1774449303523-7d0532d5-797998_1764612803.pdf
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- Solicitation number
- 22-7433 Addendum 1
- Issued by
- El Paso County, Texas
About this file
This is a solicitation document from Region 19 Education Service Center in Texas for the establishment of a cooperative purchasing contract for Event Center Products, Services and Related items. The contract encompasses a comprehensive range of vendor services and products including floral arrangements, event lighting and props, DJ services, audio equipment, rental equipment, pastry items, food catering services, non-alcoholic and alcoholic beverages (including beer and wine), event contracted services, linens, and smallwares. The solicitation is designed to serve ESC Region 19 only and permits participating entities to make procurements using allowable funds through the established contract vehicle.
The document establishes a cooperative purchasing framework allowing multiple vendors to be contracted for the various product and service categories listed. This approach enables member entities within ESC Region 19 to access pre-negotiated pricing and terms for event-related needs without conducting individual procurements, thereby streamlining the purchasing process and potentially achieving cost savings through volume discounts and established vendor relationships.
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Text version
Introduction & Scope of Work
NOTICE OF INTENT
It is the intent of Region 19 Education Service Center to establish a contract with vendor(s) for Event Center Products, Services and Related – ESC Region 19 Only for those procurements made with funds as allowable. Awarded vendor(s) shall perform covered services under the terms of this agreement.
SCOPE OF WORK
Statement of Responsibilities
This solicitation will include but not be limited to: floral items, event lighting, event props, dj services, audio equipment, rental equipment, pastry food items, food catering, non-alcoholic and alcoholic beverages including beer and wine, event contracted services, linens, and smallwares.
Vendor will be responsible for delivering items as requested unless prior approval is granted. Vendor should upload detailed pricing information for all items including fees charged for items, services, equipment, delivery schedule/options and any other relevant information relating to the purchase of event center products and services. Any vendors offering alcoholic beverages must be authorized to distribute those items for resale as required by the state of Texas.
Vendors are required to provide insurance as listed in the terms and conditions. Insurance will be due no later than 14 days after award date.
Offers shall provide pricing based on a standard price list. Awarded vendor(s) are required to maintain fixed percentages for the term of the contract unless agreed to by both parties.
Vendor should not deliver products and/or services without express written approval in the form of a purchase order or signed agreement by personnel with signing authority on behalf of ESC Region 19.
Any items delivered without prior written approval as mentioned above will be considered a donation and will not represent an obligation to pay for said items and/or services.
Special Conditions
1. This RFP is for Event Center Products, Services and Related for ESC Region 19 Only.
2. Vendor will work directly with ESC Region 19 Special Events Coordinator and team for planning and execution of deliveries and orders.
3. Vendor must ensure all services contracted and provided are compliant with all local, state and federal regulations.
File details come from the government source that posted it. Updated .