178-25 Bid Document.pdf

Traffic Monitoring Collection Devices & Related Items

Section 1: Intent

The Ohio Department of Transportation (ODOT) is soliciting proposals to enter contract for purchase of Traffic Monitoring related devices and equipment such as side-fired radar detectors, traffic counters, AI collection devices, communication devices, cabinets and related hardware, poles, solar/charging systems, and batteries. To ensure compatibility with existing ATR (Automatic Traffic Recorder) infrastructure.

Section 2: Contract Duration

The effective duration of this contract shall be twelve (12) months from the date of award.

Section 3: Free on Board (F.O.B) Place of Destination

Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. All deliveries shall be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map. Purchase orders when issued, will detail specific destination points. The Department will not accept any additional charges for these deliveries.

District 1 - Lima District 7- Sidney District 2 - Bowling Green District 8 - Lebanon

District 3 - Ashland District 9 - Chillicothe

District 4 - Akron District 10 - Marietta

District 5 - Jacksontown District 11 - New Philadelphia

District 6 - Delaware District 12 - Garfield Heights

Central Garage - Columbus (CG) ODOT Central Office - Columbus (OTS)

Section 4: Delivery

Delivery shall be made within:

sixty (60) calendar days for all equipment, ninety (90) calendar days for all cabinets, and one-hundred twenty (120) calendar days for all poles.

upon written or verbal notification of a valid State of Ohio purchase order. Delivery beyond these specified timeframes is subject to ODOT approval with proper written documentation from the manufacturer stating a delay in materials/ production.

4.1: Delivery Hours

All deliveries shall be made between the hours of 7:00 a.m. and 4:00 p.m., Monday through Thursday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 5: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive and responsible vendors. There are no guarantees that all responsive bidders will be assigned purchase orders.

Section 6: Quantities Undefined

There shall be no guarantee as to the occurrence or amount of purchasing activity for this agreement.

Quantities are undefined.

Section 7: Purchase Orders

A written or digital purchase order will be issued by the ODOT Project Manager or their designee. The purchase order will specify the device or equipment and amount desired. ODOT may issue purchase orders via email with pdf attachments.

Section 8: Product Specifications

Vendors are required to provide the requested OEM or approved non- OEM repair parts as listed by part number or an approved equal that will be fully compatible to existing material. It will be the vendor’s responsibility to verify that non-OEM parts meet or exceed the requirements of OEM parts. If no part number is listed, it can be assumed that various models of devices / equipment may be approved to be acceptable.

Vendors shall include any technical support required either in the field or telephone on an hourly basis to resolve any malfunction.

Section 9: Materials and Equipment

Equipment and materials furnished shall be new and free of defects. Electrical parts, switches, and other elements of the installation shall be of ample capacity to carry the required current without excessive heating or drop of potential.

Standard industrial quality components (IC chips, transistors, diodes, resistors, capacitors, etc.) shall be used wherever possible. These components shall be clearly identified with the original identification. Other vital information such as voltage polarity, emitter or collector terminals, pin locations, etc., shall be designated by an approved industrial procedure. All components shall be available and in production by a reputable manufacturer.

Major items or assemblies of equipment shall bear a nameplate, indelible marking or brand that shall identify it as to type, model, catalog number and manufacturer.

Section 10: Warranty

Manufacturers' guarantees or warranties on all equipment shall be transferred to ODOT upon delivery and acceptance of the equipment.

Equipment furnished under this contract will be guaranteed to perform according to these specifications and to the manufacturer's published specifications. Equipment shall be guaranteed for a minimum of three (3) years. All parts and materials shall be labeled with the date shipped, vendor’s name, and warranty expiration date. This label shall be weatherproof and shall be fixed to each piece of material provided. If a label is not present at the time of receipt of the product, payment will not be processed until the label is attached.

Defective equipment shall be repaired or replaced within 30 days upon receipt by the vendor, at the manufacturer's option, during the warranty period at no cost to the Department.

This warranty responsibility to ODOT may be transferred from the Contractor’s responsibility to the manufacturer if written documentation is provided and accepted by ODOT. This warranty applies to all groups.

Section 11: Purchase Items – Item Descriptions, Measurement and Payment

Purchase Items and further descriptions.

Section 11.1: Traffic Monitoring Equipment to Stock

11.1.1 Wavetronix Smart Sensor HD to stock

A. Wavetronix SSHD Package – including sensor, all ancillary items, click! 200 and 60’ pigtail B. Wavetronix SSHD Sensor with bracket only C. Wavetronix Click! 200 Power Communication/Surge Module D. Wavetronix SSHD Pigtail, 60’ E. Wavetronix SSHD Pigtail, 40’ F. RS-485/USB Mini-Converter (Connects Laptop to Click!200 RS-485 Bridge Port)

Provide ODOT with the listed item, packaged and delivered to ODOT, or as directed by Project Manager. Sensors and Packages must include warranty cards. All items must be new and in original packaging from the manufacturer.

Measurement and Payment Wavetronix Items shall be paid as each and include all freight and delivery charges.

11.1.2 Q-Free/TDC HI-TRAC

A. EMU3 – For a 2-lane site application B. EMU3 – For a 4-lane site application C. EMU3 – For a 6-lane site application D. EMU3 – For an 8-lane site application

E. TMU4 – For a 10-lane site application F. TMU4 – For a 12-lane site application G. TMU4 – For a 14-lane site application H. TMU4 – For a 16-lane site application I. Q-FREE/TDC HI-TRAC Traffic Simulator, Counter Bench Test Device

11.1.3 Kistler

A. Kistler WIM Data Logger, Type 5204A-08 with 4-lane capabilities (8 channel) B. Kistler WIM Data Logger, Type 5204A-04 with 2-lane capabilities (4 channel) C. Pre-Wired System Components with standard loop card, 4 channel (FEIG M4D)

11.1.4 MioVision

A. Miovision Core DCM B. Core DCM Module (Update from CTM only) C. Miovision Core CTM D. SmartView 360 Camera (Heated, Bell Only, Gray) E. Miovision SmartView Approach F. Miovision Detection G. Miovision Detection Plus H. Miovision Detection Plus Upgrade I. TrafficLink Continuous Counts J. TrafficLink Performance Measures K. TrafficLink Intersection Monitoring L. Managed LTE Connectivity (1GB) M. Managed LTE Connectivity (2GB) N. Managed LTE Connectivity (5GB) O. Managed LTE Connectivity (10GB) P. Miovision Core DCM System Complete with SmartView360 Camera, Pol Mounting

Bracket/Hardware, 150ft CAT5e Outdoor Rated Ethernet Cable and Ruggedized TrafficLink Antenna

Q. Miovision Communications and Traffic Operations, includes Miovision One web-based management including configuration of modules AND Video Analytics Module with video analysis, detection for permanent count system. 3-year service plan for counts, per month, per location.

11.1.5 Leetron

A. Leetron Vision AI Count system package, permanent application, single fixed camera for solar operation.

B. Leetron Vision AI Count system package, permanent application, single fixed camera for A/C operation.

C. Leetron Vision AI Count system package, portable application D. Leetron Vision AI Count system package, permanent application, two cameras for solar operation E. Leetron Vision AI Count system package, permanent application, two cameras for A/C operation.

11.1.6 IRD

A. IRD iTHEIA system package, fixed camera for solar operation with cabinet B. IRD iTHEIA system package, fixed camera for solar operation without cabinet C. IRD iTHEIA system package, fixed camera for A/C operation with cabinet D. IRD iTHEIA system package, fixed camera for A/C operation without cabinet

11.1.7 Rekor

A. Rekor AI system package, fixed camera for solar operation with cabinet B. Rekor AI system package, fixed camera for solar operation without cabinet C. Rekor AI system package, fixed camera for A/C operation with cabinet D. Rekor AI system package, fixed camera for A/C operation without cabinet

Measurement and Payment

Traffic Counter, as specified, shall be paid as each, and include all freight and delivery charges.\

Section 11.2: Solar & Solar Components to Stock

11.2.1 Solar Panel to Stock

A. 165 Watt to 200 Watt Solar Panel to Stock B. 200 Watt or larger Solar Panel to Stock

Provide specified size solar panel for a 12-volt system along with a solar cable, stainless steel noncorrosive mounting brackets and hardware. The cable shall go from the solar panel junction box to the top interior corner furthest from the entrance of the cabinet. The cable should be 2 conductors colored red and black and include a ground conductor. Provide ODOT with the listed item, packaged and delivered to ODOT, or as directed by Project Manager. All items must be new and in original packaging from the manufacturer.

Solar Panel, as specified, shall be paid as each, and include all freight and delivery charges.

11.2.2 Solar Panel Feed Wire to Stock

Two conductors 10-gauge wire. Conductors shall one red and one black wire with a sheathing to Combine them as a pair.

Paid by the foot as specified, shall be paid as each, and include all freight and delivery charges.

11.2.3 Solar Controller to Stock

A. Morningstar-PS-15m 15 AMP 12/24 vol dc solar charge controller (PS-15m) Solid signal (with meter)

B. Morningstar-PS-30m 30 AMP 12/24 vol dc solar charge controller (PS-30m) Solid signal (with meter)

Solar Controller, as specified, shall be paid as each, and include all freight and delivery charges.

Section 11.3: Poles and Transformer Bases to Stock

11.3.1 Technical Services, Design ATON15 with Transformer base

11.3.2 Technical Services, Design ATON30 with Transformer base

11.3.3 Technical Services, Design ATON50 with Transformer base

11.3.4 ODOT Standard Aluminum Traffic Pole Base AT-A

11.3.5 ODOT Standard Aluminum Traffic Pole base AT-C

In any Purchase Order that includes poles, a minimum quantity of 10 poles shall be specified.

Furnish aluminum light pole in conformance with Traffic Monitoring Technical Services approved poles, ODOT Specification 625, shown in Attachment A. See ODOT Standard Traffic Construction Drawing, HL-10.11 Light Pole Styles, and HL-10.12 Light Pole Details, for definition of Aluminum Light Pole Design Number.

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/C urrentHighwayLighting(HL)SCDs.aspx

The aluminum pole shall include all holes, fittings, blind half couplings, cap, weatherheads and welds necessary to route all sensors and the solar panel wires into the cabinet.

Furnish pedestal transformer base in conformance with Traffic Monitoring Technical Services approved poles and ODOT Standard Traffic Construction Drawing TC-83.20, Cabinet Foundations & Pedestals, and HL-10.13 Pole Base Details http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/C urrentTrafficControl(TC)SCDs.aspx.

Furnish anchor bolts per Traffic monitoring, Technical Services approved poles.

Furnish and install aluminum or nonmetallic caps for all open fittings and an aluminum pole cap. If caps or plugs are aluminum, Never Seize must be used liberally at each fitting. If caps or plugs are nylon material, Never Seize is not required.

Proper connections and fittings are required per Attachment A. All holes, fittings, threads, and welds are to be factory installed on the pole. Pole cut sheets must be approved by ODOT project manager before order or be supplied from Traffic Monitoring, Technical Services approved pole list.

Pole, transformer pedestal base, anchor bolts, caps, hardware shall all be compatible.

Measurement and Payment Payment shall be for all items furnished and installed in Technical Services Light Pole with Transformer base, furnish, and install description. Payment shall be made as each.

Section 11.4: Cabinets, Pole Mounted to Stock

11.4.1 Cabinet, NEMA size 3, Pole Mounted to stock.

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/CurrentHighwayLighting(HL)SCDs.aspx http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/CurrentHighwayLighting(HL)SCDs.aspx http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/CurrentTrafficControl(TC)SCDs.aspx http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/CurrentTrafficControl(TC)SCDs.aspx

11.4.2 Cabinet, NEMA size 5, Pole Mounted to stock.

Supply a cabinet and deliver to ODOT storage for future use. Include an aluminum LB to connect to the pole.

Cabinet cut sheets shall be approved by ODOT Project Manager or be from Traffic Monitoring, Technical Services approved list of cabinets. Currently, the following cabinet has been approved by Technical Services for use:

Size 3 = Dudlik – DELSD-412516 ordered with specifications outlined below.

Size 5 = Dudlik Enclosures – DELSD-503017 ordered with specifications outlined below.

All cabinets shall:

1) Non-corrosive stainless straps, minimum of 2 for size 3

2) Include two (2) adjustable shelves; movement required is up and down.

3) Include adjustable C-Channels for horizontal and vertical adjustment.

4) Be keyed to an ODOT standard #2 key.

5) No police door.

6) 3” IMC Aluminum LB that connects from pole to cabinet

7) All threaded fittings used with LB shall be aluminum.

8) Use cabinet manufacturer supplied mounting bracket to pole. Preferred bracket uses 2 threaded holes for mounting hardware.

9) Use anti seize compound on all fasteners.

10) Use 1/8-inch screening on all vents. Supply one extra filter for each vent.

11) All joints and holes shall be sealed.

12) Include manufacturer documentation and model number.

All items must be new and in original packaging from the manufacturer.

Measurement and Payment The contract unit price for each cabinet, to stock, shall be full compensation for all work described in this section and shall include the cabinet, LB, and delivery to stock location. Payment shall be made as each.

Section 11.5: Batteries to Stock

11.5.1 LifePO4 Lithium-Iron-Phosphate 12v 35Ah

• Max dimensions = Length 12 inches, Width 7.5 inches, Height 10 inches

• Nut and Bolt Terminals Required

• U1 Size

11.5.2 LifePO4 Lithium-Iron-Phosphate 12v 50Ah

• Max dimensions = Length 12 inches, Width 7.5 inches, Height 10 inches

• Nut and Bolt Terminals Required

11.5.3 LifePO4 Lithium-Iron-Phosphate 12v 100Ah

• Nut and Bolt Terminals Required

11.5.4 LifePO4 Lithium-Iron-Phosphate 12v 200Ah

• Nut and Bolt Terminals Required

11.5.5 6V 12Ah SLA, Sealed Lead Acid Rechargeable Battery

• Model number 2ukk6

• 6V battery should have F2 terminals (F2 is the “thicker” terminal)

• Max dimensions = Length 6 inches, Width 2 inches, Height 3.75”

11.5.6 12V 35Ah SLA, Sealed Lead Acid Rechargeable Battery AGM Deep Cycle

• Nut and Bolt Terminals Required

• U1 Size

11.5.7 12V 75Ah SLA, Sealed Lead Acid Rechargeable Battery AGM Deep Cycle

• Nut and Bolt Terminals Required

• Max dimensions = Length 12 inches, Width 7.5 inches, Height 10 inches

All batteries are required to have carrying handle/s

Batteries, as specified, shall be paid as each, and include all freight and delivery charges.

Section 11.6: Compact Wind Turbine Generator to Stock

Supply a compact wind turbine generator that can be used as a supplemental power source alongside solar in a permanent ATR traffic monitoring location. Application to mount on top of/to highway lighting poles.

Wind turbines, as specified, shall be paid as each, and include all freight and delivery charges.

Section 11.7: Maintenance of Traffic (MOT)

11.7.1 Three Leg intersection Lane Closure

11.7.2 Four Leg intersection Lane Closure

11.7.3 Five Leg intersection Lane Closure

The hourly rate applies with a minimum purchase order of 6 hours, inclusive of travel between multiple sites per day.

The intent is to perform the required work with the least inconvenience and the maximum safety to the traveling public and to the vendor. Any variance from this plan note must be approved in advance in writing by the District Work Zone Traffic Manager and ODOT Project Manager. Except as modified below, the requirements for maintenance of traffic as indicated in the Ohio Manual of Uniform Traffic Control Devices for Streets and Highways (OMUTCD) and pertinent items of Item 614 of Construction and Material specifications shall apply.

The vendor will submit their proposed schedule and lane closure request to the District Work Zone Traffic Manager via email. After an agreement is reached between the vendor and District Work Zone Manager, the email showing the agreed upon MOT shall be forwarded to the Project manager and the field staff for that site. The email shall include all sketches with dimensions and signs required to do the MOT. The approved MOT sketches should be onsite when the work occurs.

Reference is made to the OMUTCD Figures 6H-1, 6H-3, 6H-10, 6H-22 through 33 and to 6H-38 for closings on ramps. Reference is made to ODOT Maintenance of Traffic Standard Construction Drawings MT- 98.28, MT-98.29, MT-98.30, and MT-98.10. In addition, these are available in a field app for both Android and IPhone.

The vendor shall arrange traffic control devices so traffic to and from roadway(s) are always maintained.

The vendor will be responsible to erect and maintain in proper position, and subsequently remove, all traffic control devices necessary for the maintenance of traffic. The devices shall be reflective, clean, legible, and in good working condition.

Placement of all traffic control devices shall start and proceed in the direction of the flow of traffic, removal of traffic control devices shall start at the end of the construction area and proceed toward the oncoming traffic. The vendor shall provide for installation of all necessary traffic control devices before beginning work and for their immediate removal as soon as work is suspended or completed.

Any paint marks inside the traveled lanes shall be removed or masked over when site completed.