, bottles, containers, etc., will be in English and Spanish. All equipment will also be labeled with instructions in the before-mentioned languages.

h) Vendor will agree to a 48-hour response time to any location with re-supply of needs or technical needs.

i) Vendor to perform annual Hazardous Materials Audit at each site to assess potential liability as part of a Hazardous Communication Plan. Within ten (10)

5 | P a g e working days of audit, submit written recommendations to the Child Nutrition Director with plans and recommendations for elimination of potential liabilities and hazards.

2. Education

Vendor will conduct food safety and sanitation education at every site visit. Educational material to be used between visits and for new hires:

a. An Educational Module Calendar based on OSHA Guidelines, ServSafe, and HACCP principles. Education Module topics including proper hand washing, sanitizing, techniques, food safety, temperature logs, calibrating thermometers, and record keeping.

b. A Procedure and Reference Guide in a washable binder for each site, outlining the safe and effective use of cleaning chemicals and supplies, safe food handling, product mixing and use instructions, MSDS, sanitizer logs, and workplace safety.

c. An online learning portal with cleaning procedures, cleaning modules, food safety and sanitation practices, and quizzes to track progress, and education modules that are approved for SNA CEU credit and which can be counted towards USDA Professional Standards requirements which maintain and track individually for each employee, and a documented routine reporting system for management.

3. Presentation Proposer is required to give a presentation to an evaluation committee made up of District Administrators and/or Child Nutrition Staff. The presentation will include an overview of the Service and Safety Training Program, Service Reports, Products, and Materials along with samples of each. Maximum time for each presentation will be one hour. VENDOR SHOULD CONTACT THE CHILD NUTRITION OFFICE TO SCHEDULE TIME

FOR PRESENTATION PRIOR TO CLOSING DATE.

4. Materials

The vendor must provide and deliver Free on Board (F. O. B.) destination, freight prepaid to each site, as a condition of this quote and at no additional cost to the Lamar County School District Child Nutrition Department, cleaning chemicals and supplies in sufficient quantity to meet the levels of sanitation required by the Lamar County Health Department and the Lamar County School District Child Nutrition Department.

Vendor must provide environmentally preferred cleaning detergents, sanitation tools, and education to help maintain proper levels of sanitation to all eighteen (18) sites in the district as required by the Lamar County School District Child Nutrition Department and the Lamar County Health Department.

All liquid cleaning detergents must be manufactured in America and in pre-measured, portion-controlled pouches. Package labeling must exhibit clear dilution and use directions in English and Spanish. Detergents must dilute instantly in hot or cold, hard or soft water. Products shall make an effective cleaning solution, which leaves no film or residue, and shall not stain or discolor equipment when used at recommended

6 | P a g e proportions. All cleaning detergents must be biodegradable, butyl free, acid free, phosphate free, and carcinogen free. All cleaning detergents must be Green Seal certified or are in the process of seeking certifications under available protocols. At a minimum, these chemicals and supplies must include:

a. Anti-Microbial Liquid Hand Soap – Product must be an anti-microbial hand cleaner with strong washing power and good skin compatibility. Must clean all light dirt without the use of scrubbers and solvents. Product must prevent excessive swelling of the skin. Must maintain the skin’s natural protective acid mantel, which serves to protect it from bacterial or fungal infection. Must be a clear, viscous liquid: density (at 20C) approximate 1.03g/cm 5. Must be packaged in ready to use containers that are used in conjunction with a dispenser or be able to be poured into a dispenser.

Product will be unscented or lightly scented.

b. All-Purpose Cleaner (for floor cleaning and spraying applications) – To be used with manual and/or machine cleaning methods. To be a low sudsing, easy to rinse detergent. Product to be biodegradable and make a clear, soluble solution which leaves no film or residue and does not stain or discolor when used at recommended proportions. Product must dilute in hard or soft water. Chemical composition: Blend of mixed liquid ammonium chlorides. Portion packed in easy to handle packaging.

c. Sanitizer (quaternary solution – no chlorine) – Concentrated liquid blend of quaternary ammonium compounds. Must be EPA registered. Product to be biodegradable and must dilute in hard or soft water. Provide active quaternary sanitizer equivalent to 50ppm available chlorine. Chemical composition: Blend of mixed liquid quaternary ammonium chlorides.

Portion packed in easy to handle packaging.

d. Multi-Purpose Degreaser (for degreasing floors and spray applications) – To be used for heavy-duty cleaning, degreasing of floors, food and nutrition equipment and other difficult-to-clean surfaces. Product to be biodegradable and must dilute in hard or soft water. Chemical composition:

Blend of mixed liquid quaternary ammonium chlorides. Must be portion-packed in easy to handle packaging.

e. Concentrated Liquid Pot and Pan Detergent – Concentrated liquid blend of high-foaming detergents, solvents, and water conditioning agents.

Biodegradable. USDA list: Category A-1 requires a potable water rinse following use of food preparation or serving surfaces. Portion control package: each package makes one quarter bottle of concentrate of 25 gallons in three-compartment sink.

f. Germicidal Detergent (for cleaning and disinfecting) – Concentrated liquid quaternary ammonium compound or equally effective compound to provide a broad spectrum of effectiveness against a variety of gram positive and gram negative organisms including antibiotic resistant staphylococcus; clean all surfaces including those that are resilient; rid odors by removing odor-forming bacteria; leave no masking or cover-up odor. Must be biodegradable and equal to EPA registration No. 8722-1; USDA list category D-1. Product shall make a clear, soluble solution, which will leave no film or residue and shall not stain or discolor when used at recommended proportions.

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g. Medicated Hand Cream/Lotion – Product must be slightly oil, silicone-free skin care lotion, which spreads easily, works well into skin, and leaves no residual fat layer. Product must break the dry skin cycle and restore the skin’s natural moisturizing properties. Must be suitable for the face and all parts of the body it may contact. Product must be white or clear, silicone-free of the water-in-oil emulsion type. Must be packaged in ready-to-use containers that are used in conjunction with a dispenser or be able to be poured into a dispenser.

h. Protective Skin Barrier Cream – Product to be a water-repellent protective cream for the skin for use against aqueous media such as cleaning and disinfectant agents, acids, alkalis, and water mixed oils. Slightly scented or unscented, fatty, silicone-free of the water-in-oil emulsion type. Product is to be packed in individual portion packets or easy to use tubes.

The following other items to be included, but not limited to:

a. Elbow-length pot and pan gloves

b. Flexible gloves appropriate to wear when cleaning

c. Green scouring pads

d. Oven scrapers

e. Goggles

f. Sanitizer test kits

g. Dispensing equipment (with OSHA compliant labeling and instructions)

The Lamar County School District reserves the right to negotiate the quality of the items proposed by the vendor for this category. In all cases, the Lamar County School District shall be the sole judge of what is considered equal. The Lamar County School District Board of Education has the right to reject any and all quotes.

5. Terms

a. Vendor will provide proposed program at eleven (11) sites for ten (10) months.

b. Service billings are based on ten (10) equal installments to be billed on the 1st day of each month from August 1, 2026 through May 31, 2027.

c. Deliveries shall be made between the hours of 7:00 a.m. and 2:00 p.m.

d. Service will also be continued for all sites open for Summer Feeding Programs.

e. Service will be continuous for any school with year round service.

f. Sites with year-round calendars or Summer Feeding Programs must be billed at a prorated monthly rate.

g. Vendor shall be sole vendor and shall fulfill all items and requirements of the service agreement.

h. Price quotes shall be F.O.B. destination to all school locations listed.

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PRICING SCHEDULE

Bid Period July 1, 2026 through June 30, 2027

Charge for eleven (11) sites Charge per Location per Month

Lumberton Schools ______________________________

Baxterville Attendance Center ______________________________

Purvis Lower Elementary ______________________________

Purvis Upper/Middle/High ______________________________

Oak Grove Elementary ______________________________

Bellevue Elementary ______________________________

Longleaf Elementary ______________________________

Oak Grove Middle School ______________________________

Oak Grove High School ______________________________

Sumrall Elementary School ______________________________

Sumrall Middle/High School ______________________________

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Lamar County School District School Addresses

LAMAR COUNTY SCHOOL

DISTRICT

P. O. Box 609 Purvis, MS 39475

601-794-8994

Child Nutrition Department Julianne King, Director

17 Pioneer Place E Purvis, MS 39475

601-794-8994 601-794-0308

Lumberton Schools 7920 US Hwy 11 South Lumberton, MS 39455

601-796-2451 Manager: Gayle Schlautman

Baxterville Cafeteria 1201 Bilbo Road

Lumberton, MS 39455 601-796-4483

Manager: Mary McCarty

Purvis Lower Elementary 5402 US Hwy 11 Purvis, MS 39475

601-794-3302 Manager: Carol Colby

Purvis Upper/Middle/High 228 School Street Purvis, MS 39475

601-794-6221 Manager: Sarah Collins

Oak Grove Elementary 70 Leaf Lane

Hattiesburg, MS 39402 601-264-9764

Manager: Latricia Franks

Longleaf Elementary 5279 West 4th Street

Hattiesburg, MS 39402 601-264-3858

Manager: Latoya Needham

Bellevue Elementary 1760 Old Hwy 24

Hattiesburg, MS 39402 601-264-6724

Manager: Kimberly Clark

Oak Grove Middle 2543 Old Hwy 24

Hattiesburg, MS 39402 601-264-4634

Manager: Relonda Johnson

Oak Grove High School 5198 Old Hwy 11

Hattiesburg, MS 39402 601-264-7232

Manager: Donita Perren

Sumrall Elementary 198 Todd Road

Sumrall, MS 39482 601-758-4289

Manager: Holly Watts

Sumrall Middle/High School 184 Center Street Sumrall, MS 39482

601-758-4730 Manager: Mary Williams

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ANTI-MICROBIAL LIQUID HAND SOAP

Product Name: Stoko Estesol Food Handler Soap – SFS87 or pre-approved equal Packaging: 2000 ml container How Dispensed: Self-dispensing container Dilution Ratio: N/A Portions per Case: 6 containers

ALL PURPOSE CLEANER

Product Name: All-Purpose Detergent – SFS5 or pre-approved equal Packaging: 1 fluid ounce unit dose Pac How Dispensed: “Rule of One” – portion controlled dilution Dilution Ratio: 1 to 256 Portions per Case: 132 Pacs

SANITIZER

Product Name: Sanitizer – SFS17 or pre-approved equal Packaging: 4.5 fluid ounce unit dose Pac How Dispensed: “Rule of One” – portion controlled dilution Dilution Ratio: 1 to 484 Portions per Case: 32 Pacs

MULTI-PURPOSE DEGREASER

Product Name: Degreaser – SFS30 or pre-approved equal Packaging: 5.25 fluid ounce unit dose Pac How Dispensed: “Rule of One” – portion controlled dilution Dilution Ratio: 1 to 128 Portions Per Case: 24 Pacs

GERMICIDAL DETERGENT

Product Name: Germicidal Detergent – SFS2ON or pre-approved equal Packaging: 1 fluid ounce unit dose Pac How Dispensed: “Rule of One” – portion controlled dilution Dilution Ratio: 1 to 128 Portions per Case: 24 Pacs

MEDICATED HAND CREAM/LOTION

Product Name: Stoko Lotion – SFS90 or pre-approved equal Packaging: 1000 ml container How Dispensed: Self-dispensing container Dilution Ratio: N/A Portions per Case: 4 containers

PROTECTIVE BARRIER CREAM

Product Name: Stoko Durapro – SFS95 or pre-approved equal Packaging: 100 ml tubes How Dispensed: Individual Tubes Dilution Ratio: N/A Portions per Case: 12 tubes

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LIME REMOVAL (DESCALER)

Product Name: MyTerra DfE Lime Safe Descaler – PA00042 or pre-approved equal Packaging: 1 gallon container How Dispensed: Self-Dispensing container Dilution Ratio: N/A Portions per Case: 4 containers pH NEUTRAL FLOOR CLEANER Product Name: MopPac Lite – 1804 or pre-approved equal Packaging: 1.5 Fluid ounce unit dose Pac How Dispensed: “Rule of One” – portion controlled dilution Dilution Ratio: 1 to 341 Portions per Case: 108 Pacs