Amendment_000003_ORR_Case_Coordination_Responses_to_Questions_17-233-SOL-00074.pdf

(x)

17-233-SOL-00074

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

DAM

Bethesda MD 20814 8th Floor 7700 Wisconsin Avenue

DHHS/PSC/AMS/DAM

04/16/2017000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/31/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

ORR CASE COORDINATION

The purpose of this amendment is to respond to questions. Some of the responses to the questions revises the following Sections of the solicitation:

Section C.2, Subtask 1.10;

Section C.8, QASP;

Section F.3, Reports/Deliverables and Delivery Schedule; and

Section H.1, Key Personnel

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JOSEPH J. E. PIRRONE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Question

Number RFP Document/Section

Page

No.

Question

1. General 17 The RFP requirement immediately following C.7: Protection of

Individual Privacy (Privacy Act) is C.9: Quality Assurance Surveillance

Plan (QASP).

Are offerors correct in presuming that C.8 is considered “reserved."?

This is an error in the solicitation, C.8 is the last reference in Section

C; C.8 should be the Quality Assurance Surveillance Plan (QASP).

2. L.9 Technical Proposal

Instructions

56 The RFP requires the Technical Proposal to be 70 double-spaced pages with 1-inch margin, using no less than 12-point font.

This offeror requests that DHHS exempt graphics, tables and charts from the current spacing and font requirements and allow text in graphics, tables and charts to be single-spaced and at 10-point font.

The information in this section remains the same, if an offeror chooses to use graphics, table, and charts please be sure that the information is legible.

3. L.7 Inquiries/Submission 56 May offerors submit proposals in PDF format for all volumes?

Yes, offerors should submit proposals in PDF for all volumes.

4. C.2 Subtask 1.10 9 For the Supervisory Case Coordinator requirement, please identify any and all acceptable licenses available through applicable state regulatory agencies, i.e. licensed social worker, licensed professional counselor, licensed graduate social worker, licensed chemical dependency counselor, licensed child care administrator / child placing agency administrator, etc.

RFP Document/Section

Page

No.

Question

MSW Clinical Licensed Social Worker – Master in psychology, counseling, or behavioral science where clinical training is required.

Licensure and supervisory experience is REQUIRED.

5. C.2 Subtask 1.10 9 This offeror recommends that DHHS revise the Supervisory Case

Coordinator requirements in the RFP as follows:

If MSW or equivalent educational background, five years of demonstrated child welfare, case management, social service, and/or mental health professional experience, with at least two years of supervisory experience

If BSW or equivalent educational background, eight years of demonstrated child welfare, social service, case management and/or mental health professional experience, with at least two years of supervisory experience .

Experience working with immigrant, refugee, and underserved populations is preferred.

The requirement for Supervisory Case Coordinators to hold a license at time of proposal is going to be a challenge for all offerors. If the

Government is unable to change the requirements to the qualifications as described above, would the Government please consider revising the timing of the licensure requirement? Instead, the requirement would be that proposed Supervisory Case Coordinators are simply license eligible at time of proposal and the offeror is required to ensure that its personnel can attain licensure within 6 months of EDOC.

Section C.2 Subtask 1.10 is revised to allow for the Supervisory

Case Coordination to be license eligible at time of award, offeror is required to ensure that personnel attains license within six months.

6. C.2 Subtask 1.10 9-10 Offeror recommends that DHHS add an additional background alternative as follows: “Case Coordinators shall have a bachelor’s level degree in an otherwise unrelated field of study and at least 7 years of demonstrated child welfare experience.”

RFP Document/Section

Page

No.

Please refer back to the SOW C.2 Subtask 1.10.

7. C.2 Subtask 1.11 10 Sub-task 1.11 states that the finger print/criminal background check will be paid at the contractor’s expense. In order for the Government to receive accurate pricing from all offerors, what is the Government’s estimate of the expense to the contractor?

Offeror should determine and provide the best estimate based on the location and information provided in the solicitation.

8. L.7 Inquiries/Submission 56 Proposals are to be submitted by email. Are there any specific file size limits that offerors need to be aware of for submission of proposals by email?

The size limit is 25KB.

9. L.9 Technical Proposal

Instructions

57 Under “Technical Appendices:” the RFP states “The technical appendices shall only include transcripts, resumes, HHS Section 508

Evaluation Template and letters of commitment.” As this is the only instance of the word “transcripts”, please delete “transcripts” from this sentence.

The word will not be deleted, if this applies then it would be part of the offeror technical appendices, if the offeror is not utilizing transcripts then this will not apply.

10. H.1 Key Personnel 37 In Section H.1 Key Personnel are noted as TBD. On page 9 (Section, Subtask 1.8) Key personnel are noted as PM, Case Coordination

RFP Document/Section

Page

No.

Question

Supervisors, and Case Coordinators.

Please confirm that the PM, Case Coordination Supervisors, and all

Case Coordinators are key personnel.

Yes, Section H.1 Key Personnel - should include Program Manager, Case Coordination Supervisors, and Case Coordinators who are all key personnel.

11. B.4 CONSIDERATION AND

PAYMENT (T&M – Severable

Services)

2 Amendment 2 changed the Period of Performance. Are Offerors correct in presuming that the CLIN structure is now as follows:

CLIN 1 - Base 07-01-17 – 12/31/17

CLIN 2a - OP 1a 01/01/18 – 06/30/18

CLIN 2b - OP 1b 07/01/18 – 12/31/18

CLIN 3a - OP 2a 01/01/19 – 06/30/19

CLIN 3b - OP 2b 07/01/19 – 12/31/19

Yes, the base and all option periods will be in increments of six (6) months.

12. F.3

REPORT(S)/DELIVERABLES

AND DELIVERY

SCHEDULE; QUALITY

ASSURANCE

SURVEILLANCE PLAN

and

F.3 does not reference a requirement for Monthly Reporting but there are four instances of “Monthly Report” in the Quality Assurance

Surveillance Plan. Please clarify any monthly reporting requirements.

Monthly Reports is required/as needed, and will be determined by the COR. Monthly Reports will be added to Section F.3.

RFP Document/Section

Page

No.

Question

13. C.2 Task Area 2.0, 3.0 and F.3

Report(s) and Deliverables and

Delivery Schedule

11– and

29-

There are inconsistencies in RFP Subtasks 2.1, 2.3, 2.4 and 2.5 and the

F.3 Deliverables Table. Also, Subtask 3.3 is omitted from the F.3 table as well. Please clarify the requirements set forth for these C.2 subtasks and the F.3 deliverables table.

Section F.3 is revised to add Subtask 3.3 – Identify UC who require long term care.