18031-26_SUPPLIER.pdf

Informal RFP - Non-Construction 18031-26

Proprietary and Confidential 7/14/26 1:21 PM

A NEW DAY.

Bid Specifications for

Kathryn Abby Hanna Park - Surfcam(s) and City Boat Ramps - Webcam(s)

Company City of Jacksonville Buyer Renata Barnett

E-mail rbarnett@coj.net

This document has important legal consequences. The information contained in this document is proprietary of City of Jacksonville. It shall not be used, reproduced, or disclosed to others without the express and written consent of City of Jacksonville.

All responses to this solicitation must be submitted through the City's e-procurement system 1Cloud. If you need to refresh yourself on the instructions for viewing and responding to solicitations, please refer to the training information posted on the supplier portal located on the COJ Procurement Division website.

https://www.jacksonville.gov/departments/finance/procurement https://www.jacksonville.gov/departments/finance/procurement

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Response Rules

1.5 Terms

2 Requirements

2.1 Affirmation

2.2 Submittal Statement

2.3 General Requirements

2.4 RFP Requirements

2.5 Insurance Requirements

2.6 Price Sheet

2.7 Sample Services Contract

2.8 Evaluation Criteria

2.9 Response Attachments

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Contract Terms

1 Overview

1.1 General Information

Title Kathryn Abby Hanna Park - Surfcam(s) and City Boat Ramps - Webcam(s)

Synopsis SURFCAM(S) AT KATHRYN ABBEY HANNA PARK, AND

WEBCAM(S) AT CITY BOAT RAMP(S)

JACKSONVILLE, FLORIDA

Buyer Renata Barnett Outcome Contract Purchase Agreement

E-Mail rbarnett@coj.net

1.2 Schedule

Preview Date Open Date 7/14/26 1:21 PM

Close Date 8/10/26 4:00 PM Award Date Time Zone Eastern Standard Time

Pre-Bid Conference Location

In-Person Mandatory Meeting - Hanna Park 500 Wonderwood Dr, Jacksonville, FL 32233. Parking lot No.1, "Poles" Beach Access

Pre-Bid Date/Time 7/29/2026 10:00 AM Question Cutoff

Date/Time

8/4/2026 10:00 AM

1.3 Negotiation Controls

Response Visibility Sealed

Lines Settings Rank Indicator 1,2,3...

Ranking Method Multiattribute scoring

1.4 Response Rules

This negotiation is governed by all the rules displayed below.

Rule Suppliers are allowed to revise their submitted response up until Bid closing

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Freight Terms Freight Prepaid

Shipping Method Best Way FOB FOB Destination Negotiation Currency USD (US Dollar) Price Precision 2

2 Requirements *Response is required

Suppliers must satisfy the following requirements. By submitting a response, Supplier warrants and represents that it satisfies all requirements. Failure to meet any of the requirements may result in the response being rejected as non-responsive. Any conflict between any section within this document shall be resolved by deferring to the most restrictive language of the solicitation document. Suppliers must respond to each section through the drop-down selection or arrows at the top right. All response attachments should be properly labeled to identify supplier and file contents.

2.1 Affirmation

*1. Type name, title, and email of person submitting bid in the comments box.

Select one of the following:-

a. Acknowledge

Comments:

*2.

Type name of company in the comments box.

Select one of the following:-

a. Acknowledge

Comments:

*3. No Alterations: Bidder has not altered the original Solicitation Document in any way and further understands that any such alteration of the original solicitation document may result in rejection of the bid.

Select one of the following:-

a. Acknowledge

*4. Solicitation Silence: The Solicitation Silence policy is in effect for this solicitation and all communications related to this solicitation must be in writing to the designated procurement representative. Violations of the solicitation silence policy may result in the rejection/disqualification of the submission.

Select one of the following:-

a. Acknowledge

*5. Legal authorization and solicitation specific minimum requirements: All bidders must be legally authorized to do business in Duval County and shall comply with all minimum requirements for this bid. Failure to submit evidence for meeting any of these requirements may be grounds for rejection. Vendor shall provide proof of applicable local business licenses and particulars such as specific licensure, experience on similar projects, years of expertise in the area etc.

Select one of the following:-

a. Acknowledge

Comments:

*6. Certification of No Conflict of Interest: Supplier certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Supplier's company. Supplier must complete and submit the attached Conflict of Interest Statement fully detailing any potential conflicts.

Attachments:

File Name or URL Type Description

CONFLICT OF

INTEREST CERTIFICA

File

Select one of the following:-

a. Contractor certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.

b. Contractor cannot certify that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.

*7.

Equal Business Opportunity Program: Pursuant to Part 6 of Chapter 126, Jacksonville Ordinance Code, the City of Jacksonville encourages the utilization and participation of Jacksonville Small and Emerging Businesses (JSEBs) in its contract awards based upon availability. It is the City's intent in adopting this program to reflect the philosophy with regards to enhancing participation of JSEBs in all areas of procurement.

Attachments:

File Name or URL Type Description JSEB Project Goals Language.pd

File

Select one of the following:-

a. Acknowledge

*8. Electronic Signature: I understand this acknowledgment serves as my electronic signature and has the same force and effect as my manual signature.

Select one of the following:-

a. Acknowledge

2.2 Submittal Statement

*1. Submittal Statement

Bidder certifies that this proposal is made in good faith, without collusion or connection with any other entity bidding on this work.

Bidder has examined and read all Drawings, Specifications, General and Special Conditions, and other Contract Documents, and all Addenda thereto; and is acquainted with and fully understands the extent and character of the work covered by this Proposal and the specified requirements, for the proposed work.

Bidder certifies that no officer or agent of the CITY will directly or indirectly benefit from this bid.

Bidder states that this Proposal is made in conformity with the Contract Documents and agrees that in case of any discrepancy or differences between its Proposal and the Contract Documents, the provisions of the latter shall prevail.

Bidder certifies that it has carefully examined the foregoing Proposal after the same was completed and has verified every item placed thereon; and agrees to indemnify, defend and save harmless the CITY against any cost, damage or expense which may be incurred or caused by any error in the Bidder's preparation of same.

Bidder states that all applicable taxes are included in the unit prices or Lump Sum Bid and acknowledges this project is not exempt from the State or Local Sales or Use taxes, and payment of such taxes is the responsibility of the Bidder.

The undersigned Bidder agrees to keep its bid in effect for 120 calendar days after the Bid Opening date to allow the CITY time to award the bid, should it be awarded, and time to prepare and execute the contract (or issue the purchase order). This time period begins at the time bids are opened and ends upon the issuance of Notice to Proceed (NTP) by the CITY.

The bid prices shall remain in effect throughout the life of the Contract. Failure of the CITY to issue NTP within the specified time period shall allow Bidder to withdraw its Bid and terminate its contract without penalty or forfeiture of Bid Bond. Failure of the CITY to issue NTP within the specified time period shall not entitle Bidder to an adjustment of its Bid prices, unless mutually agreeable by the CITY.

Bidder certifies, under penalty of perjury and contract rescission, that it has all required licenses to perform the work required to fulfill the terms of the contract resulting from a successful bid.

Furthermore, the Bidder affirms that all subcontractors requiring to be licensed are listed in its response and are properly licensed to perform work on their respective portions of this project.

Select one of the following:-

a. Acknowledge

2.3 General Requirements

*1. Scope of Services: This is a Request for Bids for the awarding of a Service Agreement (the "Agreement") for installation, operation and maintenance of a real-time, year-round 24-hour video feed webcam ("surfcam") at Kathryn Abbey Hanna Park ("Hanna Park") providing a live view of the beach and surf conditions. The contractor will also have the opportunity to install, operate and maintain webcams at select public boat ramps providing a live view of traffic, parking, and weather conditions. Online access to all webcams provided under this agreement should be available to the general public at no charge via desktop computer and mobile devices.

The Contractor is subject to all rules and policies of Hanna Park (and public boat ramp(s), if any).

Contractor will be expected to have the Hanna Park surfcam operating within 60 days of final execution of the agreement. Any boat ramp webcams included in this agreement will be expected to be operating within 30 additional days per boat ramp site.

This will not be a revenue-generating bid.

Select one of the following:-

*2. Specifications: Provide all items or services as identified on each line or identified below in accordance with all other Terms and Conditions specified herein.

Background Under the Agreement, the awarded Contractor will be authorized to install one or more surfcams at Hanna Park either on the roof of Dolphin Plaza, another existing structure, and/or on a pole provided by the Contractor and coordinated with City staff. Contractor can either connect to existing power and WiFi sources in the park, where available, or utilize solar-powered cameras and a mobile network service. If additional power and internet access is needed, this can be coordinated at the sole cost of the Contractor.

Rather than paying the City for authorization to operate the Hanna Park surfcam, the proposals will be partially scored by the number of boat ramp sites that the Contractor will also commit to installing, operating, and maintaining webcams.

Program Goals A.The City desires Hanna Park (and its boat ramps, if any) to be a symbol of civic pride by providing a fun, safe, friendly and clean environment conducive to families, fishermen, campers and beach goers.

B.The City desires Hanna Park (its boat ramps, if any) to be attractive to all citizens of and visitors to Jacksonville, regardless of age, race, gender, ethnic group or physical ability.

C.The City desires the surfcam at Hanna Park (and boat ramp webcam, if any) to provide potential visitors with important information for planning their visit to the park (or boat ramp).

D.This venture also emphasizes the responsible and sustainable use of environmental resources, ensuring minimal impact on Hanna Park's natural habitats (or boat ramp, if any).

Requirements 1.Payment: There is no payment associated with this contract.

2.Experience: The Contractor will have one (1) year of experience similar to the services the Contractor is proposing in this RFP or be able to sufficiently demonstrate the knowledge and ability to provide this type of service.

3.Financial Status: The Contractor will demonstrate the Contractor's ability to take on the financial responsibility of a long-term service contract for the Response, including start-up costs.

4.Service Hours: The park is open 365 days a year. Opening time is 8:00 am with early bird access starting at 6:00 am.

The park closes at 8:00 pm during Daylight Saving Time (roughly March through October) and 6:00 pm during Eastern Standard Time (roughly November through February). The awarded Contractor may enter the park for installation and maintenance of the surfcam or webcam for no entry fee. If access is needed outside of park hours, this can be coordinated with the designated Park Manager.

5.Contractor Staff: Contractor staff must be 18 years of age or older to qualify for a paid or volunteer position.

6.Fees and Charges to the Public: Online access to the live surfcam or webcam for the general public is expected to be free via desktop computer and mobile devices.

7.Verification of Corporate Status: During the license term, the Contractor will be a duly organized and validly existing corporation registered, active, and in good standing with the State of Florida.

8.Permitted Use: The Contractor agrees that the Permitted Use of the City-owned Facilities will be for the purpose of installing, operating and maintaining a surfcam at Hanna Park (or boat ramp webcam, if any) providing a live view of the beach and surf conditions (or boat ramp, if any). If a contract results from this RFP, the Permitted Use will be as stated in this RFP, the RFP response, and the agreement. No other use of the Facilities will be permitted without written approval of the Natural and Marine Resources Division Chief or Department Director. To remain responsive to community need, at the sole discretion of Jacksonville, the Permitted Use of the Facilities may be revised upon written approval and direction of the Natural and Marine Resources Division Chief or Department Director.

9.Compliance with Governmental Requirements: During the License Term, the Contractor will comply with all Governmental Requirements governing or affecting the Licensed Premises and the use thereof for any reason.

Governmental Requirement means any permit, law, statute, code, rule, regulation, ordinance, order, judgment, decree, writ, injunction, franchise, condition, certificate, permit, license, authorization, or other direction, or requirement of any governmental and/or regulatory national, state or local entity with jurisdiction over Jacksonville, Contractor and/or the facility.

10.Equal Access: Contractor will not discriminate against any person on the basis of race, creed, color, sex, religion, national origin, age, marital status or disability in its management, use and operation of the waterfront access.

11.Title to Land: Title to the City-owned land will remain vested with Jacksonville and Contractor will have no interest in the title to the property but will only have a license-hold interest thereto. Any improvements made to the locations will be made by the Contractor at the Contractor's sole cost and expense and with written permission of the Department. Permanent improvements, upon completion, will vest with Jacksonville. Furniture, fixtures and equipment owned by the Contractor will be removed by the Contractor at the termination of the contract.

12.Contractor's Personal Property: Contractor may place its personal property on or within the City-owned Facilities during the license term from time to time at its discretion; however, all Contractor's personal property that may be on the Facilities during the license term will be thereon at the Contractor's sole risk.

13.Insurance: Before entering the property and without limiting liability under a resulting license agreement, Contractor will procure and maintain, at its sole cost and expense, during the license term insurance in the minimum amounts stated in Attachments G and H. Additionally, Contractor will provide insurance of the types, amounts and coverages, which may be amended at any time as required by Jacksonville's Risk Manager in his or her sole reasonable discretion. Amendments to the indemnification and/or insurance terms of a resulting license agreement will be processed by an Administrative Award of the Procurement Division under the authority of this RFP.

14.Annual and Monthly Reports.

(a) Annual Report. On an annual basis, on a date established by the Natural and Marine Resources Division Chief or Department Director, the organization will present an Annual Report to the Department. Such Report will illustrate and explain:

(i)Name and contact information of Contractor, (ii)Number and location of surfcam(s)/webcam(s) installed at each site, (iii)Prior year's successes (and challenges if any) and synopsis of prior year's activities, (iv)Goals and objectives for the upcoming year, (v)Statement to the Department signed by the Contractor confirming compliance with Jacksonville's Background Screening Policy, (vi)Statement to the Department signed by the Contractor confirming compliance with Governmental Regulations, (vii)Proof of insurance, (viii)verification of corporate status, and (ix)such other information as requested by Jacksonville.

(b)Monthly Report. Monthly, the Contractor will submit a report to include:

i.The number of online views of each surfcam/webcam ii.Number of days each surfcam/webcam was operational vs. number of days each surfcam/webcam was out of service due to maintenance or connectivity issues, iii.maintenance schedule and installation plans for the next month iv.any other information requested by Jacksonville.

15.Audit: With reasonable notice, Jacksonville will have the right to audit Contractor's financial books, records and documents related to service at all City-owned Facilities.

16.Jacksonville's Right to Make Changes: Jacksonville may unilaterally require, by written order, changes altering, adding to, or deducting from the services of this RFP ("Changes"), provided that such Changes are within the general Scope of this RFP. Such Changes may include the addition of responsibilities or subtraction from responsibilities, relocation of existing services, management, operation, and programming. Any Changes will be confirmed to the Contractor in writing by the Natural and Marine Resources Division Chief or Department Director.

17.Jacksonville Recognition: The Contractor will be responsible for advertising the services offered. All signage, banners, flyers, websites, or handouts posted or distributed in Hanna Park or relating to Hanna Park (or at boat ramps and related to boat ramps, if any) must be approved by the City prior to posting or distributing. All advertising materials and signage are expected to be professional. Handwritten and marked-through copies of advertising materials will not be approved for distribution. Any items with the name Hanna Park (or boat ramp(s), if any), City of Jacksonville, or any derivation of including shirts, hats, pens, staff uniforms, etc. must be reviewed and approved by the City. The City reserves the right to deny any and all requests to distribute, wear, sell or otherwise utilize items with a City or Hanna Park (or boat ramp, if any) logo or name shown.

18.Right of Jacksonville to Inspect: Jacksonville at all times may access the facilities for the purpose of inspecting same and for any other purpose determined by the Department. Upon request, Contractor will provide Jacksonville keys to all locked storage containers, doors, gates and improvements on or in the park.

19.Contractor Termination: The Contractor will have the absolute right to terminate a contract resulting from this RFP at any time by providing at least thirty (30) days written notice of such termination to Jacksonville.

20.Jacksonville Termination: Jacksonville will have the absolute right to terminate a contract resulting from this RFP at any time by providing at least thirty (30) days written notice of such termination to the Contractor.

21.Contractor and Jacksonville Responsibilities: The Facilities are provided in "as is" condition.

Jacksonville will be responsible for:

a.The City will provide access to existing utilities, where available, which are paid by the City. Please note that power and WiFi are not currently available at most locations. There is potential to tie into electricity at existing light poles, which would need to be coordinated with the City's electrical manager.

b.The City will maintain the basic structural components of any existing buildings/structures that surfcams/webcams will be attached.

c.The primary responsibility of the Hanna Park Manager and Division Chief shall be to evaluate the use of the Property to ensure that only the approved services are occurring and that the level of service provided is being maintained satisfactorily. At no time shall the Park Manager or Division Chief supervise the Contractor's workforce or create any responsibility for the acts or omissions of the Contractor, Subcontractor or Supplier during the term of this Agreement.

Contractor will be responsible for:

a.Contractor will be responsible for all installation, maintenance and operations of the surfcams at Hanna Park and boat ramp webcams, if any, that are part of this agreement.

b.If the Contractor chooses to include a commitment to install, maintain, and operate webcams at select boat ramp sites, the RFP response should identify which of the following priority sites will be included in the agreement:

Priority Boat Ramp Sites for Webcam ServiceCameras 1Mayport (Michael B. Scanlon), 4870 Ocean St.3 2Jim King Park at Sisters Creek, 8203 Heckscher Drive3 3Joe Carlucci, 8414 Heritage River Road2 4Palms Fish Camp, 6359 Heckscher Drive2 5Mike McCue, 2nd Ave N, Jacksonville Beach2 6Arlington Lions Club Park, 4322 Richard D. Gatlin Road2 7St. Johns Marina, 901 Museum Circle2 8Half Moon Island, 17847 Main Street North2 9Tommy Hazouri Park (Mandarin), 14780 Mandarin Road2 10Wayne B. Stevens, 4555 Ortega Farms Blvd.2 11John T. Lowe (Goodbys), 9021 San Jose Blvd.2 12County Dock, 2403 County Dock Road1 c.The contractor will be required to create a website to host the live video footage for the Hanna surfcam and the proposed boat ramp webcams, if any, which the City can link to, and the website must be approved by the City and meet ADA guidelines. Any included boat ramp webcams should be as prevalent on the website as the Hanna surfcam.

d.The video footage from each camera should be saved for at least 30 days in case needed for security or law enforcement investigation purposes. When requests are made for saved video footage, the contractor will have 3 business days to provide the requested footage or access.

e.Any existing buildings or structures used to install the surfcams/webcams must be approved by Jacksonville and are provided in an "as is" condition. Any improvements or enhancements will be the responsibility of the Contractor. Any improvements that impact or alter the buildings (including but not limited to drilling holes in the floor, creating holes larger than a standard nail in the ceilings or walls, painting, installing equipment that requires alteration of the structure in any way, rerouting electrical wires or rewiring, installing or replacing lighting fixtures, etc.) must be submitted in writing for review and written approval by the City prior to commencing work.

f.The Contractor shall, at its sole cost and expense, repair to the complete satisfaction of City, any and all damage to the Property caused by or arising from Contractor's exercise of the rights granted herein. Without limiting the generality of the foregoing, Contractor is solely responsible and agrees to repair any damages to the Property that result from Contractor's use of the Property.

g.The Contractor's use of the Property shall at all times be in common with City and City's officers, employees, agents, representatives, business invitees, licensees, invitees and other permitted users. Contractor understands that the Contractor's use of the Property shall not interfere with City's use of the Property. In the event of any such interference, the Contractor, upon receipt of written notice from the City, shall cause any such interference to cease and make such modifications in its use of the Property as may be reasonably required to prevent such interference.

h.The City shall have no obligation to protect or otherwise safeguard or provide security for the Contractor's property.

The City will not be responsible for any loss, theft, damage or vandalism to signage, rental equipment or any other property belonging to the Contractor.

i.If the Property is damaged by fire or other casualty, either party shall have the right to terminate this Agreement by providing thirty (30) days' written notice to the other. City shall not be liable, regardless of cause, for any inconvenience or interruption of the Contractor's rights occasioned by fire or for any damages to the Contractor's property which may be occasioned by fire or other casualty. City shall have no obligation to repair, restore or replace any Property damaged by fire or other casualty.

j.All employees required for the installation, maintenance and operation of the surfcams/webcams shall be supplied by the Contractor. All employees of the Contractor shall be professionally dressed and be expected to behave professionally and courteously while in the park.

k.The Contractor, at its sole cost and expense, will pay all communication costs including phone and internet charges.

Select one of the following:-

a. Acknowledge

*3. Contractors must satisfy the following mandatory minimum requirements to have their responses evaluated. By submitting a response, the Contractor warrants and represents that it satisfies these requirements. Failure to meet these requirements will result in the response not being evaluated and being rejected as non-responsive.

A. A. The Contractor will provide current proof of all business licenses required by local, state, and federal law as applicable.

B. The organization must have the ability to obtain and maintain liability insurance as required by the City of Jacksonville for the entire contract term.

Select one of the following:-

a. Acknowledge

*4.

Response FormaT

To maintain comparability and facilitate the evaluation process, Responses shall be organized in the manner set forth below. Tab delineations for each of the sections would be helpful.

The formal response to the RFP. Each proposer will clearly indicate within the Cover Letter that your response is for the RFP.

1) Title Page: Include only RFP Title, RFP Number, Contractor's full name, address, phone number.

2) Cover Letter: Include only the following:

RFP Title and Number

Contractor's full name, address, and phone number.

Names of the person(s) who will be authorized to make representations for the Contractor, their titles, addresses (including email address), and telephone numbers.

Contractor's Federal Employer ID Number.

Written acknowledgement that (i) the Response is based on the terms set forth in the RFP and all amendments thereto posted on Buyer's website as of the date of the Response, and (ii) the Contractor will be responsible for monitoring Buyer's website for subsequent amendments and for either maintaining, amending or withdrawing the Response prior to the Response Due Date based on those subsequent amendments.

Signature of Authorized Representative.

3) Required Forms. Attach all forms identified in RFP, each signed by an authorized representative. Examples of the forms that may be required and placed in Section 3 include:

Local Business Tax Certificate (if applicable)

Business References (include bank reference letters, financial reports/audits, insurance certificates, etc.). If the proposer desires, the Company financial reports can be submitted in a separate .pdf file from the proposal file. However, the file name must include the word "Confidential". For Example: "XYZ Engineering – Confidential Financial Info.pdf".

Certificate of Insurance

Equal Business Opportunity Program Forms (if JSEB participation is one of the grading criteria).

4) Proof of Minimum Requirements. Responses will ONLY be accepted from companies meeting the minimum requirements in this solicitation. Contractor must address and provide clear documentation that they meet all minimum requirements.

5) Statement of Qualifications. This portion of the Response will be used to provide the information Buyer needs to evaluate how well the Contractor meets the criteria listed in the Evaluation Criteria.

Failure to provide adequate information on any criterion will result in lower scores and could result in rejection of the Response as non-responsive. Please divide this portion of the Response into ten subsections (one subsection for each of the listed criteria).

Select one of the following:-

a. Acknowledge

2.4 RFP Requirements

*1.

1. Introduction

The City of Jacksonville ("Buyer") intends to hire an individual or firm ("Contractor") to provide the services described in this Request for Proposal ("RFP"). Persons interested in submitting a response to this RFP (a "Response") should carefully review this RFP for instructions on how to respond and for the applicable contractual terms.

2. Questions and Requests for Amendment to RFP. If a Contractor (i) has questions about the RFP, (ii) finds discrepancies, omissions or ambiguities in the RFP, or (iii) believes any term or condition of the RFP is unreasonable, Contractor should request an amendment to the RFP. The request should reference the RFP section at issue and include any specific language that Contractor recommends using.

All requests for amendment must be submitted in writing (via the 1Coud Procurement System) and, unless otherwise specified in the RFP, be received by the Purchasing Analyst (Analyst) at least ten (10) calendar days before the Response Due Date. Questions and requests for amendments directed to the Analyst or to any other Buyer personnel shall not constitute a formal protest of the RFP. Failure to request an interpretation or change will be considered evidence that Contractor understands and agrees to the provisions of the RFP.

The posting of a written amendment is the only official method by which interpretations, clarifications, changes or additional information will be given by Buyer prior to the opening of Responses. Any other interpretation, clarification, change or information will have no legal effect.

Buyer reserves the right to amend, cancel or reissue the RFP at its discretion. Buyer reserves the right to request or obtain additional information about any and all Statement of Qualifications submitted in response to RFP. They may also issue addenda to this RFP which will be sent to each Supplier who received this RFP. This includes the right to change the Response Due Date and the Contract award date. Notice of all amendments and cancellations will be posted on Buyer's website (please contact the Analyst if you are uncertain of the website address or if you experience problems accessing it). Contractor is responsible for monitoring this website for new or changing information.

3. Terms of Agreement. After award to the successful Contractor, Buyer and Contractor will promptly enter into a written agreement (the "Contract") incorporating the terms of the RFP, the successful Response, and other terms and conditions as may be agreed to between the parties. To the extent the Response contains exceptions to or modifications of the RFP, such exceptions or modifications are stricken unless Buyer affirmatively accepts the exceptions or modifications in the Contract. The Contract will be substantially in the form set forth in an attachment to the RFP.

Buyer will not be obligated to pay Contractor for the RFP services until the Contract is signed by both parties. Buyer retains the right to reject all bids and/or amend its notice of award at any time prior to the full execution of the Contract.

If the successful Contractor fails to perform the Services as agreed, Buyer reserves the right to (i) issue a new solicitation for the Services; (ii) reopen the RFP for the purpose of awarding a second contract to another Contractor in accordance with the criteria and processes set forth herein; and/or (iii) take such other actions permitted by law.

4. Public Meetings and Special Accommodations. Any meetings of the RFP evaluation committee (i.e., the Jacksonville Procurement Awards Committee or Technical Review Committee) shall be noticed on Buyer's website and shall comply with Florida's Open Meetings Laws. Please contact the Analyst if you are uncertain of Buyer's website address or if you experience problems accessing it. Persons requiring a special accommodation because of a disability should contact the Analystidentified in the Overview Section at least forty-eight (48) hours prior to the meeting.

5. Cost of Developing RFP Response. All costs related to the preparation of RFP Responses and any related activities are the sole responsibility of Contractor. Buyer assumes no liability for any costs incurred by Contractors throughout the entire selection process.

6. Response Ownership. All Responses, including attachments, supplementary materials, addenda, etc., shall become property of Buyer and shall not be returned to Contractor. Buyer will have the right to use any and all ideas or adaptation of ideas presented in any Response. Acceptance or rejection of a Response shall not affect this right.

7. Public Records Law; Process For Protecting Trade Secrets and Other Information. Article 1, Section 24, Florida Constitution, guarantees every person access to all public records, and Section 119.011, Florida Statutes, provides a broad definition of public records. As such, all responses to the RFP are public records unless exempt by law.

If Contractor considers any portion of its Response to be exempt from disclosure under Florida law, Contractor must provide Buyer with a separate redacted copy of the Response and briefly describe in writing the grounds for claiming exemption from the public records law, including the specific statutory citation. Contractor shall be responsible for defending its determination that the redacted portions of its Response are confidential, trade secret or otherwise not subject to disclosure. Further, Contractor shall protect, defend, and indemnify Buyer for any and all claims arising from or relating to Contractor's determination that the redacted portions of its Response are confidential, trade secret or otherwise not subject to disclosure. If Contractor fails to submit a Redacted Copy with its Response, Buyer is authorized to produce the entire Response in answer to a public records request.

In accordance with Section 119.0701, Florida Statutes, the Contractor shall:

(a)Keep and maintain public records required by Buyer to perform the services; and

(b)Upon request from Buyer's custodian of public records, provide Buyer with a copy of the requested records or allow records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, or as otherwise provided by law; and

(c)Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of this Contract if Contractor does not transfer the records to Buyer; and

(d)Upon completion of this Contract, transfer to Buyer at no cost all public records in possession of Contractor or keep and maintain public records required by Buyer to perform the service. If Contractor transfers all public records to Buyer upon completion of this Contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Contractor keeps and maintains public records upon completion of this Contract, Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to Buyer upon request from Buyer's custodian of public records in a format that is compatible with Buyer's information technology systems.

The above requirements apply to a "Contractor" as defined in Section, 119.0701, Florida Statutes.

IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTACT THE BUYER'S CUSTODIAN OF PUBLIC RECORDS AT (904) 255-7674;

REQUEST@COJ.NET; BUYER OF JACKSONVILLE, PUBLIC RECORDS REQUEST, 214 N. HOGAN STREET, SUITE 1180, JACKSONVILLE, FLORIDA 32202.

8. Multiple Responses from Same Contractor; No Collusion. More than one Response from an individual firm, partnership, corporation or association under the same or different names is not permitted. Reasonable grounds for believing that a Contractor is involved in more than one Response for the same work will be cause for rejection of all Responses in which such Contractor is believed to be involved. Any or all Responses will be rejected if there is reason to believe that collusion exists between Contractors. Responses in which the prices obviously are unbalanced will be grounds for rejection.

9. Convicted Vendor List. A person or affiliate placed on the State of Florida convicted vendor list pursuant to Section 287.133, Florida Statutes, following a conviction for a public entity crime may not do any of the following for a period of 36 months from the date of being placed on the convicted vendor list:

submit a bid on a contract to provide any goods or services to a public entity;

submit a bid on a contract with a public entity for the construction or repair of a public building or public work;

submit bids on leases of real property to a public entity;

be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and transact business with any public entity in excess of the Category Two threshold amount provided in Section 287.017, Florida Statutes.

10. Discriminatory Vendor List. An entity or affiliate placed on the State of Florida discriminatory vendor list pursuant to Section 287.134, Florida Statutes, may not:

submit a bid on a contract to provide any goods or services to a public entity;

submit a bid on a contract with a public entity for the construction or repair of a public building or public work;

submit bids on leases of real property to a public entity;

be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with any public entity; or transact business with any public entity.

11. Contractor Representations. In submitting a Response, Contractor understands, represents, and acknowledges the following (if Contractor cannot so certify to any of following, Contractor shall submit with its Response a written explanation of why it cannot do so).

Contractor currently has no delinquent obligations to the Buyer of Jacksonville or any of its independent agencies.

The Response is submitted in good faith and without any prior or future consultation or agreement with any other respondent or potential respondent;

To the best of the knowledge of the person signing the Response, neither the Contractor, its affiliates, subsidiaries, owners, partners, principals or officers:

is currently under investigation by any governmental authority for conspiracy or collusion with respect to bidding on any public contract;

is currently under suspension or debarment by any governmental authority in the United States;

has within the preceding three years been convicted of or had a civil judgment rendered against it, or is presently indicted for or otherwise criminally or civilly charged, in connection with (i) obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; (ii) violation of federal or state antitrust statutes; or (iii) commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; or has within the preceding three-year period had one or more federal, state, or local government contracts terminated for cause or default.

Contractor is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. [This certification applies to contracts of $1,000,000 or more. A list of the companies can be found as a link to "PFIA Quarterly Reports" at www.sbafla.com/fsb/ ]

Contractor has read and understands the RFP terms and conditions, and the Response is submitted in conformance with those terms and conditions.

All representations made by Contractor to Buyer in connection with the RFP have been made after a diligent inquiry of its employees and agents responsible for preparing, approving, or submitting the Response.

Contractor shall indemnify, defend, and hold harmless Buyer and its employees against any cost, damage, or expense which may be incurred or be caused by any error in the Response.

All information provided by, and representations made by, Contractor are material and important and may be relied upon by Buyer in awarding the Contract.

12. Provision of Services. Contractor shall provide Buyer with all of the services and deliverables described in the RFP, the Response and the resulting Contract (collectively, the "Services"). If any services, functions or responsibilities are not specifically described in the RFP, the Response or the resulting Contract but are necessary for the proper performance and provision of the Services, they shall be deemed to be implied by and included within the scope of the Services to the same extent and in the same manner as if specifically described herein.

13. Relationship of the Parties. In performance of the Services, Contractor shall be acting in the capacity of an independent contractor and not as an agent, employee, partner, joint venture or associate of Buyer. Contractor shall be solely responsible for the labor, supplies, materials, means, methods, techniques, sequences and procedures utilized to perform the Services in accordance with the Contract.

14. Buyer's Right to Make Changes. Buyer may unilaterally require, by written order, changes altering, adding to, or deducting from the Services ("Changes"), provided that such Changes are within the general scope of the Contract.

Buyer will make an equitable adjustment in the Contract price or delivery date if the Change materially affects the cost or time of performance. Such equitable adjustments require the written consent of Contractor, which shall not be unreasonably withheld. The Parties will cooperate with each other in good faith in discussing the scope and nature of the Change, the availability of Contractor personnel, the expertise and resources to provide such Change, and the time period in which such Change will be implemented.

15. Service Warranties. Contractor warrants that the Services shall be performed and delivered in a professional, first-class manner in accordance with the Contract and the standards prevailing in the industry. Contractor shall also undertake the following actions without additional consideration during the term of the Contract and for one year thereafter: (i) promptly making necessary revisions or corrections to resolve any errors and omissions on the part of Contractor; and (ii) conferring with Buyer for the purpose of interpreting any of the Services or information furnished.

Acceptance of the Services by Buyer shall not relieve Contractor of these responsibilities. The warranties and covenants in this paragraph will extend to all subcontractors as well.

The foregoing warranties and covenants shall not apply (i) with respect to any portions of the Service that have been produced by anyone other than Contractor or its subcontractors; (ii) to any modifications made by anyone other than Contractor or its subcontractors or without Contractor's specific prior written consent; or (iii) to any use of the Service in a manner or for any purpose other than those contemplated in the Contract. EXCEPT AS EXPRESSLY STATED IN

THE CONTRACT, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT

LIMITATION ANY IMPLIED WARRANTIES REGARDING MERCHANTABILITY OR FITNESS FOR A

PARTICULAR PURPOSE. CONTRACTOR'S WARRANTIES EXTEND SOLELY TO BUYER.

16. Buyer Will Assist Contractor. At Contractor's request, Buyer will provide reasonable assistance and cooperation to Contractor, including the supply of any data and information necessary for Contractor to provide the Services. Buyer will also designate a Contract Manager who will, on behalf of Buyer, work with Contractor and administer the Contract in accordance with its terms.

17. Location Requirements for Services. Unless otherwise stated in the RFP or the Response, the majority of the Services shall be performed within Duval County, Florida and no Services will be performed outside of the United States. These restrictions may be modified in writing if Buyer determines, in its sole discretion, that the restrictions impose an undue burden on Contractor's ability to perform the Services as contemplated in the Contract.

18. Use of Subcontractors; Flow-Down Provisions. Except to the extent the use of subcontractors is disclosed in the Response or consented to in writing by Buyer, Contractor shall not be allowed to subcontract or assign any of its duties and obligations hereunder. In all cases, Contractor will be responsible for the acts or omissions of its subcontractors.

Contractor will ensure that all relevant contractual obligations will flow down to the subcontractors and will be incorporated into the subcontracts (including the obligations relating to insurance, indemnification, delays, intellectual property rights, public records, non-discrimination, audits, security, location of services, termination, transition assistance, warranties, and the manner in which the Services are to be performed).

19. Meetings and Reports. Contractor must attend all meetings and public hearings relative to the Services where its presence is determined to be necessary and requested by Buyer and Contractor can reasonably schedule its appearance.

Unless otherwise agreed, Contractor shall provide a monthly report summarizing Contractor's performance. Contractor shall provide other periodic reports respecting the Services as Buyer reasonably requests.

20. Ownership of Works.

(a)The term "Work" shall mean each deliverable, drawing, design, specification, rendering, notebook, tracing, photograph, reference book, equipment, expendable equipment and material, negative report finding, recommendation, data and memorandum of every description, shared with or delivered to Buyer pursuant to the Contract.

(b)With the exception of Contractor's pre-existing intellectual capital and third-party intellectual capital as described in Section below, Buyer shall own all right, title and interest, including ownership of copyright (limited to the extent permitted by the terms of any governing licenses), in and to each Work including, but not limited to, software, source code, reports, deliverable, or work product developed by Contractor specifically for Buyer in connection with the Contract, and derivative works relating to the foregoing. The use of these Works in any manner by Buyer shall not support any claim by Contractor for additional compensation.

(c)Each Work, and any portion thereof, shall be a "work made for hire" for Buyer pursuant to federal copyright laws.

Any software, report, deliverable, or work product as used in connection with the Work, but previously developed by Contractor specifically for other customers of Contractor or for the purpose of providing substantially similar services to other Contractor customers, generally shall not be considered "work made for hire", so long as the foregoing are not first conceived or reduced to practice as part of the Work. To the extent any of the Works are not deemed works made for hire by operation of law, Contractor hereby irrevocably assigns, transfers, and conveys to Buyer, or its designee, without further consideration all of its right, title and interest in such Work, including all rights of patent, copyright, trade secret, trademark or other proprietary rights in such materials. Except as provided in the foregoing sentences, Contractor acknowledges that Buyer shall have the right to obtain and hold in its own name any intellectual property right in and to the Work. Contractor agrees to execute any documents or take any other actions as may reasonably be necessary, or as Buyer may reasonably request, to perfect or evidence Buyer's ownership of the Work.

21. Intellectual Property.

(a)Contractor grants to Buyer an irrevocable, perpetual, royalty free and fully paid-up right to use (and such right includes, without limitation, a right to copy, modify and create derivative works from the subject matter of the grant and the right to sublicense all, or any portion of, the foregoing rights to an affiliate or a third party who provides service to Buyer. Contractor's intellectual property (including, without limitation, all trade secrets, patents, copyright and know-how) that is contained or embedded in, required for the use of, that was used in the production of or is required for the reproduction, modification, maintenance, servicing, improvement or continued operation of any applicable unit of Work.

(b)If the Work contains, has embedded in, or requires for the use of, any third party intellectual property, or if the third party intellectual property is required for the reproduction, modification, maintenance, servicing, improvement or continued operation of the Work, Contractor shall secure for Buyer an irrevocable, perpetual, royalty free and fully paid-up right to use all third party…