1-RFB 26-01 Roof Maintenance Repairs and Replacement for Sheriff Facilities.docx

REQUEST FOR BID

26-01

NEWTON COUNTY BOARD OF COMISSIONERS

Roof Replacement of Jail Pod, Maintenance, Repairs to Existing Roofs and Possible Future Roof Replacements for Sheriff’s Facilities

July 14, 2025

SUBMISSION’S ARE DUE ELECTRONIALLY, USING THE PORTAL BELOW, NO LATER THAN

Wednesday, August 27, 2025 at 9:00 AM https://co-newton-ga.bonfirehub.com/portal/?tab=login

THE OFFEROR IS RESONSIBLE FOR SUBMITTING A RESPONSE TO THIS REQUEST FOR BID (RFB) TO NEWTON COUNTY ON OR BEFORE THE STATED DEADLINE Issue Date: July 23, 2025

ADVERTISEMENT FOR REQUEST OF BID

Roof Replacement, Maintenance, Repairs to existing roofs and possible Future Roof Replacements for Sheriff’s Facilities

RFB 26-01

Newton County Board of Commissioners will be receiving separate sealed bids for New Roof for Jail Pod, along with future roof replacement, roof maintenance and repairs electronically until 9:00 AM, local time, Wednesday, August 27, 2025. ALL BIDS MUST BE SUMITTED THROUGH EUNA PROCUREMENT’S ELECTRONIC SUMBISSION PORTAL.

Mandatory bid meeting will be held on August 12, 2025 at 10:00 AM at 15151 Alcovy Road, Covington, GA 30014. Any late bidders will not be eligible to bid.

All Proposals must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the Base Proposal. Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract amount, will be required of the successful Proposer. Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition

NOTE: Contractor and all subcontractors must obtain a business license in Georgia and be fully insured.

INSURANCE:

Consultant shall maintain the following insurance:

a) Comprehensive General Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per occurrence;

b) Commercial Automobile Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per accident;

c) Statutory Worker's Compensation Insurance, including $1,000,000.00 employer's liability insurance;

All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractors compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Each bid will be considered by the Newton County Board of Commissioners, taking into consideration specific evaluation factors, as set forth in the Request for Bid. The County reserves the right to reject any or all Bids, including without limitation, that it believes would not be in the best interest of the Project.

Digital copies of the BID DOCUMENTS may be obtained at the Purchasing office at no charge by visiting www.co.newton.ga.us or contacting Randi Fincher at 678-625-1237 or rfincher@co.newton.ga.us. Hard copies of the BID DOCUMENTS may be obtained upon a non-refundable payment of $25.00 for each set. The County is not obligated to consider the contractor’s bid if they are not on record with the issuing office as having received complete Bid Documents.

July 30, 2025 Newton County Board of Commissioners

INTRODUCTION

Newton County Board of Commissioners will be receiving separate sealed bids for New Roof for Jail Pod, along with future roof replacement, roof maintenance and repairs. Instructions for preparation and submission of a bid are contained in this packet. Bids must be typed or printed in ink.

Newton County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veteran’s status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Newton County.

PURCHASING CONTACT FOR THIS REQUEST:

All questions concerning this invitation and all questions arising subsequent to award are to be addressed to the Purchasing Department at the following address:

Newton County Purchasing Department, Attn: Randi Fincher, 1113 Usher Street, Suite 204, Covington, GA 30014 Phone: 678-625-1237 E-mail: rfincher@co.newton.ga.us

To maintain a “level playing field”, and to assure that all bidders receive the same information, bidders are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the bidder.

SUBMISSION INSTRUCTIONS AND DUE DATE

Please follow these instructions to submit via our Electronic Submission Portal.

1. Prepare your submission materials:

Requested Information:

The maximum upload file size is 1 GB.

Upload your submission at:

https://co-newton-ga.bonfirehub.com/portal/?tab=login

Your submission must be uploaded prior to the Bids Due Date. Bids received after this time will not be accepted. Newton County BOC accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

Each item of Requested Information is instantly sealed and will only be visible after the Bids Due Date and Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

Need Help?

Newton County BOC uses Bonfire’s portal for accepting bids digitally. Please contact Euna Procurement at https://co-newton-ga.bonfirehub.com/portal/support.

MANDATORY BID MEETING

Mandatory bid meeting will be held on August 12, 2025 at 10:00 AM at 15151 Alcovy Road, Covington, GA 30014. Any Late bidders will not be eligible to bid.

ADDENDA

Answers to questions submitted that materially change the conditions and specifications of this RFB will be posted to Euna Procurement’s portal as an addendum. Any discussions or documents will be considered non‑binding unless incorporated and distributed in an addendum. Answers to all questions shall be provided a minimum of 72 hours prior to the time the bid is due.

Bidders shall check with the Purchasing Department frequently during the bidding process to verify that they have received all issued addendums. Bidders have the responsibility of making sure that they have received all issued addendums. Addenda are required to be signed and returned with the bid submittal.

PROPRIETARY INFORMATION

Careful consideration should be given before submitting confidential information to Newton County. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Newton County does not guarantee the confidentiality of any information not clearly marked as a trade secret.

AWARD OF CONTRACT

The Newton County Purchasing Department and Evaluation Committee will make a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Department and/or Evaluation Committee.

Newton County intends to evaluate bids and award a contract without discussions with offerors. Therefore, the offeror’s initial bid should contain the offeror’s best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.

QUALIFICATIONS OF BIDDERS:

Bidders must have a current business license in the State of Georgia. Bidder must provide a copy of the license with the submittal of their bid response.

Bids from any offeror that is in default on the payment of any taxes, license fees, or other monies due to Newton County will not be accepted.

In evaluating the bids, the County may seek additional information from any contractor concerning such contractor’s b id or its qualifications to construct the Project.

INSURANCE

With its bid, each bidder shall indicate whether it meets the insurance requirements stated above, or if greater coverage is held, the coverage types and amounts in its insurance program.

TERM OF CONTRACT

The term of this contract will be for one (1) year with the option to renew up to four (4) one (1) year terms.

CONTRACT ADMINISTRATION

The contact for any Task Assignments or purchase order(s) arising as a result of this RFB shall be Brad Wilson, Sheriff’s Office.

TENTATIVE BID SCHEDULE

WITHDRAWAL OF BIDS

A bidder may withdraw his bid before the bid due date, without prejudice to the bidder, by submitting a written request of withdrawal to the Newton County Purchasing Department.

REJECTION OF BID

Newton County may reject any and all bid and must reject a bid of any party who has been delinquent or unfaithful in any formal contract with Newton County. Also, the right is reserved to waive any irregularities or informalities in any bid in the bidding procedure. Newton County shall be the sole judge as to which bid is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various bids.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS

The bidder may be required, upon request, to prove to the satisfaction of Newton County that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the bid of such bidder may be rejected. The successful bidder is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT

By submitting a bid, the bidder represents and warrants that such bid is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

NO CONFLICT OF INTEREST

By submitting a bid, the bidder represents and warrants that no Commissioner, Administrator, employee, or any other person employed by Newton County has, in any manner, an interest, directly or indirectly, in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT

The notice, invitation to bid, general conditions, and instructions for bidders, special conditions, specifications, bid, and addenda, if any, will be deemed part of the contract.

PERMITS AND BONDS

The awarded contractor will be responsible for acquiring any permits that are required for this project. Newton County will waive fees on all permits issued by Newton County.

For the replacement of the Jail Pond all Proposals must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the Base Proposal. Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract amount, will be required of the successful Proposer. Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.

If a project exceeds fifty thousand dollars ($50,000) the Contract must submit to the Project Manager a Performance in the amount of one hundred percent (100%) of the project estimate prior to commencing work.

Note: Prime firms and any sub consultants must have a business license and be fully insurance as described herein

STANDARD INSTRUCTIONS

1. The instructions contained herein shall be construed as a part of any bid invitation and/or specifications issued by Newton County and must be followed by each bidder.

2. The written specifications contained in this bid shall not be changed or superseded except by written addendum. Failure to comply with the written specifications for this bid may result in disqualification.

3. All goods and materials shall be F.O.B. Destination Covington, Georgia and no freight or postage charges will be paid by Newton County unless such charges are included in the bid price.

5. All bids must be received through the portal (information provide above) by bid due date and time. Each bidder assumes the responsibility for having his/her bid received at the designated time and place of bid due date. Bids received after the stated time and date may be subject to rejection without consideration. Newton County accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

6. Unless otherwise stated, all bids submitted shall be valid and may not be withdrawn for a period of 90 days from the due date.

7. Each bid form submitted must include the name of the business, mailing address, the name, title and signature of the person submitting the bid.

8. The County reserves the right to reject any and all bids.

9. Telephone, Telegraphic or Facsimile bids will not be accepted.

10. No sales tax will be charged on any orders.

a. Sales Tax Exempt #48-08-03

b. Federal I.D. #58-6000870

11. If applicable, completed questionnaires must be signed manually. Newton County reserves the right to accept or reject any bids on the basis of incomplete or inaccurate answers to the questionnaire.

16. Bids shall identify any subcontractors, Joint Ventures, and include an explanation of the service or product that they may provide.

SPECIFIC INSTRUCTIONS

Any Bidders submitting a bid in response to the aforesaid Request for Bid shall comply with the following specific instructions:

(1) The submission of a bid constitutes a representation by the Contractor that it has studied and examined the bid documents, including the scope of work attached to this RFB.

(2) Any bidder may include such documentation and information as the contractor deems appropriate to establish that it is a responsible and responsive Contractor and that its bid is the most advantageous to the County, taking into consideration the specific evaluation factors, as set forth in the aforesaid Request for Bid.

(3) Any changes, additions, interpretations, or corrections, to or concerning the bid documents prior to the date for submission of bids will be issued as an Addendum by the County. Only such written changes, additions, interpretations, or corrections by Addendum shall be binding. Any changes, additions, interpretations, corrections given by any other method shall not be valid and the Contractor shall not rely upon in any manner whatsoever any verbal statements, instructions, interpretations, corrections, or other information provided by the County. Addendum will be posted on the portal.

(4) All bids must be signed by a duly authorized officer, member, or general partner (as appropriate) and dated. All blanks on the completed bid form shall be filled in where so requested. The completed bid shall be without interlineations, alterations or erasures.

(5) Upon submission, all bids shall become and remain the property of the County. The County shall have no liability arising out of the disclosure, dissemination, or publication of any bid or any information contained therein.

(6) Any bid submitted to the County shall remain open for acceptance by the County, and same shall be honored by the contractor, for a period of ninety (90) days of the date set forth hereinabove for the receipt of bid;

(7) The County reserves the right to amend these Instructions, or clarify same by Addendum, within the time provided by Georgia Law. If such revisions or amendments are of such magnitude as to warrant, in the sole discretion of the County, the postponement for the date of the submission and receipt of bids, written notification shall be issued to any contractor who has notified the County in writing of its intent to submit a bid pursuant to the County’s Request for Bid.

(8) A Summary Checklist of the items in be included in each bid is shown below:

Exhibit A: Bid Certification (REQUIRED) Exhibit B: Scope of Work Exhibit C: Sub Contractor’s Affidavit (REQUIRED) Exhibit D: Immigration & Security Form (REQUIRED) Exhibit E: Non- Collusion (REQUIRED) Exhibit F: Certificate Regarding Debarment (REQUIRED) Exhibit G: Contractor’s Qualification-Statement & Questionnaire (REQUIRED) Exhibit H: General Contractor-Subcontractor Listing (REQUIRED) Exhibit I: Business License, General Contractor’s and Insurance (REQUIRED) Exhibit J: Addenda (if applicable) Exhibit K: Price Bid Form Exhibit L: Bid Bond (REQIRED) Exhibit M: Performance Bond and Payment Bond

Exhibit A

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, contractor or person submitting a bid for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Request for Bid #26-01 and certify that I am authorized to sign this Bid for the company.

This ______________________ day of ____________________ 20__.

Company Name (Please Type or Print) Person Authorized to Sign:

Name: _____________________________ Name:________________________________

Street: ___________________________ Title: _________________________________

City: ____________________________ Telephone Number: ( ) ________________

State: ___________ Zip: __________ Signature: _________________________

Email: _______________________________________________________________________

EXHIBIT- B

Scope of Work

Overview:

The County Jail and Sheriff’s Office are housed in the same building and is home to over 500 inmates and hundreds of personnel. Unlike most buildings which shut down after-hours, weekends and holidays, this building is required to be in continuous operation 24/7/365.

The Sheriff’s Office is looking to replace the roof for one of the jail pods along with an On-Call roofing maintenance, repair and any future replacement services.

License and Permits:

The Contractor shall be responsible for obtaining and paying for all necessary local and state constructions license and permits including City of Covington building permits if applicable.

Structure shall be ADA compliant and pass all County/City inspections if applicable.

Safety Requirements:

All construction work shall be performed in accordance with established construction safety standards that requirements of the Occupational Safety and Health Administration. The Contractor shall be generally responsible for the safety of the employees and the public in the work area for the duration of the project.

Contractor must ensure that all products used for completion of the scope of work are free from any chemicals or ingredients that may cause any type of human harm.

NOTE: All price shall include removal of all materials and debris upon completion of each job.

Warranty for all Roof Replacement, Roof Repairs and Maintenance Work:

1. Provide manufacturer’s 20-Year Total System Warranty covering both labor and material with no dollar limitation. The maximum wind speed coverage shall be peak gusts of 72-mph measured at 10 meters above ground level. Certification is required with a bid submittal indicating the manufacturer has reviewed and agreed to such wind coverage.

1. The installing contractor shall provide a minimum 2-year in-house workmanship warranty (includes labor and material for all repairs and maintenance to roof along with any replacement of roof that may be needed) during the first two years of the Total System Warranty coverage.

1. Pro-rated System Warranties shall not be accepted.

SCOPE OF WORK FOR ROOF REPLACEMENT OF JAIL POD

Base Bid:

Remove the spray foam roof and all loose gravel from the surface of the BUR System. Mechanically fasten an HD polyiso cover board through the existing roof into the deck. Fully adhere .060 TPO membrane directly to HD cover board. Approximately 5500 square feet of roof space.

Extent of Work

1. Provide all labor, material, tools, equipment, and supervision necessary to complete the installation of the .060 reinforced TPO (Thermoplastic Polyolefin) Roofing System including flashings and insulation as specified herein and as indicated on the drawings in accordance with the manufacturer's most current specifications and details.

1. The roofing contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their work.

1. The roofing contractor shall confirm all given information and advise the building owner, prior to bid, of any conflicts that will affect their proposal.

Submittals

· Prior to starting work, the roofing contractor must submit the following:

· Shop drawings showing layout, details of construction and identification of materials.

· A sample of the manufacturer's NDL (No Dollar Limit) Membrane System Warranty.

· Submit a letter of certification from the manufacturer which certifies the roofing contractor is authorized to install the manufacturer's roofing system and a letter of assembly from the manufacturers’ representative.

· Certification from the membrane manufacturer indicating the membrane thickness over the reinforcing scrim (top ply membrane thickness) is nominal 15 mil or thicker.

· Upon completion of the installed work, submit copies of the manufacturer's final inspection to the specifier prior to the issuance of the manufacturer's warranty.

Product Delivery, Storage and Handling:

· Deliver materials to the job site in the manufacturer's original, unopened containers or wrappings with the manufacturer's name, brand name and installation instructions intact and legible. Deliver in sufficient quantity to permit work to continue without interruption.

· Comply with the manufacturer's written instructions for proper material storage.

· Store TPO membrane in the original undisturbed plastic wrap in a cool, shaded area. Membrane that has been exposed to the elements for approximately 7 days must be prepared with appropriate membrane cleaner prior to hot air welding.

· Store curable materials (adhesives and sealants) between 60°F and 80°F in dry areas protected from water and direct sunlight. If exposed to lower temperature, restore to 60°F minimum temperature before using.

· Store materials containing solvents in dry, well-ventilated spaces with proper fire and safety precautions. Keep the lids on tight. Use before expiration of their shelf life.

· Insulation must be on pallets, off the ground and tightly covered with waterproof materials.

· Any materials which are found to be damaged shall be removed and replaced at the applicator's expense.

Work Sequence

1. Schedule and execute work to prevent leaks and excessive traffic on completed roof sections. Care should be exercised to provide protection for the interior of the building and to ensure water does not flow beneath any complete sections of the membrane system.

1. Do not disrupt activities in occupied spaces.

Use of the Premises

· Before beginning work, the roofing contractor must secure approval from the building owner's representative for the following:

· Areas permitted for personnel parking.

· Access to the site.

· Areas permitted for storage of materials and debris.

· Areas permitted for the location of cranes, hoists and chutes for loading and unloading materials to and from the roof.

· Interior stairs or elevators may not be used for removing debris or delivering materials, except as authorized by the building superintendent.

Existing Conditions

· If discrepancies are discovered between the existing conditions and those noted on the drawings, immediately notify the owner's representative by phone and solicit the manufacturer's approval prior to commencing with the work. Necessary steps shall be taken to make the building watertight until the discrepancies are resolved.

Temporary Facilities and Controls

· Temporary Utilities:

· Water, power for construction purposes and lighting are not available at the site and will not be made available to the roofing contractor.

· Provide all hoses, valves and connections for water from a source designated by the owner when made available.

· When available, electrical power should be extended as required from the source. Provide all trailers, connections and fused disconnects.

· Temporary, Sanitary Facilities

· Sanitary facilities will not be available at the job site. The roofing contractor shall be responsible for the provision and maintenance of portable toilets or their equal.

· Building Site:

· The roofing contractor shall use reasonable care and responsibility to protect the building and site against damage. The contractor shall be responsible for the correction of any damage incurred because of the performance of the contract.

· The roofing contractor shall remove all debris from the job site in a timely and legally acceptable manner to not detract from the aesthetics or the functions of the building.

· Security:

· Obey the owner's requirements for personnel identification, inspection and other security measures.

Job Site Protection

· The roofing contractor shall adequately protect building, paved areas, service drives, lawn, shrubs, trees, etc. from damage while performing the required work. Provide canvas, boards and sheet metal (properly secured) as necessary for protection and remove protection material at completion. The contractor shall repair or be responsible for costs to repair all property damaged during the roofing application.

· During the roofing contractor's performance of the work, the building owner will continue to occupy the existing building. The contractor shall take precautions to prevent the spread of dust and debris, particularly where such material may shift into the building. The roofing contractor shall provide labor and materials to construct, maintain and remove necessary temporary enclosures to prevent dust or debris in the construction area(s) from entering the remainder of the building.

· Do not overload any portion of the building, by either use of or placement of equipment, storage of debris, or storage of materials.

· Protect against fire and flame spread. Maintain proper and adequate fire extinguishers.

· Take precautions to prevent drains from clogging during the roofing application. Remove debris at the completion of each day's work and clean drains, if required. At completion, test drains to ensure the system is free running and drains are watertight. Remove strainers and plug drains in areas where work is in progress. Install flags or other telltales on plugs. Remove plugs each night and screen drain.

· Store moisture susceptible materials above ground and protect with waterproof coverings.

· Remove all traces of piled bulk material and return the job site to its original condition upon completion of the work.

Safety

· The roofing contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state and federal requirements that are safety related. Safety shall be the responsibility of the roofing contractor. All related personnel shall be instructed daily to be mindful of the full-time requirement to maintain a safe environment for the facility's occupants including staff, visitors, customers and the occurrence of the general public on or near the site.

Workmen-ship

· Applicators installing new roof, flashing and related work shall be factory trained and approved by the manufacturer they are representing.

· All work shall be of highest quality and in strict accordance with the manufacturer's published specifications and to the building owner's satisfaction.

· There shall be a supervisor on the job site at all times while work is in progress.

Quality Assurance

· The TPO Membrane Roofing System must achieve a UL Class B fire rating.

· The specified roofing assembly must have been successfully tested by a qualified testing agency to resist the design uplift pressures calculated according to;

· American Society of Civil Engineers (ASCE 7-16)

· International Building Code (IBC 2018)

· The membrane must be manufactured by the material supplier. Manufacturers supplying membrane made by others are not acceptable.

· Unless otherwise noted in this specification, the roofing contractor must strictly comply with the manufacturer's current specifications and details.

· The roofing system must be installed by an applicator authorized and trained by the manufacturer in compliance with shop drawings as approved by the manufacturer. The roofing applicator shall be thoroughly experienced and upon request be able to provide evidence of having at least five (5) years’ successful experience installing single-ply TPO roofing systems and having installed at least one (1) roofing application or several similar systems of equal or greater size within one year.

· Provide an adequate number of experienced workmen regularly engaged in this type of work who are skilled in the application techniques of the materials specified. Provide at least one thoroughly trained and experienced superintendent on the job at all times roofing work is in progress.

· There shall be no deviations made from this specification or the approved shop drawings without the prior written approval of the specifier. Any deviation from the manufacturer’s installation procedures must be supported by a written certification on the manufacturer’s letterhead and presented for the specifier’s consideration.

· The TPO White membrane meets CRRC (Cool Roof Rating Council) for reflectance and emittance. When tested in accordance with ASTM C1549, the TPO White material has an initial solar reflectance of 0.79 and a 3-year aged reflectance of 0.70. The material has also been tested for emittance in accordance with ASTM C1371; an initial emittance of 0.90 and a 3-year aged emittance of 0.86 were achieved.

· The TPO White membrane material should have an emittance of 0.90 (when tested in accordance with ASTM E408) and an SRI (solar reflectance index) of 99 (calculated using ASTM E 1980).

· Upon completion of the installation, the applicator shall arrange for an inspection to be made by a non-sale’s technical representative of the membrane manufacturer to determine whether corrective work will be required before the warranty is issued. Notify the building owner seventy-two (72) hours prior to the manufacturer’s final inspection.

Job Conditions, Cautions and Warnings Refer to the TPO membrane manufacturers specification for General Job Site Considerations.

· Safety Data Sheets (SDS) must always be on location during the transportation, storage and application of materials.

· When positioning membrane sheets, exercise care to locate all field splices away from low spots and out of drain sumps. All field splices should be shingled to prevent bucking of water.

· When loading materials onto the roof, the Authorized Roofing Applicator must comply with the requirements of the building owner to prevent overloading and possible disturbance to the building structure.

· Proceed with roofing work only when weather conditions follow the manufacturer's recommended limitations, and when conditions will permit the work to proceed in accordance with the manufacturer's requirements and recommendations.

· Proceed with work so new roofing materials are not subject to construction traffic. When necessary, new roof sections shall be protected and inspected upon completion for possible damage.

· Provide protection, such as 3/4-inch-thick plywood, for all roof areas exposed to traffic during construction. Plywood must be smooth and free of fasteners and splinters.

· The surface on which the insulation or roofing membrane is to be applied shall be clean, smooth, dry, and free of projections or contaminants that would prevent proper application of or be incompatible with the new installation, such as fins, sharp edges, foreign materials, oil and grease.

· New roofing shall be complete and weather tight at the end of the work day.

· Contaminants such as grease, fats and oils shall not be allowed to come in direct contact with the roofing membrane.

PART 2-PRODUCTS

General

· All products (including the membrane, insulation, fasteners, fastening plates, prefabricated accessories and edgings) must be manufactured and/or supplied by the roofing system manufacturer and covered by the Total System Warranty.

Membrane

· Furnish a 60-mil thick white reinforced TPO (Thermoplastic Polyolefin) membrane with protective film, as needed to complete the roofing system. Membrane thickness over the reinforcing scrim (top-ply thickness) shall be nominal 15 mil thick or greater. Membrane sheets in rolls 10' or 6' wide by 100' long.

Insulation/Underlayment

· When applicable, insulation shall be installed in multiple layers. The first and second layers of insulation shall be mechanically fastened to the substrate in accordance with the manufacturer's published specifications. Insulation boards are to be staggered, to reduce thermal bridging.

Fastening Components To be used for mechanical attachment of insulation and to provide additional membrane securement:

· Fasteners, Plates and Bars

· Membrane Fasteners: A heavy duty #15 threaded fastener with a #3 Phillip’s drive used for membrane or insulation securement into steel, wood plank or minimum 15/32-inch-thick plywood.

· Membrane Plates: A 2-3/8” diameter metal barbed fastening plate used for insulation securement.

· Insulation Fasteners: A threaded #12 fastener with #3 Phillip’s drive used for insulation attachment into steel, wood plank or minimum 15/32-inch-thick plywood.

· Insulation Fastening Plates: a nominal 3-inch diameter metal plate used for insulation attachment.

Adhesive, Cleaners and Sealants All products shall be furnished by the membrane manufacturer and specifically formulated for the intended purpose.

· TPO Bonding Adhesive: A high-strength, synthetic rubber adhesive used for bonding TPO membrane to various surfaces. The adhesive is applied to both the membrane and the substrate at a coverage rate of approximately 60 square feet per gallon per finished surface (includes coverage on both surfaces).

· Cut-Edge Sealant: A white or clear colored sealant used to seal cut edges of scrim reinforced TPO membrane. A coverage rate of approximately 225 - 275 linear feet per squeeze bottle can be achieved when a 1/8" diameter bead is applied.

· Liquid Butyl Mastic: Used as a mastic to prevent moisture migration at drains, compression terminations and beneath conventional metal edging (at a coverage rate of approximately 10' per tube or 100' per gallon).

· Polyether Sealant: 100% solids, solvent free, VOC free, one-part polyether sealant that provides a tight seal to a variety of building materials. It is white in color and is used for general caulking such as above termination bars and metal counter flashings and at scuppers.

· Thermoplastic One-Part Pourable Sealer: A one-part, moisture curing, elastomeric polyether sealant used to fill TPO Molded Pourable Sealant Pockets. Packaged in four, 2-liter foil pouches inside a reusable plastic bucket. 1 pouch will fill 2 TPO Molded Pourable Sealant Pockets.

· TPO Membrane Cleaner: Used to prepare membrane for heat welding that has been exposed to the elements or to remove general construction dirt at an approximate coverage rate of 400 square feet per gallon (one surface).

· TPO Primer: A solvent-based primer used to prepare the surface of TPO Membrane prior to application of Pressure-Sensitive Coverstrip or White EPDM Pressure-Sensitive Products.

Metal Edging and Membrane Terminations

· General: All applicable metal edgings shall comply ANSI/SPRI ES-1 and in accordance with International Building Code.

· Termination Bar: a 1” wide and .098” thick extruded aluminum bar pre-punched 6” on center; incorporates a sealant ledge to support sealant and provide increased stability for membrane terminations.

· Counter/Slip Flashing: formed out of 24-gauge Kynar finished steel or .040 aluminum.

Part 3-Execution General

· Comply with the manufacturer's published instructions for the installation of the membrane roofing system including proper substrate preparation, job site considerations and weather restrictions.

· Position sheets to accommodate contours of the roof deck and shingle splices to avoid bucking water.

Insulation Placement and Attachment

· Install insulation or membrane underlayment over the substrate with boards butted tightly together with no joints or gaps greater than 1/4 inch. Stagger joints horizontally and vertically if multiple layers are provided.

· Secure insulation to the substrate with the required mechanical fasteners and insulation plates in accordance with manufacturer’s specifications.

Membrane Placement and Attachment

· Position the TPO membrane over the acceptable substrate. Fold the membrane sheet back onto itself so half the underside of the membrane is exposed.

· Apply the bonding adhesive in accordance with the manufacturer's published instructions, to the exposed underside of the membrane and the corresponding substrate area. Do not apply the bonding adhesive along the splice edge of the membrane to be hot air welded over the adjoining sheet. Allow the adhesive to dry until it is tacky but will not string or stick to a dry finger touch.

· Roll the coated membrane into the coated substrate while avoiding wrinkles. Brush down the bonded section of the membrane sheet immediately after rolling the membrane into the adhesive with a soft bristle push broom to achieve maximum contact.

· Fold back the un-bonded half of the sheet and repeat the bonding procedures.

· Position adjoining sheets to allow a minimum overlap of 2 inches to provide a minimum 1-1/2” hot air weld.

· Continue to install adjoining membrane sheets in the same manner, overlapping edges a minimum of 2 inches and complete the bonding procedures as stated previously.

Membrane Hot Air Welding Procedures

· Hot air weld the TPO membrane using an Automatic Hot Air Welding Machine or Hot Air Hand Welder in accordance with the manufacturer's specifications. At all splice intersections, roll the seam with a silicone roller immediately after welder crossed the membrane step-off to ensure a continuous hot air welded seam.

· Note: When using a 60-mil thick or thicker membrane, all splice intersections shall be overlaid with T-joint covers or non-reinforced flashing.

· Probe all seams once the hot air welds have thoroughly cooled (approximately 30 minutes).

· Repair all seam deficiencies the same day they are discovered.

· Apply Cut Edge Sealant on all cut edges of reinforced membrane (where the scrim reinforcement is exposed) after seam probing is complete. Cut Edge Sealant is not required on vertical splices.

Flashing

· Flashing of parapets, curbs, expansion joints and other parts of the roof must be performed using .060 TPO reinforced membrane. Non-reinforced TPO membrane can be used for flashing pipe penetrations, sealant pockets, scuppers, as well as inside and outside corners, when the use of prefabricated accessories is not feasible.

· Follow manufacturer's typical flashing procedures for all wall, curb, and penetration flashing including metal edging/coping and roof drain applications.

Walkways

· Install walkways at all traffic concentration points (such as roof hatches, access doors, rooftop ladders, etc.) and on the service side of all units that require monthly maintenance.

· Hot air weld walkway material to the membrane or install concrete pavers, loose laid over an approved protection sheet in accordance with the manufacturer's specifications.

Daily Seal

· On phased roofing, when the completion of flashings and terminations is not achieved by the end of the work day, a daily seal must be performed to temporarily close the membrane to prevent water infiltration.

· Complete an acceptable membrane seal in accordance with the manufacturer's requirements.

Lightning Protection

· Remove necessary lighting protection and reinstall.

· Provide a letter of findings from a certified lightning protection company.

Clean Up

· Perform daily clean up to collect all wrappings, empty containers, paper, and other debris from the project site. Upon completion, all debris must be disposed of in a legally acceptable manner.

· Prior to the manufacturer's inspection for warranty, the applicator must perform a pre-inspection to review all work and to verify all flashing has been completed as well as the application of all caulking.

Scope of Services to be Provided for On-Call roofing maintenance, repair and any future replacement services:

· Contractor will provide an appropriate level of staffing and provide appropriate tools and vehicles necessary to support all facility roofing maintenance, repair and replacement services during Service Availability hours below. Contractor shall maintain the appropriate licensing and will comply with all other license, insurance and permit requirements of the Newton County Board of Commissioners, State and Federal government, as well as all other requirements of the law.

· Services to be performed including the furnishing of all labor, materials, tools, equipment, supplies, services, tasks and incidental and customary work necessary to competently perform on-call roofing maintenance, repair, and replacement work at the Sheriff’s Office and Jail. Repair services may include, but not be limited to removing and disposing of existing roof materials, felt paper, installing new roof materials as prescribed by roofing manufacturers and warranties shall be in force for their full term, roof jacks, valley flashing, rigid /fiberglass insulation, fascia gutters and ridge vent systems.

· The services for roof maintenance may include, but not be limited to:

· Complete roof inspections to include but not limited to any moisture or mold issues.

· Clean roof of debris including broom cleaning areas where dirt and dust accumulates from ponding water.

· Inspect and clean drains, scuppers of debris, and re-secure drain covers, and fasteners if necessary. If drains are blocked below the roof line, Contractor will advise with Sheriff’s Office.

· Inspect and repair flashings at all penetrations and curbs, including pipes, skylights, walls, gutters, etc.

· Inspect seams in the roof field and expansion joints and repair as necessary.

· Re-secure flashings, roof penetrations items and reseal cracked or missing sealant at failing joints.

· Verify installation to eliminate ponding.

· Advise the Sheriff’s Office of any repairs exceeding the scope of the scheduled maintenance.

· The Contractor shall leave work areas completely free of all dirt, litter, lubricants, screws, nails and any or other materials utilized to perform roofing maintenance, repair, and replacement services.

· The Contractor shall erect barricades, warning signs, and any other devices to prevent unauthorized access by the public or unauthorized staff to work areas. The Contractor shall ensure that each activity or task associated with its respective trade or service have met all the safety requirements, as identified by the Occupational Safety and Health Association (OSHA).

Emergency Repair Services:

· An emergency is defined when a building envelope is compromised

Requesting Services:

· The Sheriff’s Office shall contact a Contractor by phone and/or email with a request for roofing services. Contractor shall respond by providing a written quote itemizing the costs for all labor and material. The Sheriff’s Office may request a cost proposal be provided before commencement of any project with no compensation to the contractor providing the proposal. Service requested shall include permits, repairs or replacement (if required) of roofing system fixtures and related items.

· A purchase order will be issued to Contractor prior to commencement of services.

Minimum Required Qualifications:

· All personnel preforming work under this contract shall be directly employed and supervised by the Contractor. Any assigned helper shall work directly under the supervision of a qualified roof foreman. The Contractor shall provide management and technical supervision through competent supervisors as required. The contractor shall be responsible for the skills, methods and actions of all employees, subcontractors and for all work done.

Tools, Equipment, Parts and Materials:

· The Contractor shall furnish and maintain all equipment necessary for properly servicing and maintaining roofing systems. The Sheriff’s Office reserves the right to inspect equipment to be used to perform service. Any equipment determined to be in poor condition must be replaced immediately, at the Contractor’s expense. Failure to provide suitable equipment for carrying out all requirements of this contract may be grounds for termination.

· The Contractor shall furnish all parts and materials necessary for properly maintaining and repairing roofing system.

Protection of Property:

· The Contractor shall take all measures necessary during the course of the work to protect existing property, including weather related protection of roof system and building structure. The Contractor shall be responsible for the costs for any damage to existing components, including mechanical equipment and piping, electrical equipment, conductors, sheet metal, fascia, skylights, wall surfaces and landscaping at their own expense.

Manufacturer’s Instructions:

· All work is to be performed in accordance with the product manufacturer's instructions and these specifications or code requirements are be brought to the attention of the Facility Manger before proceeding.

Hours of Service:

Exhibit C

SUBCONTRACTORS QUALIFICATION AFFIDAVIT

LISTED SUBCONTRACTOR_______________________________________________

AFFIDAVIT

THIS IS TO CERTIFY that ________________________________________ (Subcontractor’s company name),bid subcontractor for ________________________________ (scope of work) for Roof replacement of Jail Pod, maintenance and repairs and Future Roof Replacements, is qualified for the work of the above Division (s) and meets the qualifications cited in specification Section (s) __________________, Paragraph (s) _______________________________________.

THE CERTIFICATIONS of the affiant are not mere declarations, but are in consideration of and in fulfillment of express contractual requirements established in the bidding documents for this project.

THIS AFFIDAVIT applies to:

PROJECT: _____________________________________________

This ______day of _____________________, 20__.

General Contractor___________________________________

By________________________________________________

Title (must be an officer of the company) ________________________________

CERTIFICATION OF NOTARY PUBLIC

Sworn and subscribed to before me, an officer authorized to administer oaths.

This __________ day of _________________, 20___.

NOTARY PUBLIC

My commission expires on _________________________

SEAL

END OF SECTION

Exhibit D

IMMIGRATION AND SECURITY FORM

O.C.G.A. § 13-10-91 requires contractors interested in public works contracts to file an affidavit that the contractor and its subcontractors have registered and participate in a federal work authorization program intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or subcontractor.

In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., Contractor must warrant and affirm that Contractor has complied with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES; and verifying information of all new employees; and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et.seq.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Newton County, Georgia has registered with and is participating in a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A.