17434 Project Statement.pdf

DTMB-427 (R 6/16)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

P.O. Box 30026 Lansing, Michigan 48909

FILE NUMBER

472/17434.TAP

INDEX NUMBER(S)

52260

PROPOSAL DUE DATE

May 10, 2018, 2:00 pm EST

CLIENT AGENCY

Michigan Department of Corrections/Physical Plant Division

PROJECT NAME AND LOCATION

Various Roof Replacement/Repair, Chippewa Corrections Facility (URF) PROJECT ADDRESS (if applicable) 4269 West M-80, Kincheloe, MI 49784

CLIENT AGENCY CONTACT

Richard White, MDOC Phys Plant Div Central Office whiter12@michigan.gov Jeff Niemi, MDOC North Region Phys Plant Administrator niemij2@michigan.gov Charlie Gimpel, MDOC Chippewa Phys Plant Supervisor gimpelc@michigan.gov

TELEPHONE NUMBER

517-243-3599 906-495-5045 Ext. 1112170241 906-495-2275 Ext. 1112172902

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski pawlowskit@michigan.gov

TELEPHONE NUMBER

517-242-0973

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

April 26, 2018; 10AM local time, Chippewa Correctional Facility Admin Building front desk.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) Submit request to: Tracey Falor at Physical Plant Division (MDOC), via email at: falort@michigan.gov no later than 12:00 p.m., 5 days prior to the scheduled Walk-Through. Please include in your request, the project name and date, time and place of the Pre-Proposal Walk-Through. Personnel who show up for the meeting without prior LEIN clearance will not be admitted.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a complete PSC Proposal (Technical and Cost) comprised of all required and necessary Professional Architectural and Engineering Services for design and construction administration for roof replacement and repairs of the Chippewa Correctional Facility (URF) West Admin Building and West Food Service Building, in compliance with the State of Michigan, Department of Technology, Management, and Budget (DTMB) Project Statement (DTMB427), DTMB Billing Rate Professional Services Contract, DTMB 430 RFP Billable Rate Form (DTMB 430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for the development of Contract Bid Documents and Construction Administration. A proposal schedule for design must be included. The cost portion shall be submitted in DTMB410 format.

Project Description The roofs of the West Food Service Building and West Administration Building at the Chippewa Correctional Facility are at or beyond their ordinary life expectancy and need replacement. Roof valleys are leaking. Replacement of sheathing, addition of attic bracing, roof gutters and downspouts, and protection of roof penetrations may be anticipated for proper construction. Replacement with standing seam metal roof is desired. The buildings are within the secure perimeter of the facility and will need to remain occupied and functioning throughout the project. Field work by the PSC and construction scheduling must be coordinated with Owner needs to minimize disruption.

Project Services and Proposal Professional Services shall include but are not limited to the following:

1. Phase 500, 600 and 700 design and construction services. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

2. The PSC shall be responsible for gathering and verifying all base information required for proper design of the roof replacement project. The PSC shall review and assess all information sources, if available, by the Client Agency or facility, to the extent necessary to ensure an accurate and complete design.

3. Develop roof replacement design based upon field visits/evaluations, DCD, MDOC and Chippewa Correctional Facility operational requirements and budgets. Structurally evaluate building as required to determine if the intended roofing replacement can be implemented and include appropriate design solutions mailto:whiter12@michigan.gov mailto:niemij2@michigan.gov mailto:gimpelc@michigan.gov mailto:falort@michigan.gov to meet code requirements. Determine the manner in which the roofing work will be staged for bidding and construction taking into account roof condition and life span, construction costs and constructability.

4. The PSC shall include in his proposal LARA Plan Review application and Construction Code approval, and all permits and standards required to be met by this project.

5. Contract Document development that meets the approval of the MDOC and all related Code requirements.

6. Providing 50% and 90% estimates of construction costs for developed plans.

7. Development of a construction schedule that does not negatively impact facility operations.

8. Submittal of 50% and 90% Contract documents for Owner review, posting on SIGMA-VSS, Best Value Bid

Evaluation, PSC recommendation of Contract Award, and Contract Administration.

The PSC proposal shall include:

1. All required LARA plan review, permit application prep, permitting fees, reimbursements and approvals.

2. Contract Documents utilizing the current State of Michigan, DTMB State Facilities Administration DCD - DC

SPEC General Conditions and the Master Spec format.

3. Clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in Go-To-Meeting/Skype/Webex/etc. format.

4. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats 14 days prior to each meeting.

5. The PSC shall identity and itemize as a reimbursable expense all reimbursable & travel expenses in the PSC cost proposal. Note that travel reimbursements in accordance with the standard DTMB PSC Contract for projects greater than 100 miles from the PSC’s office must be provided in accordance with the current SOM travel rate schedule and that per-diem rates that do not utilize the SOM travel rates should not be used.

6. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 technical summary of the proposal.

7. All manpower and costs required for proper Phase 700 Inspection Services. Include all reimbursable costs for inspection services; including, travel, meals and lodging for the Phase 700 reimbursement line item and include an itemized list of these costs. Assume project meetings are concurrent with project site inspections.

8. All field, material and other testing required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

9. Provide a proposed PSC design schedule in bar-chart format in weeks. The Owner desires to have the design completed as soon as possible.

10. Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

The PSC shall include in the PSC Cost proposal the following Owner’s Cash Allowances as Phase 500 Reimbursements:

1. Permitting Allowance: $500.00

ADDITIONAL CONSIDERATIONS:

The available budget for design and construction is approximately $600,000.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders and phone communication logs. The project files shall be maintained in a hard copy format and delivered to the Lansing office of the DTMB Design and Construction Division with the PSC final Payment Request.

ATTACHMENTS:

1. Site Plan

2. McDonald Roofing Survey – select elements. Full survey info for buildings will be made available onsite.

NIGP CODES

90607, 92533, 92588

DESIRED SCHEDULE OF WORK

Completion of design to enable construction in the Fall of 2018 if possible, but not less than bidding for 2019.

ACCEPTING RFP QUESTIONS UNTIL: 5 working days prior to proposal due date.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

MICHIGAN DEPARTMENT OF CORRECTIONS

VENDOR/CONTRACTOR LEIN REQUEST

CAJ-1037

REV. 04/18

Please provide the information requested below. This information will be used to complete a criminal history check in the Michigan Law Enforcement Information Network (LEIN).

Your Driver’s License Number or State Identification Card Number is needed to complete this LEIN. Also needed are your date-of-birth, race and sex. Potential entry into MDOC facilities require that this LEIN check be completed and cleared.

Profession Vendor Contractor

Last Name (Please Print) First Name Middle Name

Address

City State Zip Code

Date of Birth Sex Race

Please provide the number of at least two of the following three types of identification:

Driver’s License # State issued by

State ID # State issued by

I authorize the Michigan Department of Corrections to conduct a criminal history check, so that I may be approved to visit/meet with persons confined in a Michigan Department of Corrections facility.

Signature Date

Staff Use Only

Reason for LEIN Check

Staff requesting LEIN Check

LEIN Checked by

LEIN Clear Yes No, You may obtain a copy of your Michigan criminal history at www.michigan.gov/ichat. There is a fee for this service.

LEIN Check completed by Initials Date http://www.michigan.gov/ichat

HallD22 Oval

HallD22 Oval

Legend Control Joint Expansion Joint

* Note: -U indicates an unused item

Roof Top Units

Drainage

Miscellaneous

Problem Indicators

Projections xxxxx

McDonald Roofing Co.

Project

Customer

DWG. By

Date Scale

This drawing is the property of McDonald Roofing Co.

It may not be reproduced without consent.

NTS

J. Montgomery

HVAC on Curb

Roof Hatch

HVAC on Sleepers

Skylight

Unit on Curb

Unit on Sleepers

Plumbing Stack

Pitch Pan

Hot Stack

Metal Sleeve Stack

Drain (Existing)

Drain (New)

Scupper

Gas Line

Walkway

Paver Walkway

Crickets

Roof Level Change

Core Test

Blister

Ponding

Flashing Problem

Ridging

Bare Spot

Photo Indicator

510 East Columbia Ave. Battle Creek MI 49016 Tel: (269)226-2526 Fax: (269)719-2966

A

S L

C

7/23/13

Administration

N

D.O.C. - Chippewa Temporary

Sec. 1

Sec. 2

Sec. 3

51'

10'

51'

48'

47'

95'

100'

12'

25'

13' 11" 13 ' 1

1"

Section Composition

Section Condition Summary

Address - Section:

Section Summary

Roof System:

Manufacturer:

Age:

Area:

Replacement Cost $ :

Life:

Surface:

Membrane:

Insulation:

Prior Roof:

Vapor Barrier:

Deck:

Coping:

Base Flashing:

Counter Flash:

Drainage:

Construction:

Condition:

Restoration Cost $ :

Building Use:

Strategy:

Office

Fair, in need of maintenance

Maintain annually to extend life of roof system.

Metal

N/A

Pre-Finished

Metal

1/2" woodfiber

N/A

None

Structual

Pre-finished metal

Pre-Finished Metal

N/A

Sloped to Ground

Wood Framing

144,000

48,000

DEPTCOR

This area of roof is known as section 1 on the Administration Building. The roof system is a pre finished metal standing seam roof. The roof system and its related components appear to be in fair condition at this time. Repairs are required to keep this roof system in a maintainable condition.

The alternate roof system is a flute filler insulation with a fully adhered EPDM system. The budgeted cost for this roof system is $96,000.00. The R value is 25.43

The cost and specification for replacing the existing roof with same system, alternate system and restoring the metal roof surface are to be used for budgeting purposes only. The cost listed and specifications are subject to change in the future.

4269 W. M-80 (Tempoary) Admin 1

02/03/2014

Drawing

Warranty Number

N/A

Warranty Expires

D0048-01

Squares (100 sft.)

Address - Section:

Section Summary

Roof System:

Manufacturer:

Age:

Area:

Replacement Cost $ :

Life:

Surface:

Membrane:

Insulation:

Prior Roof:

Vapor Barrier:

Deck:

Coping:

Base Flashing:

Counter Flash:

Drainage:

Construction:

Condition:

Restoration Cost $ :

Building Use:

Strategy:

Office

Fair, in need of repairs

Maintain yearly for longest serviceable life

Metal

N/A

Pre Finished

Metal

1/2" woodfiber

N/A

None

Structural Supports

Pre-finished metal

Pre Finished

N/A

Sloped to Ground

Wood Frame

10,000

3,200

DEPTCOR

This area of roof is known as section 2 on the Administration Building. The roof system is a pre finished metal standing seam roof. The roof system and its related components appear to be in fair condition at this time. Repairs are required to keep this roof system in a maintainable condition. On this section there is razor wire for security purposes. The razor wire will have to be removed and put back into place after the repair is complete. This will have to be completed by property maintenance personnel.

The alternate roof system is a flute filler insulation with a fully adhered EPDM system. The budgeted cost for this roof system is $6,000.00. The R value is 25.71

The cost and specification for replacing the existing roof with same system, alternate system and restoring the metal roof surface are to be used for budgeting purposes only. The cost listed and specifications are subject to change in the future.

4269 W. M-80 (Tempoary) Admin 2

02/03/2014

Drawing

Warranty Number

N/A

Warranty Expires

Address - Section:

Section Summary

Roof System:

Manufacturer:

Age:

Area:

Replacement Cost $ :

Life:

Surface:

Membrane:

Insulation:

Prior Roof:

Vapor Barrier:

Deck:

Coping:

Base Flashing:

Counter Flash:

Drainage:

Construction:

Condition:

Restoration Cost $ :

Building Use:

Strategy:

Office

Fair, in need of maintenance

Maintain yearly for longest serviceable life

Metal

N/A

Pre-Finished

Metal

1/2" woodfiber

N/A

None

Structural

Pre-finished metal

Pre-Finished Metal

N/A

Sloped to Ground

Wood Frame

144,000

48,000

DEPTCOR

This area of roof is known as section 3 on the Administration Building. The roof system is a pre finished metal standing seam roof. The roof system and its related components appear to be in fair condition at this time. Repairs are required to keep this roof system in a maintainable condition.

The alternate roof system is a flute filler insulation with a fully adhered EPDM system. The budgeted cost for this roof system is $96,000.00. The R value is 25.43

The cost and specification for replacing the existing roof with same system, alternate system and restoring the metal roof surface are to be used for budgeting purposes only. The cost listed and specifications are subject to change in the future.

4269 W. M-80 (Tempoary) Admin 3

02/03/2014

Drawing

Warranty Number

N/A

Warranty Expires

Legend Control Joint Expansion Joint

* Note: -U indicates an unused item

Roof Top Units

Drainage

Miscellaneous

Problem Indicators

Projections xxxxx

McDonald Roofing Co.

Project

Customer

DWG. By

Date Scale

This drawing is the property of McDonald Roofing Co.

It may not be reproduced without consent.

NTS

J. Montgomery

HVAC on Curb

Roof Hatch

HVAC on Sleepers

Skylight

Unit on Curb

Unit on Sleepers

Plumbing Stack

Pitch Pan

Hot Stack

Metal Sleeve Stack

Drain (Existing)

Drain (New)

Scupper

Gas Line

Walkway

Paver Walkway

Crickets

Roof Level Change

Core Test

Blister

Ponding

Flashing Problem

Ridging

Bare Spot

Photo Indicator

510 East Columbia Ave. Battle Creek MI 49016 Tel: (269)226-2526 Fax: (269)719-2966

A

S L

C

7/23/13

Food Service

N

D.O.C. - Chippewa Temporary

40' 40'

13' 6"

13' 6"

5'

5'

5'

'5'

40'43'

3'

10'

' 6

' 6

10'

6'

6'

' 7

32' 7"

13' 6"

' 6

14' 10"

' 1

0"

Address - Section:

Section Summary

Roof System:

Manufacturer:

Age:

Area:

Replacement Cost $ :

Life:

Surface:

Membrane:

Insulation:

Prior Roof:

Vapor Barrier:

Deck:

Coping:

Base Flashing:

Counter Flash:

Drainage:

Construction:

Condition:

Restoration Cost $ :

Building Use:

Strategy:

Food Service

Fair, in need of coating or overlay

Maintain yearly for longest serviceable life

Metal

N/A

Pre-Finished

Metal

1/2" woodfiber

N/A

None

Structural

Pre-finished metal

Pre-Finished Metal

N/A

Sloped to Ground

Wood Frame

221,400

73,800

DEPTCOR

This building is known as the Food Service Building. The roof system is a pre finished metal standing seam roof. The roof system and its related components appear to be in fair condition at this time. The main concern to this roof system is that the pre finished surface is starting to wear and application of a restoration coating or the alternate specification should be considered in the near future.

The alternate roof system is a flute filler insulation with a fully adhered EPDM system. The budgeted cost for this roof system is $147,600.00. The R value is 25.71

The cost and specification for replacing the existing roof with same system, alternate system and restoring the metal roof surface are to be used for budgeting purposes only. The cost listed and specifications are subject to change in the future.

4269 W. M-80 (Tempoary) Food Ser

02/04/2014

Drawing

Warranty Number

N/A

Warranty Expires

D0048-05