180009-event.pdf

INVITATION FOR BIDS

Lower Beaver River Rock Hauling

SOLICITATION #CN17071

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide services to load, haul, and dump large rock. One hundred and fifteen (115) side-dump truck loads (approximately 24 tons per load = 2,760 tons) of 1 foot to 4 feet diameter size rocks will need to be loaded into dump trucks at the “Rock Loading Site” ~7 miles northwest of Milford, Beaver County, UT, hauled ~25 miles to the Work Site, and then dumped at “Stockpile Sites” near milepost #93 just off SR-21 (Map1; Map 2; Map 3).

Specific Tasks:

Awarded To: Catalyst Construction LLC

Awarded to Catalyst Construction as the lowest responsible and responsive bidder

Lower Beaver River Rock Hauling Hauling, Rock, Trucking, excavation. Loading

Open 1/18/2017 2:00 PM MST Type Invitation for Bid Close 2/1/2017 2:00 PM MST Number CN17071 Sealed Until 2/1/2017 2:00 PM MST Currency US Dollar

Contacts

Cody Nelson codynelson@utah.gov

Phone +1 (801) 538-3141

Commodity Codes

Commodity Code Description

11110 Earth and stone including dirt and soil and clays

72140 Heavy construction services including equipment rental or lease and energy conservation and roads and highways and excavation and backfill services and levee and dam construction and digging and ditching and road grading and rock stabalization

Description

Issuing Procurement Unit State of Utah Division of Purchasing

Conducting Procurement Unit State of Utah Division of Wildlife Resources mailto:codynelson@utah.gov

Rock must range in size from 1 foot to 4 feet in the largest diameter across. No rock larger than 4 feet in diameter or smaller than 1 foot in diameter should be loaded. Incidental smaller rock is acceptable. No more than 30% of all rock hauled shall be larger than 3 feet diameter. 65% of rock shall be 2’ – 3’ feet diameter and 15% 1’ – 2’ diameter. All loads shall be of mixed sizes of rock. The percentages are estimates. Approximately the above listed percentages of mixed rock are needed.

The Rock Loading Site is located within property controlled by CS Mining, LLC (CS Mining). The Rock Loading Site is a fairly well-developed area with good access. The area ground is flat and clear. The rock, ranging in size from 1 foot to 4 feet, will have to be extracted from rock piles that also have some dirt and smaller and larger rock. The piles of rock are from over-burden that has been blasted, removed, and piled so CS Mining can extract the ore. Bidders will need to visit the Rock Loading Site during a site tour to determine the amount of time, difficulty and work necessary to access the rock, gather rock, and load trucks.

The successful Bidder is responsible for operating within the CS Mining area according to stipulations by CS Mining. The work must be performed in an orderly and functional manner. Coordination with CS Mining will be required to ensure all rock loading and hauling activities (time and date of work, number of loads per day, etc.) do not conflict with operations of CS Mining. Mine Safety and Health Administration (MSHA) certification will be required for working at the Rock Loading Site. MSHA training takes three days and would be the responsibility of the successful Bidder. All equipment used on the property controlled by CS Mining must meet MSHA requirements. Details on working within CS Mining property will be worked out with the successful Bidder.

The Stockpile Sites are located just off of SR-21 and are primarily located in dirt areas with rabbitbrush and sagebrush. The Stockpile Sites may require additional work to make them suitable for dump truck access (e.g., hauling in some dirt to build a road base for dump trucks to effectively and safely get in and out of the Stockpile Site). If it rains or snows, the Stockpile Sites may become too muddy to enter with dump trucks. Work would have to be delayed until the ground dries out.

The successful Bidder shall use care and obey all traffic laws when exiting and entering the highway to ensure safety.

“TRUCKS ENTERING HIGHWAY” signs must be posted on SR-21 near the turnoff to Stockpile Sites in order to alert other motorists of dump trucks entering and exiting the highway. At each location, two signs would be placed about 0.25 miles from the area where trucks would be entering and exiting (i.e., one sign for each direction of traffic in each location).

UDWR personnel will monitor the number of loads and size of loaded dump trucks. Dump truck loads are expected to be full loads. The successful Bidder must maintain an accurate record per day of the amount of rock hauled from the BLM rock pit and report the amount to UDWR employees when asked and when work has been completed.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment and Personnel

The work will require the following equipment:

One (1) or more – Excavator(s) with a thumb attachment to load rock into dump trucks. The excavator bid should be for a CAT 320C or comparable machine.

One (1) or more - Side-dump truck(s) capable of hauling approximately 24 tons per load of large rock that is 1 foot to 4 feet in diameter or comparable machine(s).

All equipment needed for mobilization and demobilization.

Additional equipment may also be needed to develop adequate infrastructure for rock loading, hauling, and dumping work at the Rock Loading Site and Stockpile Sites.

If equipment breaks down, the successful Bidder should make every reasonable effort to repair the equipment and restore it to operating condition as quickly as possible. The UDWR is not liable or responsible for any equipment breakdowns or damage.

The work can be completed with any combination of personnel and equipment, so long as all stipulations contained within this bid are met.

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Work can begin after P.O. is received. Half of rock hauling and dumping needs to be complete no later than March 3rd, 2017 and must continue consistently, as is reasonable, until all rock has been hauled to dump site. Work must be completed before March 17th 2017.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation CN17071. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Mandatory Site Visits:

Per Utah Procurement Rule R22-7-201 Pre-Proposal Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a proposal. You must attend the site visit in order for your bid to be considered. Failure to attend the site visit shall result in the disqualification of any offeror that does not have an authorized representative attend the entire duration of the mandatory site visit. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

A mandatory site tour of the Rock Loading Site and Stockpile Sites with the UDWR supervisor will be given to interested Bidders on January 25th, 2017. Meet at the CS Mining Offices in Milford, UT at 10:00 am.

Travel northwest on SR-21 12.5 miles from Minersville, UT, turn left onto SR-129, take an immediate right and travel about

0.25 miles to reach the CS Mining Offices (Map 4). Please bring hard hat, high visibility vest, steel toe boots, and safety glasses to wear when touring the Rock Loading Site (CS Mining can provide some of these items, but likely not enough for all potential Bidders). This will be the only site tour. Contact Nic Braithwaite at (435) 592-4488 to confirm site tour date, time, and meeting location. Bidders may visit and inspect the Stockpile Sites on their own at any time. However, the Rock Loading Site is not on property open to the public, so the site tour may be the only opportunity to tour the Rock Loading Site.

The site tour will allow Bidders, by their own investigations, to determine the existing conditions that may affect the work to be done to meet the specifications described herein. Bidders assume all responsibility for their deductions and conclusions as to the difficulties, amount of time, labor, materials and equipment needed and other necessities in performing the work and meeting the specifications described herein.

QUESTIONS:

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in SciQuest (http://solutions.sciquest.com). There are no exceptions to this.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB. See Buyer

Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Rangeland Terms and Conditions https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-369678606Rangeland%20Terms%20and%20Conditions.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=IXwTZ51RDOCD4VhvRz1q%2FxYWKq8%3D

Buyer Attachments

2. Claim of Business Confidentiality Form

3. Attachment B Scope of work

4. Attachment C Maps

5. Attachment D Safety Handbook

6. Attachment E Site Visit Attendance log

7. Attachment F Questions and Answers from site visit

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2. Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3. Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract. By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.7. Offeror acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=0LU%2FfNwwAJjHqOqIvzT9TU9m3pU%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-442389376Attachment%20B%20Scope%20of%20work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=J4XrucNizzMYCp26tBgNx4sDFM8%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-442389877Attachment%20C%20Maps.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=GSqvl8Sqrk4vo99hHDRxyaPaxyQ%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-442391323Appendix%20A.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=H5LW5pfnhd9htaTzOX5bRzr3tCI%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-447786708Site%20Visit%20Sign-In%20Sheet_CN17071.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=V71UCCEyo2KU7CcoLlFZ1lNMzBc%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/180009-447788710Site%20Tour%20Q%26A_CN17071.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1549118104&Signature=A%2Fc2wVZ8lTFcWpf70zbEXv%2BA1Yg%3D

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Lower Beaver River Rock Haul 115 NL - Load

This is based off 115 loads delivered

02 February 2017