173-20250502093153 OSSD.pdf

3D Anatomy Table SY25 RFP

Invitation to Submit RFQ-NO Price 3D Anatomy Visualization Table and Tablet for Clinical Application

RFP SY25

The Ocean Springs Board of Trustees invites you to participate in an RFQ-No Price bidding process by submitting a proposal for a 3D Anatomy Visualization Table and Tablet. This will be a reverse auction. This invitation will be advertised in the Sun Herald, and specifications and guidelines may be obtained by visiting www.ossdms.org or www.centralauctionhouse.com, or by visiting the School Business Office, 2300 Government Street, Ocean Springs, Mississippi, 39564. Official Bid Documents may be downloaded, and electronic bids may be submitted at www.centralauctionhouse.com For any questions relating to the electronic bidding process and to receive bidding credentials, please call Central Bidding at 225-810-4814. Electronic submittal of RFQ-No Price is not required, but is encouraged.

Bid & Implementation Timeline:

Posting of Bid Notice to the State Bid Bank 5/4/2025

First Publication of the Bid Notice by the Newspaper 5/4/2025

Second Publication of the Bid Notice by the Newspaper 5/11/2025

Last day to submit questions 5/14/2025, 2:00 PM, CST

Bidder Specification Response Form Return Deadline 5/21/2025, 2:00 PM, CST

Email to qualified bidders 5/28/2025

Reverse Auction 6/3/2025, 10:00 AM, CST

Recommendation to the BOT To Be Determined

Purpose and Need:

The Ocean Springs School District (OSSD) CTE Department is requesting RFQ submissions for a 3D Anatomy Table. This equipment will allow students to practice procedures on real human bodies (simulation) without the need for physical cadavers. The goal is for students to visualize and interact with anatomical structures in real-time during procedures. Refurbished equipment will not be considered.

Instructions to Bidders and Bid Conditions RFQ-No Price submissions are due and will be opened at 2:00 PM CST, Wednesday, May 21, 2025, in the Business Office of the Ocean Springs School District, 2300 Government Street, Ocean Springs, MS 39564.

RFQ-No Price submissions may also be submitted electronically at www.centralauctionhouse.com.

Submissions will be submitted in sealed envelopes, clearly marked: RFQ-No Price 3D Anatomy Visualization Table SY25. Late submissions will not be accepted.

Vendors who are deemed qualified to participate in a reverse auction will be notified on May 28, 2025, via email.

Reverse Auction will take place beginning June 3, 2025, 10:00 AM CST The Board reserves the right to reject any submissions either in whole or in part, or to reject a bid which is incomplete or irregular, and to waive informality or waive any part thereof. Pricing to remain firm until December 31, 2025.

The Ocean Springs School District may terminate the contract, in whole or in part, in the event funding is either prorated or otherwise no longer available.

Any questions should be emailed to Purchasing-Amy Armata, aarmata@ossdms.org. Answers to questions and addenda will be posted on the following websites: www.ossdms.org and www.centralauctionhouse.com.

Ocean Springs School District is exempt from Mississippi sales tax and most Federal taxes. Exemption certification information appears on all purchase orders issued by the District.

This project is a deliverables-based engagement.

Any fines or penalties levied by any governmental entity for conduct by the service provider in connection with the work contemplated by this request for bids shall be paid for by the service provider.

Equipment must be shipped to 6701 Old Spanish Trail, Ocean Springs, MS 39564. If equipment is shipped by freight, the delivering company must deliver with a lift gate. The district does not have a loading dock.

Bidder Qualifications and Bid Format Each bidder must meet all of the following minimum standards:

No bidder may offer for sale any product that they are not authorized and approved by the manufacturer to sell and/or service.

Financial stability. Bidder must provide proof of ability to handle this project with lines of credit from a manufacturer that will allow shipment of product on credit until the project is signed for, accepted, and installation and training are completed. No payment will be provided for any equipment installed until the final inspection and acceptance have been approved by the district. Terms are net 45.

Established in providing products and/or repair services.

Meets or exceeds the minimum specifications.

Consistent, interoperable, and compatible** with the District’s existing equipment and protocols.

General Equipment Requirements:

All systems and components shall have been thoroughly tested and proven in actual use.

Equipment of like standards or specifications may be substituted in the bid, but must meet or exceed the specifications listed in the scope of work. If a substitution is made, detailed specifications should be shown for the equipment.

Refurbished equipment will not be considered.

Specification Response Form: The purpose of the Specification Response Form is to provide you with the detailed specifications that we require. Be sure to include additional materials, if necessary, to help us determine if your product meets our specifications. With the Specification Response Form, we determine beforehand if you meet the specifications. If you do, you can then bid, through the auction process, on the equipment and services you proposed within the Specification Response Form.

Reverse Auction Process: This process entails your company registering with Central Bidding at least 3 days before the reverse auction to receive credentials and go online and place your bid for the equipment and services you proposed on the approved Specification Response Form.

Timing of the Reverse Auction and anti-snipping: The reverse auction will open at 10:00 AM CDT with the bidding window set to 20 minutes. There will be a no Anti-Snipping mechanism in place during this reverse auction.

STANDARD TERMS OF AGREEMENT AND CONDITIONS OF BID

For the purposes of clarity, the terms contractor, vendor and seller shall be synonymous. The terms Ocean Springs School District and owner shall be synonymous. The terms BID and Proposal shall be synonymous.

1. Purchases: Every purchase by the Ocean Springs School District of goods, services, or both, shall be governed by the following terms and conditions, except to the extent that such terms, and conditions are specifically modified or altered by the terms and conditions of the specifications sheet/s.

2. Gratuities: The District may, by written notice to the Seller, cancel this contract without liability to Seller and District if it is determined by District that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Seller, or any agent, or representative of the Seller, to an officer or employee of the District with a view toward securing a BID or securing favorable treatment with determinations with respect to the performance of such BID. In the event this BID is canceled by District pursuant to this provision, District shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller. Prohibition against Personal Interest in Bids: If any member of the Board of Trustees of the District or any employee of the District has any interest, either direct or indirect, in the business of the Seller, such interest must be disclosed in Seller’s BID. At the discretion and interpretation of the District, such interest may disqualify the Seller/Vendor as meeting the requirements of this BID.

3. Special Tools and Test Equipment: If the price stated in the Proposal includes the cost of any special tooling or special equipment fabricated or required by Seller for the purpose of fulfilling Seller’s obligations, such special tooling equipment and any process sheets related thereto shall become the property of the District, to the extent feasible, and shall be identified by the Seller as such.

4. Warranty and Price: The price to be paid by the District shall be contained in Seller’s proposal which Seller warrants to be no higher than Seller’s current prices on order for products/services of the kind and specification covered by this agreement for similar quantities under similar or like conditions and methods of purchase. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure this BID upon an agreement or understanding for commission, percentage, brokerage, or contingent fee that would exceed the BID proposal pricing. For breach or violation of this warranty, the District shall have the right in addition to any other right or rights to cancel this BID without liability and to deduct from the BID price, or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee.

5. Warranty Products: Seller shall not limit or exclude any implied warranties. Any attempt to do so shall render this BID void at the option of the District. Seller warrants that the goods/services furnished will conform to the specification, drawings and descriptions contained in the BID Documents and to the sample/s furnished by Seller, if any.

6. Safety Warranty: Seller warrants that the product or service sold/distributed in the District shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970. In the event the product/service does not conform to OSHA standards, District may discontinue the use of products/services at the Sellers expense.

7. No Warranty by District against Infringements: As part of this BID for sale, Seller agrees to ascertain whether goods manufactured or services provided in accordance with the specifications attached to the agreement will give rise to the rightful claim of any third person by way of infringement or the like. District makes no warranty that the production of goods/services according to the specification will not give rise to such a claim. In the event the Seller is sued on the grounds of infringement or the like will result, the Seller will notify District to the effect in writing, of the notification of infringement. If District does not receive notice and is subsequently held liable for the infringement or the like, Seller will indemnify the District and hold District harmless from any loss, cost or expense. If Seller ascertains that production of the goods/services in accordance with the specifications will result in infringement or the like, this BID shall be null and void. The Seller at the end of the warranty period shall deliver to the District any and all documents and operating manuals for technology, equipment, telecommunication access/passwords and training to maintain the equipment to continue to operate the systems.

8. Commitment of Current Revenue: The BID is conditioned on a best effort attempt by this governing body to obtain and appropriate funds for payment of the BID and the continuing right to terminate. This BID is a commitment of the District’s current revenues only. the district shall have the right upon ten (10) working days written notice to the offeror, to terminate or modify the agreement without damage, penalty, cost of expenses to the district of any kind whatsoever. The effective date of termination or modification shall be as specified in the notice of termination or modification.

9. Certification of Independent Price Determination The offeror certifies that the prices submitted in response to the solicitation have been arrived at independently and without for the purpose of restricting competition−any consultation, communication, or agreement with any other bidder or competition relating to those prices, the intention to submit a bid or the methods or factors used to calculate the prices bid.

10. Advertising: Seller shall not advertise or publish, without District’s prior consent, the fact that District has entered into this BID, except to the extent necessary to comply with proper requests for information from an authorized representative of the federal, state or local government.

11. Right to Assurance: Whenever one party to this BID in good faith has reason to question the other party’s intent to perform, he may demand that the other party give written assurance of this intent to perform. In the event that a demand is made and no assurance is given within five (5) days of the request, the demanding party may treat this failure as an anticipatory repudiation of the

BID.

12. Independent Contractor: Seller shall perform the services and/or provide goods required by the BID Document as an independent contractor and shall furnish such services/goods in its own manner and method. Under no circumstances or conditions shall any agent, servant, or employee of Seller be considered as an employee of the District. No act performed or representation made, whether oral or written, by the contractor with respect to third parties shall be binding on Ocean Springs School District.

Offeror holds harmless the Ocean Springs School District from and against any claim, loss, expense, or damage to any person or property arising out of this contract.

13. Hold Harmless: Seller shall fully indemnify, save and hold harmless the District, its officers, employees, and agents (hereafter “the indemnities) against any and all liability, damage, loss, claims, demands and actions of any nature whatsoever on account of personal injuries (including, without limitation on the foregoing, worker’s compensation and death claims), or property loss or damage of any kind whatsoever, which arise out of or in any manner connected with, or are claimed to arise out of or be in any manner connection with, the performance of the BID and its awarded products/services. Seller shall, at its own expense, investigate all such claims and demands, attend to their settlement or other disposition, defend all actions based thereon and pay all charges of attorneys and all other costs and expenses of any kind arising from any such liability, damage, loss, claims, demand and actions.

14. Assignment Delegation: No right or interest in this BID shall be assigned or delegation of any obligation made by Seller without the written approval of the District. No BID or its provisions may be assigned, sublet or transferred without the written consent of the District. The performance of this BID by Seller is of the essence of the BID and the District’s right to withhold consent to such assignment or delegation by Seller shall wholly void and hold totally ineffective for all purposes unless made in conformity with this paragraph.

15. Waiver: No claim or right arising out of a breach of this BID can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved.

16. Modifications: The signed BID can be modified or rescinded only by a written request signed by both parties and their duly authorized agents.

17. Modification to Specifications: Any and all variances from the items specified must be submitted in writing to the Business Office in addition to detailed manufacturer’s specifications ten (10) days prior to BID Opening.

18. Non-Resident Vendors: Non-resident vendors must include documentation of the non-resident vendor’s state preference laws.

This is the amount or percentage of preference states give to resident vendors from their own state when awarding Bids. If the local state does not have a non-resident vendor’s preference law, please attach a letter stating such. Such non-resident preferences shall be treated in a reciprocal manner.

19. Applicable Law: This BID shall be governed by the Mississippi Code as enacted by legislature which is effective and in force on the date of this BID together with any other laws of the United States, The State of Mississippi, Ordinances of the County of Jackson, Mississippi and the City of Ocean Springs, Mississippi and the policies and procedures of the Ocean Springs School District.

20. Interpretation Evidence: The BID Documents are intended by the parties as the final expression of their agreement and are intended also as a complete and exclusive statement of the terms of their agreement. No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in this agreement. Acceptance or acquiescence in a course of performance rendered under this agreement shall not be relevant to determine the meaning of this agreement even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection.

Whenever a term defined by codes, is used in this agreement, the definition contained in the code is to control.

21. E-Verify Program: Vendor/Seller represents and warrants that it will ensure its compliance with the Mississippi Employment Protection Act (Senate Bill 2988 from the 2008 Regular Legislative Session) and will register and participate in the status verification system for all newly hired employees. The term “employee” as used herein means any person that is hired to perform work with the State of Mississippi. As used herein, “status verification system” means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic verification system replacing the E-Verify Program. Vendor/Seller agrees to maintain records of such compliance and, upon request of the State, to provide a copy of each such verification to the State. Vendor/Seller further represents and warrants that any person assigned to perform services hereunder meets the employment eligibility requirements of all immigration laws of the State of Mississippi. Vendor/Seller understands and agrees that any breach of these warranties may subject Vendor/Seller to the following: (a) termination of this Agreement and ineligibility for any state or public contract in Mississippi for up to three (3) years, with notice of such cancellation/termination being made public, or (b) the loss of any license, permit, certification or other document granted to Vendor/Seller by an agency, department or governmental entity for the right to do business in Mississippi for up to one (1) year, or (c) both. In the event of such termination/cancellation, Vendor/Seller would also be liable for any additional costs incurred by the State due to contract cancellation or loss of license or permit.

22. Venue: Both parties agree that venue for any litigation arising from this BID shall lie in Jackson County, Mississippi.

23. Payments: No partial payments will be given for services/products until the job/order is complete.

24. Disbarment: Each Vendor will certify that: no federal or state suspension or debarment is in place, no criminal history of the firm/vendor or its employees exist, there is no collusion involved in presenting the BID or its components, the minimum insurance requirements are in place.

25. Federal Funds: This Bid may be funded in whole or in part with federal funding and could be subjected to applicable federal laws and regulations, all clauses required by federal statutes and Equal Opportunities and their implementing regulations, including all of the provisions listed in Appendix II to 2 C.F.R. Part 200-Contract Provisions for Non-Federal Entity Contracts under Federal Awards, and any other provisions required by law or regulations.

26. SAM.gov Document: Any prospective vendor must be registered through the United States’ System for Award Management (SAM) to do business with the federal government and must have a valid DUNS number.

27. Bid Protesting Policy: See OSSD Board of Trustees’ policy DJEDD-Bid Protest Policy for details.

OSSD 3D Anatomy Table RFQ SY25 Specifications Response Form

The proposal must provide equipment with these specifications or higher.

Attach specification sheets that detail brand, part numbers, and other perinate information.

A single turnkey system will be accepted for all items

Qty Description: 3D Anatomy Visualization Table for Clinical Application

Clinical Anatomy and Physiology 3D Visualization Equipment and Software to include:

3D Visualization Table Hardware:

convertible with horizontal or vertical orientation Length of table 85”, height 33.5”, width 34” AC 110 – 250V, 50/60 Hz, 10A power supply Ability to connect to projectors for lectures, capture screen shots of content and share to other devices, export reports about student performance, and import patient scans for visualization.

Wi-Fi and Ethernet connectivity Software Applications for Lab Activities, Lecture, and Learning Assistance to include:

a library of 3D, medically accurate anatomical and physiological images and activities modeled after real human corpses of different sizes and genders interactive layer-by-layer dissection activities with rotating structures and annotations heart motion and blood circulation simulations, interactive optic simulations, nerve distribution, kinesiology simulations, interactive regional anatomy sections to include cardiovascular, nervous, and muscular structures, as well as other body systems and complex organ structures 3D visualization of pathological effects on human Anatomy Includes geriatric cadaver Ability to zoom in on regional views of anatomy Includes birth simulation and ultrasound viewer Includes arrhythmia A tool to allow viewing of vascular growth Comparative anatomy visualizations for identifying abnormalities 3D visualization of human embryonic and fetal development, as well as simulation of uteroplacental circulation Digital histology scans stained for examination of tissue structures and cell-specific biomarkers with clinical cases to compare healthy and abnormal tissues Cadaver prosections 3D photorealistic resolutions and annotations with the ability to reference details about the structures, such as associated system, category, articulations, innervation, actions, and functions

Tools for quizzing and examination creation for assessing comprehension of lesson content, as well as the ability to conduct interactive, collaborative assessment activities.

Student performance reporting to monitor student Learning Installation, Setup, and Training to include Training for overall setup of the table, connectivity, use of applications, troubleshooting, and preventative maintenance.

Clinical Anatomy and Physiology 3D Visualization Equipment and Software to include

256GB tablet with Wi- Fi connectivity and interactive software with accurate representation of real cadaver, touch-responsive zoom and rotation functions, and highlighting, selection, and removal of sections. Includes anatomy videos and quizzing tools, 2 digital bodies, 2500 anatomical structures, and 300 CT/MRI scans.

Samsung Galaxy Tab S9 Ultra with Anatomage software or better, or equal.

Include warranty documentation for all pieces of equipment, including RMA or onsite repair information Include software information and the if there is a yearly subscription cost Include a copy of any Contract or Agreements that will be entered into, to make this purchase

References: #1 Company Name:

Contact Name:

Contact Email:

Contact Phone Number:

References: #2

Contact Name:

References: #3

Contact Name:

Page 10 3D Anatomy Table SY25 RFP

By submitting this bid, we acknowledge and accept all terms and conditions and agree that we’ve reviewed any Q and A or Addenda posted that relate to this RFQ, if applicable. Check www.ossdms.org or www.centralauctionhouse.com for these items.

By submitting this proposal, we acknowledge that our product meets or exceeds the required specifications.

How do you intend to submit your bid, electronically or by paper? ___________________. If you intend to attend the reverse auction and submit a paper bid, you will need to be at the OSSD Central Office located at 2300 Government Street, Ocean Springs, MS 39564, at least 2 hours before the reverse auction start time. Additional registration documents must be completed at least 3 days before the start of the reverse auction and will be supplied by the OSSD or Central Bidding.

BID SUBMITTED BY:

Name of Company Date of Bid

Mailing Address of Company Typed Name, and Position of Representative

City, State, Zip Code Signature of Representative

Telephone Number Email Address