187 60 05 Telehandler with Telescopic Boom Lift August 2020.docx

Specification No. 187-60-05 Specification No. 187-60-05

Specifications and Questionnaire for a Telehandler with Telescopic Boom

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Telehandler with Telescopic Boom Lift

August 2020

This specification and questionnaire covers a self-propelled, diesel powered, telehandler to be used by the Department of Transportation Division of Highways personnel for material handling. In an effort to improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished. If this information is not furnished, the bid may not be considered.

Bidders quoting on specified equipment must submit with their bid written proof of the following:

1. The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the bid for a period of not less than 5 years.

2. Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid. If the questionnaire is returned incomplete or is not returned, the bid may not be considered.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Proposed with this Bid:

Make:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges all the requirements listed above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds

All Telehandlers shall include the following standard or optional accessories and equipment:

Engine:

The engine shall be a current production, fuel injected, liquid cooled diesel and meet the following:

The engine shall have a minimum SAE horsepower rating of 120 H.P. at governed RPM.

Complies: Yes |_| No |_| The engine shall be equipped with a cold weather starting aid.

Complies: Yes |_| No |_| Component provided:

The engine shall be compliant with all current Tier 4 emission standards.

Complies: Yes |_| No |_| Fuel system:

The fuel system shall be diesel and clearly labeled as such.

Complies: Yes |_| No |_| The fuel tank shall be sized properly to manufacturer’s specifications for engine supplied with unit.

Cooling System:

Manufacturer’s standard cooling system with extended life antifreeze rated to -30F.

Complies: Yes |_| No |_| Transmission, Axles, & Drive train:

The telehandler shall be all wheel drive with two (2), four (4) and crab type wheel steer.

Complies: Yes |_| No |_| The telehandler shall be equipped with a hydrostatic powershift drive system. Minimum two speeds forward and reverse.

Complies: Yes |_| No |_| The telehandler shall have oscillating or floating axles with stabilizers to provide stability on uneven terrain. Ride control with boom float shall be included in this feature.

Complies: Yes |_| No |_| Manufacturers standard reverse motion alarm shall be included.

Complies: Yes |_| No |_| Brakes:

Manufacturers wet disc front and rear brakes with parking brake shall be included.

Complies: Yes |_| No |_| Chassis:

The telehandler proposed must include the following approximate dimensions and capacities Operating Weight - 32,000 pounds Wheelbase – 10’-0” Width – 8’-2” Ground clearance – 18” Frame leveling - 8°+ Proposed telehandler:

Outriggers:

The telehandler shall include hydraulic operated front outriggers to aid in leveling and stabilizing during lift operations. Controls located in operators cab shall be clearly marked.

Complies: Yes |_| No |_| Tires and Wheels:

The tires shall be foam filled and designed for use off-road or rough terrain.

The wheels shall be heavy duty steel, painted or powder coated manufacturer’s standard color.

Fenders shall be mounted to prevent excessive slinging of mud/debris onto the operator’s cab.

Complies: Yes |_| No |_| Operator’s Cab:

The cab shall be manufacturer’s deluxe fully enclosed cab with sound suppression and lockable door(s). Cab shall be constructed to incorporate an OSHA approved and SAE rated ROPS support structure.

Complies: Yes |_| No |_| Front window and roof protective guards (debris guards) shall be provided.

Complies: Yes |_| No |_| A roof glass with sunshade or tinted glass in the top of the cab shall be included. This allows the operator to view overhead lifting.

Complies: Yes |_| No |_| An operator-controlled wiper/washer system shall be provided for the front window.

Complies: Yes |_| No |_| The operator’s seat shall be fully adjustable suspension type, and provide adjustment for leg room, height, reach, weight and lumbar support. Seatbelt with warning indicator shall be included.

Complies: Yes |_| No |_|

The cab shall include manufacturer’s standard HVAC, circulated Air conditioning/heater/defroster and controls.

The telehandler shall be provided with a rear-view camera and display.

Complies: |_| Yes |_| No A multi-function LCD or LED screen shall feature the ability to monitor the following machine information:

· Engine coolant temperature

· Fuel level

· DEF fluid level if equipped

· Digital electric hour meter

· Oil pressure warning

· Voltmeter

· Load chart

· Rear-view camera Complies: Yes |_| No |_|

Operator’s Controls:

Operator’s boom controls shall be proportional electronic joystick(s) with a console mounted in the operator’s cabin.

Complies: Yes |_| No |_| The functions of all controls shall be permanently marked.

Complies: Yes |_| No |_| Lighting:

The telehandler shall be provided with the following lighting for day and night operations:

· Boom mounted work light(s).

· Rear mounted work lights.

· Cab exterior and cab interior lighting

· Instrument and gauge lighting

· LED Warning strobes Complies: Yes |_| No |_|

Hydraulic System:

The hydraulics shall be provided by an open centered or load sensing hydraulic system as designed by the manufacturer.

Complies: Yes |_| No |_|

All hydraulic cylinders shall include holding valves to prevent cylinder collapse in event of hydraulic hose failure.

The hydraulic oil reservoir capacity shall be as required by the manufacturer. If available, system shall include oil heater for inclement weather (winter operations).

The hydraulic system shall include filtration to remove debris and water. The reservoir shall be mounted to provide easy access to add oil or change filters and screens.

Auxiliary hydraulics shall be provided for boom attachments and carriage features.

Complies: Yes |_| No |_| Boom(s):

The booms shall be tubular, rectangular steel sections including heavy duty cylinder fittings, pivot pins, and replaceable, ultra-high molecular weight polyethylene wear plates.

Complies: Yes |_| No |_| Lift shall be accomplished using double acting hydraulic cylinders with holding devices.

Complies: Yes |_| No |_| The boom(s) shall provide an approximate forward reach of 42’ and a minimum lift height of 54’.

Complies: Yes |_| No |_|

The last boom section shall include standard tilt with a quick attach type coupler for attachments.

Capacities:

The telehandler proposed must include the following approximate reach, lift and capacities:

Minimum Rated Load Capacity – 10,000 lbs.

Reach – 42’-0” Lift Height – 54’-0” Minimum Load Capacity @ 42’-0” Reach – 3,000 lbs.

Proposed telehandler:

Carriage Assembly:

The telehandler shall be equipped with a quick-attach carriage assembly with the following features:

· Quick coupler

· Operator controlled side-shift and rotate

· One pair of heavy-duty 60” fork tines Note: If more than one carriage is needed to meet the requirements it shall be included.

Complies: Yes |_| No |_|

Accessories and Attachments:

Manufacturer approved hydraulic driven boom tip winch meeting the following requirements:

Complies: Yes |_| No |_| Component:

Paint/Finish:

All exterior surfaces normally painted shall be cleaned, prepped, painted or powder coated manufacturer’s standard color.

Complies: Yes |_| No |_| Manuals:

Three (3) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| One (1) set of “Service or Shop” Manuals shall be provided to each delivery location.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

Training:

The successful bidder shall supply training of Department of Transportation personnel. Training shall cover routine service, and minor repair. A second phase shall include the training of selected individuals as operators. The length of the operator’s training shall be a minimum of two (2) working days but may be extended by the receiver if deemed necessary.

Complies: Yes |_| No |_| A training video (if available) covering the operation of this equipment shall be provided with the training.

Complies: Yes |_| No |_| Not Available |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for all component parts shall not be exceeded when the unit is so loaded.

Complies: Yes |_| No |_| Full coverage warranty for a minimum 12 months shall be provided for all components and their installation. The bidder shall attach a copy of warranty with the bid.

Delivery:

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation approval.

Pictures are for visual reference only. Bid per specification.

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