18-0009-LG - Simp Bid Package.pdf

University of Wisconsin - Stout

GENERAL SERVICES - PURCHASING

915 South Broadway Menomonie, WI 54751

SIMPLIFIED

REQUEST FOR BID - Cover Sheet

THIS IS NOT AN ORDER

DUE DATE: August 30, 2017 2:00 PM CST/CDT

BID NUMBER: 18-0009-LG

NO PUBLIC OPENING

ISSUE DATE: August 9, 2017

If NO BID (check here) and return.

PURCHASING AGENT:

Agent: Leigh Ann Graetz 715-232-2703 Email: Graetzl@uwstout.edu Questions regarding this bid – See Section 3.1

For Submittal of Bid Instructions – See Section 1

Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid but the UW-Stout Purchasing Services.

Unless otherwise noted, public opening will be on the date and time specified. Award(s), if any will be made as soon thereafter as possible.

The bid abstract will be on file and is open to public inspection only after award determination has been made.

The University of Wisconsin-Stout is soliciting REQUEST FOR BID (RFB) for the procurement of:

Price Commons – Solar Panels

We claim minority bidder preference [Wis. Stats. S. 16.75(3m)(b)(3)]. Under Wisconsin statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E Wilson St, Madison, Wisconsin 53703, (608) 267-9550. Does not apply to Printing Bids

We claim disabled veteran owned business bidder preference [Wis. Stats. S. 16.75 (3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 1-1 E Wilson St., Madison Wisconsin, 53703, 608-267—9550. Does not Apply to Printing Bids

We are a work center certified under Wis. Stats. S. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St. Madison, Wisconsin 543703, (608) 266-5462.

Wis. Stats. S. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part, within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part, in the United States. Yes No Unknown

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Stout Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

BID FROM (COMPANY NAME): _________________________________________________________ DATE: ___________________________________

COMPANY REPRESENTATIVE: _________________________________________________________________________________________________

ADDRESS: _______________________________________________________________________________________________________________

REPRESENTATIVE SIGNATURE: ______________________________________________ PHONE NUMBER: ____________________________________

REPRESENTATIVE TITLE: __________________________________________________ FAX NUMBER: _______________________________________

EMAIL ADDRESS: ____________________________________ COMPANY WEB SITE: _____________________________________________________

FEIN NUMBER: _____________________________________ DUNS NUMBER: ____________________________________ mailto:Graetzl@uwstout.edu

UNIVERSITY OF WISCONSIN - STOUT BID NUMBER: 18-0009-LG

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

i

TABLE OF CONTENTS

SECTION 1: Submittal Instruction 1-2

SECTION 2: General Information 3-4

2.1 Purpose

2.2 Definitions

2.3 Campus Delivery/Installation Requirements

2.4 Parking

2.5 Promotional Materials/Endorsements

2.6 Energy Star

2.7 Supplier Diversity

2.8 Wisconsin Sales and Use Tax Registration

2.9 VendorNet

SECTION 3: RFB Process Instructions 5-6

3.1 Clarifications and/or Revisions through Designated Contact

3.2 Applicable Dates

3.3 Site Visit

3.4 Proprietary Information

3.5 Reasonable Accommodations

3.6 Method of Bid

3.7 Method of Award

3.8 Conflict of Interest

SECTION 4: Bidder Qualifications 7

4.1 Bidder Information

4.2 Bidder Experience

4.3 Authorization

4.4 Client List / Customer References

4.5 Fair Price Analysis

4.6 Debarment

4.7 Qualification Verifications

SECTION 5: Performance and Contract Requirements 8-10

5.1 F.O.B Destination and Installed

5.2 University Hours

5.3 Timeliness of Installation

5.4 Acceptance and Testing (Post Award)

5.5 Payment Terms

5.6 Shipments, Duplicates and Over-Shipments

5.7 Insurance

5.8 Employee Identifications

5.9 Subcontracting

5.10 Record & Audit

5.11 Entire Contract

5.12 Prevailing Wage

SECTION 6: Specifications 11

6.1 Products

6.2 Warranty

6.3 Environmentally Friendly (“Green”) Product

ATTACHMENTS: 12-32

ATTACHMENT A: BIDDER RESPONSE SHEET

ATTACHMENT B: SPECIFICATIONS

ATTACHMENT C: ITEMIZED BID LIST

ATTACHMENT D: STANDARD TERMS AND CONDITIONS

ATTACHMENT E: VENDOR INFORMATION SHEET

ATTACHMENT F: CLIENT REFERENCES

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Section 1: Submittal Instructions

The completed bid, including the signed original, may be mailed, delivered by Bidder, or by a third-party courier service to General Services, Purchasing Department 915 South Broadway, Menomonie, WI 54751 or emailed to graetzl@uwstout.edu or faxed to 715-232-2171. Bids must be received and date/time stamped prior to 2:00 p.m.

CST/CDT on the stated bid due date. Bids not date/time stamped shall be considered late. Late bids shall be rejected.

Bids must be delivered to:

General Services – Purchasing Department, 915 South Broadway, Menomonie, WI 54751

Retain a copy of your bid response for your files

If hand delivering to General Services – Purchasing Department, please deliver to the front desk, and state that is a Bid Response.

Bids may be dropped off at the General Services – Purchasing Department/Front Office between the hours of 7:00 a.m.

and 4:30 p.m. prior to the due date and time.

Faxed or E-Mailed Responses Will Be Accepted.

If faxing of emailing, the University will accept completed bids [faxed to 715-232-217] or emailed to graetzl@uwstout.edu, provided they are date/time stamped prior to 2:00 p.m. CST/CDT on the stated bid due date.

Submitting a bid to any other email address than graetzl@uwstout.edu does not constitute receipt of a valid bid by General Services – Purchasing. Proof of transmission doesn’t constitute proof of receipt. E-mail submissions must be a scanned copy of the document with ACTUAL signatures and initials (not typed or electronic signatures), or those pages that require signatures and or initials must be signed and returned via fax (715-232-2171) and should be received prior to 2:00 p.m. CST/CDT on the stated due date.

Vendor Note: For the purposes of the submittal address label, if the address is the same as you listed on the request for bid form – you do not need to fill out the submittal address label.

Submittal Address Label:

SIMPLIFIED BID

NUMBER: 18-0009-LG

DUE DATE: August 30, 2017 TIME: 2:00 PM CST/CDT

FROM:

BIDDER: ___________________________________________________

ADDRESS: ________________________________________________

TO:

UNIVERSITY OF WISCONSIN-STOUT

GENERAL SERVICES - PURCHASING

915 SOUTH BROADWAY

MENOMONIE, WI 54751

mailto:graetzl@uwstout.edu

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

1.1 Bid Response Requirements:

In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid.

1. Request for Bid Form (Cover Sheet) (Signed)

2. Bidders Response Sheet (Attachment A)

3. Specifications, (Section 6) (Attachment B)

4. Itemized Bid List (Attachment C)

5. Wisconsin Standard Terms and Conditions (Attachment D)

6. Bidders Information Sheet (Attachment E)

7. Bidders Client Reference List (Attachment F)

Submitting a standard Bidder contract, or term and conditions as a complete substitute, or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid.

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Section 2: General Information

Conditions of the bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification, condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing reserves the right to delete that specification, condition of bid, or item without having to complete the bid process again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded bidder’s (Contractor’s) response information shall be come the contract

2.1 Purpose:

The University of Wisconsin – Stout, hereinafter referred to as the “University” through its General Services, Purchasing Department, hereinafter referred to as “Purchasing” on behalf of Facilities Planning and Building Maintenance hereinafter referred to as “Building Maintenance” requests bids for the purchase of Solar Panels.

Scope:

See Specifications (Section 6 and Attachment B) and/or Itemized Bid List (Attachment C) for the minimum acceptable specifications for items/services desired. The estimated item quantities identified on the Itemized Bid List are for bid purposes only. The University does not guarantee to purchase any specific quantity of dollar amount.

2.2 Definitions:

The following definitions are used throughout this document:

Agent means UW-Stout Purchasing Agent responsible for this Request for Bid. Full contact information can be found in Section 3.1.

Bidder means the firm submitting a bid in response to this Request for Bid.

Contract this bid document and the awarded bidder’s response information shall become the contract.

Contractor means successful bidder awarded the bid.

Department means UW-Stout Facilities Development and Building Maintenance Departments.

DVB means Disabled Veteran-Owned Business.

MBE means Minority Business Enterprise.

Must or Shall describes a mandatory requirement Project means all work requested in this request for bid.

Purchasing means the General Services – Purchasing Department responsible for the procurement of goods and services on the UW-Stout campus, located at 915 South Broadway, Menomonie, WI 54751 RFB means Request for Bid Specifications are defined as mandatory minimum requirements unless otherwise stated.

State means the State of Wisconsin.

University and UW both mean the University of Wisconsin – Stout.

WBE means Woman-Owned Business Enterprise.

2.3 Campus Delivery/Installation Requirements:

Delivery/Installation of orders shall be made to University departments, during normal University business hours.

See Section 5.2.

2.4 Parking:

University parking is limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through the University Parking Services 817 South Broadway, Menomonie, WI 54751, 715-232-1792.

parking@uwstout.edu No additional Contractor costs will be allowed for parking fees or violations.

Unauthorized vehicles parking in University lots, or loading docks without permits will be ticked and/or towed.

2.5 Promotional Materials/Endorsements:

Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the university endorses either the Contractor or any party related to the Contractor or this Contract.

2.6 Energy Star:

The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star ™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy Star requirements, but the bulk of the product line should be energy efficient. Bidder should identify those items which meet the energy Star requirements on the Bidder Response Sheet.

mailto:parking@uwstout.edu

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

2.7 Supplier Diversity:

2.7.1 Supplier Diversity Preferences:

State of Wisconsin Agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent low bid or the proposal is no more than 5% lower than the apparent high point score. Authority or this program is found in ss.16.75(3m)(b)2,3,16.75(3m)(c)(4) and 560.0335(1)(b)(3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.

2.7.2 Minority Business Enterprise Program (MBE)

The State of Wisconsin is committed to the promotion of minority business in the state’s purchasing program, and a goal of placing 5% of its total purchasing dollars with certified minority businesses.

Authority for this program is found in ss.15.107(2), 16.75(4) and 560.036(2) of the Wisconsin State Statutes. The University of Wisconsin – Stout Is committed to the promotion of minority business in the state’s purchasing program.

The State of Wisconsin policy provides that Wisconsin Certified minority-owned business enterprises should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The supplier/contractor shall furnish information at least once per year, at the format specified by the University, about its purchases (including dollar amounts) from Wisconsin’s Certified MBEs, and additional efforts made to achieve this goal.

A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Office of the Minority Business Program, 608-267- 7806. To view all MBE firms, go to https://wisdp.wi.gov/search.aspx select the MBE box and click search.

2.7.3 Woman Owned Business (WBE)

The State of Wisconsin is committed to the promotion of Woman-Owned Business as outlined in

560.035. of the Wisconsin State Statutes.

The State of Wisconsin policy provides that Woman-Owned Businesses, Certified by the Wisconsin Department of Commerce, should have the maximum opportunity to participate In the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontractors to Woman-Owned Businesses or by using such businesses to provide goods and services incidental to this agreement.

2.7.4 Disabled Veteran Owned Business(DVB)

The State of Wisconsin policy provides that Disabled Veteran-Owned businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to Disabled Veteran-Owned businesses or by using such enterprises to provide goods and services incidental to this agreement.

2.8 Wisconsin Sales and Use Tax Registration

No aware can be made to a vendor who is not in compliance with Section 77.66 of the Wisconsin State Statues.

See the web site: http://vendornet.state.wi.us/vendornet/wocc/certtax.asp relating to sales and use tax certification.

If you have not established a certification for Collection of Sales and Use Tax status with the Wisconsin Department of Revenue, the University of any other state agency can not issue any purchase orders to your firm. For additional information see: http://www.dor.state.wi.us/html/vendlaw.html https://wisdp.wi.gov/search.aspx http://vendornet.state.wi.us/vendornet/wocc/certtax.asp http://www.dor.state.wi.us/html/vendlaw.html

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

2.9 VendorNet:

The State of Wisconsin has implemented a web-based registration system called “VendorNet” to enable registered vendors to receive notice of all Official Sealed Bids/Request for Proposals (over $50,000.00) as solicited by all state agencies.

To obtain information on the state’s bidder registration, please visit the VendorNet Web site at http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813).

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Section 3: RFB Process Instructions

3.1 Clarifications and/or Revisions through Designated Contact:

All communications and/or questions in regard to this request should be in writing and must reference the bid number. Bidders are encouraged to FAX or e-mail written questions to the Agent. Verbal questions, when permitted, bust be directed to the Agent.

If a Bidder discovers any significate ambiguity, error, conflict, description, omission or other deficiency in this RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the RFB document. All written questions will be responded to in writing and provided to all bidders.

Administrative: Leigh Ann Graetz UW-Stout General Services Purchasing

915 South Broadway Menomonie, WI 54751

Email: graetzl@uwstout.edu Phone: 715-232-2703 – Fax 715-232-7121

Technical: Gary Gust Email: gustga@uwstout.edu

Phone: 715-232-5394

If a bidder fails to notify the General Services Purchasing Office of an error in the RFB document, which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be emailed to all recipients of this initial RFB.

Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB manager during the period from date of release of the RFB until the notice of aware is released. Contacting anyone other than the Designated Contact(s) above may disqualify your RFB.

3.2 Applicable Dates

Date: Event:

August 9, 2017 Date of Issue of the RFB August 15, 2017 – 1:30 p.m. Bidder Site Visit August 30, 2017 - 2:00 p.m. CST/CDT RFB Due Date (Local Menomonie Time)

3.3 Site Visit:

Bidder must visit the job site prior to submitting a bid to assure themselves and the University that they fully understand all requirements of the project. No additional charges shall be allowed by the Contractor for lack of information or misunderstanding information if the Bidder does not attend the vendor conference or site visit.

The mandatory site visit will be held on August 15, 2017 at 1:30 p.m. meeting at the General Services Building, 915 South Broadway, Menomonie, WI 54751 and then touring the site. Contact Gary Gust at (715) 232-2703 to confirm your attendance at the site visit. Failure to attend a mandatory site visit will disqualify your bid.

3.4 Proprietary Information:

Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA- 3027. Marking of the entire response as proprietary will neither be accepted or honored. The University cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in the contract award. Information will only be kept confidential to the extent allowed by the State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). A copy of the form needed to designate portions of your submission as proprietary can be found at:

http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

3.5 Reasonable Accommodations:

The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations for your site visit, contact the Agent.

3.6 Method of Bid:

Bidder must submit a extended net total for the lot as designated. Prices listed should be in US dollars unless otherwise indicated.

3.7 Method of Award:

Award(s) shall be made on the basis of the lowest net lot total whichever is judged to be in the best interest of the University. Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be disqualified.

3.8 Conflict of Interest:

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the

University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Section 4: Bidder Qualifications

To be eligible for a Contract Award, you must be qualified and able to provide the following as required or your bid will be disqualified. (Respond on “Bidder Response Sheet”.)

4.1 Bidder Information:

Bidder must complete the attached Vendor Information Form (Attachment E) to identify designated contact people, to provide information regarding the size of the bidder’s company, and other information as requested.

All sections of this form must be completed.

4.2 Bidder Experience:

Bidder Company must be in the business of providing solar panels and installation and must have done so for the past three years.

4.3 Authorization:

Bidder must be an original manufacturer, authorized distributor, or manufacturer authorized dealer

4.4 Client List/ Customer References:

Bidder must supply with their bid a client list of three (3) firms to which similar items/services have been provided during the past three (3) years to a comparable sized institution or company (see Attachment F). If contacted, information received from those clients will be used to determine whether bidder can reasonably meet contract requirements and specifications. Client references may be used in the award consideration.

4.5 Fair Price Analysis:

Purchases made under this contract may require further fair price analysis. Bidders should identify on the Bidder Response Sheet, the type of documentation that they will provide (i.e. published price list, lists of previous buyers, etc.) to allow the University to complete this analysis. The awarded Bidder will be required to provide this documentation prior to the Purchase Order being issued.

4.6 Debarment:

Federal Executive Order (E.O.) 12549 “Debarment requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and it’s principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by and any Federal department or agency from doing business with the Federal Government. By signing this document, you certify that your organization and it’s principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid.

Information on debarment is available at the following websites: www.sam.gov and https://acquisition.gov/far/index.html see section 52.209-6.

4.7 Qualification Verifications:

The University will make such investigations as deemed necessary to determine the ability of the bidder to fully, safely and responsibility carry out all contract requirements stipulated herein. The University reserves the right to reject the bid if evidence submitted by, or investigation of the bidder fails to satisfy the University, that the bidder is deemed responsible and qualified to carry out the obligations of the contract, and fully complete all the work described in the bid solicitation documents.

http://www.sam.gov/ https://acquisition.gov/far/index.html

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Section 5: Performance and Contract Requirements

5.1 F.O.B. Destination and Installed: All deliveries shall be F.O.B. Destination and Installed. Delivery and installation charges and risk of loss shall be borne by the Contractor.

Items are to be installed at Price Commons, 1110 South Broadway, F.O.B. Destination Installed. Bid prices must include all packing, freight, insurance, set-up, instruction and operation manual charges, excluding any import/export costs. Items must be sent in place, connected to utilities as applicable, installed in the area designated by University personnel, demonstrated to be in operation condition, and approved by University personnel. All debris must be removed from the University premises and properly disposed of by the Contractor.

Upon installation, all operating instructions and operating and maintenance manuals must be furnished to University personnel as identified.

Failure to bid F.O. B. DESTIONATION INSTALLED, delivery and installation charges and risk of loss borne by the Contractor in price may disqualify your bid.

Bidders cost must include all transportation charges.

5.2 University Hours :

Delivery/Installation of orders shall be made during normal university business hours, five days per week, 7:30 a.m. – 3:30 p.m. Monday through Friday. Contact the department receiving the shipment a minimum of 24 hours prior to delivery.

5.3 Timeliness of Installation:

Delivery/Installation is desired between September 15 and November 1, 2017. State on the Bidder Response Sheet) (Itemized Bid List) [Agent: Choose One] when installation can be completed. Timeliness of installation may be used in evaluation for bid award.

5.4 Acceptance and Testing (Post Award):

Acceptance testing will occur within 15 days after the item and installation has been completed. Acceptance testing will be performed by the University and will consist of verification of the specifications and performance requirements.

If the item/service does not meet the specification, or performance requirements, the Contractor will have 30 days to meet requirements. If after this time period, the item/service still does not meet the specifications or performance requirements, the Contractor agrees to remove the item, and return any payments that may have been made.

Gary Gust, or his designee, is the only authorized person who can sign an acceptance form. The warranty period will begin following the successful acceptance testing.

5.5 Payment Terms:

Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University of Wisconsin – Stout. The University will pay the contractor Net 30 days as accepted by the University.

5.6 Shipments, Duplicates and Over-Shipments:

Upon notification by the University of a duplicated order, or over-shipment, the items identified must be removed at the Contractor’s expense. If the duplicated of over-shipment items are not removed within 30 days of written notification, the University reserves the right to dispose of them as it’s own property and shall not be held liable for any cost for the items.

5.7 Insurance:

The Contractor shall maintain insurance levels as required in the Standard Terms and Conditions, Section 22.0.

A Certificate of Insurance (COI) must be provided upon request.

The Contractor shall add the following Additional Insurance Provision:

“The Board of Regents of the University of Wisconsin – System, its officers, employees and agents” as an additional insured under the commercial general, automobile and contractor’s pollution liability policies.

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

The certificate holder shall be listed as:

The University of Wisconsin – System or University of Wisconsin – Stout 915 South Broadway Menomonie, WI 54751

Additional Insurance requirements for this bid are as follows:

Coverage Type: Minimum Limit:

A.) Workers Compensation Required – No Exceptions

B.) Commercial General liability – Each Occurrence $1,000,000 General Aggregate Including Products / CO $2,000,000

C.) Automobile Liability Combined Single Limit

$1,000,000

D.) If hazardous substance is involved:

Contractor’s Pollution Liability (With one year extended reporting period.)

Each Occurrence Aggregate

$1,000,000 $2,000,000

5.8 Employee Identification

All Contractor’s and Subcontractor’s employees, while working on University property, must wear a clearly displayed photo identification badge and/or uniform showing name of employee and/or company represented.

Any identification must be provided by the Contractor, at the Contractor’s cost. Badges must be available, but will not be required to be worn when protective clothing and respiratory protection is required. [Agent: Choose]

5.9 Sub-Contracting:

5.9.1 Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request, Contractor must provide Subcontractor’s complete contact information including EIN (TIN, SS) and signed W-9 Form.

5.9.2 The Contractor shall be directly responsible for any subcontractor’s performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess the Contractor damages in excess of the contract amount for the Subcontractor’s failure to perform or inability to complete require project milestones.

5.9.3 Subcontractors must abide by all terms and conditions under this Contract.

5.9.4 If subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

5.10 Record and Audit:

The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.

The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

5.11 Entire Contract:

A contract will be awarded based on the criterial established in this Request for Bid, including attachments and any amendments issued. The RFB, the bid response, and written communications incorporated into the contract constitute the entire contract between the parties. THE hierarchy of documents in descending order for resolution is as follows:

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

A. Contract Award letter B. Original Request for Bid, Number 18-0009-LG, dated August 9, 2017 including amendments/attachments C. Bidder response to RFB D. Official Purchase Order

Any other terms and conditions provided by the Bidder with the bid or for future transactions against this contract, including by t not limited to click on agreements accepted by the Customer; shrink wrapped agreements; or terms submitted with quotations, order acknowledgments, or invoices; will be considered null and void, and will not be enforceable by the Contractor unless agreed to in a written amendment signed by the University Purchasing Department. Any exceptions to this RFB should be submitted with your response and alternative language proposed.

Submitting a standard Bidder contract, or term and conditions as a complete substitute, or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid.

The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and proceed to the next qualified bidder.

5.12 Prevailing Wage:

5.12.1 This project will need prevailing wage rates.

5.12.2 Certified Payroll will need to be submitted to the University of Wisconsin – Stout.

Attention: Leigh Ann Graetz University of Wisconsin – Stout General Services Building 915 South Broadway Menomonie, WI 54751

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Section 6 Specifications

Specifications of items/services to be provided:

See Specifications (Section 6 and Attachment B) for the minimum acceptable specifications for items/services desired.

University Specifications may not be revised without an official written amendment issued by Purchasing.

6.1 Product Number:

Specific manufacturer(s) and /or catalog/model/stock numbers are provided to establish the design, type of construction, quality, functional capability and performance level desired. Adequate detailed specifications of the items/services being offered or bid shall be included with your bid.

The Bidder may offer alternate items/services believed to be an equal. Any alternate items/services bid must be clearly identified by manufacturer, catalog, model or stock number. Detailed specifications (including brochures, operating manuals, maintenance manuals or other written materials) of any alternate items/services offered shall be included with you bid to establish equivalency. The University will be the sole judge of equivalent acceptability between Bidder’s responses.

Failure to provide product specifications and information for alternate item(s) bid, may disqualify your bid.

6.2 Warranty:

6.2.1 Contractor must honor, at a minimum, the manufacturer’s standard warranty on items and/or parts purchased under this contract. Bidder should indicate warranty term on Bidder Response Sheet and should enclose standard warranty documents with your bid.

6.2.2 Contractor must provide a minimum labor warranty of one year on items and/or parts purchased under this contract.

6.2.3 Contractor must use only manufacturer trained personnel with a minimum of three years of experience for this contract.

6.3 Environmentally Friendly (“Green”) Product:

Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Attachment A: Bidder Response Sheet

Note: This form must be returned with your bid response. Numbers for each question below refer to the corresponding section of this document that explains the requirement. Bidder may attach additional relevant information to their bid response; Identify sections to which the information applies.

____________________________________________________________________________________Yes No___

1.1 Have you completed and returned all forms required:

Request for Bid Form (Bid Cover Sheet – Signed)

Attachment A – Bidders Response Sheet

Attachment B – Specifications

Attachment C – Itemized Bid List

Attachment D – Terms & Conditions (3 Sections)

(Initial on each Section Cover sheet & return)

Attachment E – Bidders Information Sheet

Attachment F – Bidders Client Reference Sheet

2.6 Do some of your items meet the Energy Star requirement?

Please list the Energy Star Products (add pages as necessary):

3.3 Were you able to attend a site visit?

4.2 Are you in the business of providing solar panels and installation services and has your Company or its principals done so for the past three years?

4.3 Are you:

a.) An original manufacturer for the product lines being bid?

b.) An authorized distributor for the products/product lines being bid?

c.) A dealer authorized by manufacturer?

d.) do you have service and repair capabilities for the item(s) being bid?

Identify account number with manufacturer, as applicable: ________________________________

4.4 Have you provided a Client List? (see Attachment E)

4.5 What type of documentation (i.e. published price list, list of previous buyers, etc.) will you provide to assist the University in its fair price analysis?

4.6 Do you certify that neither your organization nor your principals are presently debarred, Suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal and/or state department of agency?

5.1 Are you bidding all prices F.O.B. Destination, and installed, delivery and installation Charges and risk of loss borne by the Contractor? (Be sure to read Section 5.1 carefully)

5.7 Will you provide insurance for this contract, and have you added the Additional Insurance Provision as outlined?

5.8 Will you agree to have all employees wear appropriate identification?

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

____________________________________________________________________________________Yes No___

5.9 Do you agree to subcontracting terms and conditions?

6.1 Are you bidding items as specified on the Itemized Bid List?

If “No”, include information on alternatives as required in Section 6.1 with your bid response.

6.2.1 Will you honor the manufacturer standard warranty?

If “Yes”, have you enclosed standard warranty documents?

6.2.2 Do you agree to minimum labor warranty as stated?

6.2.3 Will you use only manufacturer-trained personnel for this contract?

6.17 Have you identified products that are made of recycled products that use environmentally friendly production methods, or that can be recycled at the end of their service life?

MENOMONIE, WISCONSIN 54751 PROJECT: PRICE COMMONS – SOLAR PANELS

Attachment B: Specifications

The University of Wisconsin – Stout is requesting bids for:

Scope:

Providing and installing solar panels on the roof of Price Commons, 1110 South Broadway, Menomonie, WI 54751

SPECIFICATIONS & INSTRUCTIONS FOR COMPLETING SPECIFICATION TABLE.

The following specifications represent a minimum acceptable requirement. Bidders must select either “YES” or “NO” for each specification below. For any “No” response, the bidder must provide a detailed written explanation indicating how this difference in specification would affect the performance of the product being bid/ The University will be the sole judge of acceptability.

Item:

Description

Meet Specifications Yes No

1 Will you and your company provide and install solar panels as outlined in the specifications?

2 Will you provide all tools and equipment necessary to provide a finished product?

Explain all specification “NO” responses here. – Add pages as needed for complete explanations.

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SECTION 26 31 00 1

PHOTOVOLTAIC COLLECTORS 2

PART 1 - GENERAL 4

SUMMARY 5

Section Includes: This Section specifies solar electric modules. 7

REFERENCES 9

Definitions: 11

1. NOCT: Normal operation cell temperature. 12

2. STC: Values of standard test conditions. 13

Reference Standards: 15 American National Standards Institute (ANSI): 17

ANSI/UL 1703 Standard for Flat-Plate Photovoltaic Modules and Panels. 18

International Electrical Commission (IEC): 20 IEC 61215 International Standard (Extended Version) - Crystalline silicon terrestrial photovoltaic (PV) 21 modules - Design qualification and type approval. 22 IEC 61730-1 International Standard - Photovoltaic (PV) module safety qualification - Part 1 - Re-24 quirements for construction 25 IEC 61730-2 International Standard - Photovoltaic (PV) module safety qualification - Part 2 - Re-27 quirements for testing. 28

International Organization for Standardization (ISO): 30

ISO 9001 Quality Management Systems. 31 ISO 14001 Environmental Management Systems. 33

Underwriters Laboratories, Inc. (UL): 35

UL 790 Standard Test Methods for Fire Tests of Roof Coverings. 36

UL 1703 Standard for Flat-Plate Photovoltaic Modules and Panels. 38

ADMINISTRATIVE REQUIREMENTS 40

Coordination: Coordinate work of this Section with work of other trades for proper time and sequence to 42 avoid construction delays. 43 Preinstallation Meetings: Conduct preinstallation meeting one week prior to commencing work. 45 Sequencing: Sequence work of this section in accordance with this section. 47 Scheduling: Schedule work of this Section in accordance with this section 49

ACTION SUBMITTALS 51

General: Submit listed submittals in accordance with Contract Conditions 53 Product Data: Submit specified products as follows: 55

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Manufacturer's product data, including manufacturer's SPEC-DATA product sheet. 1 Manufacturer(s installation instructions. 2 Catalog pages illustrating products to be incorporated into project. 3 Shop Drawings: Indicate information on shop drawings as follows: 4 Layout and orientation of modules. 5 Roof surfaces and slopes. 6 Location of inverter, combiner box and disconnects. 7 Penetration plan. 8 Mounting details. 9 Electrical connection details. 10 String, wiring, and grounding plan details. 11

INFORMATION SUBMITTALS 13

General: Submit listed submittals in accordance with Contract Conditions 15 Test and Evaluation Reports: 17

1. Certified test reports showing compliance with specified performance characteristics and physical 18 properties. 19

Manufacturer's Instructions: Submit manufacturer's storage and installation instructions. 21 Source Quality Control: Submit documentation verifying that components and materials specified in this 23 section are from a single manufacturer. 24 Manufacturer(s Reports: Manufacturer's field reports specified. 26

Qualification Statements: 27

1. Submit letter of verification for Manufacturer's Qualifications. 28

2. Submit letter of verification for Installer's Qualifications. 29

CLOSEOUT SUBMITTALS 31

General: Submit listed submittals in accordance with Contract Conditions 33 Operation and Maintenance Data: 35

Submit operation and maintenance data for installed products Include: 36 Manufacturer's instructions detailing maintenance requirements. 37

Warranty Documentation: Submit warranty documents specified. 39

QUALITY ASSURANCE 41

Qualifications: 43

Manufacturer: 45

Having 15years experience manufacturing components similar to or exceeding requirements of 47 project. 48 Having sufficient capacity to produce and deliver required materials without causing delay in 50 work. 51

Capable of providing field service representation during construction. 53 Manufacturing facility certified to ISO 9001 and to ISO 14001. 55

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Installer: 1

Acceptable to the manufacturer, experienced in performing work of this section and has special-3 ized in installation of work similar to that required for this project. 4

Mock-Up: Construct mock-up where directed by Owner. 6 Purpose: Construct showing solar electric module to judge quality of work, substrate preparation, op-8 eration of equipment and material application. 9

Dimensions and Process: Construct the first 2x2 array using proposed procedures, colors, textures, fin-11 ishes and quality of work. 12

Locate where directed. 14

Do not proceed with work prior to receipt of written acceptance of mock-up. 16

When accepted, mock-up will demonstrate minimum standard of quality required for this work. Ap-18 proved mock-up shall remain part of finished work. 19

DELIVERY, STORAGE & HANDLING 21

Delivery and Acceptance Requirements: 23

Deliver material in accordance with manufacturer's written instructions. 24

Deliver materials in manufacturer's original packaging with identification labels intact and in sizes to 26 suit project. 27

Storage and Handling Requirements: 29

Store materials protected from exposure to harmful weather conditions and at temperature conditions 30 recommended by manufacturer. 31

Packaging Waste Management: 33

Separate waste materials for reuse and recycling. 35

Remove packaging materials from site and dispose of at appropriate recycling facilities. 37

Collect and separate for disposal paper, plastic, polystyrene, and corrugated cardboard packaging ma-39 terial for recycling. 40

Fold metal and plastic banding. Flatten and place in designated area for recycling. 42 Remove: 44

Pallets from site and return to supplier or manufacturer. 45

WARRANTY 47

Warranty: Refer to Contract Conditions for project warranty provisions. 49

Manufacturer's Warranty: Submit, for Owner's acceptance, manufacturer's standard warranty document 51 executed by authorized company official. Manufacturer's warranty is in addition to, and does not limit, oth-52 er rights Owner may have under other Contract Documents. 53

Warranty Term: 55

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Freedom from Defects in Materials and Workmanship: 5 years, commencing on date of substantial 1 completion. 2 Modules must be warranted with a linear degradation of no more than 3% the first year and .7% 4 all subsequent years for 25 year. 5 85 Percent of Minimum Power Output: 25 years, commencing on date of substantial completion. 7

PART 2 - PRODUCTS 9

PV MODULES 10

Modules may be procured from the following vendors without approval from Independent Engineer. 12 All other modules must be approved by the Independent Engineer prior to final selection. 13

1. SunPower 14

2. SolarWorld 15

3. SolarOne 16

4. tenK Solar 17 Glass laminates or glazing with low reflectivity. 19 Size: Approximately 78” x 40” 21 Weight: 48 lbs 22 Number of cells per module: 72 23 Cell Type: Monocrystalline PERC 24 Cell Dimension: 6” x 6” 25 Front: Tempered Safety glass with ARC (EN12150) 26 Back: Multi-layer polymer backsheet, white 27 Frame: Clear Anodized Aluminum 28 J-Box: IP65 29 Connector: PV Wire with Amphenol UTX Connectors 30 Maximum system voltage: 1000/1500V 32 Maximum reverse current: 25A 33 Number of Bypass Diodes: 3 34 Operating Temperature: -40 to +85 degress C 35 Maximum Design Loads: 113 psf downward, 64 psf upward 36 Manufactured to ISO9001:2000 and ISO 9001 quality and ISO14001:2004 environmental standards, 38 NEC code requirements, and UL listing specifications. 39 Modules must meet UL 1703, IEC 61730, IEC 61215 (crystalline technologies) or IEC 61646 (thin 41 film technologies) 42 Modules to be warranted with a linear degradation of no more than 3% the first year and .7% all sub-44 sequent years for 25 years. 45 Modules to be delivered in power tolerance of no worse than -0W and +3W as measured at the factory. 47

MODULE SUPPORT STRUCTURE - RACKING 49

Racking may be procured from the following vendors without approval from Independent Engineer. 51 All other racking vendors must be approved by the Independent Engineer prior to final selection. 52

1. Schletter 53

2. Unirac 54

3. DPW. 55

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The module support structures shall be designed and constructed to provide a stable support system for 1 the PV modules that will remain effective throughout the design life of the Project. Module support 2 structures shall meet all applicable codes and standards. 3 The maximum support structure deflections shall prevent PV module and electrical system damage and 5 shall not exceed allowable limits provided by the manufacturer and the IBC 2009 and ASCE 7-05 6 codes. 7

INVERTER 9

A. Solar Edge SE10KUS 10 B. Inverter minimum CEC efficiency is 97%. 12 C. Rapid shutdown compliant for NEC 2017 690.12. 14 D. Module level monitoring. 16 E. IEEE 1547 compliant. 18 F. 1000Vdc. 20 G. Inverter warranty must be for 15 years or greater 22

PART 3 - EXECUTION 24

EXAMINATION 26

Verification of Conditions: Verify that conditions of substrates previously installed under other sections or 28 contracts are acceptable for product installation in accordance with manufacturer's instructions prior to 29 solar electric module installation. 30

1. Inform Owner and Architect of unacceptable conditions immediately upon discovery. 31

2. Proceed with installation only after unacceptable conditions have been remedied and after receipt of 32 written approval from…