1774449263107-3dac2409-774415_1753785586.pdf

City of Detroit

Request for Quote and Qualifications

Facilities Management Services for the

Detroit Supply Schedule Schedule 4 https://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjn6_6msqXVAhUDPj4KHSamCjYQjRwIBg&url=http://gophouse.org/expert-presents-to-detroit-committee/&psig=AFQjCNFwy1VvY1LaL-hSZF51n1LJd4KWrA&ust=1501105072823885

Request for Qualifications – Detroit Supply Schedule for Facilities Management Services

RFQQ No. ___________________

Part 1 – Services

OVERVIEW

The Detroit Supply Schedule Program establishes long-term indefinite delivery indefinite quantity city-wide contracts with commercial firms for a wide range of goods and services to meet the demands of Detroit agencies and service delivery to the citizens of Detroit. Once the program is fully implemented, specific jurisdictions outside the City of Detroit will be able to use the Detroit Supply Schedules.

BROAD SERVICES OFFERINGS

The services identified in Schedule 4 for Facilities Management and Skill Trades is based on the Schedule Item Numbers specified herein. Offerors must clearly identify the ITEMs they are offering in response to this Request for Qualifications (RFQQ). Offerors may submit proposals for all Items or specific Items under Schedule 4 for Guard Services.

PURPOSE

The purpose of this Facilities Management and Skilled Trades Request for Qualifications is to enable the City of Detroit and other municipial jurisdictions to meet demands for a broad range of services from licensed, bonded, and qualified firms and businesses providing facilities maintenance and skilled trade services for various facilities located in the City of Detroit:

FACILITIES MANAGEMENT

The Services include, but are not limited to the Electrical, Roofing, Plumbing, Elevator, Buiding Management, Heating and Cooling, HVAC Systems, Painting Services from licensed, bonded, and qualified General Contracting and Skilled Trade Companies providing for the various City of Detroit Facilities. These services also apply to municipalities outside the City of Detroit that are authorized ordering activities

Set-Aside: Yes (Certified Detroit Businesses) Maximum Order 5-Year Limitation: $65,806,819.40 The Schedule Item Numbers (ITEMs) for Supply Schedule 4 are listed as follows:

Price lists shall be based on the ITEMs specified above and shall include labor categories and fixed hourly labor rates for each labor category for Years 1-5 and Years 5-10 for Schedule 4.

*NOTE:Quotes will be accepted for ITEMS three (4) months prior to expiration of the existing contract.

The labor categories listed below are examples of the labor required for the Item in Supply Schedule 4. Offerors are strongly encouraged to propose their own labor categories for each Item based on the position description qualifications specified in this RFQQ. The labor categories that offerors proposed shall be based on their price lists and independent determination of the broad description of work to be performed.

ITEM DESCRIPTION - Schedule 4 Est. 1 Year Est. 5 Years 1 Building Management Services - NIGP Code: 958.15 $1,062,386.56 $5,311,932.82 2 Installation Services (Not Otherwise Classified) - NIGP Code: 962.46 $1,149,746.55 $5,748,732.75 3 Heating, Air Conditioning, Ventilation Maintenance - NIGP Code: 910.36 $910,955.52 $4,554,777.60 4 Insulation and Asbestos Installation, Maint., Repa - NIGP Code: 910.38 $848,753.73 $4,243,768.65 5 Property Management Services - NIGP Code: 958.78 $1,950,000.00 $9,750,000.00 6 Real Estate Property Management - NIGP Code: $1,350,000.00 $6,750,000.00 7 Plumbing Maint. and Repair (Incl. Toilets, etc.) - NIGP Code: 910.60 $430,093.99 $2,150,469.97 8 HVAC Systems Maint. and Repair, Power Plant - NIGP Code: 941.55 $716,823.32 $3,584,116.62 9 Heating, Ventilating and Air Conditioning (HVAC) - NIGP Code: 914.50 $373,606.27 $1,868,031.33 10 Roofing - NIGP Code: 914.73 $289,411.00 $1,447,055.00 11 Building Management Services - NIGP Code: 961.08 $397,468.50 $1,987,342.50 12 Electrical - NIGP Code: 914.38 $204,119.64 $1,020,598.22 13 Painting, Maint. and Repair Services - NIGP Code: 910.54 $1,990,855.16 $9,954,275.80 14 Elevator Installation, Maintenance and Repair - NIGP Code: 910.13 $157,201.30 $786,006.50 15 Buildings, Structures and Components Consulting - NIGP Code: 918.19 $158,164.33 $790,821.67 16 Air Conditioners and Parts - NIGP Code: 055.04 $151,730.06 $758,650.30 17 Cooling System: Radiators, Complete and Cores; The - NIGP Code: 060.35 $151,254.97 $756,274.85 18 Pest Control (Including Termite Inspection) - NIGP Code: 910.59 $143,296.31 $716,481.55 19 Roofing, Gutters, and Downspouts Maint. and Repair - NIGP Code: 910.66 $127,794.52 $638,972.60 20 Escalators and Elevators - NIGP Code: 998.39 $90,711.29 $453,556.47 21 Emergency Back-up Services and Facilities for Data - NIGP Code: 920.28 $76,634.43 $383,172.17 22 Boiler Maintenance/Repair, Steam, Incl. Testing Se - NIGP Code: 941.25 $62,577.27 $312,886.33 23 Plumbing - NIGP Code: 914.68 $60,991.99 $304,959.95 24 Cleaning Services, Steam and Pressure - NIGP Code: 962.21 $60,720.85 $303,604.25 25 Exhaust System Maint. and Repair - NIGP Code: 928.40 $53,345.33 $266,726.67 26 Pest Control (Other Than Buildings) - NIGP Code: 988.72 $51,316.67 $256,583.33 27 Graffiti Removal Services - NIGP Code: 968.44 $44,497.33 $222,486.67 28 Boiler - NIGP Code: 953.22 $40,182.00 $200,910.00 29 Plumbing Equipment and Fixtures, Maint. and Repair - NIGP Code: 934.64 $24,528.03 $122,640.13 30 Electricians - NIGP Code: 964.35 $14,891.10 $74,455.48 31 Painting - NIGP Code: 914.61 $10,013.84 $50,069.22 32 Air Conditioning/Heating Service Personnel - NIGP Code: 964.05 $7,292.00 $36,460.00

Total Maximum Order Limitation $65,806,819.40

Fully-Loaded/Fully-Burdened Hourly Labor Rates

Base 5-Year Period

Job Title Base Year Year 2 Year 4 Year 4 Year 5 Building Management Services $ $ $ $ $ Property Management Services $ $ $ $ $ Real Estate Property Management

Plumbing Maint. and Repair (Incl.

Toilets, etc.

Electricians $ $ $ $ $ HVAC Systems Maint. and Repair, Power Plant, Heating, Ventilating and Air Conditioning

Boiler Services $ $ $ $ $ Roofing, Gutters, and Downspouts Maint. and Repair

Painting, Maint. and Repair Services

Graffiti Removal Services $ $ $ $ $ Elevator Installation, Maintenance and Repair

Insulation and Asbestos Installation, Maint.

Pest Control (Including Termite Inspection)

Buildings, Structures and Components Consulting

Fully-loaded/fully burdened rates include the full cost of a company’s overhead (including profit) into the hourly rate.

Fully-Loaded/Fully-Burdened Hourly Labor Rates Option 5-Year Period

Job Title Base Year Year 2 Year 4 Year 4 Year 5

Building Management Services $ $ $ $ $

Plumbing Maint. and Repair (Incl. Toilets, etc.

Electricians $ $ $ $ $

HVAC/Boiler Systems Maint.

and Repair, Power Plant, Heating, Ventilating and Air Conditioning

Roofing, Gutters, and Downspouts Maint. and Repair

Painting, Maint. and Supplies $ $ $ $ $

Graffiti Removal Services (720 five(5) gallon pals per year)

Elevator Installation, Maintenance and Repair

Pest Control (Including Termite Inspection) Monthly Rate

Buildings, Structures and Components Consulting (Mark-up Fee %)

Fully-loaded/fully burdened rates include the full cost of a company’s overhead (including profit) into the hourly rate.

POSITION DESCRIPTIONS FOR TRADE SERVICES

This section should express the general and specific project related capability of your staff that will be assigned to this project. This will include building management services, various trade services, pest control services, elevator services and graffiti services. Give brief resumes including certifications and licensing for individuals to be assigned to the project. Qualified persons shall be defined as people who are certified to perform the services described herein, securing all necessary permits and inspections, provide all Labor and Manufacturer’s warranties in accordance with the equipment provided and the City’s standards on warranties, and provide any necessary system training to City of Detroit staff. Firms are expected to be responsible for all aspects of the work items requested by the City of Detroit Departments. In the event of failure or malfunction, the contractor will be responsible for performing any necessary engineering investigations to determine the root of the system failure. Must be able to develop detailed scopes of work to remedy system issues for review and approval of the City of Detroit Department.

PLUMBING REPAIR AND IMPROVEMENT SERVICES

Qualifications: Must be able to provide as-needed Plumbing work including the following:

1. Perform plumbing repairs and improvements including but not limited to:

• Restroom repair and improvements

• Drinking fountain repairs or improvements

• Landscape fountain repairs or improvements

• Building drain cleaning

• Sewer drain cleaning

• Catch basin cleanouts

• Roof sump repairs or improvements

• Water supply repairs and improvements

• Associated plumbing equipment repairs or improvements

• Remedy code violations

Experience: Must have minimum of five (5) years experience of providing Plumbing Maintenance and Repair Services for a Municipality or other organization of similar campus structure as the City of Detroit.

Education: Must possess a State of Michigan Journey Plumber License or Master Plumber License.

ELECTRICAL MAINTENANCE AND REPAIR SERVICES

Qualifications: Must be able to provide as-needed electrical work including the following:

1. Perform electrical system repairs and improvements including but not limited to:

• Remedy of code violations

• Electrical panel upgrades

• Wiring

• Fixture, ballast or lamp repair and/or replacement

• Primary and secondary power work

• Exterior building and parking lot lighting replacement and/or upgrades

• Generator repairs and service

• Transfer switch installs

• Sound equipment repairs

Experience: Must possess valid driver’s license. Must have minimum of five (5) years licensed working commercial experience.

Education: All Technicians providing Electrical Maintenance and Repair Services must have a State of Michigan Journeymen Electrician Licensed or Master Electrician License.

MECHANICAL MAINTENANCE AND REPAIR IMPROVEMENTS

Qualifications: Must be able to provide as-needed mechanical work including the following:

1. Perform mechanical repairs and improvements including but not limited to:

• HVAC systems

• Boilers

• Make-up Units

• Air-Handlers

• VAV’s

• Building/Niagara Control systems

• All associated support equipment such as pumps, valves, motors, piping and ductwork

• Remedy of code violations

• Potential water treatment for the systems

• Seasonal start-ups

• Scheduled and preventative maintenance

• Annual Boiler Inspections and Certifications

Experience: Must have minimum of five (5) years’ experience of providing Mechanical Maintenance and Repair Services for a Municipality or other organization of similar campus structure as the City of Detroit.

Education: Employees who are assigned to provide Mechanical Maintenance and Repair services must have a minimum of: 1st Class Refrigeration Operations Unlimited License and five (5) years licensed working experience. Service technicians that only carry a Pipefitters or CFC credentials without the 1st Class Refrigeration Operators License are not acceptable. Only Journeymen will be allowed to work on City of Detroit equipment. Apprentices are allowed to assist with repairs. Must have High School Diploma. Must be able to speak and understand English.

ELEVATOR MAINTENANCE AND REPAIR SERVICES

Qualifications: Must be able to provide as-needed elevator work. The Contractor will regularly and systematically examine the elevator and make the necessary inspections, safety tests and other tests as required to maintain proper and safe operating conditions, and shall adjust, clean, lubricate, furnish lubricants, and when conditions warrant, repair or replace all machines, motors, signal systems, hatchway, rails, guides, guide shoes, traveling cables, wire ropes, collapsible gates, all door equipment, generator.

Experience: Must possess valid driver’s license. Must have a minimum of five (5) years licensed working commercial experience.

Education: All Technicians providing Elevator Maintenance and Repair Services must have a State of Michigan Certificate.

ROOF MAINTENANCE AND REPAIR SERVICES

Qualifications: Must be able to provide as-needed roofing services:

Installing, renovating and repairing commercial and industrial roof types including sheet metal, low-slope (flat), rubber, polymer and tile. Must be able to assist with material and specification decisions and provide roofing maintenance, leak repair and emergency leak repair. A company acting as a roofing contractor must be licensed, bonded and insured.

• Annual Inspection and preventative maintenance program

• 24 Hour emergency repairs

• Remove snow & ice.

• Temporary waterproofing

• Fire and storm damage repair.

• Heat tape installation.

• Clean and repair drains, gutters and downspouts

• Thermal testing to detect areas of heat loss.

• Recoat roofs

• Replace decking (Plywood, T+G, metal, concrete, GYP or TECTUM)

• Install vapor barriers and layers of insulation

• Installation or repair of all roof flashings including all curbs for HVAC units

• Install siding, trim, soffit and gutters

• Install chimney covers

• Skylight Instillation

Experience: Must have a minimum of five (5) years’ experience providing Roof Maintenance and Repair Services for a Municipality or other organization of similar campus structure as the City of Detroit.

KNOWLEDGE OF Flat Roof Systems: KNOWLEDGE OF Sloped Roof Systems:

• TPO

• EPDM

• PVC

• Modified Bitumen

• Coal Tar Pitch

• Asphalt Base

• Spray Polyurethane Foam

• Asphalt

• Metal

• Tile

• Slate

• Wood shakes

SKILL IN:

• Low-Slope roof installation and repair

• Sheet metal roofs

• Safe and proper handling of machinery

Education: LICENSE, CERTIFICATION AND OTHER SPECIAL REQUIREMENTS:

1. Appropriate Safety OSHA Safety Training

2. Must be licensed, bonded, insured and provide warranties.

3. All work performed on existing Duro-Last Roofing Systems must be performed by a

Duro-Last certified installer.

BUILDING, STRUCTURES, AND COMPONENTS CONSULTING

Qualifications: Must be able to provide as-needed contractor to provide General Contracting Services for various City Departments improvements. Task for the project may include mechanical/HVAC work, electrical work, plumbing work, roofing work, structural work, concrete work, Facilities and Trades /fire systems work, design services, fencing, roofing, parking lots and other specialized large-scale repair/construction services deemed necessary by the City of Detroit Department.

On a rolling basis and as determined by COD, the awarded contractor will be given a scope of work for each task/project on which to provide a quote.

The awarded contractor will submit quotes for the scopes, which will be reviewed for acceptance. Once approved, the awarded contractor will execute the scope of work.

Upon completion, COD will inspect to confirm the awarded contract completed the agreed terms of the scope of work. Once approved, the task/project will be considered complete and ready for invoice submission.

Types of Work

• The work can vary across all the trades and could possibly include multiple trades on one task/project.

A task/project budget could range from $5,000 to $450,000 depending on the need.

• Contractors are expected to be able to support the capacity needed to service the workload and flow of

COD. The need for multiple task/projects to run concurrently is a high possibility.

• Majority of the task/projects are planned projects, however the possibility of Emergency Work does exist and will require urgency on the part of the awarded contractor.

• Awarded contractor may be requested to provide facility assessment information to assist the

Department in determining a Scope of Work for a task/project.

Examples of Scope of Work:

MECHANICAL/HVAC SYSTEM WORK

As-needed mechanical work may include the following:

1. In the event of failure or malfunction, the contractor will be responsible for performing any necessary engineering investigations to determine the root of the mechanical system failure.

2. Develop detailed scopes of work to remedy mechanical system issues for review and approval of

COD.

3. Perform mechanical system repairs and improvements for all types of mechanical systems including but not limited to:

• HVAC systems

• Boilers

• Make-up Units

• Air-Handlers

• VAV’s

• Pool Equipment systems

• Cooling/water tower systems

• All associated support equipment such as pumps, valves, motors, piping and ductwork, controls

• Remedy of code violations

4. Provide additional mechanical system work or services as requested by COD that are not specified above, but deemed necessary for the proper operation of the City’s mechanical equipment inventory to include but not limited to:

• Potential water treatment for the systems

• Seasonal start-ups

• Scheduled and preventative maintenance

• Perform preventative maintenance on all major H.V.A.C. equipment and control systems with written reports

• Perform annual CSD-1 on steam and hot water boilers with a registered State of Michigan boiler license number

• Provide a safety program and procedures that our company follows and all company safety personnel must have completed OSHA Safety 40

5. The contractor should include and be responsible for attending all meetings and conferences deemed necessary by COD for conducting the services described herein, securing all necessary permits and inspections, provide all Labor and Manufacturer’s warranties in accordance with the equipment provided and the City’s standards on warranties, and provide any necessary system training to COD staff.

6. Provide recommendations for repairs, replacement or the evaluation for use by the City of Detroit.

7. Provide all tools, such as but not limited to torches, vacuum pumps, refrigeration gauges, testing meters, calibration instruments, and hand tools, necessary to perform the aforementioned work.

ELECTRICAL SYSTEM WORK

As-needed electrical work may include the following:

2. In the event of failure or malfunction, the contractor will be responsible for performing any necessary engineering investigations to determine the root of the electrical system failure.

3. Develop detailed scopes of work to remedy electrical system issues for review and approval of

COD.

4. Perform electrical system repairs and improvements including but not limited to:

• Remedy of code violations

• Electrical panel upgrades

• Wiring

• Fixture, ballast or lamp repair and/or replacement.

• Primary and secondary power work

• Exterior building and parking lot lighting replacement and/or upgrades

• Generator repairs and service

• Transfer switch installs.

• Sound equipment repairs.

5. Provide additional electrical system work or services as requested by COD that are not specified above but deemed necessary for the proper operation of the City’s electrical equipment inventory.

6. The contractor should include and be responsible for attending all meetings and conferences deemed necessary by COD for conducting the services described herein, securing all necessary permits and inspections, provide all Labor and Manufacturer’s warranties in accordance with the equipment provided and the City’s standards on warranties, and provide any necessary system training to COD staff.

PLUMBING WORK

As-needed plumbing work may include the following:

1. In the event of failure or malfunction, the contractor will be responsible for performing any necessary engineering investigations to determine the root of the plumbing failure.

2. Develop detailed scopes of work to remedy plumbing system issues for review and approval of

COD.

3. Perform plumbing repairs and improvements including but not limited to:

• Restroom repairs and improvements

• Drinking fountain repairs or improvements

• Landscape fountain repairs or improvements.

• Building drain cleaning

• Sewer drains cleaning

• Catch basin cleanouts

• Remedy code violations

4. Provide additional plumbing work or services as requested by COD that are not specified above, but deemed necessary for the proper operation of the City’s plumbing equipment inventory.

5. The contractor should include and be responsible for attending all meetings and conferences deemed necessary by GSD for conducting the services described herein, securing all necessary permits and inspections, provide all Labor and Manufacturer’s warranties in accordance with the training to GSD staff.

STRUCTURAL WORK

As-needed structural work may include the following:

1. In the event of failure or malfunction, the contractor will be responsible for performing any necessary engineering investigations to determine the root of the structural failure.

2. Develop detailed scopes of work to remedy structural issues for review and approval of COD.

3. Perform structural repairs and improvements including but not limited to:

• Framing

• Beams

• Columns

• Masonry or structural concrete work

• Window and door installation or replacement

• Vacated building board-up

• ADA code compliance

• Remedy of code violations

4. Provide additional structural work or services as requested by COD that are not specified above, but deemed necessary for the proper operation of the City’s structural inventory.

5. The structural work contractor will also be responsible for any Incidental Work items. These incidental work items will include but not be limited to:

• Environmental or asbestos abatement work

• Crane/vehicle lift repairs

• Grease trap clean outs

• Painting

• Flooring installation

• Overhead Door and Operator repairs and improvements

• Automated Door and Operator repairs and improvements

• Miscellaneous carpentry work

6. The contractor should include and be responsible for attending all meetings and conferences deemed necessary by COD for conducting the services described herein, securing all necessary permits and inspections, provide all Labor and Manufacturer’s warranties in accordance with the training to GSD staff.

FIRE & EMERGENCY SYSTEMS WORK

As-needed work may include the following:

1. In the event of failure or malfunction, the contractor will be responsible for performing any necessary engineering investigations to determine the root of the system failure.

2. Develop detailed scopes of work to remedy system issues for review and approval of COD.

3. Perform repairs and improvements including but not limited to:

• Ensure that existing systems are within applicable code standards

• Installation and repair to fire protection and fire suppression systems

• Installation and repair to fire detection systems

• Installation and repair to secured building ingress and egress systems

4. Provide additional fire and emergency system work or services as requested by COD that are not specified above, but deemed necessary for the proper operation of the City’s building inventory.

5. The contractor should include and be responsible for attending all meetings and conferences deemed necessary by COD for conducting the services described herein, securing all necessary permits and inspections, provide all Labor and Manufacturer’s warranties in accordance with the training to City staff.

Experience: Must have five (5) years of previous experience providing general contracting services for municipalities. Must employ trades personnel that are skilled and qualified to complete the work.

Contractor will be required to provide information for entry into the City’s AIMS system. This program provides for the on-line tracking of work activities that is used to process monthly billing statements to the various City Departments.

Education: Must have certified Electrical, Plumbing, Mechanical, Carpenter, General Contractor builders licensing or certifications from the State of Michigan.

PEST CONTROL SERVICES

Qualifications: Shall have experience eliminating bedbugs. All work and materials shall be in conformance with Federal, Stated, County, and local laws and regulations. The Work shall include, but not be limited to; the use of repellents near entrances, the use of attractants in conjunction with bait and traps, the use of insecticides, acaricides, rodenticides, avicides, and predacides. The pesticides agents and extermination methods shall not harm, discolor, corrode, or otherwise damage the structures. It is required that all insecticides, fluids, feeds, baits, etc., be non-flammable, non-injurious to fabrics, paints, paper, and all other goods and must not be irritating to human beings. Products with obnoxious odors will be avoided. Methods of control must comply with accepted industry and regulatory agency standards. The vendor shall use scent detection canines and other means to detect the presence of pests such as bedbugs.

The vendor shall also use steam treatment and other methods to rid the area of such pests. Vendor should also perform spraying and baiting in all areas of the buildings in all offices, closets, janitorial closets, kitchen, and rooms. Vendor will perform spraying and baiting for rodents, roaches, bed bugs and other vermin on the same day monthly throughout the agreement

Experience: Must have three (4) years of previous experience as an active commercial pesticide applicator and at least three (4) references with Canine detection was used for Bed Bug treatment.

Education: Must be licensed by the State of Michigan Agriculture Department and shall employ certified applicators. Must be licensed commercial pesticide applicator and must be over the age of 18 year old.

GRAFFITI SERVICES

Qualifications: Must be capable of providing Graffiti Remover Solution, Elephant Snot Or Functional E Consistency that meet the following specifications:

• No drip gel clings to vertical surfaces without dripping.

• Coverage: 100 to 200 Sq. ft./gal. depending on porosity of surfaces.

• Use Temperatures: Use in temperatures down to 25 degrees

• Storage: Stores between 40°F and 140°F.

• Flammability: Nonflammable, non-combustible. Flash point over 200°F.

• V.O.C.'s: .4 Ibs/gallon, 50 grams/liter, H.A.P.S. - none.

• Volatility: Very low rate of evaporation. No ventilation required unless used in a confined space.

• Biodegradable: Yes

• Effective On: Paint spills on floors, spray booth over sprays, 2-part paints, epoxy, urethane

• Low odor with minimum or no ventilation requirement for added safety, indoors or out.

• Water hose pressure removal option for "no pressure washer required" benefits.

• Nonflammable, non-combustible, minimal fire hazard formulary, Flash point over 200°F.

• All temperature effective removals

• Biodegradable

• To be used on: Brick, mortar, masonry, cement, concrete, stucco, terrazzo, landscaping pavers, porous tile. Natural stone surfaces such as granite, marble, sandstone, rocks, both porous/rough or polished. Shall also be effective on: glass, ceramic, porcelain, glazed tiles, porous tile and grout.

• Other Uses: Removes road tars, asphalt, oils, greases, gum, wax, tree sap, and many other difficult to remove marks or stains, from all types of porous or other recommended surfaces.

Experience: Must have three (4) years of previous experience in providing Graffiti removal solutions services.

Education: Must be certified to provide required products.

BUILDING MANAGEMENT SERVICES

Qualifications: Must be capable of providing day-to-day operations and maintenance of various buildings such as the Madison Center Building and its major systems.

Experience: Must have five (5) years of previous experience in providing facilities maintenance and all day to day services for a minimum of 240,000 square feet of space on six levels. Must be able to provide the required services to operate the systems within the buildings, to provide all scheduled maintenance, to perform any non-scheduled maintenance and repairs, cleaning/janitorial services, garbage disposal, pest control, landscaping, snow removal and to provide input into potential capital projects.

Education: Must have certified staff to provide heating, cooling, air handling, building controls, conveying systems, electrical and domestic hot water system experience, janitorial/cleaning experience.

SCOPE OF SERVICES

To provide the necessary services to ensure the Courts operations or any other Building operations are not impaired due to the building/grounds operations. Must provide staff and a Building Manager to report performance on a monthly bases with the City Department. The successful company/firm will be required to operate and maintain the following systems:

• Environmental conditioning systems including but not limited to primary energy sources, heating, cooling, humidification, air handling, building controls

• Plumbing systems

• Fire protection systems including smoke and fire alarms

• Electrical systems including primary power, emergency power, distribution, terminations, power to systems.

• Lighting, both interior and exterior

• Doors and hardware maintenance

• Grounds maintenance

• Conveying systems

• Pest eradication

• Waste Management

• Janitorial Services- Janitorial and cleaning services to include but limited to all of the aforementioned spaces, any open office spaces, floor waxing and maintenance, all daily maintenance.

DEVELOPMENT OF AN OPERATIONS MANUAL:

• Comprehensively review the existing building systems, the department operations, the required standards to produce an Operations Manual

• Define policies and procedures to be utilized during the term of the contract. Policies and Procedures shall include schedules for all repetitive activities, required maintenance, and required actions for all probable events.

• Develop forms to be utilized in invoicing.

• Completion of the Operations Manual must be completed within thirty (40) days of the commencement of the services.

SERVICE INITIATION AND SUPERVISION:

The Proposer shall adequately train, manage and direct all Proposer’s employees in the performance of the services in accordance with the Operations Manual. The Proposers shall provide facility maintenance and support to ensure passing City and/or State inspections of the building systems. Must provide an emergency contact person for any “after hours” situation at the buildings except those that are related to Facilities and Trades .

SYSTEM OPERATIONS:

Required services for normal systems operation include but are not limited to the operation of the following:

• Air cooled glycol/water chillers and their related installations

• Chilled water pumps, the piping distribution system and related installations

• Air handling units and their related installations

• Heating and humidification system, piping distribution systems and their related installations

• Exhaust ventilation systems and related installations

• Domestic water heating equipment, the piping distribution systems and their related installations

• Domestic cold water system, the piping distributions systems and their related installations

• Plumbing drainage and vent system, sump pumps and related installations

• Fire protection systems and related installations

• Lighting systems, the fixtures, lamps and related installations

• Power distribution systems and related installations.

SCHEDULED MAINTENANCE

Required services for Scheduled Maintenance may include but are not limited to the following:

• Turning on and off heating and cooling systems based on seasons

• Adjust and/or replace v-belts of all air-handling and exhaust systems based on wear. Check sheaves for alignment and wear.

• Replace air filters of all air handling systems based on pressure drop

• Develop, provide a checklist report of all the major building system components

• Clean condensers of air-cooled chillers periodically, especially during cotton seed season

• Clean pipe strainers in steam, heating hot water and chilled water systems at least twice a year

• Check water treatment

• Grease bearings based on manufactures recommendations

The proposer will be expected to provide a schedule detailing the equipment, the manufacturer, the month the maintenance is required, and the type of maintenance to be performed.

Non-Scheduled Maintenance included all unforeseen events occurring in connection with the systems being operated. Services included in the proposal shall include all those necessary to determine the nature of the unscheduled event, to determine the necessary remedy, and to implement and/or oversee the remedial and/or repairs work. These potential services shall be addressed in the Operations Manual.

SPECIAL PROPOSAL INSTRUCTIONS

Submit prices/rates in the form of a pricelist. Pricing must be supported by documentation that outlines a reasonable method of pricing. Submit pricing based on an established commercial price list or market based prices. Offerors must provide adequate price supporting documentation/information/data in the form of invoices, contracts or some similar documentation. If invoices are submitted, they must be less than one year old.

Services must be priced in firm-fixed hourly rates for performance of a specified ITEM. The proposed pricing (price lists) must include sufficient information for each ITEM (services) to enable the Chief Procurement Officer to review and perform a price analysis.

Submit a MS Word or MS Excel document (that is not read-only) that includes all labor categories, prices and labor category descriptions. No pricing shall be provided in pdf format.

GENERAL INFORMATION

Once awarded a DSS contract, contractors compete for Business for the award of purchase orders or delivery orders and are responsible for marketing their goods and services. There is no guarantee of business.

This DSS is mandatory for use in the City of Detroit. Offerors are strongly encouraged to provide prices that are highly competitive. In accordance with ordering procedures, ordering activities will solicit Requests for Quotes (RFQ) from Contractors on this Schedule (Schedule 4) based on each ITEM category of services. Contractors will respond to the RFQ with a quote based upon their awarded prices. The preferred type of Purchase Order issued against this DSS contract is firm-fixed-price. However, Labor-Hour or Time and Materials purchase orders may be issued when the ordering activity deems it appropriate.

The Chief Procurement Officer may evaluate offers and award a contract without negotiations.

Therefore, the initial proposal should contain the offerors best terms from a price and technical standpoint.

This RFQQ is set-aside (reserved) for certified Detroit businesses only. All eligible certified Detroit businesses are able to submit a proposal in response to this RFQQ. The NIGP Codes cited throughout this RFQQ identifies the commodity code description for goods and services being procured.

SPECIAL INSTRUCTIONS FOR PRICING ALL SERVICES ON AN HOURLY BASIS

AT THE PURCHASE ORDER LEVEL

Prices for all services will be established at the time the Purchase Order is awarded by the ordering activity and will be based on the prices awarded in the DSS contract. The estimated number of hours negotiated with the ordering acitvity and the labor category/categories proived will be specified in the Purchase Order. If the ordering activity has made a determination that it is necessary to purchse from the ITEMs on this DSS contract on a Labor-Hour or Time and Materials basis, the Purchase Order shall specify the Not-to-Exceed price, showing the labor category/categories proosed (with the hourly rates for each) the material sproposed with unit prices for each and any other direct costs. All prices/rates proposed must be based on the awarded DSS contract.

The Chief Procurement Officer has determined the prices for the ITEMs on this Detroit Supply Schedule are fair and reasonable.

INSURANCE:

I. The Offerors shall maintain at its expense during the term of this contract, the following insurance:

A. Worker’s Compensation insurance with Michigan statutory limits and Employer’s Liability insurance with limits of $500,000.00 each accident, $500,000.00 each disease, $500,000.00 each disease/each employee. For Federal and State Funded Training Programs and etc., is required to secure insurance for worker’s compensation for all of its participants and The City of Detroit should also be listed as an additional insured.

B. Commercial General Liability insurance with a combined Single limits of $1,000,000.00 per occurrence subject to a minimum aggregate limit of $2,000,000.00

C. Automobile Liability insurance covering all owned, hired and non-owned vehicles with personal protection insurance and property protection insurance to comply with the provisions of the Michigan No-Fault Insurance Act, including residual liability insurance with a minimum combined Single limit of $1,000,000.00.

Include MCS90 endorsement (if hazardous waste will be transported by vendor’s auto) with minimum property damage limits of $1,000,000.00 each occurrence.

II. If during the term of this contract, changed conditions or other pertinent factors, should in the reasonable judgment of the City, render inadequate the insurance limits, the Offerors will furnish on demand such additional coverage as may reasonably be required under the circumstances. All such insurance shall be effected at the Offerors expense, under valid and enforceable policies.

III. All policies shall name the Offerors as the insured and shall be accompanied by a commitment from the insurer that such policies shall not be canceled or reduced without at least thirty (40) days' prior notice to the City. The Commercial General Liability insurance policy shall name the City as an additional insured. Certificates of insurance evidencing such coverage shall be submitted to the Finance Department, Purchasing Division, prior to the commencement of performance under this contract and at least fifteen (15) days prior to the expiration dates of expiring policies.

Part 2 – Solicitation Instructions

REQUESTS FOR EXPLANATION OR INFORMATION

All questions regarding the RFQQ shall be submitted through the Oracle System. Respondents shall provide notice to take exception to any requirements of the Request for Qualifications.

Such exceptions may reflect negatively on the evaluation of the Qualifications. The City of Detroit does not guarantee a response to questions not submitted after the question deadline.

Written requests for explanation or information regarding this solicitation must be submitted to:

ELECTRONIC DATA INTERCHANGE

All proposals must be submitted through the Oracle system. Each Offeror is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Offerors are advised that the Chief Procurement Officer is expanding use of electronic communications to exchange information and businesses documents. To the maximum extent practicable, all documents, to include but not be limited to: Request for Qualifications; Response to Questions; Request for Clarifications, Submissions of Proposals and Supply Schedule contracts that may be issued will use Electronc Data Interchange (EDI) procedures.

OFFER PREPARATION

(a) Read the entire solicitation prior to preparing your proposal.

(b) Electronic submissions of proposals via the Chief Procurement Officer’s emai is mandatory at: procurementInthecloud.detroitmi.gov and limmittl@detroitmi.gov.

(c) Proposals must be current, concise and complete and demonstrate a thorough understanding of solicitation requirements. By submission of a proposal, the offeror attests that there have been no exceptions taken to the terms and conditions of this RFQQ.

(d) The following documents are a part of proposal submission by all offerors and shall be completed and uploaded directly through Oracle:

(1) Tax Clearances and Affidavits;

(2) Commercial Sales Practices disclosure

(3) Financial Statements; three (4) years of Income Statements, Balance Sheets and

Profit and Loss Statements

(4) Technical Proposal;

(5) Price Proposal

(6) Supporting Pricing Documentation;

(7) Price Narrative;

(8) Commercial Price List;

(9) A marketing plan detailing the steps you plan to take to generate sales through this

DSS contract.

(f) Offerors must provide financial statements for the previous three-year period (audited, if available). At a minimum, each financial statement must consist of a balance sheet and income statement and profit and loss statements. The Chief Procurement Officer will use this information to determine financial responsibility. Provide an explanation for any negative financial information disclosed, including negative equity or income. Offerors may be required to provide letters of credit or other documentation to demonstrate that adequate financial resources are available. In accordance with the Detroit City Ordinance section 18-5-1, contracts will only be awarded to responsible prospective contractors. To be determined responsible, an offeror must have adequate financial resources to perform the contract or the ability to obtain them.

(g) Unless otherwise requested, the offeror shall not submit brochures, public relations materials, advertisements, newsletters or other marketing materials as a part of its proposal.

(h) Technical Proposal: The offeror must address the following three technical proposal evaluation factors:

Factor 1: Municipal Experience:

The offeror must submit a narrative description of its municipal experience. This narrative cannot exceed two pages and must address the following:

(1) The number of years of municipal experience in providing the services described under this Schedule, regardless of the specific services being proposed. A minimum of two (2) years of municipal experience is required;

(2) Number of employees and resources available to enable performance;

(3) Information that demonstrates the offeror’s organizational and accounting controls;

(4) A discussion regarding the intended use of subcontractors. This discussion must correlate to the subcontracting plan, if applicable.

Factor 2: Past Performance:

The proposal shall describe in detail three (4) relevant current or past contracts within the past three (4) years that identifies the offeror’s and proposed subcontractors’ experience and ability to perform the required effort successfully and shall include the following information:

(a) Description of the Project;

(b) Contract Number;

(c) Contract Order Amount;

(d) Name of Organization;

(e) Point of Contact (POC) name, address, phone number and email address; and

(f) Current status, e.g. completed and/or in progress, start and estimated completion dates.

Proposals shall provide the above information or shall affirmatively state that the offeror possesses insufficient relevant past performance that is directly related or similar to the efforts required by the __________________________.

Factor 4: Quality Control

The offeror must subit a Itemgle narrative for this criterion regardless of the number of ITEMs offered. This narrative cannot exceed two (2) pages and must address the following:

(1) Identification of individuals responsible for ensuring quality control;

(2) How potential problems and solutions are handled;

(3) Procedures for ensuring quality performance when responding to and meeting urgent requirements;

(4) How quality control will be managed when performing multiple purchase orders for multiple ordering activities.

(i) Price Proposal:

The Chief Procurement Officer seeks to obtain the offeror’s best price based on its evaluation of discounts, terms, conditions and concessions offered to commercial customers.

Submit proposed pricing uItemg MS Excel format. The proposed pricing structure must be consistent with the offeror’s commercial practices. Pricing must be clearly identified as based on a “Commercial Price List”.

Each proposed labor category shall comply with the attached position descriptions.

Proposed prices must represent fully-loaded rates inclusive of all cost factors (e.g., direct labor, indirect labor, G&A, profit and EFF).

Submit supporting documentation for each ITEM proposed service. Supporting pricing documentation may consist of published and publicy-available commercial catalogs/price lists, copies of invoices, contracts quote sheets, etc., and must be submitted with the proposals. There must be a clear and relevant relationship between the supporting documentation and the proposed price that substantiates the prices in the proposal.

Submit a detailed price narrative with sufficient information for each of the services offered to enable the Chief Procurement Officer to determine that proposed prices are fair and reasonable.

Offerors must propose a mechanism for future price adjustments as follows:

If pricing is based on a commercial price list, submit a copy of the company’s current, detailed price list, catalog, which must be an existing, separate document and not prepared for this solicitation). Future price adjustments for pricing is bassed on a commercial price list and are sujbect to the Economic Price Adjustment term and condition.

(j) Fair and Reasonable Pricing:

To determine fair and reasonable pricing, the Chief Procurement Officer may consider many factors, including pricing on competitior contracts, historical pricing and currently available pricing in other sources.

(K) Withdrawal of Proposal/Offer: The offeror may withdraw its proposal/offer from consideration any time prior to award or reject by sending written withdrawal to web portal specified in (b) above. If a proposal/offer is withdrawn, a new offer can be resubmitted at a later date.

SCOPE OF CONTRACT (ELIGIBLE ORDERING AGENCIES/ORDERING

ACTIVITIES)

(a) This solicitation is issued to establish contracts which may be used on a mandatory basis for the City of Detroit and on a non-mandatory basis for all other ordering agencies/ordering activities named below:

(1) All Executive agencies in the City of Detroit reporting to the Mayor;

(2) The States of Michigan, Ohio, Illinois and WisconItem; and

(3) Other municipalities and jurisdictions within the United States of America authorized by the City of Detroit pursuant to Ordinance to use Detroit Supply Schedules.

(b) The Contrractor is obligated to accept orders received from the Executive agencies reporting to the Mayor.

(c) The Contractor is not obligated to accept orders received from ordering activities outside the Executive branch of the City of Detroit. However, the Contractor is encouraged to accept such orders. If the Contractor elects to accept such orders, all provisions of the contract shall apply.

If the Contractor is unwilling to accept such orders, the Contractor shall return the order by U.S.

mail or other means of delivery within 5 work days from receipt.

ORDERING

(a) Any services to be performed under this contrract shall be ordered by issuance of purchase orders by the City of Detroit or authorized ordering activities.

(b) All purchaseta orders are subject to the terms and conditions of this contract. In the event of a conflict between a purchase order and this contract, the contract shall control.

(c) Purchase orders are considered “awarded” when the ordering activity sends the purchase order by electronic commerce methods. If purchase orders are mailed, the purchase order is considered “awarded” when the ordering activity deposits the tak order in the mail.

PERFRMANCE BEYOND THE CONTRACT PERIOD⸻AWARDING ORDERS

This contract covers all requirements that may be ordered during the term of the DSS contract.

Any order mailed or sent via electronic transmittal to the contractor on or before the expiration of the contract, and providing for delivery or performance within the number of days specified in the contract, shall constitute a valid order.

INTEPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any requirement of this contract shall be binding on the City of Detroit unless agreed to in writing by the Chief Procurement Officer or his/her designated representative.

ECONOMIC PRICE ADJUSTMENT

Price adjustments include price increase and price decreases. Adjustment will be conisdered as follows:

(a) Contract shall submit price decreases anytime during the contract period in which they occur.

Price decreeases will be handled in accordance with the proviions of the Price Reduction clause.

(b) Contractors may request price increases under the following conditions:

(1) Increases resulting from a re-issue or other modification of the contractor’s commercial pricelist that was used as the basis for the DSS contract award.

(2) Only three (4) increases will be considered during the contract period (including any options that may be exercised).

(4) Increases may only be requested after the first 90 days of the contract period and prior to the last 60 days of the contract period.

(4) At least 40 days must elapse between requested increases.

(c) The aggregate of the increases in any contract unit price pursuant to this clause shall not exceed TBD percent of the original contract unit price. The Chief Procurement Officer reserves the right to raise this ceiling where changes in market conditions during the contract period support an increase.

(d) The following information shall be submitted with the request for a price increase:

(1) A copy of the commercial pricelist showing the price increase and the effective date for commercial customers.

(2) Documentation supporting the reasonableness of the price increase.

(e) The Chief Procurement Officer reserves the right to exercise one of the following options:

(1) Accept the contractor’s price increases as requested when all conditions of (b), (c) and (d) of this clause are satisfied.

(2) Negotiate more favorable discounts from the new commercial prices when the total increase requested is not supported; or

(4) Remve the product(s) from the applicable contract pursuant to the Cancellation Clause of this contract when the increase requested is not supported.

(f) The City of Detroit realizes the potential impact of unforeesable major changes in market conditions. When those changes occur, the Chief Procurement Office will review adjustment requests, subject to the review of industry-wide market conditions. If adjustments are apprved, the DSS contract will be modified to reflect the adjustment.