18321A-R2 Addendum One Package.pdf

ADD1-1

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

FACILITIES DEVELOPMENT AND OPERATIONS DEPARTMENT

PROCUREMENT & PROJECT IMPLEMENTATION GROUP

PROJECT NAME: MJC Public Defender – Carpet Replacement

PROJECT NUMBER: 18321A-R2

ADDENDUM NUMBER: ONE

DATE OF ISSUANCE: April 2, 2019

TO: Prospective Bidders

This addendum forms a part of the contract documents, modifies the original bid documents and shall be as binding as if contained therein.

This Addendum consists of one (1) page and one (1) attachment.

CHANGE TO INVITATION FOR QUOTE/BID PACKAGE:

1. Insert Attachment D – Project Requirements

IT IS REQUIRED THAT THIS ADDENDUM NO. ONE (1), AND ANY PREVIOUSLY

ISSUED ADDENDUM(S), BE SIGNED IN THE ACKNOWLEDGMENT OF RECEIPT

BELOW, AND ATTACHED TO THE BID FORMS AND BECOMES PART OF BID

FORMS AND CONTRACT DOCUMENTS.

ACKNOWLEDGMENT OF RECEIPT: _____________________________________

END OF ADDENDUM

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– Carpet Replacement Project No. 18321A-R2

ATTACHMENT D

PROJECT REQUIREMENTS

Annual Contract – Flooring

Date: March 28, 2019 Contact: Rosalyn Acosta, Capital Improvements Division Phone: (561) 233-2051 Project Title: MJC Public Defender – Carpet Renovations (RE-BID) Project #: 18321A Project Location: 421 3rd St, West Palm Beach, FL 33401

1. GENERAL

a. The work covered by this Request for Quote consists of, but is not limited to, the furnishing of all labor, equipment, devices, tools, materials, transportation, professional services, supervision, drawings, permitting and all miscellaneous requirements to perform all operations necessary to accomplish the work set forth below and shall be considered part of the Scope of Work.

b. Please reference the Annual Contract – Flooring for additional requirements.

c. Work to be completed during the afterhours and weekends.

d. Contractor shall contact the Project Manager, within seventy-two (72) hours of

Notice to Proceed to establish scheduling etc. required for project implementation.

e. Work to be completed within one hundred twenty (120) days of Notice to Proceed.

f. Liquidated damages will accrue in the amount of $143 per day.

g. Contractor is responsible for obtaining all measurements during the site inspection.

2. SCOPE OF WORK

a. Remove and dispose of all existing broadloom carpeting in the highlighted areas on EXHIBITS 1 & 2.

1. 5th Floor approximate area 21,990 SF.

2. 6th Floor approximate area 19,200 SF.

b. Furnish and install new 24” x 24” Carpet Tiles at all defined areas along with new 4.5” Vinyl Cove Base with the exception of existing wood base along main corridor as indicated on Exhibit 1 & 2.

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Project No. 18321A-R2

c. Contractor will be responsible for moving the furniture prior to removal of the existing carpet. All furniture shall be placed in its original location after installation of the new carpet. User will be responsible for disconnecting, moving and reconnecting all computers, printers, etc.

d. Termination strips for the new carpet shall be aluminum track and of a type that is ADA compliant.

3. PRODUCT INFORMATION

a. Vendor shall submit product data and MSDS sheets for all flooring products, adhesive and incidentals, prior to ordering and installation.

b. New carpet tiles – Shaw FUTURA – IO380, 24" x 24" style: Satellite 00520 n5170

YD, or PBC approved equal. Color: 71335 Gecko. Installation Method: to match existing.

c. Contractor to provide carpet samples for PM’s selection and approval.

d. New Vinyl Cove Base to be Burke Mercer 4½” Vinyl Base, Color: to match existing at adjacent hallway.

e. Provide 10% Attic Stock boxes of matching carpet and base (same lot, style and color) for future repairs. Extra cases will be kept on site and stored by Facilities Management.

4. SUBMITTALS

All submittals shall be sent to the Project Manager for approval. This includes, but is not limited to, products to be used, methods of installation and requests for information and/or clarification. All submittals must be made by the Contractor and must include all details necessary for the Project Manager and Palm Beach County to make any necessary determinations. A transmittal form must be included which clearly requests data or information and deviations from the contract requirements for which approval is being requested. Failure to provide sufficient information will result in the rejection of the submittal. Where the specifications do not specify a brand name product or where a substitution of a product is not specifically prohibited, the Contractor shall submit their selected products for approval by the Project Manager. Such submittals shall include as much detail, and in a format, as required by the Project Manager, so as to allow the Project Manager to evaluate the proposed substitution.

5. MATERIALS

a. All material shall meet or exceed Florida Building Code and product submittals shall be reviewed and approved by the Owner’s Representative prior to ordering.

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Project No. 18321A-R2

b. Materials shall be delivered in their original, unopened packages, and protected from exposure to the elements. Damaged or deteriorated materials shall not be used.

c. The Contractor will be responsible for the delivery of all materials to the designated work areas as needed throughout the project.

6. TEMPORARY PROTECTION

The Contractor shall protect all workers, staff and the general public from injury. The Contractor shall coordinate and schedule all work with the Project Manager.

7. PROJECT CONDITIONS

Contractor is to coordinate all space and security requirements with the Project Manager. A construction schedule shall be submitted for review and approval prior to pre-construction meeting, including a start date, substantial completion date, and work plan defining which openings will be scheduled on what day. The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the operations of the facility and surrounding areas. Any damage caused by Contractor (including landscaping and irrigation) shall be the responsibility of the Contractor to repair and return to its original state.

8. PREPARATION

It shall be the responsibility of the Contractor to prep the site at the construction locations.

9. EXAMINATION

Report to the Project Manager, in writing, any imperfections, unacceptable conditions and/or corrections required to be made before commencing work. Any items not identified, documented and reported to PBC in writing, will become part of the contractors’ scope. All other items identified in writing, if approved, shall result in a change order.

10. INSTALLATION

All materials shall be installed in strict accordance with Manufacturer’s written instructions and recommendations. All work shall be done in conformance with applicable Federal, State and Local codes, and established standards.

Install flooring edge moldings where edge of carpet will be exposed and at transitions to other floor covering in accordance with ADA requirements. Edge molding shall be securely anchored to substrate.

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Project No. 18321A-R2

Where carpet meets dissimilar floor surface, approved edge molding and/or transitions shall be used in accordance with ADA requirements.

11. WARRANTY

Contractor warrants all equipment, materials and labor furnished or performed against defects in design, materials and workmanship for a period of twelve (12) months from substantial completion.

12. CLEAN UP

Remove all waste materials, tools and equipment from job site daily. Thoroughly clean the entire job area prior to requesting final inspection.

13. SECURITY

All bidders must have “Critical Facilities” badged employees prior to the commencement of any work.

This project is subject to: [X] Critical Facilities Background Check

[ ] CJI Facilities Background Check [ ] No Background Check