RFQ 9594CS26Q0046.pdf

WOMEN-OWNED SMALL

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

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8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

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FACILITY

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

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18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

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REQUEST

FOR QUOTE

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INVITATION

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REQUEST

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SEE ADDENDUM

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ITEM NUMBER

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SCHEDULE OF SUPPLIES/SERVICES

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QUANTITY

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UNIT

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25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

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29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

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30a. SIGNATURE OF OFFEROR/CONTRACTOR

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PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

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13a. THIS CONTRACT IS A

RATED ORDER UNDER

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AND ALLOCATIONS

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SET ASIDE: % FOR:

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27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

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8(A)

ECONOMICALLY

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WOMEN-OWNED SMALL

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SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

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SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

OCS260013

9594CS26Q0046

Valerie Wallace valerie.wallace@csosa.gov

202-585-7448

See Schedule Same as Block 9.

CSOSA OFM Payment 800 N. Capitol Street, NW Washington, DC 20002

Fatherhood Education & Workforce Development

See Schedule

ELIJAH ANDERSON

624310

$15M

6/04/2026

LOCAL TIME

6/18/2026

3:00 PM EST

Court Services and Offender Supervision Agency

(CSOSA)

CSP 800 N CAP

800 N. CAPITOL STREET, NW

WASHINGTON, DC 20002

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

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ITEM NUMBER

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SCHEDULE OF SUPPLIES/SERVICES

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QUANTITY

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UNIT

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AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

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41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

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32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

9594CS26Q0046

Fatherhood Education & Workforce Development

Court Services and Offender Supervision Agency (CSOSA)

SECTION B – BID SCHEDULE

B.1 Services. Contractor shall provide services in accordance with the Statement of Work (Section C).

Base Period: 12 months from the effective date of the Base Period

Line Item Description Quantity Unit Unit Price Not to Exceed

Amount 0001 Fatherhood Education and

Workforce Development 1 Lot TBD

• Fatherhood Support Classes 4 EA

• Vocational Training, Employment Services and Job Placement:

1 Lot

• Job Retention Support 3 MO

Option Period 1: 12 months from the effective date of the Option Period

Line Item Description Quantity Unit Unit Price Not to Exceed

Amount 1001 Fatherhood Education and

Workforce Development 1 Lot TBD

• Fatherhood Support Classes 4 EA

• Vocational Training, Employment Services and Job Placement:

1 Lot

• Job Retention Support 3 MO

Option Period 2: 12 months from the effective date of the Option Period

Line Item Description Quantity Unit Unit Price Not to Exceed

Amount 2001 Fatherhood Education and

Workforce Development 1 Lot TBD

• Fatherhood Support Classes 4 EA

• Vocational Training, Employment Services and Job Placement:

1 Lot

• Job Retention Support 3 MO

Court Services and Offender Supervision Agency (CSOSA)

Option Period 3: 12 months from the effective date of the Option Period

Line Item Description Quantit y

Unit Unit Price Not to Exceed

Amount

3001 Fatherhood Education and Workforce Development

1 Lot TBD

• Fatherhood Support Classes 4 EA

• Vocational Training, Employment Services and Job Placement:

1 Lot

• Job Retention Support 3 MO

Option Period 4: 12 months from the effective date of the Option Period

Line Item Description Quantit y

Unit Unit Price Not to Exceed

Amount

4001 Fatherhood Education and Workforce Development

1 Lot TBD

• Fatherhood Support Classes 4 EA

• Vocational Training, Employment Services and Job Placement:

1 Lot

• Job Retention Support 3 MO

Option Period 5: 6 months from the effective date of the Option Period

Line Item Description Quantit y

Unit Unit Price Not to Exceed

Amount

5001 Fatherhood Education and Workforce Development

1 Lot TBD

• Fatherhood Support Classes 2 EA

• Vocational Training, Employment Services and Job Placement:

1 Lot

• Job Retention Support 3 MO

Total Base and All Option Periods Not to Exceed Amount TBD

Note: FAR 52.217-8 Option to Extend Services option period unit prices must be the same as Option Year 4.

B.2 Contract Type. This is a Firm Fixed Price purchase order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract Line-Item Number (CLIN).

Court Services and Offender Supervision Agency (CSOSA)

B.3 Contract Funding. The Contractor is not authorized to exceed the obligated value on this purchase order. Per Section F.1, this purchase order has a base period of twelve months with four twelve-month Option Periods.

B.4 North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this acquisition is 624310, Vocational Rehabilitation Services, and the Small Business Size Standard is $15M.

Court Services and Offender Supervision Agency (CSOSA)

SECTION C- STATEMENT OF WORK

Fatherhood and Workforce Development Program

C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency (CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the administration of justice in close collaboration with the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District. CSOSA has been mandated to provide comprehensive treatment services to offenders (hereinafter referred to as offenders) who have been ordered to undergo such treatment by the courts, either as part of a sentence or pre-sentence, or as a condition of probation or parole.

C.2 Objective. Reduce barriers to finding and keeping employment for fathers supervised by

CSOSA.

1. Improve parenting knowledge, skills, and confidence among justice involved fathers.

2. Provide job readiness education to reduce employment and job retention barriers that fathers supervised by CSOSA face.

3. Develop individual service plans (ISP) for program participants that may include enrollment and completion in industry recognized vocational training programs.

4. Achieve job placement.

5. Support job retention for at least three (3) months post-placement, with progressive targets for 6- and 12-month retention.

6. Reduce recidivism risk by strengthening family engagement, economic stability, and pro-social supports.

C.3 Scope of Services

The Contractor shall provide the following integrated services:

• Fatherhood Support Classes: Four (4) twelve-week, one session per week cohorts per year (up to 20 students/cohort, 80 students per period of performance) in which the contractor uses an evidence-based curriculum that addresses parenting skills, co-parenting, healthy relationships, child development, communication, stress management, and financial literacy for parents.

• Vocational Training, Employment Services and Job Placement: Creation of ISP’s and individualized guidance to present training opportunities, facilitate training class enrollment for interested candidates, and conduct job readiness workshops, résumé and interview support, barrier mitigation, employer outreach, and job placement aligned to participant goals and training.

• Job Retention Support: Three (3) months of structured retention services post-placement per participant, including coaching, conflict resolution, schedule management, and employer liaison as needed.

Court Services and Offender Supervision Agency (CSOSA)

C.4 Population, Capacity, and Eligibility

• Target Population: CSOSA-supervised offenders in need of fatherhood/parenting skills and employment support.

• Annual Capacity: Up to 80 participants per base year (and per option year if exercised).

• Cohort Size: Recommended 15–20 per cohort; Contractor shall manage enrollment to not exceed total annual capacity.

• Place of Delivery: CSOSA office locations o 501 3rd Street NW, Washington, DC o 3850 South Capitol, SE, Washington, DC o 1900 Massachusetts Avenue, SE, Washington, DC o 910 Rhoad Island Avenue, NE, Washington, DC o 2101 Martin Luther King Avenue, SE, Washington, DC o 633 Indiana Avenue, NW, Washington, DC o 800 North Capitol, NW, Washington, DC

• Local Service Area Restriction o Due to the nature of the services required, including in-person fatherhood instruction, participant case management, workforce development activities, employer outreach, job placement services, and ongoing retention support within the National Capital Region, this procurement is restricted to contractors with an established operational presence within a 50-mile radius of CSOSA headquarters (800 North Capitol Street NW).

o Offerors shall maintain a physical office and demonstrate service delivery capability within the 50-mile radius at the time of quotation submission. The Government has determined that local presence is necessary to ensure timely participant engagement, coordination with community-based resources, employer partnerships, workforce training providers, and direct support services required under this contract.

o Offerors may be required to provide evidence of their local operational presence, staffing resources, and established partnerships within the 50-mile radius as part of their quotation submission.

C.5 Period of Performance and Schedule

• Base Year: 12 months, four 12-week cohorts scheduled across the year (e.g., Q1, Q2, Q3, Q4).

• Option Years: Four (4) one-year options exercisable at the Agency’s sole discretion and subject to funding and performance.

• Key Milestones:

o Cohort Launches: Four starts per year (deliver calendar within 15 business days of award).

o Attendance Reports: Due each Monday for the previous week.

o Cumulative Quarterly Outcomes Reports: Due within 15 business days after quarter end.

Court Services and Offender Supervision Agency (CSOSA)

C.6 Service Model and Tasks

C.6.1 Intake, Assessment, and Planning

• Conduct standardized intake including:

o Parenting and family needs assessment o Employability assessment (skills inventory, interests, barriers) o Vocational training readiness and eligibility screening

• Develop an ISP within 10 business days of enrollment, with goals for fatherhood development, job readiness skills, vocational training (if any), and job search/placement and retention.

• Update ISP at least monthly.

C.6.2 Fatherhood Curriculum Delivery

• Provide a structured, evidence-based curriculum across 12 weeks per cohort (minimum 2 hours/week of contact), covering:

o Parenting foundations; child development; positive discipline o Co-parenting and healthy relationships; domestic violence awareness and referral pathways o Communication, conflict resolution, and stress management o Reentry and family reunification practices o Economic stability through financial literacy, job readiness, training and job search activities that begin during curriculum delivery

• Utilize pre/post knowledge assessments and attendance tracking.

• Offer makeup sessions and reasonable accommodations to support completion.

C.6.3 Workforce Development: Vocational Training, Employment Services and Job Placement

• In addition to curriculum delivery, provide workforce development services and job placement support to individuals in the program for three days per week (8 hours per workday).

• Conduct twelve weekly readiness workshops for each cohort for a minimum of two hours each week during Fatherhood Curriculum Delivery. Activities shall include o Résumé, applications, interview practice, digital literacy o Individualized job search coaching and weekly search activity plans.

• Present training options mapped to current labor market demand and participant interests/aptitude.

• Coordinate enrollment and supportive services for offenders whose ISP includes vocational training (Note: CSOSA does not provide funds for vocational training program enrollment).

• Monitor training progress; provide tutoring or remediation referrals.

• Track credentials or completion certificates earned.

Court Services and Offender Supervision Agency (CSOSA)

• Engage employers; maintain an employer network and job leads list.

• Facilitate placement verifications (offer letters, start date, wage, hours, duties).

C.6.4 Job Retention Support (3 Months Minimum)

• Structured retention coaching with scheduled touchpoints (e.g., weekly first month, bi-weekly months 2–3).

• On the job problem solving, communication with supervisors (with consent), and supportive referrals.

• Offer advancement planning (skill stacking, additional credentials).

• Capture 30/60/90day retention verifications.

C.6.5 Case Management and Coordination

• Maintain case notes, attendance, contact logs, and supportive service referrals.

• Coordinate with Community Supervision Officers as needed (with participant consent and in compliance with privacy laws).

C.6.6 Key Personnel: Staffing and Qualifications

• Fatherhood Facilitators: Relevant certification or documented training in fatherhood/parenting curricula; 2+ years group facilitation experience.

• Vocational Rehabilitation Specialists: 2+ years’ workforce development experience;

employer engagement; labor market knowledge; résumé/interview coaching. (NOTE:

Fatherhood Curriculum Delivery and Workforce Development services may be provided by the same individual(s) if the individual(s) possess qualifications for both)

C.6.6 Reports

• Attendance Report.

o Document and report attendance for each Fatherhood Curriculum session and each vocational training, employment services and job placement workshop.

o Include the session date, location, and sessions topic/activity.

o Submit the attendance report to the COR weekly on Mondays for each previous week. (If CSOSA creates a group session attendance application in SMART, the Government’s automated case and record management system, or other government provided record tracking system, the COR may direct the Contractor to enter attendance in the automated system).

• Cumulative Quarterly Outcomes Report (Quarterly) o Submit to the COR Quarterly o List participants enrolled by cohort with each participant’s required number of sessions, the number of sessions attended, pre-test results, post-test results, employment status, employment start date, 30, 60, 90-day retention updates, and employer name/location information.

Court Services and Offender Supervision Agency (CSOSA) o Make the report cumulative, adding additional cohorts and the cohort’s participants during course of the period of performance.

o The fourth quarter cumulative report shall serve as the annual report for each period of performance.

C.7 Contractor Quality Assurance Protocol (QAP). The Contractor shall develop and provide to the CO within 10 days of purchase order award, a QAP that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order. The CO shall have ten business days to review the QAP and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the CO’s required/requested changes and return a final QAP to the CO. The Contractor’s QAP shall be reviewed and updated as required, but no less than annually.

C.8 Special Language Requirements. In the event the Contractor is required to provide services to an Offender needing a translator, the Contractor will notify the COR and CSOSA will obtain the services of a translator. CSOSA will confirm the availability of the translator with the Contractor. The Contractor shall provide, at a minimum, 24-hour notice of any Contractor initiated schedule changes for the translator services. Failure to provide this notification can result in increased cost to CSOSA for the translator services and that increased cost will be deducted from the Contractor’s next monthly invoice.

Appendix A: Sample Annual Cohort Calendar (Illustrative)

• Cohort 1: Weeks 1–12 (Jan–Mar)

• Cohort 2: Weeks 13–24 (Apr–Jun)

• Cohort 3: Weeks 25–36 (Jul–Sep)

• Cohort 4: Weeks 37–48 (Oct–Dec)

Weeks 49–52 reserved for intake, makeups, and planning.

C.9 Government Furnished Equipment. The Contractor shall provide all equipment, supplies, tools, materials, and other items and non-personal services necessary to deliver group sessions as defined in this Statement of Work (SOW).

C.10 Post-Award Meeting. The Contractor shall participate in a post-award meeting scheduled by the COR to review the purchase order goals and objectives. This post-award meeting will take place no later than 10 days following the purchase order award.

C.11 Deliverables

1. Program Implementation Plan (within 20 business days of award): staffing plan, cohort calendar, curriculum outline, employer engagement strategy, risk mitigation, and QA/QI plan.

2. Cohort Schedules and Rosters (prior to each cohort start).

3. Curriculum Materials (syllabi, session plans, pre/post assessments).

4. Individual Service Plans (ISPs) for all enrolled participants.

5. Training Enrollment and Credential Log.

Court Services and Offender Supervision Agency (CSOSA)

6. Employer Engagement Log (contacts, events, MOUs, job leads).

7. Placement Verifications (documentation of employment details).

8. Retention Verifications (30/60/90 days).

9. Attendance Reports (enrollment, attendance, completions, placements, retention check-ins, issues/risks, corrective actions).

10. Cumulative Quarterly Outcomes Reports (Key Performance Indicators (KPIs) vs.

targets; narrative analysis; continuous improvement actions).

11. Data Dictionary and Reporting Template (standardized fields and definitions).

C.12 Contractor and Contractor Personnel Standards of Conduct. In 5 C.F.R. PART 2635.101, there is guidance on developing a standard of conduct for the Contractor and Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. Contractors and Contractor employees assigned to the purchase order shall:

a. Be courteous and demonstrate good manners toward all offenders, CSOSA employees, and the public.

b. If a Contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e. relatives), spouses/cohabitants, parental relationships, etc.) with a known offender immediately to the CO and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct;

habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the COR.

g. Not violate CSOSA security procedures or regulations.

h. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

Court Services and Offender Supervision Agency (CSOSA)

SECTION D - PACKAGING AND MARKING

D.1. Deliverables. If applicable, deliverables provided electronically shall be in PDF format.

Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g.

avoid use of columns). Avoid using any design/layout elements.

Court Services and Offender Supervision Agency (CSOSA)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with FAR 52.212-4(a) and the terms and conditions in this Section E.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection and acceptance of all services rendered under this purchase order.

Court Services and Offender Supervision Agency (CSOSA)

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

(Specific dates to be added at award)

Base Period – 12 months from date of award Option Period 1 – 12 months from the effective date of Option Period 1 Option Period 2 – 12 months from the effective date of Option Period 2 Option Period 3 – 12 months from the effective date of Option Period 3 Option Period 4 – 12 months from the effective date of Option Period 4

F.2 Place of Performance. The Contractor shall perform the work under this purchase order at the following locations:

o 501 3rd Street NW, Washington, DC o 3850 South Capitol, SE, Washington, DC o 1900 Massachusetts Avenue, SE, Washington, DC o 910 Rhoad Island Avenue, NE, Washington, DC o 2101 Martin Luther King Avenue, SE, Washington, DC o 633 Indiana Avenue, NW, Washington, DC o 800 North Capitol, NW, Washington, DC

F.3 CSOSA Hours of Operation. CSOSA normal hours of operation are 7:00 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. However, the Contractor may be required to also perform on Saturdays and Sundays, except federal holidays.

F.4 Observance of Legal Holidays. CSOSA personnel observe the following days as holidays:

(1) New Year's Day (7) Labor Day

(2) Martin Luther King's Birthday (8) Columbus Day

(3) President’s Day (9) Veterans' Day

(4) Memorial Day (10) Thanksgiving Day

(5) Juneteenth (11) Christmas Day

(6) Independence Day (12) Inauguration Day

F.4.1 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.3 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

Court Services and Offender Supervision Agency (CSOSA)

F.4.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order.

F.5 Deviations. Any deviation from the delivery or performance requirements by the Contractor may result in the termination of the contract, unless the Contractor has received an advanced written agreement and authorization from the CO.

F.6 Notice of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order, the Contractor shall immediately, within one business day, notify the CO and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Emergencies. In the event of unforeseen emergency circumstances, such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COR. The Contractor shall provide. documentation and posting of written emergency procedures for medical emergency, threats, abuse/neglect of offenders/staff, injury or death of offenders/staff, arrest or detention of staff, or other emergency(s) that would endanger health, safety, and welfare of offenders.

F.8 Travel. No travel reimbursement is allowed under this purchase order.

Court Services and Offender Supervision Agency (CSOSA)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative

G.1.1 A COR for this purchase order will be appointed by the Contracting Officer upon award and a copy of the COR Appointment Letter will be provided to the Contractor.

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison between the CO and the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms, or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR in writing. No such changes shall be made without the express written prior authorization from the Contracting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or modify any term or condition of this purchase order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the CO.

G.2.2 The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the CO or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212- 4 of this purchase order.

G.2.3 The procuring and administering CO for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, D.C. 20002-4260 Email Address:

Court Services and Offender Supervision Agency (CSOSA)

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in Section B.2.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month unless otherwise authorized under this contract.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line-Item Number (CLIN) for which the contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN:

a. For supplies:

(1) The Contractor shall provide the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.

b. For services:

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Court Services and Offender Supervision Agency (CSOSA)

(1) The Contractor shall provide a description of services performed, e.g., labor category, hours worked by date, hourly rate, and amount billed by labor category, and total invoice amount.

c. For Labor Hour CLINS, as authorized by FAR 52.212-4, section (i) Payments,

(1) The Contractor shall substantiate each payment request/invoice submitted by including individual daily job timecards for each person (on-site and off-site) performing any work under this contract.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially accepted by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM).

CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the Government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32, the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms.

Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov.

G.3.8 Invoices shall not contain any personally identifiable information of offenders (name, SSN, etc.). The Contractor shall only use offender PIIDs to identify the offenders associated with an invoice.

mailto:rolanda.white@csosa.gov

Fatherhood Education & Workforce Development)

Court Services and Offender Supervision Agency (CSOSA)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Personnel Security.

H.1.1 The Contractor agrees to adhere to all regulations prescribed by the Government in regard to the safety and security of staff and offenders. All Contractor Key Personnel (employees and approved subcontractors) utilized under this purchase order shall submit to a CSOSA background check, and if necessary, a background investigation prior to performing.

The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government or successful work completion, due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this purchase order until the background checks are conducted and approved by the CSOSA Office of Security.

H.1.2 CSOSA Background Checks. Once the purchase order has been awarded, the Contractor will provide the COR with completed and signed security forms for Contractor and subcontractor personnel. The forms to be completed are:

a. CSOSA Security Form for Temporary Contractors (Form # CSOSA-SEC-0010) (Attachment J-1)

b. CSOSA Credit Release (Attachment J-2)

c. PIV Form (to be completed by COR) (Attachment J-3)

H.1.3 The COR will provide the completed security forms to the CO who will provide the completed forms to the CSOSA Office of Security to conduct background checks. Once background checks are conducted and approved, the Office of Security will issue security approval to/through the CO/COR, who in turn will notify the Contractor. Only at that time may the Contractor notify an individual to begin work under this purchase order.

H.1.4 Once an individual has been granted security approval, they can begin work. The Contractor must allow up to 30 calendar days for the Office of Security to process the CSOSA background checks.

H.1.5 Derogatory information, falsification of any forms, or refusal to supply information or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the background check. If Contractor personnel fail to provide any of the above information, or cooperate with the CSOSA Office of Security, the individual will be disapproved and removed immediately.

H.1.6 Defense Counterintelligence and Security Agency (DCSA) Background Investigation. Contracts of 180 days or more may require Contractor staff to undergo a background investigation by DCSA in addition to the CSOSA background check. The CSOSA Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The Contractor will ensure that each individual assigned to this purchase order provides the following forms to the CSOSA Office of Security:

Court Services and Offender Supervision Agency (CSOSA)

a. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of Security will provide the link for individuals to complete this form electronically

b. OF 306, Declaration for Federal Employment

c. FD 258, Fingerprint Cards

H.1.7 If an individual is terminated, resigns, or for any other reason is no longer working on the purchase order, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the CO within 24 hours of the termination. The Contractor must notify the CO immediately when an individual is no longer working on the purchase order. The CO must immediately notify the CSOSA Office of Security and Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the CO or COR to identify a replacement if necessary.

Replacements cannot start work until the CSOSA Office of Security provides approval.

H.1.8 Any individual who has been removed from performance under the purchase order may be required to undergo another CSOSA background check before resuming work.

H.1.9 Both the CO and the COR shall ensure that all Contractor and approved subcontractor employees who provide direct services under this purchase order have been approved by the CSOSA Office of Security.

H.1.10 By responding to the CSOSA solicitation, Contractor and approved subcontractor personnel, agree to provide the requested information and cooperate with the above-listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or DCSA background investigation, will be unable to perform services under this purchase order. The final adjudicative determination will be made at the sole discretion of CSOSA.

H.2 Material Purchases. The Contractor shall purchase materials and items needed to successfully deliver the required services. The Government will provide items identified in Attachment J-4, Government Furnished Equipment, if applicable.

H.3 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this purchase order, including, but not limited to, posting any audio or video recording on the Internet (including any social media platform), advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this purchase order.

H.4 Period of Claim. Notwithstanding the claim period stated in FAR 52.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.5 Key Personnel.

H.5.1 Fatherhood Facilitators: Relevant certification or documented training in fatherhood/parenting curricula; 2+ years group facilitation experience.

Court Services and Offender Supervision Agency (CSOSA)

H.5.2 Vocational Rehabilitation Specialists: 2+ years workforce development experience;

employer engagement; labor market knowledge; résumé/interview coaching. (NOTE:

Fatherhood Curriculum Delivery and Workforce Development services may be provided by the same individual(s) if the individual(s) possess qualifications for both

H.5.3 Key Personnel may, with the consent of the COR, be changed from time to time during the course of the purchase order by adding or deleting personnel, as appropriate, in order to provide sufficient personnel possessing the education, training, and experience necessary to perform the services required by this purchase order.

H.5.4 If one or more of the Key Personnel, for any reason, becomes, or is expected to become, unavailable for work under this purchase order for a continuous period exceeding thirty work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor will promptly notify the Contracting Officer and will, subject to the concurrence of the Contracting Officer or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications. All Contractor Key Personnel will be required to receive approval from the COR through resume submission. The Government reserves the right to accept or reject any or all of the candidates.

H.5.5 Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this purchase order. The Contractor shall not remove or replace personnel until the Contractor provides the CO with advance notice of the proposed change and the CO determines there is no negative impact by the proposed change.

H.6 Records Management.

H.6.1 The Contractor must manage Federal records in accordance with applicable records management laws and regulations, including, but not limited to, the Federal Records Act 44 U.S.C. Chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); and 36 CFR Part 1222 and Part 1228.

H.6.1.1 The Contractor shall treat all deliverables under the purchase order as the property of the U.S. Government for which CSOSA shall have unlimited rights to inspect, use, dispose of, or disclose such data contained therein as it determines to be in CSOSA’s or the public interest.

H.6.1.2 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that which is generally protected by the Freedom of Information Act.

H.6.1.3 The Contractor shall not create or maintain any records containing any CSOSA or offender data/records that are not specifically tied to, or authorized by, the purchase order.

Court Services and Offender Supervision Agency (CSOSA)

H.6.1.4 CSOSA owns the rights to all data/records and electronic information (electronic data, electronic information systems, electronic databases, etc.), and all supporting documentation created as part of this purchase order. The Contractor must deliver sufficient technical documentation with all data deliverables to permit CSOSA to use the data.

H.6.1.5 The Contractor agrees to comply with Federal and CSOSA records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

H.6.1.6 The Contractor is responsible for preventing unauthorized destruction of data or records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. CSOSA Offender records may not be removed from the legal custody of the Contractor or destroyed.

H.6.1.7 The Contractor is required to obtain the CO's approval prior to engaging in any 3rd party contractual relationship (subcontractor) in support of this purchase order requiring the disclosure of information, documentary material, or records generated under, or relating to, this purchase order. The Contractor and any subcontractor are required to abide by CSOSA guidance for protecting sensitive or proprietary information.

H.7 Disclosure of Information.

H.7.1 Any information made available to the Contractor by CSOSA shall be used only for the purpose of carrying out the provisions of this purchase order and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of this purchase order.

H.7.2 In the performance of this purchase order, the Contractor assumes responsibility for protection of the confidentiality of CSOSA and offender data/records and shall ensure that all work performed by its approved subcontractors shall be under the supervision of the Contractor.

H.7.3 Each officer or employee of the Contractor, or any of its approved subcontractors, to whom any CSOSA or offender data/record may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose, and to the extent, authorized herein. Further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the Contractor and the offender to criminal sanctions imposed by 19 U.S.C. 641.

That section provides, in pertinent part, that whoever knowingly converts to their use, or the use of another, or without authority, sells, conveys, or disposes of any record of the United States, or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.8 Disclosure of Conflicts of Interest.

Court Services and Offender Supervision Agency (CSOSA)

H.8.1 It is CSOSA policy not to allow contractors to continue purchase order performance whose objectivity may be impaired because of any related past, present or currently planned interest, financial or otherwise, in organizations regulated by CSOSA, or in organizations whose interests may be substantially affected by CSOSA activities.

H.8.2 Based on this policy:

a. The Contractor shall disclose as soon as reasonably possible any conflict of interest with respect to this purchase order; making an immediate and full disclosure in writing to the CO. The disclosure shall include a description of the action which the Contractor has taken or proposes to take, to avoid or mitigate such conflict.

b. The CO will review the disclosure and may require additional relevant information from the Contractor. If a conflict of interest is found to exist, the CO may (a) terminate the award, or (b) determine that it is otherwise in the best interest of the United States to continue the purchase order performance and include appropriate provisions in the purchase order to mitigate or avoid such conflict.

H.8.3 Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by CSOSA, or with an organization whose interests may be substantially affected by CSOSA activities, and which is related to the purchase order. The interest(s) that require disclosure include those of the Contractor, affiliate, proposed consultant, proposed subcontractor and key personnel of any of the above. Past interest shall be limited to within one year of the date of purchase order award. Key personnel shall include any person owning more than a 20 percent interest in the Contractor, and the Contractor's corporate officers, its senior managers, and any employee who is responsible for making a decision, or taking an action on this purchase order, where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

H.9 Access to Sensitive Information.

H.9.1 Work under this purchase order may involve access to sensitive information* which shall not be disclosed by the Contractor unless authorized by the CO. To protect sensitive information, the Contractor shall provide training to any Contractor employee authorized access to sensitive information and, upon request of CSOSA, provide information as to an individual’s suitability to have such authorization. Contractor employees found by CSOSA to be unsuitable, or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under this purchase order when requested by the CO.

H.9.2 The Contractor shall ensure that Contractor employees are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status).