Final__-_Attachment_I_-_Combined_Synopsis_Solicitation.docx

18-02103 Attachment I – Combined Synopsis/Solicitation

DESCRIPTION:

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-97.

BACKGROUND:

Liquid helium (LHe) is used for cryogenic applications in over 35 programs across the National Institute of Standards and Technology (NIST) (including standards development and dissemination, initiatives, Innovations in Measurement Science (IMS) projects, and other agency projects). LHe has several unique properties, including an extremely low boiling point and its non-reactivity, so it cannot be replaced by other gases easily. NIST Gaithersburg purchases and consumes significant quantities of LHe each year (approximately 65,000 and up to 80,000 liters per year). Helium is a non-renewable resource that is only found naturally in some natural gas deposits. Therefore, the LHe supply is limited, both in quantity and location. LHe is volatile and must be used within a narrow window of time from delivery, typically within one to two weeks before significant loss of product.

1352.215-72 INQUIRIES (APR 2010)

Offerors must submit all questions concerning this solicitation in writing to the contract specialist within five (5) days of the posting. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(end of provision)

The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 – Industrial Gas Manufacturers. The size standard is 1,000 employees. This RFQ is being issued on an unrestricted basis and limited to the seven (7) federal helium suppliers identified by the Bureau of Land Management (BLM).

MINIMUM REQUIREMENTS:

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to supply LHE in 30, 60, 100, and 250-liter contractor owned dewars, on an as needed basis in accordance with the SOW.

CONTRACT LINE ITEM STRUCTURE:

Base CLIN 0001: The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities to supply liquid helium in 30, 60, 100, and 250-liter contractor-owned dewars in accordance with the statement of work.

CLIN 0002: Dewar rental fee in accordance with the statement of work.

CLIN 0003: Emergency delivery fees

Option Year 1 CLIN 0004: The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities to supply liquid helium in 30, 60, 100, and 250-liter contractor-owned dewars in accordance with the statement of work.

CLIN 0005: Dewar rental fee in accordance with the statement of work.

CLIN 0006: Emergency delivery fees

Option Year 2 CLIN 0007: The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities to supply liquid helium in 30, 60, 100, and 250-liter contractor-owned dewars in accordance with the statement of work.

CLIN 0008: Dewar rental fee in accordance with the statement of work.

CLIN 0009: Emergency delivery fees

Option Year 3 CLIN 00010: The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities to supply liquid helium in 30, 60, 100, and 250-liter contractor-owned dewars in accordance with the statement of work.

CLIN 0011: Dewar rental fee in accordance with the statement of work.

CLIN 0012: Emergency delivery fees

APPLICABLE ATTACHMENTS:

Attached to this solicitation is the following:

· Attachment II- Applicable Provisions and Clauses

· Attachment III – Evaluation Criteria

· Attachment IV – Statement of Work

· Attachment V – Property List

INSTRUCTIONS:

System for Award Management(SAM) In accordance with FAR 52.204-7, the awardee must be registered in the system for award management (www.sam.gov) prior to award. Refusal to register shall forfeit award.

All offerors shall submit the following:

1. For Technical Capability evaluation:

Please see Attachment III – Evaluation Criteria

2. For price evaluation:

Please see Attachment III – Evaluation Criteria Addendum to FAR 52.212-1, Quotation Preparation Instructions

1) Price Quotation: The offeror shall propose a firm fixed-price, FOB Destination for the base and each option CLIN.

2) Acceptance of Terms and Conditions: This is an open-market solicitation for liquid helium as defined herein. The Government intends to award a contract from this solicitation that will include the clauses set forth herein. The quotation shall include one of the following statements:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s)

DUE DATE FOR QUOTATIONS

Quotes shall be sent in two (2) volumes. Volume 1 shall be Technical Factors 1 and 1A, Offeror Representations and Certifications and Volume 2 shall be Price. Facsimile quotations will NOT be accepted.

Offerors shall submit one original of their quotation, marked as such, and four copies of the technical and price quotation no later than 12:00PM Eastern Time on May 14, 2018.

Offerors shall email one copy of their quotation to joshua.alderoty@nist.gov and teresa.harris@nist.gov. Please reference the RFQ number in the subject line of the email. An e-mail quote shall be considered received when it is received in Joshua Alderoty’ s electronic inbox.

Quotation shall be mailed to the National Institute of Standards and Technology, Acquisition Management Division, Attn: Joshua Alderoty, 100 Bureau Drive, Building 301, Room B175, Gaithersburg, MD 20899. All offerors shall ensure the RFQ number is visible on the outermost packaging.

If hand delivered, offerors shall contact Joshua Alderoty at 301-975-5867 or at joshua.alderoty@nist.gov and provide him the name of the individual delivering the quotation within 48 hours of the due date.

QUOTATION EVALUATION AND BASIS FOR AWARD:

The Government intends to award one (1) firm fixed price contract resulting from this solicitation to the responsible offeror whose quotation is conforming to the solicitation, deemed technically acceptable and is the lowest price.

Offerors pricing will be reviewed for reasonableness and realism.

See Attachment III for Evaluation Criteria.