Ocean Springs School District

Request for Proposal:

SY26 Surplus Electronic/Computer Equipment

The Ocean Springs School District Board of Trustees invites you to participate in an RFP (Request for Proposals) by submitting a proposal for SY26 Surplus Electronic/Computer Equipment. This invitation will be advertised in the Sun Herald, and specifications and guidelines may be obtained by visiting www.ossdms.org or www.centralauctionhouse.com or obtained in the School Business Office, 2300 Government Street, Ocean Springs, Mississippi, 39564. Official Bid Documents may be downloaded, and electronic bids may be submitted at www.centralauctionhouse.com. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814. Electronic submittal of proposals is not required, but is encouraged.

Bid & Implementation Timeline:

Posting of Bid Notice to the State Bid Bank February 22, 2026

First Publication of the RFP Notice by the Newspaper February 22, 2026

Second Publication of the RFP Notice by the Newspaper March 1, 2026

Last Day to submit questions March 3, 2026, 10:00 AM, CST

Bidder Specification Response Form Return Deadline March 11, 2026, at 2:00 PM, CST

RFP Evaluation Period March 11-March 13, 2026

Recommendation to the BOT April 21, 2026

VENDOR BID INSTRUCTIONS

A. DELIVERY AND OPENING OF BIDS

1. RFP may be submitted electronically by contacting Central Bidding at 225-810-4814 and setting up an account, or in person or via postal service to the Ocean Springs School District Business Office, 2300 Government St., Ocean Springs, MS 39564, and ATTN: Jessica Toland, Purchasing Specialist.

2. RFP submissions are to be in a sealed envelope clearly marked: RFP-SY26 Surplus Electronic/Computer Equipment and returned no later than March 11, 2026, at 2:00 PM CST, at which time submissions will be opened in the Ocean Springs School District Business Office located at 2300 Government Street, Ocean Springs, MS 39564.

3. No faxed or emailed proposals will be accepted.

4. Late submissions will not be accepted. Questions regarding the RFP must be submitted via email to Jessica Toland, Purchasing Specialist, jtoland@ossdms.org, and copied to Amy Armata, aarmata@ossdms.org. Questions will be answered via a Q and A or an Addenda document. Check the websites listed above for these documents.

B. EXECUTION:

1. All bids must be submitted in accordance with Section 31-7-13 and Section 17-25-25, and sections 25-4-103-105 of the Mississippi Code of 1972, as amended, and must be properly executed and signed by the Bidder or a responsible officer or employee of the Bidder.

2. Bids should be checked before submission for accuracy and correctness since the Ocean Springs Board of Education WILL NOT be responsible for any errors for which the Bidder is responsible.

3. The Board of Trustees reserves the right to reject bids from Bidders.

No employee of the Ocean Springs School District nor their family shall be entitled to submit a bid.

C. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:

By signing the BID PROPOSAL FORM, the Bidder certifies, in connection with procurement, to the best of their knowledge and belief:

http://www.ossdms.org/ http://www.centralauctionhouse.com/ http://www.centralauctionhouse.com/ mailto:jtoland@ossdms.org mailto:aarmata@ossdms.org

Surplus Technology Bid SY26 Page 2

1. That the prices in the BID PROPOSAL FORM have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition; as to any matter relating to such prices with any other Bidder.

2. That unless otherwise required by law, the prices have not been knowingly disclosed by the Bidder, and will not knowingly be disclosed by the Bidder before the Bid Opening Date and Time specified on the NOTICE TO BIDDERS, directly or indirectly with any other Bidder.

3. That no attempt has been made or will be made by the Bidder to induce any other Person or Bidder to submit or not to submit a BID PROPOSAL for the purpose of restricting competition.

D. BID ACCEPTANCE:

1. If the Ocean Springs School District accepts a bid in response to this request, it will accept the bid of and award the bid to the highest and best responsive bidder.

2. Unless otherwise stated in the BID SPECIFICATIONS, all bids shall be binding for a minimum of sixty (60) days following the acceptance of the bid by the Ocean Springs Board of Trustees.

E. BID AWARD:

1. All equipment being offered for sale is used equipment, and as such will have wear and defects. Every effort has been made to maintain these devices in a fully functional condition. However, some units may be inoperable or missing components.

2. The Bid award will be made to the highest bidder.

3. All equipment is sold “As Is” and all sales are final.

4. All items sold by the Ocean Springs School District Board of Trustees are sold "AS IS," and the successful bidder agrees to make payment in full for said items by CHECK OR MONEY ORDER by April 23, 2026.

5. All items must be removed from their stated location at the vendor’s expense by April 28, 2026.

6. In the case of discrepancy in the computed proposal pricing, the unit price shall govern, and the total price shall be revised accordingly.

7. Proposal prices shall remain valid for sixty (60) days following acceptance of the bid by the Ocean Springs School

District Board of Trustees.

8. If the successful bidder does not adhere to the above requirements, the Ocean Springs School District Board of

Trustees reserves the right to reject their bid and award the bid to the next highest bidder.

F. ESTIMATED QUANTITIES/LOT SALE DISCLAIMER:

1. The quantities listed for palletized or grouped surplus items are estimates only and are provided for bidder convenience. Actual quantities may vary by approximately ±5% or more. Bidders are strongly encouraged to inspect the property before submitting a bid.

2. All bids shall be submitted as a total lot price, not a per-unit. The successful bidder agrees to purchase the lot based on the total bid amount, regardless of minor quantity variations. No adjustments, credits, or claims will be allowed due to discrepancies in estimated counts.

3. All items are sold as-is, where-is, with no warranties expressed or implied as to condition, usability, or exact quantity.

4. Submission of a bid constitutes acknowledgement and acceptance of these items.

BID SPECIFICATIONS

A. GENERAL SPECIFICATIONS:

1. Equipment is available for inspection between February 23, 2026, and March 2, 2026 (No weekends) from 9:00 am- 2:00 pm CST. To schedule an appointment, email Doyle Reid, Chief of Technology, at dreid@ossdms.org.

Reference SY26 Surplus Electronic/Computer/Equipment in all communications.

B. TECHNICAL SPECIFICATIONS: See Equipment Lists mailto:dreid@ossdms.org

Surplus Technology Bid SY26 Page 3

C. CARE AND USE:

1. Units are sold “As Is, Where Is”. Items were in working condition when last used, but their functionality is not guaranteed.

2. Equipment may be missing parts or pieces, have missing batteries, cracked LCD screens, or keyboard issues.

3. Cosmetic damages, including scratches and some scuff marks, permanent marker writing on units, contain cracks on the outer cases, sticker residue, dust, dirt, and discoloration

a. Laptops-No chargers or hard drives included

b. Desktops-No power cables or hard drives included

c. Projectors-No power cables or remotes included

d. Chromebooks-No chargers included

e. Temperature scanners-Some are missing a power cable

f. Nooks, iPads, Kindles-No power cables included

D. EQUIPMENT PICK UP REQUIREMENTS:

1. The winning bidder will be required to provide all labor, packaging, and transportation, and pay all costs. The OSSD will not provide labor, equipment, or shipping assistance.

2. A truck with a liftgate is required. No loading dock is available at either pickup location.

3. All equipment must be removed from school district property by April 28, 2026.

4. The winning bidder is responsible for the coordination of all arrangements needed to provide for an efficient pickup and loading of the computer equipment. There are two (2) pickup sites for the equipment.

Keys Alternative Education Center, 2401 School Street, Ocean Springs, MS 39564 OSSD Technology Department-400 Holcomb Blvd., Ocean Springs, MS 39564

Items not removed by April 28, 2026, will be offered to the next highest bidder.

E. BID PROPOSAL FORM

1. I/We propose to purchase the items as listed in this BID PROPOSAL FORM according to the specifications contained in the BID SPECIFICATIONS section of this bid and at the indicated prices.

2. I/We further agree not to request permission to withdraw our bid after the bids have been publicly opened and read aloud.

3. For bids submitted by hand or mail, I/We understand that this BID PROPOSAL FORM is to be signed and returned with our bid, and unless this has been done, our bids shall be considered incomplete and rejected.

4. I/We, the undersigned, do hereby understand and accept the conditions outlined in the BID INSTRUCTIONS and BID PROPOSAL FORMS of this official bid process in submitting our sealed competitive quotations for the item(s) outlined in this bid.

Items Located at the OSSD Technology Department-See Pictures

Group/Item Item Name and Type Item Type

Quantity-All Approximate Numbers

Bid Amount for Item Type

Item 1

Swivl Robot SW3322G Robot with approximately 150 tripod stands

Swivl Robot 230

Item 2

Switch Cisco WS-C3750X-48PF-S

Network Switches 62

Item 3 Switch Cisco WS-C3750G-12S-S Network Switches 1

Item 4

Switch Cisco WS-C3750X-48PF-S

Network Switches 64

Item 5 Router Cisco 2821 Router 1

Item 6 Switch Cisco WS-C2960S-48FPD Network Switches 4

Item 7 Switch Cisco WS-C3750X-48PF Network Switches 58

Item 8 Router Cisco 2921 Router Router 1

Surplus Technology Bid SY26 Page 4

Item 9 Switch Cisco WS-C3750X-48PF Network Switches 10

Item 10 Power Supply-AC Cisco C3KX-PWR-1100W Power Supply 11

Item 11 Switch Cisco WS-C2960S-48FPS-L Network Switches 10

Item 12 Module Insert Cisco Blank Module 2

Item 13 Network Module Cisco C3KX-NM-1G Module 12

Item 14 Fan Cisco C3KX-FAN-23CFM V01; model GFC0412DS Fan 4

Item 15 Power Cords-random, different lengths Power Cords 5

Item 16 Network Module Cisco C3Kx-NM-10G Module 1

Item 17 Stacking Cables-Random Sizes Stacking cables N/A

Item 18 Power Supply-Switching-870W; Model N870P-S0 Power Supply 2

Item 19 Stacking Cables in Bags Stacking Cables 20

Item 20 Chassis-10 slot-Cisco Catalyst 4510R+E w/ power supply Chassis 7

Item 21 Switch Ethernet 48-port-Cisco WS-X4748- UPOE+E Switch 42

Item 22 Supervisor Engine-Cisco Catalyst WS-X45- SUP7-E-4500 series Engine 8

Item 23 Power Supply Cisco PWR-C45-6000 ACV V03 Power Supply 1

Group 1 Server Rack-4ft APC NetShelter Server Rack 2

N/A

Server Rack-4ft Wall Mount Switch Rack Server Rack 1

N/A

Total Price Group 1 Appx.3 Items

Items Located at the E. H. Keyes AEC-See Pictures

Item 24 Access Points Cisco AIR-CAP37021-A- K9 Access Points 168

Item 25 Tablet iPad Mini - A1432 Tablet 16

Item 26 Tablet iPad Mini - A1489 Tablet 1

Item 27 Tablet iPad 10" - A1395 Tablet 73

Item 28 Tablet iPad 10" - A1458 Tablet 2

Item 29 Tablet Nook Tablet - BNTV250 Tablet 9

Item 30 Tablet Amazon Kindle - D01400 Tablet 6

Item 31 Camera Interactive Board IPEVO IW2 Interactive Board Cameras 112

Surplus Technology Bid SY26 Page 5

Item 32 Desktop Towers Dell OptiPlex Desktop Towers 16

Item 33 Desktop Towers Dell OptiPlex 980 Desktop Towers 21

Item 34 Chromebook Lenovo N22 Chromebook 80 $

Item 35 Chromebook Lenovo 100e MTK Chromebook 270 $

Item 36 Chromebook Lenovo 100e MTK Chromebook 240 $

Item 37 Access Point Cisco AIR-CAP27021-A-K9 Access Points 67 $

Item 38 Desktop Towers Dell OptiPlex 980 Desktop Towers 33 $

Item 39 Desktop Towers Dell OptiPlex SFF 790 Desktop Towers 132 $

Item 40 Desktop Towers Dell OptiPlex 980 Desktop Towers 26 $

Item 41 Access Points Cisco AIR-CAP37021-A- K9 Access Points 33

Item 42 Access Points Cisco AIR-LAP1042N-A- K9 Access Points 67

Item 43 Access Point Cisco AIR-CAP26021-A-K9 Access Points 64 $

Item 44 Access Point Cisco AIR-CAP27021-A-K9 Access Points 177 $ Item 45 Access Point Cisco AIR-CAP27021-B-K9 Access Points 4 $

Item 46 Access Points Cisco AIR-CAP36021-A- K9 Access Points 214

Item 47 Projector Casio XJ-V1 Projector 60 $ Item 48 Projector InFocus IN126STx Projector 60 $ Item 49 Projector InFocus 126x Projector 68 $ Item 50 Desktop Towers Dell OptiPlex 980 Desktop Towers 29 $ Item 51 Access Point Cisco AIR-CAP36021-A-K9 Access Points 102 $

Item 52 Desktop Computer Apple iMac DSK Computer 5 $

Item 53 Dry Erase InterWrite Dry Erase Board 1 $

Item 54 Rolling TV w/ Stand SmartTV Rolling TV & Stand 1 $

Item 55 Temperature Scanners Safe Space Temp Scan 9 $

Item 56 Chromebook Dell 11 - 3180 Chromebook 58 $

Item 57 Chromebook Dell 11 - CB1C13 Chromebook 35 $

Item 58 Chromebook Dell 11 - P22T Chromebook 16 $

Item 59 Asus Chromebox 3 (CN65) Chromebox 26 $

Item 60 Chromebook Lenovo N22 Chromebook 25 $

Item 61 Chromebook Lenovo 100e MTK Chromebook 272 $ Item 62 Server Rack 8ft NetShelter Server Rack 1 $ Item 63 Server Rack 4ft APC NetShelter Server Rack 2 $

Item 64 Rack 2ft Wall Mount Switch Wall Mounts Server 2 $

Item 65 Wireless Hotspots Franklin R717 Wireless HS 77 $

Item 66 Wireless Hotspots Franklin R910 Wireless HS 57 $

Group 1 Projector Optima TW610STi Projector 8 $

Projector InFocus IN2112 Projector 9 $

Projector InFocus IN102 Projector 1 $

Projector InFocus IN24 Projector 1 $

Projector InFocus IN114x Projector 9 $

Projector InFocus IN24EP Projector 5 $

Projector InFocus IN24+ Projector 1 $

Projector Acer X113PH Projector 1 $

Projector InFocus IN114A Projector 3

Total Price for Group 1 Appx.28

Surplus Technology Bid SY26 Page 6

Group 2 Chromebook Samsung 303C Chromebook 5 $

Chromebook Acer CB3-111 Chromebook 2

N/A

Chromebook Acer CB3-132 Chromebook 2

N/A

Chromebook Samsung 500c Chromebook 23

N/A

Chromebook Acer C720 Chromebook 2

N/A

Chromebook Dell 11 Chromebook 7

N/A

Chromebook HP 11 G5 EE Chromebook 29

N/A

Chromebook HP 11 G4 Chromebook 1

N/A

Total Price for Group 2 Appx.59 Items

Group 3 Wall Mount Projector Pieces Wall Mounts 15

Wall Mount Versa Tables Wall Mounts 20

Total Price for Group 3 Appx.35 Items

Group 4 Laptop Dell E6410 Laptop 1

N/A

Laptop Dell E6420 Laptop 91

N/A

Laptop Dell E6430 Laptop 3

N/A

Laptop Dell E6440 Laptop 61

N/A

Total Price for Group 4 Appx.156 Items

Group 5 Desktop Towers Dell OptiPlex 790 Desktop Towers 11

N/A

Desktop Towers Dell OptiPlex 9010 Desktop Towers 1

N/A

Desktop Towers Dell OptiPlex 990 Desktop Towers 1

N/A

Desktop Towers Dell OptiPlex 7010 Desktop Towers 1

N/A

Desktop Towers Dell OptiPlex 7010 SFF Desktop Towers 5

N/A

Desktop Towers Dell OptiPlex 980 SFF Desktop Towers 21

N/A

Desktop Towers HP Compaq 8100 Desktop Towers 1

N/A

Desktop Towers Gateway 6610D Desktop Towers 3

N/A

Desktop Towers HP Z800 Desktop Towers 1

Total Price Group 5

Appx.45

Group 6 Desktop Towers Dell 7010 slim DSK Towers 59

N/A

Desktop Towers Dell 980

DSK Towers 1

Desktop Towers Dell SFF 7010

DSK Towers 1

Surplus Technology Bid SY26 Page 7

Total Price for Group 6

Appx.61

Group 7 Cart Alpha Smart Metal Rolling Cart 9

N/A

Cart Laptop Charging Cart 2 N/A

Total Price for Group 7

Appx.11

Group 8 Laptop Dell E6410 Laptop 4

N/A

Laptop Dell E6520 Laptop 1

N/A

Laptop Dell E6530 Laptop 1

N/A

Laptop Dell E6430 Laptop 1

N/A

Laptop Dell E6420 Laptop 30

N/A

Laptop Dell D630 Laptop 2

N/A

Laptop HP ProBook 6560b Laptop 1

N/A

Total Price Group 8

Appx.40

Group 9 Chromebook Lenovo N22 Chromebook 25

N/A

Chromebook Hisense C11 Chromebook 5

N/A

Chromebook Samsung xe500cc13 Chromebook 14

N/A

Chromebook Samsung xe500c12 Chromebook 3

N/A

Chromebook Samsung xe503C32 Chromebook 2 N/A

Chromebook Acer CB-531 Chromebook 2 N/A

Chromebook Acer CB3-11-C760 Chromebook 1 N/A

Chromebook Acer CB3-11-C3SZ-4 Chromebook 4

N/A

Chromebook Asus C202S Chromebook 1

N/A

AsusC201P Chromebook 3

N/A

Total Price Group 9

Appx.60

Surplus Technology Bid SY26 Page 8

The quantities listed for palletized or grouped surplus items are estimates only and are provided for bidder convenience. Actual quantities may vary by approximately ±5% or more. Bidders are strongly encouraged to inspect the property before submitting a bid.

All bids shall be submitted as a total lot price, not a per-unit price. The successful bidder agrees to purchase the lot based on the total bid amount, regardless of minor quantity variations. No adjustments, credits, or claims will be allowed due to discrepancies in estimated counts.

All items are sold as-is, where-is, with no warranties expressed or implied as to condition, usability, or exact quantity.

Submission of a bid constitutes acknowledgment and acceptance of these terms.

Total Bid Amount of all Items or Groups of Items:

Name of Company: _____________________________Mailing Address of Company: ___________________________

Telephone Number: ______________________________ Email Address: ______________________________________

Name of Authorized Representative Signature of Authorized Representative Date Signed