18-5826 AttachD_SupplierQuestionnaire.xlsx

XLSX spreadsheet 117 KB Posted Jul 10, 2017

Attached to: Laboratory Supplies and Services (E&I Proposal Number 683309) [18-5826]
Solicitation number: 18-5826
Issued by: Wisconsin

About this file

Written by GovTribe AI · Nov 19, 2025

This is a Supplier Questionnaire form for E&I Cooperative Services, Inc., a cooperative consortium procurement vehicle, in connection with a Laboratory Supplies and Services contract opportunity led by the University of Wisconsin-Madison under Proposal Number 683309 [18-5826]. The questionnaire serves as an evaluation instrument for suppliers seeking to provide laboratory supplies and services to E&I members, which include higher education institutions, K-12 schools, healthcare facilities, and various government entities across multiple states and territories, including Alaska and Hawaii. The document does not specify quantities, response dates, due dates, site visits, bidder conferences, award dates, or contract terms within the questionnaire itself, as it functions as an administrative data collection tool rather than a standalone RFP posting.

The questionnaire requires suppliers to provide comprehensive information across multiple evaluation categories, including corporate information, personnel conflicts of interest, litigation history, business classifications, diversity certifications, supplier diversity programs, environmental sustainability initiatives, qualifications and references, pricing and discount structures, ordering and payment methods, delivery capabilities, online technological capabilities, and administrative reporting systems. Suppliers must demonstrate pricing willingness to extend to all E&I member categories, provide at least three higher education client references from projects completed within the past 24 months, establish dedicated e-commerce platforms and capabilities, and maintain the ability to report transactions through E&I's Vendor Reporting File (VRF) system with specific data field requirements. The questionnaire emphasizes that all online capabilities must be provided at no additional charge to members and requires demonstration of e-commerce platform integration and ordering system functionality prior to contract execution.

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File	Type	Posted
18-5826 Attachment-G-1.xlsx	XLSX spreadsheet	Jul 10, 2017
18-5826 Attach_G_Pricing.xlsx	XLSX spreadsheet	Jul 10, 2017
18-5826 RFP.pdf	PDF	Jul 10, 2017
18-5826 Attachment-G-2.xlsx	XLSX spreadsheet	Jul 10, 2017

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1. Corporate Information

Evaluation Factor	Contract Admin Tab	Contract Admin Field		Question	Question	Response
			A. Corporate Information
Other Information as Deemed Relevant by E&I	Supplier Information	Vendor Name/Information	A.1	Respondent's Corporate Information	1. Legal name of Respondent's firm and corporate ownership
					2. The legal status - i.e. corporation, partnership etc.
					3. State or county where organized
					4. Address of Respondent's principle place of business
					Address Line 2
					City, State, Zip Code
					5. Telephone
					6. Fax
					7. Federal I.D. Number
					8. Website Address
Other Information as Deemed Relevant by E&I	N/A	N/A	A.2	Personnel Conflicts of Interest

Indicate if any employees, officers, directors, members, agents or consultants of Respondent are related to any employee, officer or director of E&I.

Other Information as Deemed Relevant by E&I N/A N/A A.3 Relevant Litigation/Investigations Describe any current public lawsuits, legal actions or governmental investigations including, but not limited to, parties of dispute, and equipment affected, cause of action, jurisdiction and date of legal complaint. Include in this section any loss of licensing or certification that your firm or its personnel have experienced in the past five (5) years.

Other Information as Deemed Relevant by E&I N/A N/A A.4 Restructuring & Mergers Describe any specific restructuring, mergers, or corporate name changes within Respondent's firm that have occurred during the past three years or is anticipated in the next three years, noting potential impacts to the products and services contemplated by this RFP.

Other Information as Deemed Relevant by E&I N/A N/A A.5 Bankruptcy Provide information relating to Respondent bankruptcies or reorganizations with the last five (5) years.

	Other Information as Deemed Relevant by E&I	Supplier Information	Marketplace Summary	A.6	Sales By Market Segment
Provide the dollar amount of sales in Higher Education, Healthcare, and K-12 for each of the most recent three years periods.	Year
						Higher Education
						Healthcare
						K-12
						Year
						Higher Education
						Healthcare
						K-12
						Year
						Higher Education
						Healthcare
						K-12
	Social Responsibility (need to add)	Supplier Information	Business Class	A.7	Business Class
(Indicate all that apply)	Large Business Concern
						Women Owned Business
						Small Business Concern
						Small Disadvantage Business
						Disabled Owned Business
						Disabled Veteran Owned Business
						Veteran Owned Business
						HUB Zone Business
	Social Responsibility (need to add)	Supplier Information	Business Ownership	A.8	Minority Business Status Business Ownership

51% owned, operated and controlled

(Indicate all that apply)	MBE African American
			MBE Asian Pacific
			MBE Hispanic American
			MBE Native American
			MBE Asian Indian American
			Caucasian/Non-Minority
			Other
			Not Disadvantage
		Third Party Certification

To promote your company within the E&I Membership, E&I requests third-party certification for all diverse business classes and ownerships. If your company has been certified by one or more organizations, including the Federal, State or Municipal Government, the SBA, or the NMSDC, please provide the respective organization's name and certification number here, and include a copy of the certification with your proposal.

			B. Supplier Diversity Program
Social Responsibility (need to add)	N/A	N/A	B.1	Supplier Diversity Program

Does Respondent's business currently have a Supplier Diversity Program(s) in place?

	Social Responsibility (need to add)	N/A	N/A		If yes, please describe.
	Social Responsibility (need to add)	N/A	N/A		Supplier Diversity Program Coordinator
If yes, please provide the Supplier Diversity Program Coordinator:	First Name:
						Last Name:
						Title:
						Telephone Number:
						Email Address:
	Social Responsibility (need to add)	N/A	N/A	B.2	First and Second Tier Business Relationships

Identify any and all First Tier and Second Tier Business Relationships Respondent has with Veteran, Women, Minority, Handicapped-owned and operated, and Historically Underutilized Businesses. Include Respondent plans to partner with for the delivery and/or installation of products under an awarded Agreement.

Social Responsibility (need to add) N/A N/A B.3 Small Business Program Describe Respondent's efforts to utilize an SBA defined small business in the performance of the agreement.

			C. Sustainability Initiatives
Social Responsibility (need to add)	N/A	Contract Overview/Contract Highlights	C.1	Environmental Sustainability

Provide information concerning Respondent's purchase and use of recycled products including information concerning the use of "green " products or the elimination of production waste (i.e., fabrics, foams, paint, packing material, reduction in paper, reuse of production by product, etc.). Describe any additional programs and processes aimed at being environmentally responsible.

	Social Responsibility (need to add)	N/A	N/A		Sustainability Contact
Please provide the contact information for the individual reponsible for your sustainability initiatives within your company.	First Name:
						Last Name:
						Title:
						Telephone Number:
						Email Address:
	Social Responsibility (need to add)	N/A	Contract Overview/Contract Highlights	C.2	Green Product Lines

Provide information in regards to product certification for "green " product lines. Indicate how "green " products are identified in your product line. Provide information on how "green " products are promoted and recommended.

			D. Respondents Qualifications, Referernces, Experience and Past Performance
Other Information as Deemed Relevant by E&I	Supplier Information	Marketplace Summary	D.1	Respondent Experience & Background

Describe the Respondent's prior experience in serving the education market.

Other Information as Deemed Relevant by E&I Supplier Information Sales Structure D.2 Dedicated Consortium/Higher Ed Resources Do you have dedicated resources focused on Consortium/Group Purchasing contracting, as well as Higher Education, State & Local Government markets (i.e. GEM/SLED)?

				If yes, please describe.
Other Information as Deemed Relevant by E&I	Supplier Information	Marketplace Summary	D.3	GSA, State, and GPO Agreements

Please list all GSA, State, and GPO agreements that the company holds that are currently in effect. (Note: E&I reserves the right to request copies or access to any or all of these agreements) Other Information as Deemed Relevant by E&I Supplier Information Sales Structure D.4 Sales Organization Given that E&I's membership is comprised of multiple market segments and geographical locations, please provide a list of the sales force (designated and dedicated) that will be engaged to promote, market, and sell to E&I's members under an awarded Supplier Agreement, including organizational structure, experience, and each individual's respective assignments (inside/outside), territories and/or geographical coverages.

Other Information as Deemed Relevant by E&I Supplier Information Sales Structure D.5 Go To Market Strategies Describe the Respondent's existing business plan for current go to market strategy in: (1) Higher Education, (2) Related Health Care Facilities, and (3) K-12 in these regions.

				Describe any planned changes to the above go to market strategy if awarded an Agreement. This should include, but not be limited to a discussion of: (1) vertical market strategy, (2) number of dedicated sales representatives specializing in Higher Education, (3) corporate organization, etc. to support Higher Education marketing strategy.
Other Information as Deemed Relevant by E&I	Supplier Information	Sales Structure	D.6	Implementation & Communication Plan

Please provide in detail your implementation, communication, and time line plan to introduce and inform your sales/marketing staff, consultants and the Members and their respective ordering departments of the terms and benefits of a Supplier Agreement with your company.

Other Information as Deemed Relevant by E&I N/A N/A D.7 Respondent Business Relationships Describe any business relations that Respondent currently has or has had with E&I. Include relationships with any parent, subsidiary, or other affiliate company may have with E&I.

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2. Contact Information

Evaluation Factor	Contract Admin Tab	Contract Admin Field		Question	Question	Response
			A. Corporate References
Other Information as Deemed Relevant by E&I	N/A	N/A	A.1	Respondent Client List/References

Provide at least three (3) references identifying clients from Higher Education with requirements similar to those of E&I for projects that have been completed in the past 24 months. At a minimum, please provide the name of the client, contact person, and telephone number for such references in the tables below. E&I reserves the right to contact additional references not provided by the respondent. Preference may be given to those references that are most similar in profile and type requested.	#1 : Institution:
						NAME
						TITLE
						TELEPHONE
						EMAIL ADDRESS
						#2 : Institution:
						NAME
						TITLE
						TELEPHONE
						EMAIL ADDRESS
						#3 : Institution:
						NAME
						TITLE
						TELEPHONE
						EMAIL ADDRESS
	Unknown	N/A	N/A	A.2	Terminated Contracting Relationships
List any former Higher Education clients that have terminated a contracting relationship with respondent in the past 24 months.	#1 : Institution:
						NAME
						TITLE
						TELEPHONE
						SIZE OF ACCOUNT
						DURATION OF RELATIONSHIP
						DATE OF TERMINATION
						REASON(S) FOR TERMINATION
						#2 : Institution:
						NAME
						TITLE
						TELEPHONE
						SIZE OF ACCOUNT
						DURATION OF RELATIONSHIP
						DATE OF TERMINATION
						REASON(S) FOR TERMINATION
						#3 : Institution:
						NAME
						TITLE
						TELEPHONE
						SIZE OF ACCOUNT
						DURATION OF RELATIONSHIP
						DATE OF TERMINATION
						REASON(S) FOR TERMINATION
				B. Corporate Contacts
	Other Information as Deemed Relevant by E&I			B.1	Provide the full contact information for the person responsible for this proposal:	NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						FAX
						EMAIL ADDRESS
	Other Information as Deemed Relevant by E&I			B.2	Provide the full contact information for the person primarily responsible for the daily administration of an awarded Supplier Agreement:	Same As B.1? (Enter "Yes", if applicable)
		N/A	N/A			NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						FAX
						EMAIL ADDRESS
	Other Information as Deemed Relevant by E&I	N/A	N/A	B.3	Provide the full contract information for the individual duly authorized to enter into the Agreement above:	Same As B.2? (Enter "Yes", if applicable)
						NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						FAX
						EMAIL ADDRESS
	Sales/Field Support	Contact Information	N/A	B.4	President/CEO Contact Information	NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						EMAIL ADDRESS
				B.5	National Accounts Contact Information for E&I Contract	Same As B.2? (Enter "Yes", if applicable)
	Sales/Field Support	Contact Information	National Accounts			NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						FAX
						EMAIL ADDRESS
	Sales/Field Support	Contact Information	Sales	B.6	Sales Contact Information for E&I Contract	NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						EMAIL ADDRESS
	Sales/Field Support	Contact Information	Marketing	B.7	Marketing Contact Information for E&I Contract	NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						EMAIL ADDRESS
	Sales/Field Support	Contact Information	Vendor Reporting	B.8	Person Responsible for Submitting Report of Sales (Member Purchases)	NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						EMAIL ADDRESS
	Sales/Field Support	Contact Information	Contract Administrative Fee	B.9	Person Responsible for Submitting Payment of Contract Administrative Fee (CAF)	NAME
						TITLE
						ADDRESS1
						ADDRESS2
						CITY, STATE, ZIP CODE
						TELEPHONE
						EMAIL ADDRESS

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3. Ordering, Payment, Delivery

Evaluation Factor	Contract Admin Tab	Contract Admin Field	Question #	Question	Question
			A. Contract Availability
Pricing	Highlights & Overview	Contract Availability	A.1	Contract Availability

Are you willing to extend your pricing and/or discount structures proposed to the following E&I members, including E&I members in Alaska and Hawaii?

Indicate

- Yes

- No

- Yes, with exceptions	Higher Education
						K-12
						Teaching Healthcare Facilities
						Associations
						Local Government
						State Government
		N/A			If yes with exceptions, provide pricing policy and pricing and/or discount structure which is being proposed.
				B. Products/Services Offered
	Products/Services Offered	Ordering/Pricing	N/A	B.1	Scope of Offering

Is the entire product line being offered, as detailed in RFP sections 2.2? If not, provide a listing of the excluded products and/or services.

Products/Services Offered Ordering/Pricing Samples B.2 Samples If applicable, provide information on policies, procedures and any costs to E&I members associated with providing products for demonstration or evaluation prior to sale. Include methods for product return and the available loan period for the demonstration or evaluation.

			C. Service, Support, Product Warranty & Maintenance
Service, Support, Product Warranty and Maintenance	N/A	Contract Overview/Contract Highlights	C.1	Training & Support

Please detail the training and product in-service support being offered including: the type of training, frequency, who will provide it, hours of availability, languages spoken and any additional cost to the customer associated with this (National Regional and Local cost differences should be noted and described).

Service, Support, Product Warranty and Maintenance N/A Contract Overview/Contract Highlights C.2 Service Programs Provide a list of all authorized service providers, consultants or service centers offered in this RFP.

Service, Support, Product Warranty and Maintenance Ordering/Pricing Warranty C.3 Warranty If applicable, provide complete description of warranty terms and conditions for all products offered under this RFP (i.e. best use, warranty exceptions, claims) and any additional cost associated with warranty.

			D. Order Placement/Payment
Order Placement/Delivery	Ordering/Pricing	How To Order	D.1	Business Hours - Ordering & Customer Service

Specify your company's normal business hours for receiving orders and providing customer service. Include toll free number(s) available to Members requiring support, as well as a listing of all holidays and other days your company is closed for business.

Order Placement/Delivery Ordering/Pricing How To Order D.2 Pricing Requests How are responses to requests for quotes (pricing requests) accomplished?

	Order Placement/Delivery	Ordering/Pricing		D.3	Order Placement Methods
What methods of order placement will your company accept from E&I Members? Select all that apply.	Telephone
						FAX
						E-Mail
						Original P.O.
						Secured Internet on-line
						EDI
						E-Commerce Portal
						Other (Please Specify)
	Order Placement/Delivery	Ordering/Pricing	N/A	D.4	Centralized Order Fulfillment
Please provide repondent's order placement and fulfillment information, if centralized order fulfillment occurs at a location other than as specified in question A.1 in the Corporate Information worksheet.	Company Name:
			N/A			Address 1:
			N/A			Address 2:
			N/A			City, State, Zip Code +4
			Telephone Number			Ordering Phone:
			Fax Number			Ordering Fax:
			on-line Capability			Ordering On-Line/Website:
	Order Placement/Delivery	Ordering/Pricing	Place Order With	D.5	Place Orders With:	Respondent
						Servicing Dealer/Distributor
						Other (Please Specify)
	Order Placement/Delivery	Ordering/Pricing	Invoicing By	D.6	Invoicing By:	Respondent
						Servicing Dealer/Distributor
						Other (Please Specify)
	Order Placement/Delivery	Ordering/Pricing	Telephone Number	D.7	Toll Free Ordering

What is the toll free number available to Members to place orders?

	Order Placement/Delivery	Ordering/Pricing	Credit Cards	D.8	Credit Cards
Please indicate which credit cards are accepted by your company by entering "Yes". (Note: E&I prohibits convenience fees for transactions made using a credit card):	Master Card
						Visa
						Discover
						American Express
						Credit Cards Not Accepted
						Other
	Payment	Ordering/Pricing	Payment Terms	D.9	Payment Terms
Define and provide payment terms offered to E&I members.	Net
						Prompt Payment Discount
						Late Charges*
						Other additional payment terms or options (i.e. EFT, on-line Payment)
	Pricing	N/A	N/A	D.10	Alternative Financing Programs

Describe flexible financing alternatives that respondent provides. Include the type of lease (operating or capital), lease agreement(s) forms inclusive of terms, conditions, and format. Indicate how the rates are determined.

				E. Delivery
	Order Placement/Delivery		How To Order	E.1	Non-Continental State Shipping
Does your company sell and distribute all products referenced in the RFP to:	Hawaii
		Ordering/Pricing	How To Order			Alaska
	Order Placement/Delivery	N/A	N/A	E.2	Distribution Locations

Provide a list of distribution locations (provide name, address and phone number) that would be used for distribution of the products in the resulting agreement.

Order Placement/Delivery N/A N/A E.3 U.S. Distributors Please list your preferred US distributors who will be responsible if needed for executing this agreement if you are the manufacturer.

Order Placement/Delivery Ordering/Pricing Shipping Terms E.4 Delivery Time Please list the standard delivery time for orders from the date of receipt of order, as well as your on time delivery percentage.

Order Placement/Delivery Ordering/Pricing N/A E.5 Delivery Assurance Given that E&I's membership is comprised of multiple market segments and geographical locations, how will the company assure timely deliveries to E&I members?

Order Placement/Delivery Ordering/Pricing N/A E.6 Late Delivery Notifications What are the policies and procedures for informing the member of the reconciliation of problems associated with a Delayed or Late Delivery?

Order Placement/Delivery Ordering/Pricing N/A E.7 Fill Rate/Backorders Please provide your fill rate percentage and explain your methods for monitoring and filling backorders.

Order Placement/Delivery Ordering/Pricing Shipping Terms E.8 Delivery Options Please detail all delivery options available and any additional costs to customers associated with delivery.

Pricing/Delivery Ordering/Pricing Prices/Discounts E.9 Expedited Delivery Pricing If an individual member places an order for products and requires expedited delivery (near immediate delivery from existing inventory) is there an additional cost? If so, provide the single total discount schedule from most recent mfg. price list for products requiring expedited delivery. Use of this discount requires advanced written authorization from the member.

Pricing Ordering/Pricing Price List Available Date and reference number of pricing schedule:

Order Placement/Delivery Ordering/Pricing How To Order E.10 Next Day Delivery Provide the daily cutoff time for next day delivery.

Order Placement/Delivery Ordering/Pricing Returns Policy E.11 Cancellation Policy Provide provide your cancellation policy and procedure.

Order Placement/Delivery Ordering/Pricing Returns Policy E.12 Return Authorization Process Provide the return order authorization policies and procedures and time frame it takes to process return authorizations.

Order Placement/Delivery Ordering/Pricing N/A E.13 Overages & Shortages What are the policies and procedures for reconciliation of Overage or Shortage deliveries?

Order Placement/Delivery Ordering/Pricing Claims E.14 Claims What are the policies and procedures for claims associated with damaged product, including visible and concealed damage?

			F. On-line/Technological Capabilities
on-line/Technological Capabilities	Ordering/Pricing	on-line Capability	F.1	Dedicated E-commerce Website

Will your company have a dedicated website that E&I members can access, and place orders for, products available in this agreement at the contracted price(s)?

* A demonstration to E&I and the RFP Team of the proposers on-line ordering ability is required.

on-line/Technological Capabilities	Ordering/Pricing	on-line Capability		If yes, please describe how this would work below:
on-line/Technological Capabilities	Ordering/Pricing	on-line Capability	F.2	On-line Capabilities

Present respondent's on-line capabilities by completing the following information.

Include with the proposal any additional on-line capabilities that may be provided as an attachment and may be used in evaluation of your proposal.

All on-line capabilities indicated are to be provided/included at no additional charge to the E&I Cooperative members.	1. On-line catalog(s) with read and ordering access
						2. Current product information
						3. Current manufacturers' list price
						4. Access to other manufacturer current product line (for cross referencing/comparison)
						5. Access to manufacturer's product specifications
						6. Ability to check stock availability
						7. Ability to verify contract prices
						8. Ability to track ordered/shipped shipments
						9. Access to customer invoice/billing information
						10. Access to customer invoice/billing information
						11. Ability to maintain a current list of authorized personnel with ordering responsibilities and the limits of delegation
						12. Ability to accept electronic orders through procurement portal
	on-line/Technological Capabilities	Ordering/Pricing	on-line Capability	F.3	Distributor's On-line Capabilities

If applicable, are the on-line capabilities listed above also available through your company's Distributors?

				If yes, manufacturers should list distribution channels.
on-line/Technological Capabilities	Ordering/Pricing	on-line Capability	F.4	E-Commerce Platforms

Are your company's on-line ordering functions available through an e-commerce portal?

on-line/Technological Capabilities Ordering/Pricing on-line Capability If yes, please list which E-commerce partner(s) your company is linked to?

All on-line ordering via Respondent's e-commerce partner' are to be provided/included at no additional charge to the E&I Cooperative members.

					If yes, please indicate whether your company has experience and capability for both Hosted and Punchout formats.
	Social Responsibility (need to add)	N/A	N/A	F.5	E-Commerce Contact
Please provide the dedicated individual that will be reponsible for enabling an E&I catalog within the selected e-commerce platform(s).	First Name:
						Last Name:
						Title:
						Telephone Number:
						Email Address:
				G. Administration/Reporting Capabilities
	Administration, i.e. - Reporting Capabilities	N/A	N/A	G.1	Reporting Capabilities

Explain in detail the accounting system and methodology used to enter, code, identify, track, and report E&I Member purchases made through the supplier agreement. Indicate whether the process is manual or electronic.

	Administration, i.e. - Reporting Capabilities	N/A	N/A	G.2	E&I VENDOR REPORTING FILE (VRF)
Indicate whether your company has the capability to provide the reporting fields by entering "yes" or "no". For an explanation of the VRF fields, please refer to the "VRF Field Explanations" worksheet.	Field #1 - E&I Vendor Report File
						Field #2 - Name of Vendor Reporting
						Field #3 - Name of individual to contact regarding this report
						Field #4 - The Vendor Number Assigned by E&I
						Field #5 - The Contract Number Governing Transactions
						Field #6 - Start Date of Reporting Period
						Field #7 - End Date of Reporting Period
						Field #8 - Vendor/Supplier Customer ID#
						Field #9 - E&I Member Number
						Field #10 - E&I Member Name
						Field #11 - E&I Member Address
						Field #12 - E&I Member City
						Field #13 - Member State
						Field #14 - Member Zip Code
						Field #15 - Member Purchase Order #
						Field #16 - Vendor Invoice #
						Field #17 - Vendor Invoice Date
						Field #18 - Date Order Was Placed
						Field #19 - Member's Ship To
						Field #20 - Member's Ship to Address
						Field #21 - Member's Ship To City
						Field #22 - Member's Ship To State
						Field #23 - Member's Ship To Zip Code
						Field #24 - Supplier/Vendor ordered item #
						Field #25 - Item Manufacturer
						Field #26 - Manufacturer Item #
						Field #27 - Supplier/Vendor ordered item Unit of Measure
						Field #28 - Description of Item ordered
						Field #29 - United Nations Standard Products and Services Code
						Field #30 - Supplier's Product Category
						Field #31 - Supplier's Product Subcategory
						Field #32 - Vendor/Supplier List Unit Price
						Field #33 - Vendor/Supplier Agreed E&I Unit Mbr Pricing (Net sales price)
						Field #34 - Quantity Sold to Member
						Field #35 - Total $ of Purchases (Qty x E&I $) - automatically calculated
						Field #36 - Contract Administrative Fee (CAF) Percent (Rebate %)
						Field #37 - CAF dollar amount
	Administration, i.e. - Reporting Capabilities	N/A	N/A	G.3	Desired Member Purchases Report Format

Indicate your company's capability to provide the Member purchases report in the format displayed in the "VRF Desired Format" worksheet.

* A sample report to demonstrate Respondent's capabilities will be required prior to the execution of a Supplier Agreement.

			H. Installation
Installation	Ordering/Pricing	Installation Information	H.1	If your company provides installation services, provide the detailed policy and procedures.
Installation	Ordering/Pricing	Installation Information	H.2	If your company does not provide installation services, will you assist in providing third party installations?
Installation	Ordering/Pricing	Installation Information	H.3	If yes, please describe how you will assist in providing third party installations below:
			I. Dealer Distribution and Services
Installation	Ordering/Pricing	Installation Information	I.1	If Respondent plans to partner with dealers for the delivery and/or installation of product, how many dealers will be authorized under the awarded agreement?
Installation	Ordering/Pricing	Installation Information	I.2	What is the geographical coverage (National/Region) for each assigned dealer?
Installation	Ordering/Pricing	Installation Information	I.3	What are the criteria for selecting these dealers?
Installation	Ordering/Pricing	Installation Information	I.4	How will dealers be incentivized to ensure their endorsement, promotion, and aggressive support of the awarded agreement?
Installation	Ordering/Pricing	Installation Information	I.5	What is the Respondent's plan with respect to development, training, and communication of the awarded agreement?

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4. VRF Field Explanations

	Label	Description	Type	Length	Justification	Format
1	vendor_report_file	E&I Vendor Report File (file name)	text	18	L
2	vendor_name	Name of Vendor Reporting	text	40	L
3	vendor_contact	Name of individual to contact regarding this report	text	40	L
4	vendor_id	The Vendor Number Assigned By E&I	text	15	L
5	contract_id	The Contract Number Governing Transactions	text	10	L
6	period_start	Start Date of Reporting Period	date	8	R	yyyymmdd
7	period_end	End Date of Reporting Period	date	8	R	yyyymmdd
8	customer_id	Vendor/Supplier Customer ID#	text	12	L
9	member number	E & I Member Number	text	12	L
10	member_name	E & I Member Name	text	40	L
11	member_address	E & I Member Address	text	40	L
12	member_city	E & I Member City	text	40	L
13	nember_state	E & I Member State	text	2	L
14	member_zip	E & I Member Zip Code	numeric	10	R
15	po	E & I Member Purchase Order #	text	15	L
16	invoice	Supplier/Vendor Invoice #	text	15	L
17	invoice_date	Supplier/Vendor Invoice Date	date	8	R	yyyymmdd
18	order date	Date order was placed	date	8	R	yyyymmdd
19	ship_to	E & I Member's Ship to	text	40	L
20	ship_to_address	E & I Member's Ship to Address	text	40	L
21	ship_to_city	E & I Member's Ship to Address City	text	40	L
22	ship_to_state	E & I Member's Ship to Address State	text	2	L
23	ship_to_zip	E & I Member's Ship to Address Zip Code	numeric	10	R
24	item	Supplier/Vendor ordered item #	text	40	L
25	manufacturer	Item Manufacturer	text	40	L
26	manufacturer_part	Manufacturer Item #	text	40	L
27	um	Supplier/Vendor ordered item Unit of Measure	text	2	L
28	desc	Description of Item ordered	text	60	L
29	unspsc	United Nations Standard Products and Services Code	text	10	L
30	category	Supplier's Product Category	text	40	L
31	subcategory	Supplier's Product Subcategory	text	40	L
32	retail_price	Supplier/Vendor List Unit Price	numeric	9	R	nnnnn.nnn
33	contract_price	Supplier/Vendor Agreed E & I Unit Mbr Pricing (Net sales price)	numeric	9	R	nnnnn.nnn
34	qty	Quantity Sold to Member	numeric	9	R	nnnnn.nnn
35	purchase_dollars	Total $ of Purchases (Qty X E & I $)--automatically calculated	numeric	12	R	nnnnnnnn.nnn
36	caf	Contract Administrative Fee (CAF) Percent (Rebate %)	numeric	7	R	nn.nnn
37	caf_dollars	CAF dollar amount	numeric	9	R	nnnnn.nnn

&G	&"Arial,Bold"&10&F
	&"Arial,Bold"&10&A

5. VRF Desired Format

vendor_report_file

vendor_name

vendor_contact

vendor_id

contract_id

period_start

period_end

customer_id

member_number

member_name

member_address

member_city

member_state

member_zip

invoice

invoice_date

order_date

ship_to

ship_to_address

ship_to_city

ship_to_state

ship_to_zip

item

manufacturer

manufacturer_part

desc

unspsc