187 60 01 Track Drive Dump Buggy September 2020~1.docx

Specification No. 187-60-01 Specification No. 187-60-01 Specifications and Questionnaire for a Rubber Tracked Material Handler

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Rubber Tracked Material Handler September 2020 This specification and questionnaire covers a rubber track-type material handler for use by the Department of Transportation. To improve parts and service availability and increase tool life, the Department of Transportation is specifying units and accessories as outlined below.

Each bidder shall submit with their bid two sets of descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Chassis:

The chassis shall be high strength steel with a crawler or excavator type carriage design. The carriage design shall support rubber tracks with adequate ground clearance to operate in heavy brush and off-road conditions. The chassis design shall allow for a front mount hydraulic actuated dump bucket.

Complies: |_| Yes |_| No Tracks – Reinforced rubber with cleat design. Hydraulic or automatic adjustment.

Guide rollers – Heavy Duty excavator design, minimum of (5) five per side.

Engine:

The unit shall be provided with a current production, air or liquid cooled engine with a gross horsepower minimum of 20hp and meet current emission standards for small engines.

Complies: |_| Yes |_| No Component provided:

Engine controls, features, instruments or LCD screen monitors for the following:

· Fuel gauge.

· DEF gauge if equipped.

· Throttle control

· Hour meter

· Engine/hydraulic system emergency shutdown

· Cold weather starting aid

Audible alarms, warning lights or automatic shutdown shall be included for the following if equipped:

· Engine coolant temperature

· Engine oil pressure

· Hydraulic oil temperature

Fuel:

Fuel capacity per manufacturer’s recommendations for engine supplied.

Complies: |_| Yes |_| No Fuel tank or cap clearly labeled.

Complies: |_| Yes |_| No Electrical System:

The unit shall be equipped with a 12-volt electrical system. The battery, starter, and alternator shall be rated for the engine supplied.

Drive System:

The transmission shall be variable hydrostatic piston pump(s) with two (2) fully reversing hydrostatic motors. The system shall feature an automatic or manual parking brake.

Variable speed hydrostatic forward and reverse. Steering, braking, forward and reverse movement controlled by the operation of joystick levers.

Complies: |_| Yes |_| No Working ground speed shall be approximately 0 to 6.0 miles per hour.

Complies: |_| Yes |_| No

Hydraulics:

Hydraulics shall include pump(s), hydraulic cooler, filtration and variable flow.

Controls:

Joysticks shall provide proportional control of motion, steering, and dump features. A rear step type platform shall allow operator to ride in standing position.

Complies: |_| Yes |_| No An Emergency stop button shall be located on the control dash to instantly shut down the engine and hydraulic circuits.

Complies: |_| Yes |_| No Dump Bucket:

The material bucket shall be hydraulically actuated by operator and meet the following requirements:

· Payload – 1,785 lbs.

· Bucket Capacity – 14 cu. ft.

· Dump Angle - 90°

· Pivot Angle - 180°

Complies: |_| Yes |_| No Finish:

All exterior surfaces normally powder coated or painted shall be manufacturer's standard color.

Complies: |_| Yes |_| No Manuals:

One copy of the operator's manual shall be included at delivery of each unit.

Complies: Yes |_| No |_| Three copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturers rated loads for chains and bearings shall not be exceeded when the unit is loaded with such loads.

Complies: Yes |_| No |_| Standard tool kits shall be supplied if needed.

Warranty:

Full coverage warranty for a minimum 12 months shall be provided. Bidder shall attach copy of warranty with bid.

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

List sources for parts and Service:

The bidder or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this equipment within the receiving District in the State of Illinois and in the presence of authorized IDOT personnel to prove out any features which may be in question.

Complies: Yes |_| No |_| Training:

Instruction shall be performed by qualified factory or dealer personnel covering the operation and routine service and maintenance of the machine shall be performed upon delivery. The training shall be for all personnel in the assigned headquarters location of the machine. More than a single day may be required to satisfy this requirement.

Complies: Yes |_| No |_|

Note: This is not a sales call. Training not meeting IDOT expectations will be cause to generate a “Complaint-to-Vendor” that would affect award recommendations for future quotations.

Delivery:

This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Picture is for visual reference only. Bid per specification.

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