1774449267025-aac00121-775570_1754319481.pdf

Request for Qualifications 7698-R7-2019/KJO – Prequalification for the Renovate Norfolk Owner Occupied Single Family, Multi

Family Homes Rehabilitation and Rental Rehab Program

Applications Due Date and Time: August 1, 2026 at 2:00 p.m. Eastern Time

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1___ #2____ #3____ #4____ (Please Initial)

THE UNDERSIGNED AGREES TO PERFORM ANY CONTRACT AWARDED AS A RESULT OF THIS

SOLICITATION, IN ACCORDANCE WITH THE TERMS, CONDITIONS, AND REQUIREMENTS SPECIFIED

HEREIN. THE SIGNATURE BELOW SHALL BE PROVIDED BY AN AGENT AUTHORIZED TO BIND THE

COMPANY. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN REJECTION OF THE APPLICATION.

Applicant Legal Name:

Virginia State Corporation Commission Number:

Entity Identification Number (EIN)

Application Contact Name:

Application Contact E-mail Address:

Application Contact Telephone Number:

Authorized Agent Signature:

Authorized Agent Name (Printed):

Authorized Agent Title:

Authorized Agent Contact E-mail:

Authorized Agent Contact Phone:

Date:

I HEREBY CERTIFY THAT MY APPLICATION IS IN FULL COMPLIANCE WITH THIS SOLICITATION AND ALL THE TERMS AND CONDITIONS IMPOSED HEREIN AND AGREE TO PERFORM ANY CONTRACT AWARDED AS A RESULT OF THIS SOLICITATION, ACCORDINGLY. AS THE UNDERSIGNED REPRESENTATIVE FOR THE APPLICANT, I ALSO CERTIFY THAT I AM AN AGENT AUTHORIZED TO BIND MY COMPANY TO THIS APPPLICATION AND UNDERSTAND THAT FAILURE TO SIGN THIS APPLICATION MAY RESULT IN OUR

APPLICATION BEING REJECTED.

SECTION I – SCOPE OF SERVICES

*THIS IS A RE-ISSUANCE OF REQUESTS FOR QUALIFICATIONS 7698-0-2019/KJO, 7698-R-2019/KJO, 7698-R1-2019/KJO, 7698-R2-2019/KJO, 7698-R3-2019/KJO, 7698-R4-2019/KJO, 7698-R5-2019/KJO, AND 7698-R6-2019/KJO

TO EXPAND THE LIST OF PRE-QUALIFIED CONTRACTORS.

CONTRACTORS ALREADY PREQUALIFIED UNDER EITHER OF THOSE REQUESTS FOR QUALIFICATIONS

DO NOT NEED TO REAPPLY*

The intent of this Request for Qualification is to pre-qualify general contractors to provide rehabilitation services, both interior and exterior, to residential properties ranging from single-family homes to multi-family units. Qualified contractors will be part of a selected pool of contractors, who will be provided an opportunity to compete for each project for a period of up to four years.

Background There are two rehabilitation programs associated with this Request for Qualifications. A brief description of each is provided below.

RENOVATE NORFOLK

Renovate Norfolk is a grant program funded through the U.S. Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG Program). This program is designed to assist income-eligible homeowners that meet HUD’s household income limits and other eligibility criteria. Recipient award amounts are dependent on availability of funding and severity of home repair needs. Typical awards are around $25,000 but are not to exceed $50,000. It is estimated that approximately 12 to 16 homes will be completed under this program each year.

STRENGTHENING NEIGHBORHOODS

The Strengthening Neighborhoods Program provides grant funding to income eligible homeowners to make exterior improvements to their homes. This program currently focuses on the Ingleside, Monticello Village and Oakdale Farms neighborhoods. Recipient award amounts are dependent on availability of funding and severity of home repair needs. Typical awards are around $25,000 but are not to exceed $50,000. It is estimated that approximately 12 to 16 homes will be completed under this program each year.

Work Assignment Process

Contractors deemed to be qualified under this Request for Qualifications will be placed on the City of Norfolk’s (the “City”) prequalified contractors list. There is no guarantee of work as a result of being placed on the City's prequalified contractors list.

Prequalified contractors will receive Requests for Quotes (“RFQ”) once the City completes the specifications and drawings for the work to be completed; each RFQ will include property addresses, specifications and construction drawings, and other specifics relating to properties to be rehabbed.

The template of the Request for Quotes document, the general conditions and terms and conditions with which the Applicants will be required to comply with for each awarded project, is attached to this solicitation as Attachment H.

The City will only accept quotes that are within 10% of the City’s estimate. If no bids fall within 10% of the City’s estimate, the City’s estimate may be revised and best and final offers will be requested. Best and final offers must still fall within 10% of the City’s revised estimate to be accepted. The City will share the quotes that comply with the above requirement, and the prequalification documents received from those Contractors, with the property owner. The property owner will choose a prequalified Contractor for the work based on the qualification documents submitted by the Applicants to the City and the Contractors’ quotes for the services.

Due to HUD requirements, homes with moderate to significant rehabilitation needs in the Renovate Norfolk program may trigger a requirement that contractors hold DPOR-issued Lead Abatement Contractor, Lead Abatement Supervisor, and Lead Abatement Worker licenses for certain portions of the scope of work that involve lead-based paint. To comply with the HUD requirement, Contractors may either hold these DPOR license designations or may subcontract that portion of the work to a qualified contractor. Subcontractors must be identified at the time of bidding. Contractors that do not hold or subcontract the DPOR licenses will not be eligible for award of these projects.

A Contractor who is awarded a project will be required to provide and execute all required documentation including providing proof of insurance coverages specified in this solicitation and the execution of an agreement with the property owner (the template of the Agreement is attached to this solicitation as Attachment I). If a Contractor is awarded multiple projects, the work will not be delayed and the completion times will not be staggered – all work must be completed within the timeframes specified for each project. Contractors may be suspended from bidding during the period of time in which there is an outstanding contract violation, including, but not limited to, a violation resulting from not completing work on time, except for extraordinary circumstances beyond the Contractor’s control.

Once all required documents are obtained and executed, the property owner will issue a Notice to Proceed to the Contractor (the template of the Notice to Proceed is attached to this solicitation as Attachment J).

The City will pay the Contractor for the work performed upon the property owner’s authorization of payment in up to three installments per project on the basis of work performed by the Contractor and approved by the City. Five percent (5%) of each progress payment will be retained by the City until final completion and acceptance of the project. The Contractor will have the sole responsibility, care and custody for all materials and work upon which payments have been made until final completion of the project.

All changes to the scope, which may be necessary due to unforeseen conditions, and which may be proposed by the Contractor, require a written change order approved in writing in advance by the City.

No additional work may be initiated until the change order is fully approved. Any work done prior to approval of change order will be considered performed at no cost to the City or to the property owner.

Change orders will be paid after the work associated with the change order is completed. Five percent (5%) of each change order will be retained by the City until final completion and acceptance of the project.

Throughout the term of this prequalification, the prequalified Contractors shall maintain their Virginia Contractor License, the HUD-EPA Lead Supervisor certification and the insurance coverages indicated in Attachment I to this solicitation. In addition, for the Contractor to be eligible for projects that include lead abatement, it shall also maintain the Virginia Lead Abatement Contractor’s, Lead Abatement Supervisor, or Lead Abatement Worker License or have a licensed subcontractor available.

The use of federal funds is strictly prohibited for any contractor/subcontractor listed in the federal Excluded Parties List (debarred list). No work resulting from this solicitation will be awarded to contractors and/or their subcontractors who are listed on the Excluded Parties List.

If a storm, flood, or fire should damage or destroy the home prior to the commencement of rehabilitation work, all insurance proceeds shall be expended to rebuild the house prior to any funds being spent by the City, and that City will have the option to cancel the Agreement between the property owner and the Contractor if such structural damage should render the structure unsafe for human occupancy. If a storm, flood, or fire should damage or destroy the home after the commencement of rehabilitation work, the Contractor will be paid for any work performed and approved.

Scope of Services:

1. All work shall be completed in a safe and workmanlike manner.

2. Contractors shall always enforce strict discipline and good order among their employees and shall not employ any unfit person or anyone not skilled for the assigned task.

3. Contractors are responsible for the management and oversight of the work of their employees and subcontractors at all times.

4. Contractors shall provide professional labor, equipment, and materials adequate to perform the work in accordance with the drawings and specifications issued by the City for each eligible residential structure while ensuring that all applicable housing standards and federal, state, and local codes are met;

5. Contractors shall comply with all local, state and federal laws, regulations, and guidelines to include compliance with HUD Community Development Block Grant laws and regulations (if applicable), and in accordance with the requirements, terms and conditions of the Request for Quotes;

6. Contractors shall provide documentation and tracking of construction progress;

7. Selected Contractor shall meet with property owners to review the scope of work to be performed, including establishing a work schedule acceptable to property owners and the City.

It is anticipated that multifamily and single-family homes eligible for rehabilitation will require an array of repairs up to and including major repairs. The scope of work for each repaired structure will vary but may include the following:

a. Coordination with property owner; utility disconnection and deactivation;

b. Obtaining all necessary state and local permits and approvals prior to the commencement of the work on each structure;

c. Demolition of damaged interior and exterior materials; foundation leveling, repair, and/or elevation; and structural damage repair;

d. Building envelope repair, including roof repair or replacement and attendant damage; door and window replacement; and siding/veneer repair or replacement;

e. Mechanical (HVAC), electrical, and plumbing systems repair or replacement;

f. Dry wall repair or replacement; rough and trim carpentry;

g. Surface preparation and painting; flooring repair or replacement;

h. Cabinet and appliance replacement; lead based paint mitigation;

i. Specialty construction elements associated with historic properties;

j. Wind mitigation and retrofitting measures;

k. Special needs accessibility requirements;

l. Any remediation identified by the City’s Department of Planning, Neighborhood Services Division Neighborhood Quality and/or Department of Health;

m. Exterior site items including utility services, laterals, trenching, coordination of meters;

n. Debris removal in accordance with all federal, state, and local requirements, including mitigation and disposal of potential asbestos containing materials;

o. Project close-outs including obtaining certificate(s) of occupancy from all applicable state and local authorities;

p. Warranty Binder for all equipment and systems installed;

q. A minimum one-year warranty on all equipment installed and work performed by the Contractor and its subcontractors.

SECTION II - INSTRUCTIONS TO THE APPLICANT

A. ISSUING OFFICE:

City of Norfolk Office of the Purchasing Agent 810 Union Street, Suite 303 Norfolk, VA 23510 Trish Northcutt, Procurement Specialist Telephone: (757) 448-9894 patricia.northcutt@norfolk.gov

B. REQUEST FOR QUALIFICATIONS SCHEDULE:

Event Date

Request for Qualifications Issued August 4, 2025

Pre-Application Conference N/A

Applications Due August 1, 2026

C. CONTACT WITH CITY STAFF, REPRESENTATIVES, AND/OR AGENTS:

Direct contact with City staff, representatives, and/or agents other than the Issuing Office staff on the subject of this Request for Qualifications or any subject related to this Request for Qualifications is expressly prohibited except with the prior knowledge and permission of the Purchasing Agent.

D. APPLICANTS OF RECORD:

Applicants receiving a copy of this Request for Qualifications from a source other than the Issuing Office, should consult the Office of the Purchasing Agent’s electronic bid service provider website https://secure.procurenow.com/portal/norfolk.

E. QUESTIONS, CHANGES, MODIFICATIONS AND ADDENDA:

All questions relating to this solicitation shall be submitted through the Questions and Answers tab in the electronic solicitation posting for Request for Qualifications No. 7698-R7-2019/KJO – Prequalification for the Renovate Norfolk Owner Occupied Single Family, Multi Family Homes Rehabilitation and Rental Rehab Program on https://secure.procurenow.com/portal/norfolk. If the answer materially affects this Request for Qualifications, the information will be incorporated into an Addendum and posted on https://secure.procurenow.com/portal/norfolk. Prior to the City’s issuance of the decision of prequalification, Applicants are prohibited from contacting City staff other than the Office of the Purchasing Agent.

If any questions or responses require revisions to this solicitation as it was originally published, such revisions will be by formal Addenda only. Applicants are cautioned that any written, electronic, or oral representations made by any City representative or other person that appear to change materially any portion of the solicitation shall not be relied upon unless subsequently ratified by a written Addendum to this solicitation issued by the Office of the Purchasing Agent.

mailto:patricia.northcutt@norfolk.gov https://secure.procurenow.com/portal/norfolk https://secure.procurenow.com/portal/norfolk

F. DETERMINATION OF APPLICANT QUALIFICATION:

The determination of Applicant qualification shall be at the sole discretion of the City. Each Applicant may be required, before the award of contract, to show to the complete satisfaction of the Purchasing Agent that it has the necessary facilities, ability, and financial resources to comply with the contract and furnish the service, material or goods specified herein in a satisfactory manner. Each Applicant may also be required to provide past history and references which will enable the Purchasing Agent to be satisfied as to the Applicant's qualifications. Failure to qualify according to the foregoing requirements will result in Application rejection by the City. Applicants will be deemed qualified if their applications and qualifications meet all requirements of this Request for Qualifications.

Applicants shall maintain compliance with all federal, state and local laws and regulations.

G. NONCONFORMING TERMS AND CONDITIONS:

If an Applicant submits with its Application alternate terms and conditions that do not conform to the terms and conditions in this solicitation, the Application will be subject to rejection as nonresponsive.

H. DISPOSITION OF APPLICATIONS:

All materials submitted in response to this Request for Qualifications will become the property of the City. One (1) copy of each Application shall be retained for official files and will become a public record after the award and open to public inspection. It is understood that the Application will become a part of the official file on this matter without obligation on the part of the City except as to the disclosure restrictions contained in Section II, L. “Disclosure.”

I. DISCLOSURE:

In compliance with the Code of the City of Norfolk, Virginia Section 33.1-9, trade secrets or proprietary information submitted by contractors in connection with a procurement shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Applicants must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the specific area or scope of data or other materials to be protected and state the reasons why protection is necessary. An all-inclusive statement that the entire Application is proprietary is unacceptable and will not be honored. A statement that costs are to be protected is unacceptable and will be disregarded.

J. COST INCURRED IN RESPONDING:

This solicitation does not commit the City to pay any costs incurred in the preparation and submission of Applications or in making necessary studies or designs for the preparation thereof, nor to procure or contract for services.

K. ANTI-COLLUSION:

Collusion or restraint of free competition, direct or indirect, is prohibited. Applicants are required to execute the anti-collusion statement. See Attachment A.

L. ETHICS IN PUBLIC CONTRACTING:

The Applicant shall familiarize itself with Chapter 33.1, Article VII (Sections 33.1-86 through 33.1-93) of the Code of the City of Norfolk, Virginia, 1979, as amended, entitled “ETHICS IN PUBLIC CONTRACTING,” including the additional statutes set forth in Section 33.1-86 thereof, which are attached. The Applicant shall abide by such provisions in submission of its Application and performance of any contract awarded. See Attachment B.

M. NONDISCRIMINATION:

The Applicant agrees that it will adhere to the nondiscrimination requirements set forth in the Code of the City of Norfolk Section 33.1-53, which will be incorporated into any contract awarded. See Attachment C.

N. DEBARMENT CERTIFICATION:

The certification regarding debarment, suspension, proposed debarment, and other responsibility matters attached to this Request for Qualifications must be executed and returned with Application documents. See Attachment D.

O. APPLICANT INVESTIGATIONS:

Before submitting an Application, each Applicant must make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract and to verify any representations made by City upon which the Applicant will rely. No claims of ignorance of such conditions and requirements resulting from failure to make such investigations and examinations will relieve the Applicant from its obligation to comply in every detail with all provisions and requirements of the contract documents or will be accepted as a basis for any claim whatsoever for any monetary consideration on the part of the Applicant.

P. INCOMPLETE DOCUMENTS:

Each Applicant is responsible for having determined the accuracy and/or completeness of the solicitation documents upon which it relied in making its Application, and has an affirmative obligation to notify the City Purchasing Agent immediately upon discovery of an apparent or suspected inaccuracy, error in, or omission of any pages, drawings, sections, or addenda whose omission from the documents was apparent from a reference or page numbering or other indication in the solicitation documents.

If the successful Applicant proceeds with any activity that may be affected by an inaccuracy, error in, or omission in the solicitation documents of which it is aware but has not notified the City Purchasing Agent, the Applicant hereby agrees to perform any activity described in the missing or incomplete documents at Applicant’s sole expense and at no additional cost to City.

Q. INFORMALITIES:

The City reserves the right to waive minor defects or variations from the exact requirements of the solicitation in an application. If insufficient information is submitted for the City to properly evaluate an application; the City reserves the right to require such additional information as it may deem necessary after the application due time and date.

R. CITY OF NORFOLK BUSINESS LICENSES:

Applicants must comply with the provisions of Chapter 24 (“Licenses and Taxation”) of the City of Norfolk Code, if applicable. For information on the provisions of that Chapter and its applicability to this Request for Qualifications, the Applicant must contact the City of Norfolk Business License Division, Office of the Commissioner of the Revenue, 810 Union Street, City Hall, First Floor, West Wing, Norfolk, Virginia 23510.

S. AUTHORITY TO TRANSACT BUSINESS:

Any Applicant organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title

13.1 or Title 50 of the Code of Virginia, or as otherwise required by law. The proper full and legal name of the firm or entity and the identification number issued to the Applicant by the State Corporation Commission must be written in the space provided on the Application. Any Applicant that is not required to be authorized to transact business in Virginia shall include in its Application a statement describing why the Applicant is not required to be so authorized. The City may require a firm to provide documentation prior to award which: 1) clearly identifies the complete name and legal form of the firm or entity (i.e. corporation, limited partnership, etc.), and 2) establishes that the firm or entity is authorized by the State Corporation Commission to transact business in the Commonwealth of Virginia. Failure of an Applicant to provide such documentation shall be grounds for rejection of the Application or reversal of the decision of qualification. For further information refer to the Commonwealth of Virginia State Corporation Commission website at:

www.scc.virginia.gov.

T. APPLICATION WITHDRAWAL:

No Application can be withdrawn after it is filed with the Office of the Purchasing Agent unless the Applicant makes a request in writing to the Purchasing Agent.

U. EQUAL OPPORTUNITY BUSINESS DEVELOPMENT:

The City encourages small businesses and businesses owned by women and minorities and disabled veteran to compete and encourages non-minority firms to provide for the participation of small businesses and businesses owned by women and minorities through subcontracting, partnerships, joint ventures, and other contractual opportunities. All Applicants are requested to complete Attachment G to provide the planned use of such businesses in fulfilling any resulting contract.

V. DOMESTIC PREFERENCES FOR PROCUREMENTS:

As appropriate and to the extent consistent with law, the Contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

For purposes of this section:

(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States, and;

(2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

W. CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES,

AND LABOR SURPLUS AREA FIRMS:

As a recipient of federal funds, the prime contractor shall take the following affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible, in accordance with 2 CFR Part 200.321.

Affirmative steps must include:

(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

http://www.scc.virginia.gov/

(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;

(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

SECTION III – APPLICATION SUBMITTAL REQUIREMENTS

A. GENERAL:

Only bids from firms that have been prequalified in accordance with the procedures herein will be accepted for performance of the work described in this Request for Qualifications. Bids received from those firms who have not been prequalified will not be considered.

B. APPLICATION SUBMITTAL:

Applications shall be submitted electronically through the Office of the Purchasing Agent’s electronic bid service provider website https://secure.procurenow.com/portal/norfolk. Applications must be submitted before date and time due specified in the solicitation. Hard copy or e-mailed applications, and/or late submissions will not be accepted.

Each Application shall be submitted on or before 2:00 p.m. on August 1, 2026 and shall include the following documents:

1) The completed cover page of this Request for Qualifications

2) Attachments A – G

3) Applicant’s Project-Specific Qualifications (see paragraph E. below)

C. APPLICATION STANDARDS:

Applications shall meet standards of professional writing established for the type of report or written material provided, shall be thoroughly researched for accuracy of content, shall be grammatically correct and not contain spelling errors and shall be submitted in a format outlined herein. Whenever possible, applications submitted in response to this Request for Qualifications shall comply with the following guidelines:

Unnecessary attachments or documents not specifically asked for should not be submitted, and

Applications shall address the below areas, not exceeding the stated page limitations (if any).

Applications shall not be less than 10-point font for each response item. If a page limit is not noted within the section below there is no page limit.

D. UNNECESSARILY ELABORATE RESPONSES:

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to this Request for Qualifications are not desired and may be construed as an indication of the respondent's lack of cost consciousness. Elaborate or expensive artwork and visual and other presentations are neither necessary nor desired by the City.

E. QUALIFICATION SUBMITTALS:

The Applicants shall submit the following documentation with their Application. Failure to submit the required documents may deem the Applicant nonresponsive.

I. PROJECT SPECIFIC QUALIFICATIONS:

1. References for at least five (5) projects of similar rehabilitation scope completed within the last three (3) years from the date of issuance of this solicitation. Each reference listing shall include:

a. Project Name.

b. For whom the work was performed, including Company Name, Contact Person and that person’s valid email and phone number.

c. Initial cost and final cost, to include explanation of any variances.

d. Description of services performed, to include photographic documentation.

All phone numbers and email addresses must be valid. References including invalid phone numbers or email addresses will be considered as no answer to this section of the Request for Qualifications.

2. A copy of the certificate of completion of a HUD-EPA approved Lead Supervisor course or a confirmation of signing up for a Lead Supervisor course.

Applicants who submit a confirmation of signing up for the course will be placed on the pre-qualified Contractors’ list conditionally. No projects will be awarded to a conditionally pre-qualified Contractor until the City receives and approves a copy of the certificate of completion of a HUD-EPA approved Lead Supervisor course from the Contractor.

Applicants may take the Lead Supervisor course at:

Applied Laboratory Solutions, 4101 Granby Street, STE 404 Norfolk, VA 23504.

(757) 623-0121

Metropolitan Solutions, 1420 Chestnut Street, Portsmouth VA 23704.

(757) 853-4000

Please note that the City DOES NOT MANDATE that the Applicants attend a class through these companies. There are other firms in the marketplace that offer Lead Supervisor courses fulfilling the requirements of this solicitation.

II. VIRGINIA CONTRACTOR LICENSE: The Applicant shall provide a copy of its current Class A or B

Virginia Contractor’s License.

III. VIRGINIA LEAD ABATEMENT CONTRACTOR, LEAD ABATEMENT SUPERVISOR OR LEAD

ABATEMENT WORKER LICENSE: If held, the Applicant shall provide a copy of its current Virginia Lead Abatement Contractor’s, Lead Abatement Supervisor, or Lead Abatement Worker License.

IV. CONTACT INFORMATION FOR RECEIPT OF REQUEST FOR QUOTES: The Applicant shall provide the name, email address and phone number of the person who should be notified when a Request for Quotes is issued (if prequalified).

F. EVALUATION OF APPLICATIONS:

In evaluating each Application, the City will consider information submitted in the Applicant’s submittal, however, the City may reach out to the Applicant to obtain clarifications.

In determining applicability of Applicants’ experience statements, the City may contact the references provided to verify the experience stated. The City, in its sole discretion, may judge whether the submitted experience statements meet the Project Specific Qualifications.

SECTION IV– ATTACHMENTS

ATTACHMENT A – ANTI-COLLUSION STATEMENT

TO ALL APPLICANTS: EXECUTE AND RETURN WITH APPLICATION DOCUMENTS.

In the preparation and submission of this Application, on behalf of

__________________________________(name of Applicant), we did not either directly or indirectly enter into any combination or arrangement with any person, firm or corporation, or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free competition in violation of the Sherman Anti-Trust Act, 15 USCS Sections 1 et seq., or the Conspiracy to Rig Bids to Government statutes, Virginia Code Sections 59.1-68.6 through 59.1-68.8.

The undersigned Applicant hereby certifies that this prequalification, or any claims resulting there from, is not the result of, or affected by, any act of collusion with, or any act of, another person or persons, firm or corporation engaged in the same line of business or commerce; and, that no person acting for, or employed by, the City of Norfolk has an interest in, or is concerned with, this Application; and, that no person or persons, firm or corporation, other than the undersigned, have or are interested in this Application.

Name: __________________________

Signature: _______________________

Title: ___________________________

Date: ___________________________

Company: _______________________

ATTACHMENT B - ETHICS IN PUBLIC CONTRACTING

Sec. 33.1-86. - Purpose.

The provisions of this chapter supplement, but do not supersede, other provisions of law including but not limited to, the State and Local Government Conflict of Interests Act (Virginia Code, § 2.1-639.1 et seq.), the Virginia Governmental Frauds Act (Virginia Code, § 18.2-498.1 et seq.), and Articles 2 (Virginia Code, § 18.2-438 et seq.) and 3 (Virginia Code, § 18.2-446 et seq.) of Chapter 10 of Title 18.2 (related to bribery). The provisions of this article apply notwithstanding the fact that the conduct described may not constitute a violation of the State and Local Government Conflict of Interests Act.

(Ord. No. 33,095, § 1, 9-11-84; Ord. No. 34,573, § 2, 6-30-87)

Sec. 33.1-87. - Proscribed participation by public employees in procurement transactions.

Except as may be specifically allowed by provisions of the State and Local Government Conflict of Interests Act (Virginia Code, section 2.1-639.1 et seq.), no public employee having official responsibility for a procurement transaction shall participate in that transaction on behalf of the public body when the employee knows that:

(1) The employee is contemporaneously employed by a bidder, offeror or contractor involved in the procurement transaction; or

(2) The employee, the employee's partners, or any member of the employee's immediate family holds a position with a bidder, offeror or contractor such as an officer, director, trustee, partner or the like, or is employed in a capacity involving personal and substantial participation in the procurement transaction, or owns or controls an interest of more than five (5) percent; or

(3) The employee, the employee's partner, or any member of the employee's immediate family has a pecuniary interest arising from the procurement transaction; or

(4) The employee, the employee's partner, or any member of the employee's immediate family is negotiating, or has an arrangement concerning, prospective employment with a bidder, offeror or contractor.

(Ord. No. 33,095, § 1, 9-11-84; Ord. No. 34,573, § 3, 6-30-87)

Sec. 33.1-88. - Solicitation or acceptance of gifts.

No public employee having official responsibility for a procurement transaction shall solicit, demand, accept, or agree to accept from a bidder, offeror, contractor or subcontractor any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal or minimal value, present or promised, unless consideration of substantially equal or greater value is exchanged. The city may recover the value of anything conveyed in violation of this section.

(Ord. No. 33,095, § 1, 9-11-84)

Sec. 33.1-89. - Disclosure of subsequent employment.

No public employee or former public employee having official responsibility for procurement transactions shall accept employment with any bidder, offeror or contractor with whom the employee or former employee dealt in an official capacity concerning procurement transactions for a period of one year from the cessation of employment by the city unless the employee, or former employee, provides written notification to the city manager prior to commencement of employment by that bidder, offeror or contractor.

(Ord. No. 33,095, § 1, 9-11-84)

Sec. 33.1-90. - Gifts by bidders, offerors, contractors or subcontractors.

No bidder, offeror, contractor or subcontractor shall confer upon any public employee having official responsibility for a procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged.

(Ord. No. 33,095, § 1, 9-11-84)

Sec. 33.1-91. - Kickbacks.

(1) No contractor or subcontractor shall demand or receive from any of his suppliers or his subcontractors, as an inducement for the award of a subcontract or order, any payment, loan, subscription, advance, deposit of money, services or anything, present or promised, unless consideration of substantially equal or greater value is exchanged.

(2) No subcontractor or supplier shall make, or offer to make, kickbacks as described in this section.

(3) No person shall demand or receive any payment, loan, subscription, advance, deposit of money, services or anything of value in return for an agreement not to compete on a public contract.

(4) If a subcontractor or supplier makes a kickback or other prohibited payment as described in this section, the amount thereof shall be conclusively presumed to have been included in the price of the subcontract or order and ultimately borne by the city and will be recoverable from both the maker and recipient.

Recovery from one offending party shall not preclude recovery from other offending parties.

(Ord. No. 33,095, § 1, 9-11-84)

Sec. 33.1-92. - Purchase of building materials, supplies or equipment from architect or engineer prohibited.

Except in cases of emergency, no building materials, supplies or equipment for any building or structure constructed by or for the city shall be sold by or purchased from any person employed as an independent contractor by the city to furnish architectural or engineering services, but not construction, for such building or structure, or from any partnership, association, or corporation in which such architect or engineer has a pecuniary interest.

(Ord. No. 33,095, § 1, 9-11-84)

Sec. 33.1-92.1. - Participation in bid preparation; limitation on submitting bid for same procurement.

No person who, for compensation, prepares an invitation to bid or request for proposals for or on behalf of the city shall:

(i) Submit a bid or proposal for that procurement or any portion thereof; or

(ii) Disclose to any bidder or offeror information concerning the procurement that is not available to the public. However, the city may permit such person to submit a bid or proposal for that procurement or any portion thereof if the city determines that the exclusion of the person would limit the number of potential qualified bidders or offerors in a manner contrary to the best interests of the city.

(Ord. No. 43,223, § 2, 9-9-08)

Sec. 33.1-92.2. - Certification of compliance required; penalty for false statements

(1) The city may require public employees having official responsibility for procurement transactions in which they participated to annually submit for such transactions a written certification that they complied with the provisions of this article.

(2) Any public employee required to submit a certification as provided in subsection (1) who knowingly makes a false statement in the certification shall be punished as provided in section 33.1-95.

(Ord. No. 43,223, § 2, 9-9-08)

Sec. 33.1-92.3. - Misrepresentations prohibited.

No public employee having official responsibility for a procurement transaction shall knowingly falsify, conceal, or misrepresent a material fact; knowingly make any false, fictitious or fraudulent statements or representations; or make or use any false writing or document knowing it to contain any false, fictitious or fraudulent statement or entry.

(Ord. No. 43,223, § 2, 9-9-08)

Sec. 33.1-93. - Penalty for violation.

Willful violation of any provision of this article shall constitute a Class 1 misdemeanor. Upon conviction, any public employee, in addition to any other fine or penalty provided by law, shall forfeit his employment.

(Ord. No. 33,095, § 1, 9-11-84)

State Law reference— Similar provisions, Code of Virginia, § 11-80.

Sec. 33.1-94—33.1-100. - Reserved.

Initial:

ATTACHMENT C – NON-DISCRIMINATION

Sec. 33.1-53. Employment discrimination by contractor prohibited (Virginia Code §2.2-4311)

Every contract over one thousand dollars ($1,000.00) shall include or incorporate by reference the following provisions:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, disability or national origin, age, disability, genetic information, marital status, political affiliation, whistleblower activity, parental status, military service or any other characteristic protected by federal or state law. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The contractor will include the provisions of the foregoing paragraphs a, b, and c in every subcontractor or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor.

(Ord. No. 33,095, § 1, 9-11-84; Ord. No. 39,912, § 1, 4-11-2000)

Initial:

ATTACHMENT D - CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED

DEBARMENT, AND OTHER RESPONSIBILITY MATTERS

I. CERTIFICATION.

The Applicant certifies, to the best of its knowledge and belief, that—

(i) The Applicant and/or any of its Principals—

(A) Are __ are not __ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal, state or local agency;

(B) Have __ have not __, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers;

or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and

(C) Are __ are not __ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) The Applicant has __ has not __, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal, state or local agency.

“Principals,” for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

II. INSTRUCTIONS.

a. The Applicant shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Applicant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

b. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Applicant’s responsibility. Failure of the Applicant to furnish a certification or provide such additional information as requested by the appropriate City purchasing official may render the Applicant non-responsible.

c. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Applicant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

d. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Applicant/PPEs knowingly rendered an erroneous certification, in addition to other remedies available to the City, the appropriate

City purchasing official may terminate the contract resulting from this solicitation for default.

III. NOTICE. This Certification Concerns a Matter Within the Jurisdiction of an Agency of the

United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker

Subject to Prosecution Under Section 1001, Title 18, United States Code.

Name: __________________________

Signature: _______________________

Title: ___________________________

Date: ___________________________

ATTACHMENT E - COMPLIANCE WITH FEDERAL IMMIGRATION LAW

l. CERTIFICATION.

The Applicant certifies, to the best of its knowledge and belief, that -

The Applicant and/or any of its Principals at all times during which any term of this Request for

Qualifications is in effect, (Please fill in with your enterprise’s complete name) does not and shall not knowingly employ any unauthorized alien. For purposes of this section, an

“unauthorized alien” shall mean any alien who is neither lawfully admitted for permanent residence in the United States nor authorized to be employed by either Title 8, section 1324a of the United States Code or the U.S. Attorney General.

ll. INSTRUCTIONS.

a. The Applicant shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Applicant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

b. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Applicant’s responsibility. Failure of the

Applicant to furnish a certification or provide such additional information as requested by the appropriate City purchasing official may render the Applicant non-responsible.

c. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Applicant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

d. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Applicant knowingly rendered an erroneous certification, in addition to other remedies available to the City, the appropriate City purchasing official may terminate the contract resulting from this solicitation for default.

lll. NOTICE.

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under section 1001, Title 18, United States Code.

Name: __________________________ Signature: ______________________

Title: ___________________________ Date: ___________________________

ATTACHMENT F - COMPLIANCE WITH STATE LAW – AUTHORIZATION TO TRANSACT BUSINESS IN THE

COMMONWEALTH

l. CERTIFICATION.

A. The Applicant (Please fill in with your enterprise’s complete name) certifies that it is organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50.

The identification number issued to Applicant by the State Corporation Commission:

B. Applicant that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall describe why it is not required to be so authorized:

ll. INSTRUCTIONS.

a. The Applicant shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Applicant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

b. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Applicant’s responsibility. Failure of the

Applicant to furnish a certification or provide such additional information as requested by the appropriate City purchasing official may render the Applicant non-responsible.

c. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Applicant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

d. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Applicant knowingly rendered an erroneous certification, in addition to other remedies available to the City, the appropriate City purchasing official may terminate the contract resulting from this solicitation for default.

Name: __________________________ Signature: _______________________

Title: ___________________________ Date: ___________________________

ATTACHMENT G: EQUAL OPPORTUNITY BUSINESS STATUS

I. CERTIFICATION

Business Classification:

Is your company a Section 3 business? Yes / No

Is your company a minority or woman owned business? Yes / No

If yes, please check the appropriate category:

Subcontracting Opportunities for Small, Women Owned, Minority Business Enterprises and Disabled

Veterans. All prime contractors should furnish the following information regarding participation of small, women owned, minority business enterprises and disabled veterans:

1. Proposed Name of your Subcontractor(s) ______________________________________________

a. Proposed Minority Category of Subcontractor(s) - please check appropriate category(ies):

African American (male) African American (female)

Hispanic (male) Hispanic (female)

Asian American (male) Asian American (male)

American Indian (male) American Indian (female)

Eskimo (male) Eskimo (female)

A…