Responses_to_Questions__17-233-SOL-00074.pdf

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17-233-SOL-00074

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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DAM

Bethesda MD 20814 8th Floor 7700 Wisconsin Avenue

DHHS/PSC/AMS/DAM

04/25/2017000004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/31/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

ORR CASE COORDINATION

Amendment 000004

The purpose of this amendment is to attach the following documents:

1) Respond to questions.

2) Attach Attachment J.3 Past Performance Questionnaire

3) Attach revised solicitation

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JOSEPH J. E. PIRRONE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Responses to Questions ORR Case Coordination

17-233-SOL-00074

1. Reference: B.4 Consideration of Payment CLINs Question: Will the Government provide Labor Categories in the CLIN tables?

No, the Government provided a description of the Labor Categories on pages 9-10 of the solicitation. Please utilize to complete the CLIN tables. In summary, the labor categories should include at least the following positions: Project Manager, Supervisor Case Coordinators and Case coordinators.

2. Reference: B.4 Consideration of Payment CLINs Question: Will the Government provide Estimated Hours in the CLIN tables?

No, the government will not provide the estimated hours in the CLIN tables. Offerors should review the RFP in its entirety and estimate hours in conjunction with their respective technical approach.

3. Reference: B.5 Material (Non-Labor) Indirect Cost Rates Question: Will the government set a G&A ceiling rate for this contract?

No, the Government will not set a G&A rate; offerors are to propose what these rates will be.

4. Reference: Subtask 1.6: Travel for Contractor shall be limited to initial employment orientation and any other training and/or technical assistance requests as required by COR. Travel to ORR funded care providers will be required of contractor to meet with UC.

Question: Will Care Coordinators be in TDY status (per diem, mileage, etc…) when traveling from the office to the UC in ORR Funded care providers?

Travel related cost is referenced in Section C.8, the Federal Travel Regulation (FTR) will be utilized as specified in section C.8; also please refer to the GSA per diem website.

https://www.gsa.gov/portal/content/104877.

5. Reference: Subtask 1.8 Key staff is defined as the Project Manager, Case Coordinator Supervisors, and Case Coordinators.

Question: Does the Government require resumes for all three (3) labor categories?

Yes, please refer to Section C and Section L of the solicitation.

6. Reference: Subtask 1.8 The contractor shall work an eight (8) hour day (40 hours a week) and shall follow ORR’s preferred working hours between the house of 7:30 AM and 6:30 PM, Monday through Friday.

Question: Is coverage for all sites required for 11 hours per day between 7:30 AM – 06:30 PM, Monday through Friday?

Eight (8) hours day (40 hours a week) anytime between the hours 7:30 AM – 06:30 PM.

7. Reference: Subtask 1.8 The contractor shall work an eight (8) hour day (40 hours a week) and shall follow ORR’s preferred working hours between the house of 7:30 AM and 6:30 PM, Monday through Friday.

Question: If coverage for all sites between 07:30 AM – 06:30 PM is not required, will the Government assign a 40 hour shift to the contractor or will the contractor be able to set the work schedule?

The Contractor will set the 40-hour work schedule for hired staff. See response to Question #5.

8. Reference: Subtask 1.13 The Contractor shall ensure coverage during business hours. In the event that a Case Coordinator is unable to cover his/her region, a backup must be assigned for the https://www.gsa.gov/portal/content/104877 duration of his/her absence. The Contractor is responsible to notify ORR staff of coverage plan for any staff absence.

Question: Is remote coverage by a national or regional office acceptable to the Government?

Yes, in certain instances; however, the Contractor must notify the COR and seek approval of coverage plan.

9. Reference: Subtask 1.14 The Contractor shall develop a standardized training curriculum that all

Case Coordinators must complete prior to any case assignments occurring.

Question: Will the Government provide a minimum list of topics the standardized training curriculum must cover?

Please refer to the ACF website for ORR required trainings/policy. The Contractor will need to develop a training curriculum similar to what is required for care providers.

https://www.acf.hhs.gov/orr/resource/children-entering-the-united-states-unaccompanied

10. Reference: Subtask 6.1 The Contractor shall have access to a computer with Internet access to carry out this task.

Question: Is the computer with Internet access Government Furnished Equipment?

This information is to be determined as stated in Section G of the solicitation.

11. Reference: Subtask 6.1 The Contractor shall have access to a computer with Internet access to carry out this task.

Question: If not provided as GFE, are computers and Internet access costs able to be charged as Material (Non-Labor) charges?

The Government will make a determination as to whether this item will be GFE.

12. Reference: QASP Page 23 Staffing, The Contractor shall have the ability to hire Program Manager and bilingual Case Coordinator… Question: Is the Program Manager also considered key personnel?

Yes, this was a typo the Program Manager is the Project Manager. p. 23 will be amended to reflect Project Manager. Project Manager is considered Key personnel.

13. Reference: QASP Page 23 Staffing, The Contractor shall have the ability to hire Program Manager and bilingual Case Coordinator… Question: Does the Project Manager report to the Program Manager?

See information stated under question #11.

14. Reference: G.1 Provisions applicable to material costs Question: Is the cost of the required office space near ORR-funded shelters to be included in the labor rate or will the Government modify the contract to allow this cost to be recouped as a material cost?

Office space is not required for all locations near ORR funded Shelters. The place of performance for Case Coordinators shall be the most cost effective solution to the Government (e.g., remote). This cost should not be included as part of the labor rate and is not allowable under material cost.

https://www.acf.hhs.gov/orr/resource/children-entering-the-united-states-unaccompanied

15. Reference: G.5 Government Furnished Property Question: Will the Government provide the contractor with any government furnished property?

This information is to be determined.

16. Reference: G.6 Contractor-Acquired Property Question: Will the Government provide the contractor with any property purchased by the incumbent using Government funds?

This information is to be determined.

17. Reference: H.1 KEY PERSONNEL Question: Will the Government designate key personnel?

Key personnel are designated as Program Manager, Case Coordination Supervisors, and Case Coordinators. Please review Amendment 000002.

18. Reference: H.9 Wage Determinations Question: Will the Government specify the labor category mapping for the Case Coordinator to be used with the Wage Determination?

The offeror is to specify and determine what the rates for the case coordinator will be. The wage determination is a determination of minimum wages or fringe benefits made under 41 U.S.C.

6703 or 6707(c) applicable to the employment in a given locality of one or more classes of service employees.

19. Reference: H.9 Wage Determinations Question: Will the Government specify the labor category mapping for the Supervisory Case Coordinator to be used with the Wage Determination?

Please refer to the response for question #18.

20. Reference: I.5 Statement of equivalent rates Question: Will the Government specify the employee class, monetary wage, and fringe benefits for the Case Coordinator?

Please refer to the response for question #18.

21. Reference: I.5 Statement of equivalent rates Question: Will the Government specify the employee class, monetary wage, and fringe benefits for the Supervisory Case Coordinator?

Please refer to the response for question #18.

22. Reference: J.2 Question: Will the Government provide a Word document copy of the HHS Section 508 Evaluation Template?

The template can be located at: https://www.hhs.gov/web/section-508/contracting/technology-products/product-accessiblity-template/index.html?language=es http://uscode.house.gov/ http://uscode.house.gov/ https://www.hhs.gov/web/section-508/contracting/technology-products/product-accessiblity-template/index.html?language=es https://www.hhs.gov/web/section-508/contracting/technology-products/product-accessiblity-template/index.html?language=es

23. Reference: J.3 Question: Will the Government provide a Word document copy of the Past Performance Questionnaire?

Past Performance Questionnaire attached.

24. L.10.4 Subcontracting Plan, page #59, The Solicitation contains a requirement for subcontractor commitment letters. Item #7 of the subcontractor commitment letters states, “For each subcontract over $700,000, the support should provide a listing by source, item, quantity, price, type of subcontract, degree of competition, and bases for establishing source and reasonableness of price, as well as the result of review and evaluation of subcontract proposals when required.”

Our interpretation is that if we have a 1st tier subcontractor with an estimated value over $700,000, and if they have lower tiered subcontractors, our 1st tier subcontractor would then have to provide, in their commitment letter, the supporting documentation identified above for each of their lower tiered subcontractors (if any). Could the Government please confirm that this is correct?

This is incorrect. Letters of commitment are required from ALL subcontractors proposed, regardless of tier. A letter of commitment from a subcontractor at any tier does not need to address Item (7) from Section L.10.4 of the solicitation if the subcontract will not exceed $700K. Letters of commitment for lower tier subcontracts should be included with the documentation submitted by the first tier subcontractor.

25. Amendment 3, Questions 12 & 13, page #5, 6, the answer to Question 12 states that Monthly

Reports will be added to Section F.3. Similarly, the answer to Question 13 states that Section F.3 is revised to add Subtask 3.3. When does the Government anticipate issuing an updated version of the Solicitation that captures these changes?

A revised solicitation is attached to this amendment.

26. Amendment 3, Question 8, page #4, the answer provided to Question 8 states that the size limit for submittal emails is “25KB.” Could the Government please confirm that it meant “25MB,” meaning 25 megabytes?

The correct response is 25MB, the previous response was incorrect.

27. Reference: L.9 TECHNICAL PROPOSAL INSTRUCTIONS, Solicitation page 56 of 67.

Question: May offerors include an acronym list, either as front matter with the Table of Contents or as an appendix, and have it not be counted in the page count for the technical proposal?

Yes, this is acceptable; however offerors are not to utilize the technical appendix to include information which should be included in the page count of the technical volume.