18-355 11X17 paper -Procurement Justification Form.pdf
PDF 160 KB Posted
- Attached to
- DCFS - 11 X17 True White Paper - Carla
- Solicitation number
- 18-418DCFS-PROCU-B-657
- Issued by
- Illinois
About this file
This document is a Procurement Justification Form for the Illinois Department of Children and Family Services (DCFS) to procure 11x17 paper. The procurement is necessary due to the poor quality of recycled paper currently used, which causes frequent jams and issues on the agency's newer copiers, resulting in waste and increased costs. The paper is used for various DCFS materials including pamphlets, brochures, and form applications. While the cost of the paper is less than the master contract, the issues with the recycled paper have a significant operational impact on the agency. The procurement does not appear to be subject to any special conditions or set-asides. The justification indicates this is an ongoing need procured periodically rather than a one-time purchase.
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Text version
CPO - General Services
Procurement Justification Form Procurement Justification Programmatic Objective
Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).
Economic Justification
Describe the economic benefit for the procurement approach selected and anticipated return on investment.
Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.
History/Background
State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.
Impact if Project is Not Completed
What Special Condition, if Any, is Applicable to Your Procurement?
What Special Condition, if Any, is Applicable to Your Procurement?
Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.
V.18.1
Procurement Justification
| Text1: Large waste of paper do to the poor quality of the recycled paper which causes multiple jams and errors in the newer copiers. Waste of money as too many copies have shadow affects. |
| Text2: Cost of paper is less then the amount on the master contract. Pamphlets,brochures,form applications for the department along with Daycare and licensees are all items needing heavier paper which are completed thru DCFS print shop. |
| Text3: The recycle paper on the master causes too many jams on the newer copiers,the print bleeds through leaving shadows on the finished product. |
| Text4: This will have a large impact on all forms and training books and material. |
| Dropdown5: [None] |
| Text6: |
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