1774449217909-8f2ebd66-742162_1738764768.pdf

CITY OF GLENDALE PROCUREMENT

DIVISION REQUEST FOR STATEMENT

OF QUALIFICATIONS

SOLICITATION NUMBER: RSOQ 22-15

ONLINE BID NUMBER:

42200005

TITLE: CONTRACTORS FOR HOUSING REHABILITATION AND

DEMOLITION CONSTRUCTION SERVICES

PUBLISHED DATE: JULY 29, 2021

INITIAL RESPONSES DUE: AUGUST 19, 2021, 2:00 PM Local Time

Offer Submission through email to Procurement@glendaleaz.com NOTE: This is a sealed proposal process requiring proposals to be submitted before the date/time shown above. If errors occur when submitting through email, email or call using contact information below.

ON-GOING RESPONSES:

RSOQ will be available on an on-going basis on Vendor Self Service after the initial responses are due. Responses shall be submitted to procurement@glendaleaz.com. The City will determine the short-listed firms monthly, 20 business days after the receipt of response submittal.

CONTACT: Ileana Seward, Contract Analyst Purchasing-Procurement Division 623-930-2865 iseward@glendaleaz.com

Offers shall be opened using the City’s email on the specified due time and date identified herein. All information contained in the proposals shall be confidential to avoid disclosure of contents prejudicial to competing Offerors.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE

SOLICITATION

Vendor Self-Service - New and Existing Vendor Registration Guide https://www.glendaleaz.com/common/pages/DisplayFile.aspx?itemId=16718352

*The City of Glendale reserves the right to amend the solicitation schedule as necessary.

**The City of Glendale will accept Contractor Applications on an on-going basis.

mailto:Procurement@glendaleaz.com mailto:procurement@glendaleaz.com mailto:iseward@glendaleaz.com https://www.glendaleaz.com/common/pages/DisplayFile.aspx?itemId=16718352

City of Glendale Solicitation Number: RSOQ 22-15 / 42200005

CONTRACTORS FOR HOUSING REHABILITATION

AND DEMOLITION CONSTRUCTION SERVICES

CITY OF GLENDALE

Procurement Division

5850 West Glendale Avenue, Suite 317

Glendale, Arizona 85301

Table of Contents:

RSOQ Package

1. INTRODUCTION

2. OBJECTIVES

3. SCOPE OF WORK

4. CONTRACTOR APPLICATION FORMAT; SCORING

5. PRE-QUALIFIED CONTRACTORS LIST REQUEST FOR QUOTATION PROCESS: AWARD OF

AGREEMENT

6. SUBMISSION CHECKLIST

7. SUBMISSION REQUIREMENTS

Exhibit Package Exhibit 1: Special Notices Exhibit 2: Special Terms and Conditions Exhibit 3: Insurance Requirements

Fillable Forms

Response Workbook – To be completed by Offeror and submitted as their response.

Cover Sheet Offer Sheet

Required Responses

Fee Proposal Workbook – To be completed by Offeror and submitted as their response.

5850 West Glendale Avenue,

1. INTRODUCTION

The City of Glendale Community Services Department (“City”) is issuing a Request for Statements of Qualifications “RSOQ” and inviting interested parties to submit completed Contractor Applications for the purpose of establishing a Pre-qualified Contractors List to perform professional housing rehabilitation and demolition contracting services to be undertaken with federal funding.

2. OBJECTIVES

The City is interested in establishing a list of pre-qualified contractors to provide quotes on an ongoing basis for various housing rehabilitation program projects and demolition projects operated by the City.

The programs are funded with U.S. Department Housing and Urban Development’s (HUD) grants including Community Development Block Grants (CDBG), HOME Investment Partnership Program (HOME) and other federal funding sources.

The housing rehabilitation programs are available to eligible low-and-moderate income owner-occupied households within the City limits by way of a loan or grant.

Current programs include, but are not limited to Rehabilitation, Roof Replacement, Exterior, Replacement Housing and Demolition.

Contractors may be placed on the following Pre-Qualified Contractors Lists depending on qualifications: rehabilitation, roofing, painting, landscaping, replacement housing and demolition. When jobs are available a request for quotes will be sent to all pre-qualified contractors in the specific category needed. Awards will be made to the lowest qualified bidder.

The Glendale Community Services Department shall maintain oversight of these services. Other City of Glendale departments or divisions may use Contractors from the qualified list when deemed necessary by the City and upon approval of the Contract Administrator.

3. SCOPE OF WORK

Contractors eligible to be placed on the Pre-qualified Contractors List will have the opportunity to submit quotes on various construction projects associated with the Housing Rehabilitation Programs and Demolition Program.

3.1 Pre-qualified Contractor List: The following lists of Pre-qualified contractors will be formed based on the results of this RSOQ.

i. Owner-Occupied Home Rehabilitation Projects.

ii. Exterior Program Projects

5850 West Glendale Avenue,

iii. Roof Replacement Program Projects

iv. Replacement Home Projects

v. Demolition Projects

3.2 Definition of Projects: The scope of work/specifications for each specific

Project will be developed by the City. Each project is unique and may require specific improvement or repairs based on the funding source. This may include both minor or major repairs. Each project will have a specific scope of work that will be provided to all contractors on the pre-qualified list for quotation. Projects must conform to RSOQ 22-15.

i. Owner-Occupied Home Rehabilitation Projects. Contractors selected for the Pre-qualified Contractors List in Owner-Occupied Rehabilitation Projects pursuant to the process defined herein will be required to be qualified to rehabilitate all assisted residential properties to the extent necessary to comply with City codes and ordinances, HUD Housing Quality Standards (HQS), HUD Uniform Physical Condition Standards (UPCS), and the Maricopa HOME Consortium Housing Rehabilitation Standards, provided; however, only the items set forth in the scope of work will be required to be completed. Such Projects may include the repair of one or more items required to ensure the health, safety and general welfare of the home occupants and for the removal of code violations, including, but not limited to, electrical, plumbing, heating, cooling or roofing issues. Handicap accessibility modifications may also be addressed. Owner-Occupied Rehabilitation Projects may also involve the improvement of the overall appeal of the home and neighborhood by replacing older obsolete products, systems and appliances.

ii. Exterior Program Projects. Contractors selected for the Pre-qualified Contractors List with a designation of interest in Exterior Projects pursuant to the process defined herein will be required to be qualified to perform rehabilitation work on the exterior only of a home including exterior painting, landscaping, irrigation, fencing, stucco or siding repair, carpentry, concrete flatwork and accessibility modifications.

iii. Roof Replacement Projects. Contractors selected for the Pre-qualified

Contractors List with a designation of interest in Roof Replacement Projects pursuant to the process defined herein will be required to be qualified to repair or replace a variety of roofing styles and materials, soffit and fascia replacement, decking replacement and flashing.

iv. Replacement Home Projects. Contractors selected for the Pre-qualified

Contractors List with a designation of interest in Replacement Home Projects pursuant to the process defined herein will be required to be qualified to construct a new home including on and offsite

5850 West Glendale Avenue, infrastructure, soils testing and pad preparation, residential new construction, concrete flatwork, landscaping, fencing and any other necessary component needed to supply a turn-key new construction home.

v. Demolition Projects. Contractors selected for the Pre-qualified

Contractors List with a designation of interest in Demolition Projects pursuant to the process defined herein will be required to be qualified to demolish structures, remove utilities, test for hazards, perform abatement, and clear/grade sites in accordance with the Demolition Standards with the City codes and ordinances, the MAG Specifications, any amendments or supplements to the MAG Specifications adopted by the City, the City Supplement to the MAG, and Maricopa County standards and regulations and EPA regulations related to asbestos and other hazards.

vi. Additional program information regarding client eligibility and client applications can be found at https://www.glendaleaz.com/live/city_services/citizen_assistance_prog rams/home_repairs

3.3 Ongoing List: The City will accept Contractor Applications from interested parties on an ongoing basis. The City will determine the short-listed firms within 20 business days after receipt of submittal. Contractors selected for the Pre-qualified Contractors List pursuant to this RSOQ will be notified by the City and will be invited to submit quotations for each proposed Project within the Contractor’s stated area of interest. The most current Pre- Qualified Contractors List will be posted on the City’s website under Neighborhood and Family Services, Home Owner Programs, “Contractors and Bids”.

3.4 Preparation/Submission of Contractor Applications: Contractors are invited to participate in the competitive selection process for the Pre-qualified Contractors List as outlined in this RSOQ. Responding parties shall review their Contractor Application submissions to ensure all requirements are met.

i. Irregular or Non-responsive Contractor Applications. The City may consider as “irregular” or “non-responsive” and reject any Contractor Application not prepared and submitted in accordance with this RSOQ, or any Contractor Application lacking sufficient information to enable the City to make a reasonable determination of compliance to the minimum qualifications. Unauthorized conditions, limitations, or provisions shall be cause for rejection. A Contractor Application may be deemed non-https://www.glendaleaz.com/live/city_services/citizen_assistance_programs/home_repairs https://www.glendaleaz.com/live/city_services/citizen_assistance_programs/home_repairs https://www.glendaleaz.com/cms/One.aspx?portalId=15209085&pageId=15613461

5850 West Glendale Avenue, responsive at any time during the evaluation process if, in the sole opinion of the City, any of the following are true:

a. Contractor does not meet the minimum required skill, experience or requirements to perform or provide the home rehabilitation or demolition services.

b. Contractor has a past record of failing to fully perform or fulfill contractual obligations.

c. Contractor cannot demonstrate financial stability.

d. Contractor Application contains false, inaccurate or misleading statements that, in the opinion of the City Manager or authorized designee, are intended to mislead the City in its evaluation of the Contractor Application.

ii. “Responsive” means that the Contractor has satisfied all of the

Contractor qualifications, that the complete submittal has been provided on time and includes all the required materials, including addenda, if any.

iii. Submittal Quantities. Interested contractors must submit one contractor application via email to Procurement@glendaleaz.com. Submittals submitted in any other fashion will be considered non-responsive.

iv. Required Submittal, Contractor shall submit a complete Contractor

Application and all required attachments.

v. Contractor Responsibilities. All Contractors shall (i) examine the entire RSOQ, (ii) seek clarification of any item or requirement that may not be clear, (iii) check all responses for accuracy before submitting a Contractor Application and (iv) submit the entire Contractor Application.

vi. Emailed Submittals: All Contractor Applications shall be emailed to

Procurement@glendaleaz.com. The subject line of the email shall read RSOQ 22-15 “Contractor’s Name”. All attachments to the email must be clearly labeled. The email must contain the contact information for the person submitting the response including company name, contact name, phone number and email address. The City is not responsible for the pre-opening of, post-opening of, or the failure to open, any Contractor Application not properly addressed or identified.

vii. Amendment/Withdrawal of Contractor Application. Any erasures, interlineations, or other modifications in the Contractor Application shall

5850 West Glendale Avenue, be initialed in the Contractor Application. No Contractor Application shall be altered or amended after submission. Contractor may withdraw their application by email procurement@glendaleaz.com.

3.5 Contractor Licensing and Registration. Prior to the award of contract, the successful Contractor shall (i) be licensed with the Arizona Corporation Commission to do business in Arizona, (ii) have a completed Request for Vendor Number on file with the City Financial Services Department through the Vendor Self Service registration online, (iii) be licensed with the Arizona Registrar of Contractors without any pending, unresolved or valid complaints, (iv) be bonded and provide proof of liability insurance and workers’ compensation insurance, and (v) be registered with the Federal System for Award Management (sam.gov). The Contractor shall provide licensure information and evidence of the requested certifications and registrations with the Contractor Application, including evidence of any licenses that are pending at the time the Contractor Application is submitted. Corporations and partnerships shall be able to provide a Certificate of Good Standing from the Arizona Corporation Commission.

3.6 Offer: A Contractor Application submittal is an offer to contract with the City or Homeowner based upon the terms, conditions and specifications contained in this RSOQ and the Contractor’s responsive Contractor Application, unless any of the terms, conditions, or specifications is modified by a written addendum or agreement amendment.

4. CONTRACTOR APPLICATION FORMAT; SCORING

4.1 Pre-qualified Contractors List.

i. Term of Pre-qualified Contractors List. The Pre-qualified Contractors List will be used to invite Contractors to submit quotations to provide professional home rehabilitation and demolition services on specific Project assignments. Contractors selected on the Pre-qualified Contractors List will be eligible to submit quotations on Projects for one year from the initial date of approval, and may be extended through up to four subsequent one-year renewal terms in the manner provided by the City; provided, however, that City staff will verify Contractors’ qualifications when reviewing quotations submitted in response to a Request for Quotations as set forth in Part IV herein.

ii. Review Period. Contractors interested in joining the Pre-qualified

Contractors List must submit a Contractor Application. The City will review and update the Pre-qualified Contractors List within 20 business days after submittal. Contractors selected for the Pre-qualified Contractors List will be notified, and the Pre-qualified mailto:procurement@glendaleaz.com

5850 West Glendale Avenue, Contractors List will be available on the City’s website under the Neighborhood and Family Services, Home Owner Programs, “Contractors and Bids”.

4.2 Proposal Format and Scoring. Upon receipt of a Contractor Application, each submittal will be reviewed for compliance with the submittal requirements by the Selection Committee composed of representatives from the City. The Contractor Application shall be organized and submitted in the format as outlined below. Failure to conform to the designated format, standards and minimum requirements may result in a determination that the Contractor Application is non-responsive. Additionally, the Selection Committee will evaluate and award points to each Contractor Application based upon the evaluation criteria as outlined in this document. Points listed below are the maximum number of points possible for each criterion and not the minimum number that the Selection Committee may award.

i. General Information - 10 pts. Contractor shall fill out Contractor

Application completely and attach original forms when signatures are required. Do not send original contractor licenses—copies only.

Additional information related to the application may be provided on letter size white paper, typed, single sided and not more than three

(3) pages.

a. License: The Contractor must have a current contractor’s license issued by the Arizona Registrar of Contractors. The license classification must be appropriate for the type(s) of bid(s) the contractor will submit. All work must be completed in a professional workmanlike manner in compliance with the workmanship standards of the Registrar of Contractors as established by Arizona statute, with all applicable laws, statutes, ordinances, building codes or rules and regulations.

b. Exclusions: All Contractors are required to have a Dun & Bradstreet D-U-N-S Number actively registered in sam.gov.

Neither Contractors nor its principals, agents or subcontractors that are presently debarred, suspended, or proposed for debarment to the U.S. Department of Housing or Urban Development (HUD) Debarment (and Excluded Parties) list or declared ineligible or voluntarily excluded from participation in the transaction evidenced in any contract by any federal department or agency shall be placed on the Pre-qualified Contractors List.

ii. Experience and Qualifications of the Contractor - 50 pts.

5850 West Glendale Avenue,

a. The Contractor shall provide three (3) references for prior work performed. References should be from those who can confirm your experience in providing the services stated within the RSOQ.

References must be provided on the Reference Form included in the Response Workbook.

iii. Personnel Qualification and Pertinent Experience - 40 pts.

a. Provide certifications, licenses and memberships in professional associations, societies or boards for key personnel.

b. Contractor shall provide a list of key personnel with resumes or other description of experience relevant to the work to be completed under this RSOQ.

Total Possible Points for Contractor Application Submittal is 100 and Applicants must score a minimum of 75 points in total for inclusion on the Pre-qualified Contractors List.

4.3 NOTICE OF INTENT TO AWARD AND PROTEST PERIOD:

Information about the recommended award for this solicitation will be posted on the online at https://www.glendaleaz.com/your_government/city_finances/procurement/ notice_of_intent_to_award and will be available immediately after the City has completed its evaluation process. Questions regarding the notice of intent to award must be directed to the listed Contract Analyst immediately.

Any protest must be submitted to the Procurement Administrator no later than seven (7) calendar days from the date of posting on the Internet. For information and instructions on how to file a protest, visit:

https://www.glendaleaz.com/your_government/city_finances/procurement/ procurement_policies

4.4 WITHDRAWAL OF PROPOSAL: Offeror may withdraw a submitted proposal at any time prior to the specified solicitation due date and time through the City’s online bidding system. Withdrawals must be made by the Offeror or designated representative listed on the proposal. Telephonic or oral withdrawals cannot be accepted.

4.5 COMPETITIVE NEGOTIATIONS: City may negotiate with multiple Offerors at the same time. Negotiations may result in changing the conditions, terms, or price of the proposed contract for the benefit of the City unless prohibited herein. All Offerors shall be treated fairly and equally while conducting negotiations and the City is prohibited from disclosing any information submitted by competing Offerors. Entering into negotiations does not constitute a contract award or confer any rights to Offerors. The City may https://www.glendaleaz.com/your_government/city_finances/procurement/notice_of_intent_to_award https://www.glendaleaz.com/your_government/city_finances/procurement/notice_of_intent_to_award https://www.glendaleaz.com/your_government/city_finances/procurement/procurement_policies https://www.glendaleaz.com/your_government/city_finances/procurement/procurement_policies

5850 West Glendale Avenue, formally terminate negotiations and enter into concurrent or exclusive negotiations with the next most qualified Offeror/s if it is in the City’s best interest to do so.

4.6 PROPRIETARY INFORMATION: Offeror shall clearly mark any proprietary information contained in its bid with the words “Proprietary Information.”

Offeror shall not mark any Solicitation Form as proprietary. Pricing data shall not be considered proprietary. Marking all, or nearly all, of a bid as proprietary may result in rejection of the bid.

Offeror’s acknowledge that the City is required by law to make certain records available for public inspection. In the event that the City receives a request for disclosure of Proprietary Information by any person, court, agency or administrative body, or otherwise has a reasonable belief that it is obligated to disclose the Proprietary Information to any such person or authority, the City will provide Offeror with prompt written notice so that Offeror may seek a protective order or other appropriate remedy. The Offeror, by submission of materials marked Proprietary Information, acknowledges and agrees that the City will have no obligation to advocate for non-disclosure in any forum or any liability to the Offeror in the event that the City must legally disclose the Proprietary Information.

5. PRE-QUALIFIED CONTRACTORS LIST REQUEST FOR QUOTATION PROCESS:

AWARD OF AGREEMENT

5.1 Request for Quotations. The City will send notice of a Request for Quotations (RSQ) to all Contractors on the Pre-qualified Contractors List including (i) notice of the Project, including a proposed scope of work or specifications developed by the City, (ii) the time and location of the mandatory walk-through (if applicable) and (iii) the deadline for submission of a quotation on the Project.

5.2 Mandatory Walk-Through. Contractors must attend any required mandatory walk-throughs for a Project to be eligible to submit a quotation on a specific Project. For the walk-through, Contractors must arrive at the scheduled time and sign in with the Revitalization Coordinator or designee. Contractors arriving more than ten minutes after the scheduled time will not be allowed to sign in or submit a quotation on that Project. A City representative will be present at the walk-through to answer questions.

5.3 Quotations. The City will use best efforts to obtain a minimum of three quotations per Project and will take all necessary affirmative steps to ensure that minority firms, women-owned business enterprises, small businesses operated by people residing within the vicinity of the Projects and labor

5850 West Glendale Avenue, surplus area firms are used when feasible and when such firms are available on the Pre-qualified Contractors List. Contractor selection and notification will occur within five City working days of the Request for Quotations due date.

5.4 Excluded Contractors. The City reserves the right to exclude from consideration any Contractor who has been assessed liquidated damages associated with any contract, has had any contract terminated for non-compliance, has any pending, unresolved, or valid complaints with the Arizona Registrar of Contractors, has not maintained required warranty obligations on completed Projects or is listed as a debarred contractor at the Federal System for Award Management.

5.5 Award. In order to facilitate the timely completion of Projects, the City reserves the right to temporarily exclude any Contractor from future notifications of Requests for Quotations when two or more projects being performed for the City (pursuant to this RSOQ or otherwise) are concurrently under contract or have been awarded to that Contractor at that time. Contractors will remain on Pre-qualified Contractors List, but may not be invited to submit quotations on new Projects until one of its existing two City projects has been completed.

5.6 Pre-construction Conference for Rehabilitation Projects. The City will conduct a pre-construction conference for each Rehabilitation Project. This conference will include the homeowner and the awarded Contractor. The City will introduce the two parties, answer any questions they may have and serve as a liaison. The relevant Construction Agreement, which will be provided in advance to the homeowner and will be in substantial final form, will be reviewed with the parties and signed at this time. After the Agreement is signed, the City will issue a Notice to Proceed signed by the homeowner. The awarded Contractor shall begin work on the date specified in the Notice to Proceed and shall complete the work within the specified amount of time.

5.7 Satisfactory Performance. The awarded Contractor will perform the work in accordance with the contract documents, specifications, and the applicable rehabilitation or demolition standards, subject to a clear and final inspection by the City and, in the case of a Rehabilitation Project, approval of the homeowner. If the work performed by the Contractor is found to be unsatisfactory by the City or if contract relations among the Contractor, the homeowner, as applicable, or other parties are found to be unsatisfactory, the City may remove the Contractor’s name from the Pre-qualified Contractors List.

5850 West Glendale Avenue,

6. SUBMISSION CHECKLIST

This section provides an overview of the submission instructions including a checklist to aid in the submission of complete proposals. Offerors shall complete the fillable “RESPONSE WORKBOOK” attachment and submit as their proposal.

Vendors are strongly advised to read this section in its entirety and complete the checklist to avoid disqualification. Please note that the City will NOT be able to consider proposals that are submitted late or that do not follow these guidelines.

The Offeror shall bear all costs associated with submitting the proposal, including proposal preparation, site visitation or any travel connected with submission of the proposal. The City shall have no liability whatsoever for such costs.

Checklist for Submitting Proposal Complete

Submission Requirements COVER SHEET (Response Workbook)

Offeror Name Offeror Address

COMPLETED OFFER SHEET (Response Workbook, must be printed, signed, and submitted with Offer)

Contractor Application

Current Contractor’s License(s) issued by the Arizona Registrar of Contractors.

Proof of Active SAM.gov Registration

Corporation Commission Certificate of Good Standing

3 References

Signed Federal Laws and Regulations Certification

Insurance Certificates

ADDENDUM RESPONSES (if applicable) Return of Offer

• Electronic copies of all "SUBMISSION REQUIREMENTS” listed above.

5850 West Glendale Avenue,

7. SUBMISSION REQUIREMENTS

The proposal is every element of your response to this RSOQ. For this proposal, you must provide a completed OFFER SHEET in addition to answering the questions identified in the REQUIRED RESPONSES. (see Response Workbook)

Responses must be numbered to correspond to the question numbers to aid in the evaluation process; failure to do so may result in disqualification.

Should your offer contain any PROPRIETARY INFORMATION you must clearly mark that information with the words “Proprietary Information.” Only information contained in your response questions may be marked as such, information on the OFFER SHEET or PRICING SHEET (if applicable) are not considered proprietary.

Offeror’s acknowledge that the City is required by law to make certain records available for public inspection. By submitting any materials marked as Proprietary Information, Offeror acknowledges and agrees that the City will have no obligation to advocate for non-disclosure in any forum or any liability to the Offeror if the City must legally disclose the Proprietary Information.

Helpful Hints:

• Answer each question completely, your answers will be the only basis on which your proposal is scored.

• Do not unnecessarily elaborate, keep your response complete and effective.

• Do not provide general answers or reference to sales literature.

• Only when applicable attach and reference supporting documents.