187 Catering Aug-Sep 2025 PWS.docx

1.0 General:

PERFORMANCE WORK STATEMENT (PWS) FOR

187th Fighter Wing Catered Meal Services

Ver. October 2022

1.1 Scope: The contractor shall provide all personnel, supervision, food materials, and transportation necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform catered meal services, as defined in this PWS.

1.1.1 Reserved

1.2 Background: The contractor shall furnish all personnel, supervision, food materials, and transportation necessary to deliver and serve prepared meals to the 187th Fighter Wing (FW) Alabama Air National Guard Base (ALANGB) for the scheduled RSD (Regularly Scheduled Drill) weekend.

1.3 Period of Performance (PoP): The Period of Performance shall be for 4 days on August 9-10, 2025 and September 13-14, 2025.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide lunch services for both Saturday and Sunday starting at 1030 and ending at 1245, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Arrival time shall be in enough time to prepare the food prior to serving. Performance shall be in the dining facility Building 1501, 5187 Selma Highway, Montgomery, AL. 36108. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: Contractor shall not perform services on these days. The following are recognized United States (US) holidays:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 - 1.4.4 Reserved

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. All personnel must posses a Real ID/STAR ID to access the installation. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with 187 FW base pass and registration office or Security Forces.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1. Reserved

1.4.5.2 For Contractors that do not require CAC but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor, completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.4 Reserved.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 - 1.4.5.6.5 Reserved

1.4.5.7 - 1.4.5.13 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 – 1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 - 1.4.15 Reserved

2.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: NONE.

3.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Contractor shall provide and deliver prepared food in serving pans, plastic bags, food warmers/coolers, and storage bags that are non-returnable. Contractor shall provide and deliver condiments (mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressings, etc.) to compliment the meal being served. Contractor shall provide all personnel, supervision, food materials, and transportation to the 187 FW Dining Facility. Contractor will not get reimbursed for these expenses. All items delivered to the 187 FW by Contractor shall remain Government property within Building 1501, Dining Facility even after contracts ends.

3.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

3.2 – 3.3 Reserved

4.0 Requirements: The contractor shall:

4.1 Contractor shall furnish all food items to include condiments and beverages and deliver prepared meals to the 187 FW ALANGB. All food items must be delivered by 09:30 and available on site and placed in the warmer, cooler, or serving line no later than 10:15 a.m. unless otherwise directed. Meals will be delivered on site at the proper temperature and will be transported to the facility in delivery van or similar vehicle. Food will not be transported in a vehicle trunk space.

4.1.1 In accordance with AFI 48-103, Para 2.19.1, Air Force dining facilities label food IAW Go for Green criteria. The contractor will provide a meal with a choice from two meat entrees, two starches, two vegetables, a tossed salad, bread, fresh fruit, 2% milk, tea, soda, and a choice from at least two desserts. (See attached sample menu.)

4.1.2 No less than two vegetables will be provided to each guest.

· Tossed salad and salad condiments will consist of a minimum of lettuce, tomatoes, carrots, bacon bits, shredded cheese, croutons/crackers and no less than three choices of salad dressings, one of these must be low-fat. All salad dressings will be available to patrons throughout the meal. A variety of seasonal fruits/vegetables should also be included on the salad bar as much as possible.

· Contractor will provide servings of fresh milk for 30 - 35% of estimated patrons each day. Fresh two percent milk is the primary beverage milk; however, chocolate-flavored milk is also authorized. Milk must be served in half pint or gallon containers. If gallon containers are used one must be placed on each serving line in an ice bath. Contractor will provide coffee with condiments and box soda that is compatible with government furnished soda machines. Soda must include but not limited to Coke, Diet Coke, Sweet Tea, and Sprite.

· A to-go type meal may be requested in place of the full serve meal to support mobility exercises. This to-go type meal will only be provided when requested and the contractor will be notified of this request no later than the Tuesday prior to the RSD. (See attached sample menu.

4.2 All food items will be served from shallow pans (4 inch). IAW FDA Food Code, hot foods will be received at 135 degrees Fahrenheit or above and will be held between 135 -160 while on the serving line or in the warmer. Cold food will be received at 41 degrees Fahrenheit or below and held between 33 - 41 while in the refrigerator. All serving pans and serving utensils will be provided by the contractor.

4.2.1 Contractor will provide a copy of the RSD menu to the 187th Services Flight no later than the Wednesday two weeks prior to scheduled RSD. The menu can be emailed to michelle.talley.3@us.af.mil and veronica.neely.1@us.af.mil.

4.2.2 Contractor must have the ability to prepare meals for 350 personnel a day.

4.3 Contractor facility, place where food is prepared, must be located within 45-minute drive of the 187 FW ALANGB to ensure food quality and correct temperature on delivery.

4.3.1 Contractor shall furnish Health Inspection reports, current ratings, and any proof of capability to support fulfilling this requirement with previous contracts.

4.3.2 Contractor will receive payment for all meals ordered. Food and beverages will not be removed from the facility by the contractor except for bag in the box soda. The unused portion of the bag in the box soda will remain the property of the contractor and can be taken with them after the meal. Remaining servings will be verified by the Services NCOIC and must match the number of meals ordered minus the number of meals served. Any shortages identified in servings will be deducted from the payment. The contractor shall take all necessary measures to ensure that the projected meal count for servings is met.

4.4 Contractor’s employees shall wear appropriate clothing which is well fitted, laundered, and repaired. Contractor may furnish uniform clothing. Shoes shall be of sturdy construction and shall cover the feet to meet sanitation and safety requirements. No open toe shoes, sleeveless blouses or shirts, or sandals are allowed.

4.4.1 Contractor’s employees shall wear acceptable head covers (hats, caps, and hairnets) to prevent loose hair from falling into food and onto food contact surfaces.

4.4.2 Contractor’s employees shall wash their hands upon reporting for work, immediately after visiting a lavatory, after smoking, taking a break and after handling raw meat, poultry, garbage, or soiled items.

MENU SAMPLE