RFP_17-250-SOL-00119.6.21.17.pdf

DEPARTMENT OF HEALTH AND HUMAN SERVICES Health Resources and Services Administration

Office of Acquisition Management and Policy Rockville, MD 20857-5600

June 21, 2017

You are invited to submit a proposal in accordance with the requirements of FAR Part 15 and the requirements of this Solicitation, No. 17-250-SOL-00119. This is a total set-aside for small business which is a re-competition for services to conduct an audit of FTE resident counts claimed by: 1) children’s hospitals participating in the Children's Hospitals Graduate Medical Education (CHGME) Program; and 2) teaching health centers (THCs) participating in the Teaching Health Center Graduate Medical Education (THCGME) Program. The NAICS code for this requirement is 541611. It is anticipated a cost plus fixed fee type contract will result from this solicitation. The period of performance is a base period of twelve (12) months plus four (4) twelve-month option periods.

Questions or issues which require clarification or correction by the Government must be furnished electronically to psenerchia@hrsa.gov. In order to allow a reply to be provided to all prospective Offerors before submission of proposals, your questions must be received no later than 2:00 pm Eastern Daylight Time (EDT) on July 5, 2017. Questions received after the due date and time will not be considered. No Exceptions.

Your proposal must be signed by an official authorized to bind your organization and submitted in Word format to Philip Senerchia, by email at psenerchia@hrsa.gov, no later than July 21, 2017 at 2:00 pm Eastern Daylight Time (EDT). You must also request a delivery receipt to ensure timely receipt of proposals.

Your proposal shall be prepared in accordance with Section L and the Statement of Work. This RFP does not commit the Government to pay any costs for the preparation and submission of a proposal nor does it commit the Government to make an award.

It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to expenditure of public funds in connection with this proposed acquisition.

Your proposal must provide a contact name and number, your company name and complete address, including street, city, county, state, zip code, e-mail address. The Contractor must be registered and have an active account in the SAM database at www.sam.gov to be eligible for award. If the determined successful Offeror is not registered in the SAM database at the time of award, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Any questions concerning this RFP should be referred to Philip Senerchia at psenerchia@hrsa.gov or 301-443-6065.

Sincerely yours, Philip Senerchia Contract Specialist mailto:psenerchia@hrsa.gov mailto:psenerchia@hrsa.gov http://www.sam.gov/ mailto:psenerchia@hrsa.gov

RFP No. 17-250-SOL-00119

SECTION A – STANDARD FORM (SF) 33

This page is left blank intentionally.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose of Contract

The Health Resources and Services Administration (HRSA) is seeking a contractor to conduct an audit of FTE resident counts claimed by: 1) children’s hospitals participating in the CHGME Program;

and 2) teaching health centers (THCs) participating in THCGME Program. The contractor shall complete the FTE resident assessments within the specified time period for each program to: 1) allow the CHGME Program to reconcile payments within the fiscal year (FY) for which payments are being made, and 2) allow the THCGME Program to reconcile payments.

B.2 Compensation Cost/Price

1. In consideration of the satisfactory performance of the services and tasks detailed in Attachment A – Statement of Work, the Contractor shall be compensated in accordance with the following amounts:

a) Base Period (Period of Performance) The cost to the Government for full performance of the base period under this contract will be $___________; Fee ______________; Total Cost plus Fixed-Fee $__________________.

b) Option Period One (Period of Performance) The cost to the Government for full performance of Option Period One, if exercised, under this contract will be $___________; Fee $______________; Total Cost plus Fixed-Fee $___________.

c) Option Period Two (Period of Performance) The cost to the Government for full performance of Option Period Two, if exercised, under this contract will be $___________; Fee ______________; Total Cost plus Fixed-Fee $___________.

d) Option Period Three (Period of Performance) The cost to the Government for full performance of Option Period Three, if exercised, under this contract will be $___________; Fee $______________; Total Cost plus Fixed-Fee $___________.

e) Option Period Four (Period of Performance) The cost to the Government for full performance of Option Period Four, if exercised, under this contract will be $___________; Fee ______________; Total Cost plus Fixed-Fee $___________.

f) Optional Tasks The cost to the Government for Optional Tasks 2.8 – 3.1.6 is _________________; Total Fee $_____________; Total Cost plus Fixed-Fee $_____________.

2. The total cost for the Base Period and the four Option Periods, including all optional tasks, is

$_______________; Total Fee $______________; Total Cost plus Fixed-Fee $_____________.

SECTION C – DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 Statement of Work

Independently and not as an agent of the Government, the Contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the Statement of Work set forth in Attachment A, attached hereto and made part of this document.

C.2 Incorporation of Contractor’s Proposal

It is understood and agreed that the Contractor shall, in meeting the requirements of this contract, perform the work in accordance with the Contractor’s proposal to the Health Resources and Services Administration originally dated ______________ and revised ___________, provided however, that to the extent that any clauses of the articles of this contract are in conflict or inconsistent with any clauses of said proposal, the provisions of the articles of this contract shall control and shall supersede the provisions of said proposal; therefore, the contractor’s proposal is hereby incorporated into the resultant contract.

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

The Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor’s performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables.

E.2 52.246-5 Inspection of Services – Cost-Reimbursement (Apr 1984)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If any of the services performed do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

(2) Terminate the contract for default.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Observance of Federal Holidays

Official Holidays New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th Inauguration Day Every fourth year, Washington, DC

F.2 Period of Performance

The period of performance shall be a base period of twelve months and four (4) twelve-month option periods. The period of performance under this contract shall commence with the effective date of the contract (EDOC).

F.3 Schedule of Deliverables

The contractor shall submit the following deliverables as identified in the tasks listed in the SOW and in the quantities stipulated and during the periods listed below.

Task # Description Quantity Due Date

1.1.1 Post Award Meeting Agenda one (1)

electronic copy

No later than two (2) business days following EDOC

1.1.2 Post Award Meeting Minutes one (1)

electronic copy

No later than five (5) business days following the Post Award Meeting call

1.2.1 Draft CHGME Methodology

Report one (1) electronic copy

No later than ten (10) business days following the EDOC

1.2.1 Final CHGME Methodology

Report one (1) electronic copy

No later than seven (7) business days following the receipt of comments from the COR

1.2.2 Draft Updated CHGME

Methodology Report one (1) electronic copy

Prior to the end of the period of performance, but no later than the end of each period of performance

1.2.2 Final Updated CHGME

Methodology Report one (1) electronic copy

No later than fifteen (15) business days following receipt of comments from the COR

Task # Description Quantity Due Date

2 The CHGME FTE resident assessments report

Amount not to exceed fifty-two (52) electronic copies

October 1 – March 15 during each period of performance

2.1. Spreadsheet (excel format) with

CHGME auditor assignment one (1) electronic copy

No later than five (5) business days following the start of desk checks (CHGME only) and desk reviews during each period of performance

2.2.1 Draft CHGME Introductory

Letter template one (1) electronic copy

No later than five (5) business days following the EDOC

2.2.2 Final CHGME Introductory

Letter template one (1) electronic copy

No later than three (3) business days following receipt of comments from the COR

2.2.3 CHGME Introductory Letters Amount not to

exceed fifty-two (52) electronic copies

No later than ten (10) business days following the start of the desk checks (CHGME only) and desk reviews during each period of performance

2.2.4 CHGME Introductory Letter

status report one (1) electronic copy

No later than twenty (20) business days following the date of the start of the desk checks (CHGME only) and desk reviews during each period of performance

2.4.2. List of the CHGME children’s

hospitals that submitted their documentation one (1) electronic copy

No later than November 15 of each period of performance

2.4.3. Written determination of FTE

resident overlaps between teaching health centers and children’s hospitals funded by

HRSA.

one (1) electronic copy

No later than Feb 21 of each period of performance

2.5.2 Proposal of travel for the field

review performed to determine eligibility for those newly qualified CHGME hospitals, if requested one (1) electronic copy

No later than three (3) business days following the date of approval to perform field review is received from the COR during

2.5.3. Proposal of potential CHGME

children’s hospitals to receive planned field reviews one (1) electronic copy

No later than 21 of October of each period of performance

2.5.3 Proposal of potential CHGME

children’s hospitals to receive responsive field reviews one (1) electronic copy

No later than five (5) business days following identification of a trigger

2.5.3. Travel proposal for either

planned or responsive CHGME field reviews one (1) electronic copy

No later than fifteen (15) business days following the date approval to perform field review is received from the COR.

2.5.5. Conference call-in information

for each entrance conferences with CHGME children’s hospitals one (1) electronic copy

No later than fifteen (15) business days in advance of the scheduled entrance conference during each period of performance

2.5.7. Conference call-in information

for each exit conferences with CHGME children’s hospitals one (1) electronic copy

No later than five (5) business days in advance of the scheduled exit conference during each period of performance

2.6.4. Draft CHGME FTE resident

assessment reports

Amount not to exceed fifty-two (52) electronic copies

No later than seven (7) business days following completion of CHGME children’s hospital desk check, desk review and field review during each period of performance

2.6.6 Final CHGME FTE resident

assessment reports for completed desk checks and desk reviews

Amount not to exceed fifty-two (52) electronic copies

No later than 21 of February of each period of performance or within fifteen (15) business days following completion of CHGME children’s hospital desk checks and desk review

2.6.7 Final CHGME FTE resident

assessment reports for completed field reviews

Amount not to exceed six (6) electronic copies

No later than 15 of March of each period of performance or within fifteen (15) business days following completion of CHGME children’s hospital field review

2.8.1 Draft THCGME Methodology

Report one (1) electronic copy

No later than ten (10) business days following the EDOC

2.8.1 Final THCGME Methodology

Report one (1) electronic copy

No later than seven (7) business days following the receipt of comments from the COR

2.8.2 Draft Updated THCGME

Methodology Report one (1) electronic copy

Prior to the end of the period of performance, but no later than the end of each period of performance

2.8.2 Final Updated THCGME

Methodology Report one (1) electronic copy

No later than fifteen (15) business days following receipt of comments from the COR

2.9 The THCGME FTE resident

assessments report

Amount not to exceed forty-four (44) electronic copies

August 15 – November 15 during each period of performance for option year one and option year four

2.9.1. Spreadsheet (excel format) with

THCGME auditor assignment one (1) electronic copy

No later than five (5) business days following the start of desk reviews during each period of performance for option year one and option year four

2.9.2.1 Draft THCGME Introductory

Letter template one (1) electronic copy

No later than five (5) business days following the period of performance for option year one and option year four

2.9.2.2 Final THCGME Introductory

Letter template one (1) electronic copy

No later than three (3) business days following receipt of comments from the COR

2.9.2.3 THCGME Introductory Letters Amount not to

exceed forty-four (44) electronic copies

No later than ten (10) business days following the start of the desk reviews during each period of performance for option year one and option year four

2.9.2.4 THCGME Introductory Letter

status report one (1) electronic copy

No later than twenty (20) business days following the date of the start of the desk reviews during each period of performance for option year one and option year four

Task # Description Quantity Due Date

2.9.3.1 List of the THCGME teaching

health centers that submitted their documentation one (1) electronic copy

No later than four (4) weeks following the start of the desk reviews during each period of performance for option year one and option year four

2.9.4.1 Proposal of potential THCGME

teaching health centers to receive field reviews one (1) electronic copy

No later than eight (8) weeks following the start of the desk reviews during each period of performance for option year one and option year four

2.9.4.1 Written notification when a

THCGME teaching health centers has been identified as having a trigger for a field review one (1) electronic copy

No later than five (5) business days from identifying a trigger

2.9.4.2 Travel proposal for either

planned or responsive THCGME field reviews one (1) electronic copy

No later than fifteen (15) business days following the date approval to perform field review is received from the COR during each period of performance for option year one and option year four

2.9.4.4 Conference call-in information

for each entrance conferences with THCGME teaching health centers one (1) electronic copy

No later than five (5) business days in advance of the scheduled entrance conference during each period of performance

2.9.4.4 Conference call-in information

for all exit conferences with THCGME teaching health centers one (1) electronic copy

No later than five (5) business days in advance of the scheduled exit conference during each period of performance for option year one and option year four

3.0.4. Draft THCGME FTE resident

assessment reports

Amount not to exceed forty-four (44) electronic copies

No later than five (5) business days following completion of THCGME teaching health centers desk review and field review during each period of performance for option year one and option year four

3.0.5 Final THCGME FTE resident

assessment reports

Amount not to exceed forty-four (44) electronic copies

No later than fifteen (15) business days following submission of the draft FTE resident assessment during each period of performance for option year one and option year four

4.1 Monthly progress reports one (1)

electronic copy

No later than the seven (7) business day from the beginning of every month during each period of performance

4.2 Written notification of urgent

concerns one (1) electronic copy

No later than three (3) business days from when the issue is identified

4.3 Weekly call minutes one (1)

electronic copy

No later than five (5) business days following the subject weekly call

5 Provide summary of audited IRIS data or IRIS Proxy data one (1) electronic copy

No later than forty-five (45) business days following completion of the desk check, desk review and field review during each period of performance

6 Submit Resident FTE Assessment Program Fiscal Year End Summary Report. A total of two reports, one report for the CHGME Program and one report for the THCGME Program one (1) electronic copy per report

No later than twenty (20) business days prior to the completion of each period of performance

7 CHGME Program and THCGME Program-specific training sessions

Amount not to exceed two (2) training sessions

A mutually agreed upon date between the Contractor and the

COR

8 Provide documentation on maintaining Federal Records to include Records Management Schedule and Disposition Plan

1 electronic copy

No later than thirty (30) calendar days following the EDOC

8 Work paper files for each provider audited (if requested by

COR)

Amount not to exceed ninety-six (96) electronic copies

No later than five (5) business days prior to the completion of

Task # Description Quantity Due Date

9.1 Third party vendor cost report

software, software user guide and systems documentation

Amount not to exceed fifteen

(15) providers

No later than thirty (30) business days following the start of each period of performance

9.2 Webinar training material using

HRSA Adobe Connect Program (or other program approved by HRSA) on how to use third party vendor cost report software for low/no utilization providers

1 webinar training

No later than thirty (30) business days following the start of each period of performance

11.1(11) Contractor Employee Non- Disclosure Agreement (NDA)

Prior to performing any work on behalf of HHS

11.1(12) Assist in the completion of a PTA/PIA form

Within thirty (30) calendar days after contract award

11.2 The training records for all

mandatory training

In conjunction with contract award and annually thereafter or upon request

11.3 Rules of Behavior – Signed

ROB for all employees

Initiation of contract and at least annually thereafter

11.4 Incident Report (as incidents

or breaches occur)

As soon as possible and without reasonable delay and no later than 1 hour of discovery

11.4 Incident and Breach Response

Plan

Upon request from government

11.5 List of Personnel with defined

roles and responsibilities

Within thirty (30) calendar days that is before an employee begins working on this contract.

11.5 Off-boarding documentation, equipment and badge when leaving contract

Within thirty (30) calendar days after the Government’s final acceptance of the work under this contract, or in the event of a termination of the contract.

Task # Description Quantity Due Date

11.5 Onboarding documentation

when beginning contract.

Prior to performing any work on behalf of HHS

11.6 Roster Within thirty (30) calendar days

of the effective date of this contract

11.7(3) Certification of Sanitization of Government and Government Activity-Related Files, Information, and Devices.

At contract expiration.

11.7 – Contract Initiation and Expiration

If the acquisition involves a system or cloud service, additional documentation will be required, such as Disposition/Decommission Plan

At contract expiration.

11.10(2) - Security Assessment and Authorization

(SA&A)

SA&A Package

• SSP

• SAR

• POA&M

• Authorization Letter

• CP and CPT Report

• E-Auth (if applicable)

• PTA/PIA (if applicable)

• Interconnection/Data Use

Agreements (if applicable)

• Authorization Letter

• Configuration

Management Plan (if applicable)

• Configuration Baseline Other HRSA-specific documents

Due within thirty (30) calendar days after contract award.

11.12 Protection of Information in a

Cloud Environment – Contract expiration

Due within thirty (30) calendar days after contract award.

11.13 SA&A

Process for Cloud

SA&A Package

• SSP

• SAR

Due within thirty (30) calendar days after contract award.

Services • POA&M

• CMP

• CP and CPT Report

• E-Auth (if applicable)

• PTA/PIA (if applicable)

• Penetration Test Results

• Interconnection/Data

Use/Agreements (if applicable)

• Service Level Agreement

• Authorization Letter

• Configuration

Management Plan (if applicable)

• Configuration Baseline Other HRSA-specific documents

11.14 Reporting and Continuous

Monitoring – POA&M updates;

Revised security documentation/Agreements

Monthly/as requested by

HRSA

11.16 • Incident reports (as needed)

Incident Response Plan

Monthly

Reporting Requirements and Deliverables

1. The contractor shall submit the items in quantities and during the time periods indicated above to the following email address:

[identified at time of award] Bureau of Health Workforce

Health Resources and Services Administration U.S. Dept. of Health and Human Services 5600 Fishers Lane Rockville, MD 20857

Email:

2. All deliverable reports shall include a cover page with the following information:

a) Contract number

b) Deliverable item number

c) Deliverable item delivery due date

d) Date of submission

All reports and documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

3. All deliverables items are to be separate physical entities.

4. All deliverables are subject to the review and approval of the COR.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the Contracting Officer Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

[identified at time of award] Bureau of Health Workforce Health Resources and Services Administration U.S. Dept. of Health and Human Services 5600 Fishers Lane, 15N180A Rockville, MD 20857 Phone Number:

Email:

G.2 Contracting Officer’s Representative’s Responsibility

Technical Direction – The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the Contractor to guide the contract effort in order to accomplish the contractual statement of work. This may include providing information to the Contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the Contractor to the Government under the contract. Only the Contracting Officer has the authority to make a formal change to the contract.

G.3 Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the Contractor must be within the parameters of the Statement of Work as stated in the Contract.

The COR may not issue any direction to the Contractor that:

1. Solicits a proposal, OR

2. Constitutes an assignment of additional work outside the Statement of Work of this Contract, OR

3. In any manner causes an increase in the total contract cost or the time required for contract performance, OR

4. Changes any of the express terms, conditions, or specifications of the Contract (i.e., changes in the cost or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this Contract will be accomplished through the Contracting Officer, who is the only party authorized to bind the Government to contract and the only party who can determine if a direction is within the Statement of Work.

G.4 Submission of Invoices and Place of Payment

1. The Contactor shall submit payment requests to hrsainvoices@hrsa.gov as often as monthly using Standard Form 1034, Public Voucher for Purchases and Services Other Than Personal.

The SF 1034 and supporting documentation must be submitted in PDF format. Payment shall be made in accordance with the terms of the contract.

2. The Contractor agrees to submit a voucher in accordance with Attachment B, Billing Instructions.

VOUCHERS WITHOUT ALL REQUIRED INFORMATION WILL BE DENIED UNTIL THE

PROPER INFORMATION IS SUBMITTED.

3. For inquiries regarding voucher submission, e-mail your concerns to hrsainvoices@hrsa.gov .

4. For inquiries regarding technical issues, inspection and acceptance, call your Contracting Officer Representative (COR).

5. For inquiries regarding suspension or rejection of costs submitted, call your Contract Specialist.

6. Payment shall be made by:

PSC/Financial Management Service DFO Accounting Operations, Suite 200 12501 Ardennes Avenue Rockville, MD 20857 Telephone: 301-443-3020 Fax: 301-443-0562

G.5 Evaluation of Contractor’s Performance evaluation of Contractor performance on this contract in Interim and final evaluation of Contractor performance on this contract shall be conducted in accordance with FAR Subpart 42.15. Upon contract completion, a final evaluation of the Contractor’s performance shall be completed by the Government; see Attachment C.

The Government will conduct an evaluation of Contractor’s performance based on the completion of the tasks stated in the SOW. HRSA documents contractor performance using the Contractor Performance Assessment Rating System (CPARS) (www.cpars.gov). The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports (deliverables).

mailto:hrsainvoices@hrsa.gov mailto:hrsainvoices@hrsa.gov

SECTION H – SPECIAL CONTRACT REQUIREMENTS

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) Contract Clauses

A. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov/far.

Clause No. Title Date 52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions on Subcontractor Sales to the Government SEPT 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

MAY 2014

52.203-10 52.203-11

Price or Fee Adjustment for Illegal or Improper Activity Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

MAY 2014

SEP 2007

52.203-12

52.203-13 52.203-16 52.203-17

52.204-1

Limitation on Payments to Influence Certain Federal Transactions Contractor Code of Business Ethics and Conduct Preventing Personal Conflicts of Interest Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights Approval of Contract

OCT 2010

OCT 2015

DEC 2011

APR 2014

DEC 1989

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016

52.204-9 52.204-10

52.204-13 52.204-18 52.204-19

52.207-3 52.209-2

Personal Identity Verification of Contractor Personnel Reporting Executive Compensation and First Tier Subcontractor Awards System for Award Management Maintenance Commercial and Government Entity Code Maintenance Incorporation by Reference of Representations and Certifications Right of First Refusal of Employment Prohibition on Contracting with Inverted Domestic Corporations-Representation

JAN 2011

OCT 2016

OCT 2016

JUL 2016

DEC 2014

MAY 2006

NOV 2015

52.209-6

52.209-9

52.209-10

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Updates of Publicly Available Information Regarding Responsibility Matters Prohibition on Contracting with Inverted Domestic Corporations

OCT 2015

JUL 2013

NOV 2015

http://www.acquisition.gov/far

52.215-2 Audit and Records–Negotiation OCT 2010 52.215-8 52.215-10

Order of Precedence–Uniform Contract Format Pension Adjustments and Asset Reversions

OCT 1997

AUG 2011

52.215-18

52.215-19 52.215-21

52.215-22

52.215-23 52.216-7 52.216-8

52.219-8

Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other Than Pensions Notification of Ownership Changes Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data – Modifications Limitations On Pass-Through Charges—Identification Of Subcontract Effort Limitations on Pass-Through Charges Alt 1 Allowable Cost and Payment Fixed Fee

Utilization of Small Business Concerns

JUL 2005

OCT 1997

OCT 2010

OCT 2009

OCT 2009

JUN 2013

JUN 2011

NOV 2016

52.222-1 Notice to the Government of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016

52.222-50

Combating Trafficking in Persons

MAR 2015

52.223-6 Drug-Free Workplace MAY 2001 52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.227-14 Rights in Data–General MAY 2014 52.230-2 Cost Accounting Standards OCT 2015 52.230-3 52.230-6

Disclosure and Consistency of Cost Accounting Practices Administration of Cost Accounting Standards

OCT 2015

JUN 2010

52.232-17 52.232-20

Interest Limitation of Cost

MAY 2014

APR 1984

52.232-23 Assignment of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-33

Payment by Electronic Funds Transfer–System for Award Management

JUL 2013

52.232-39 52.232-40

Unenforceability of Unauthorized Obligations Providing Accelerated Payment to Small Business Subcontractors

JUN 2013

DEC 2013

52.233-1

Disputes

MAY 2014

52.233-3 Protest After Award–Alternate I (JUN 1985) AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-3 Continuity of Services JAN 1991

52.239-1 52.242-1 52.242-4 52.242-13 52.242-15

Privacy or Security Safeguards Notice of Intent to Disallow Costs Certification of Final Indirect Costs Bankruptcy Stop-Work Order Alternate I (1984)

AUG 1996

APR 1984

JAN 1997

JUL 1995

AUG 1989

52.243-2 Changes– Cost-Reimbursement – Alternate 1 (APR 1984) AUG 1987 52.244-2 Subcontracts OCT 2010 52.244-5 Competition in Subcontracting DEC 1996 52.244-6 Subcontracts for Commercial Items JAN 2017 52.246-25 Limitation of Liability–Services FEB 1997 52.249-6 52.249-14

Termination (Cost-Reimbursement) Excusable Delays

MAY 2004

APR 1984

52.253-1 Computer Generated Forms JAN 1991

A. Department of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter

3) (http://www.hhs.gov/regulations/hhsar/)

Clause No. Title Date

352.203-70 352.216-70 352.219-70 352.219-71 352.222-70

Anti-Lobbying Additional Cost Principles Mentor-Protégé Program Mentor-Protégé Program Reporting Requirements Contractor Cooperation in Equal Employment Opportunity Investigations

DEC 2015

DEC 2015

DEC 2015

JAN 2010

DEC 2015

352.224-70 Privacy Act DEC 2015 352.224-71 352.227-70

Confidential Information Publications and Publicity

DEC 2015

DEC 2015

352.231-70 Salary Rate Limitation DEC 2015

352.233-71 352.239-73

Litigation and Claims Electronic Information and Technology Accessibility Notice

DEC 2015

DEC 2015

352.239-74 Electronic and Information Technology Accessibility (DEC 2015)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the “Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part 1194. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

http://www.hhs.gov/web/508 http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR 2.101) when the contract or order duration is one year or less. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract are:

1194.21, 1194.22, 1194.24, 1194.31 and 1194.41.

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS website:

(http://www.hhs.gov/web/508). If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://www.hhs.gov/web/508. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

I.2. Options

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

http://www.ecfr.gov/cgi-bin/text-idx?node=pt48.1.2#se48.1.2_1101 http://www.hhs.gov/web/508 http://www.hhs.gov/web/508

I.3 Changes

FAR 52.243-7 Notification of Changes (JAN 2017)

(a) Definitions. “Contracting Officer,” as used in this clause, does not include any representative of the Contracting Officer.

“Specifically Authorized Representative (SAR),” as used in this clause, means any person the Contracting Officer has so designated by written notice (a copy of which shall be provided to the Contractor) which shall refer to this paragraph and shall be issued to the designated representative before the SAR exercises such authority.

(b) Notice. The primary purpose of this clause is to obtain prompt reporting of Government conduct that the Contractor considers to constitute a change to this contract. Except for changes identified as such in writing and signed by the Contracting Officer, the Contractor shall notify the Administrative Contracting Officer in writing promptly, within ______ (to be negotiated) calendar days from the date that the Contractor identifies any Government conduct (including actions, inactions, and written or oral communications) that the Contractor regards as a change to the contract terms and conditions. On the basis of the most accurate information available to the Contractor, the notice shall state—

(1) The date, nature, and circumstances of the conduct regarded as a change;

(2) The name, function, and activity of each Government individual and Contractor official or employee involved in or knowledgeable about such conduct;

(3) The identification of any documents and the substance of any oral communication involved in such conduct;

(4) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose;

(5) The particular elements of contract performance for which the Contractor may seek an equitable adjustment under this clause, including—

(i) What line items have been or may be affected by the alleged change;

(ii) What labor or materials or both have been or may be added, deleted, or wasted by the alleged change;

(iii) To the extent practicable, what delay and disruption in the manner and sequence of performance and effect on continued performance have been or may be caused by the alleged change;

(iv) What adjustments to contract price, delivery schedule, and other provisions affected by the alleged change are estimated; and

(6) The Contractor’s estimate of the time by which the Government must respond to the Contractor’s notice to minimize cost, delay or disruption of performance.

(c) Continued performance. Following submission of the notice required by paragraph (b) of this clause, the Contractor shall diligently continue performance of this contract to the maximum extent possible in accordance with its terms and conditions as construed by the Contractor, unless the notice reports a direction of the Contracting Officer or a communication from a SAR of the Contracting Officer, in either of which events the Contractor shall continue performance; provided, however, that if the Contractor regards the direction or communication as a change as described in paragraph (b) of this clause, notice shall be given in the manner provided. All directions, communications, interpretations, orders and similar actions of the SAR shall be reduced to writing promptly and copies furnished to the

Contractor and to the Contracting Officer. The Contracting Officer shall promptly countermand any action which exceeds the authority of the SAR.

(d) Government response. The Contracting Officer shall promptly, within _____ (to be negotiated) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer shall either—

(1) Confirm that the conduct of which the Contractor gave notice constitutes a change and when necessary direct the mode of further performance;

(2) Countermand any communication regarded as a change;

(3) Deny that the conduct of which the Contractor gave notice constitutes a change and when necessary direct the mode of further performance; or

(4) In the event the Contractor’s notice information is inadequate to make a decision under paragraphs (d)(1), (2), or (3) of this clause, advise the Contractor what additional information is required, and establish the date by which it should be furnished and the date thereafter by which the Government will respond.

(e) Equitable adjustments.

(1) If the Contracting Officer confirms that Government conduct effected a change as alleged by the

Contractor, and the conduct causes an increase or decrease in the Contractor’s cost of, or the time required for, performance of any part of the work under this contract, whether changed or not changed by such conduct, an equitable adjustment shall be made—

(i) In the contract price or delivery schedule or both; and

(ii) In such other provisions of the contract as may be affected.

(2) The contract shall be modified in writing accordingly. In the case of drawings, designs or specifications which are defective and for which the Government is responsible, the equitable adjustment shall include the cost and time extension for delay reasonably incurred by the Contractor in attempting to comply with the defective drawings, designs or specifications before the Contractor identified, or reasonably should have identified, such defect. When the cost of property made obsolete or excess as a result of a change confirmed by the Contracting Officer under this clause is included in the equitable adjustment, the Contracting Officer shall have the right to prescribe the manner of disposition of the property. The equitable adjustment shall not include increased costs or time extensions for delay resulting from the Contractor’s failure to provide notice or to continue performance as provided, respectively, in paragraphs (b) and (c) of this clause.

Note: The phrases “contract price” and “cost” wherever they appear in the clause, may be appropriately modified to apply to cost-reimbursement or incentive contracts, or to combinations thereof.

I.4 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.acquisition.gov/far.

I.5 Deviations

FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984)

a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

SECTION J – LIST OF ATTACHMENTS

J.1 The following attachments are made part of this solicitation:

Attachment Title No. of Pages

A

A1

B

C

D

Statement of Work

SOW Appendices

Billing Instructions

CPARS Information Sheet

Disclosure of Lobbying Activities

E Past Performance Questionnaire Letter

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

K.1 The Offeror makes the following Representations and Certifications as part of its proposal.

(Name of organization)

(Signature of authorized individual) (Date)

(Type name of authorized individual)

TIN No. ____________________________________

DUNS No.____________________________________

Note: The penalty for knowingly and willingly making false statements in offers as prescribed in 18 U.S.C. 1001 is imprisonment not more than 5 years or, if the offense involves international or domestic terrorism (as defined in section 2331), imprisonment not more than 8 years, or both. If the matter relates to an offense under chapter 109A, 109B, 110, or 117, or section 1591, then the term of imprisonment imposed under this section shall not be more than 8 years.

The Offeror certifies that it has registered at www.sam.gov, as required by FAR 52.204-7 System for Award Management (Oct 2016).

K.2. 52.204-5 Women-Owned Business (Other Than Small Business) (OCT 2014)

K.3 52.204-8 Annual Representations and Certifications (JAN 2017)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541611.

(2) The small business size standard is $15.0M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation.

The offeror shall indicate which option applies by checking one of the following boxes:

□ (i) Paragraph (d) applies.

□ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

http://www.sam.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137850

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters.