Attachment__J1_-_Performance_Work_Statement.pdf

Attachment – J1

Performance Work Statement

Armed Security Guard Services At

Jefferson Laboratories of the Food and Drug Administration

Jefferson, Arkansas

PERFORMANCE WORK STATEMENT (PWS)

I. Objectives

The Contractor shall provide armed security guard services at the Jefferson Laboratories (Jefferson Labs) of the U.S. Food and Drug Administration (FDA) located in Jefferson, Arkansas (www.fda.gov/NCTR) as described herein:

Maintain entrance and exit control of personnel, vehicles, equipment, and property at the site's Post 1 Main Gate, Post 2 Northeast Gate, Post 3 Outer Perimeter Gate (routinely monitored by camera from Post 1 and staffed on an emergency basis utilizing existing guard personnel at no additional cost), and Post 4 Roemer Gate with the use of armed security guards, an x-ray machine, metal detectors, scanners and mirrors;

Conduct vehicle patrols of the site's perimeter, visitor housing and conference center, parking lot and area within the main Jefferson Labs complex; and

Conduct foot patrols through office and laboratory space within the main Jefferson Labs complex, inspecting for and reporting security violations, safety and/or hazardous situations and equipment or utility malfunctions.

II. References

The Contractor shall perform in accordance with the practices and procedures defined in the following documents:

a. Jefferson Labs Environmental, Safety and Health Manual (not publicly available);

b. b. General Provisions of Arkansas Code, Annotated, 17-40-101 through 17-40-353,

et. Seq.; the rules and regulations promulgated by the Arkansas Board of Private Investigators and Private Security Agencies; and; and State of Arkansas 90th General Assembly, Act 393 (Section J, Attachment 1, Exhibit 1);

c. Jefferson Labs Operational Summaries, (not publicly available); and

d. Jefferson Labs Occupant Emergency Plan (not publicly available).

III. Guard/Security Services

The Contractor shall perform all necessary services to insure the security and protection of building occupants, real and personal property against injury, molestation, loss or damage from any preventable cause including, but not limited to, fire, theft, trespass, espionage, and sabotage.

IV. Technical Requirements

a. Visitor Entrance/Exit Control

All persons, other than those regularly assigned to Jefferson Labs as Government or on-site Contractor employees, or off-site FDA employees, shall be regarded as visitors and shall not be permitted to enter the Jefferson Labs complex unless authorized by an authorized Jefferson Labs employee. Guards shall ensure that all authorized visitors are logged in the badge system at the main entrance and that they sign in before entering and exiting the complex.

Vendors, messengers, and delivery personnel are to be considered visitors if they go beyond the Jefferson Labs main entrance or the Northeast Gate. All walk-in visitors must be scanned and personal belongings (e.g., bags, brief cases, etc.) must go through the x-ray machine.

Guards shall notify the host Jefferson Labs employee of the visitor's presence and shall assist and direct visitors when requested while they are within the complex.

Security guards are required to issue visitors' badges to all authorized visitors.

Foreign National Visitors shall not be allowed on the Jefferson Labs complex unless authorization has been obtained by RCRM from the FDA Office of Security Operations (OSO). Once authorization has been obtained, the guards shall verify the identity of the visitor by personally reviewing a passport or other national identity source document. After verification, the visitor shall be processed through normal physical screening procedures and released to the hosting official who shall be responsible for the foreign visitor for the duration of their stay.

b. Vehicle Entrance/Exit Control

Jefferson Labs Security Guards shall not permit vehicles to enter or exit the complex unless the RCRM Staff has previously authorized the entry of the vehicle. Authorized drivers may access the center in accordance with the current drive-on policy. Guards are required to inspect all vehicles entering the main complex via Gate 1 or Gate 2, intermittently inspect vehicles departing, log all drive on vehicles on the Vehicle Log before entering and before exiting the complex. Only previously authorized passengers will be allowed in the vehicle.

The passenger(s) shall be required to show an FDA badge or sign in as a visitor. Guards shall assist and inform authorized drivers of traffic rules and routes to and from designated locations. Guards shall ensure adherence to traffic rules.

c. Access During Normal Working Hours

All persons requiring entrance to the Jefferson Labs complex during normal working hours, i.e. 6:00 a.m. to 6:00 p.m. on workdays, are required to produce authorized identification (FDA PIV Badge) before entrance is permitted. All personnel are subject to search when entering the center.

Guards shall ensure every FDA employee scans their PIV Badge as they enter the turnstiles in building #21 and visually check the turnstile screening monitor as every employee scans their PIV Badge. If the turnstiles are inoperable, the guards shall visually check every FDA employee’s PIV Badge as they enter building #21.

d. Access Outside of Normal Working Hours

All personnel requiring entrance to the Jefferson Labs complex outside of normal working hours, i.e., prior to 6:00 a.m. and after 6:00 p.m. on workdays and at all times on weekends and holidays, are required to send the guards an email, courtesy copying their supervisor prior, produce authorized identification (FDA PIV Badge) and complete the Non-Routine Hours Sign-In/Sign-Out Log before entrance is permitted. All personnel exiting the complex after 6:00 p.m. on workdays and at all times on weekends and holidays shall be required to complete the Non-Routine Hours Sign In/Sign-Out Log, regardless of whether they did or did not sign in upon entering. Personnel requiring entrance to the complex outside of normal working hours are subject to search. Personnel shall be scanned and carry-in items shall be x-ray scanned prior to entry.

e. Property Removal

The Contractor shall not permit any government property or government¬ leased property to be removed from the Jefferson Labs complex without authorization from the employee’s supervisor and their division’s FDA Property Custodian or authorized representative. The employee must send the guards an email, courtesy copying their supervisor and property custodian, prior to exiting.

f. Personnel, Package and Vehicle Inspection

Personnel, vehicles and packages shall be randomly searched. Suspect vehicles and/or packages are subject to search any time while they are on the Jefferson Labs complex. All searches shall be reported to the COR in the daily guard reports.

g. Entrance/Exit Gates

Gate operations are subject to change at any time at the direction of the COR.

Guards shall monitor the closed circuit cameras on all gates and the Visitors' Housing and Conference Center at all times. Any suspicious activity or malfunctions shall be reported immediately to the COR.

h. Key Control

The Contractor shall receive and account for all keys to the buildings, various offices, gates, etc., which may be assigned to them. The keys shall be properly labeled and maintained at all times. Keys are not to be issued/loaned to anyone without prior approval from the COR.

i. Display of Flags

The U.S. Flag and the FDA Flag shall be raised daily (approximately 6:00 a.m.) and shall be lowered prior to closing (approximately 6:00p.m.) seven (7) days per week. The Contractor shall comply with 36 U.S.C. 173-178 regarding use and display of the U.S. Flag.

j. Staffing and Patrols

1. Manning Posts

Post No. 1 is a fixed post at the Main Entrance/Security Office (Bidg.21) to be manned twenty-four (24) hours per day, seven (7) days per week, including all holidays as set forth in the below hours of operation table;

Post No. 2, Northeast Gate, is a manned entry and exit post with entry being permitted only during the hours of operation set forth in the below hours of operation table;

Post No. 3 is monitored remotely via surveillance camera from Post 1. Post 3 will be staffed from existing contractor personnel (e.g., from Post 1, etc.) in the case of heightened security or as directed; and

Post No.4, Roemer Road Gate, is the access gate to and from the (PBA), manned during the hours of operation set forth in the below hours of operation table. Guards shall ensure that only personnel possessing a valid PBA Installation Access Badge, PBA Picture Visitor Badge, PBA Non-Picture Visitor Badge with PBA Form 190-41, Visitor

Minimum Staffing Monday- Friday (excl. Federal

Holidays)

Minimum Staffing Saturday, Sunday and Federal

Holidays

Post 1 *

Post 2

Post 4

Post 1

Post 2

Post 4

0001-0600 2 0 0 0001-0615

0615-0645

0645-1530

1530-1600

1600-2400

0600-0700 3 0 1

0700-0830 2 1 1

0830-1100 3 1 0

1100-1330 2 1 1

1330-1400 3 1 0

1400-1530 2 1 0

1530-1730 1 1 1

1730-2200 3 0 0

2200-2400 2 0 0

*One of these positions must be a Supervisory Guard at all times and will perform as the Guard when one-deep.

Validation Pass, Common Access Cards (CAC), Federal PIV Card, Military ID Card (Active, Reserve, Retiree, DAV and Dependent) are permitted access.

Hours of operation for Posts 1, 2, & 4 are as follows:

Post

Hours of Operation, Monday- Friday (excl. Federal Holidays)

Hours of Operation, Saturday, Sunday and Federal Holidays

Post 1, Main Gate

0600 - 1400 (Shift 1)

1400 - 2200 (Shift 2)

2200 -0600 (Shift 3)

0600- 1400 (Shift 1)

1400- 2200 (Shift 2)

2200-0600 (Shift 3)

Post 2, Northeast

0700 -1730

Not Applicable

Post 4, Roemer Gate

0600 -0830, 1100 – 1330, 1530 - 1730

Not Applicable

Minimum staffing for Posts 1, 2, & 4 are as follows; no post shall ever be left unattended or otherwise be staffed less than that set forth below without prior approval from the COR:

Hours of operation are subject to change to best accommodate the PBA and/or employees of the Jefferson Labs (e.g., inclement weather, late arrivals, early dismissals, granted administrative leave preceding holidays, etc.); however, the Government does not envision a situation where these changes could not be accommodated from existing on¬ duty staffing, and as such, the contractor shall support the Government in accommodating these changes at no additional cost to either party. Examples include, but are not limited to, inclement weather dictating a late arrival policy for Government personnel where the Contractor might be required to staff Post 4 from 0600 - 1000 (versus 0600- 0830), an early departure policy where the Contractor might be required to staff Post 4 from 1400 - 1730 (versus 1530 - 1730), an operational or emergency situation during a Federal Holiday or weekend where the Contractor might be required to dispatch a Guard from Post 1 to Post 2 or Post 4, etc.

2. Supervision

A Supervisor is required to work all Post 1 shifts Monday through Friday excluding holidays. Any sick days, vacation, personal time off, etc., shall be filled with a backup supervisor. If a supervisor is scheduled to work a later shift that day, then that supervisor is not considered to be available as a fill-in for an earlier shift.

3. Vehicle The security contractor shall furnish their own vehicles. The vehicle should be climate controlled and be able to operate in adverse conditions i.e. snow, rain, etc. The government will not be responsible for providing a vehicle if a contractor vehicle becomes inoperable.

4. Guard Scheduling

No Security guard shall be scheduled for more than twelve (12) hours during any twenty-four (24) hour period, nor shall the Contractor permit any member of the guard force to work at another assignment for twelve (12) hours immediately preceding performance of duties under this contract. This twelve (12) hour requirement may be waived by the COR in emergency situations (e.g., scheduled guard unable to work/weather, etc.). However, the total hours worked (by the fill-in) shall not exceed four (4) hours.

V. Guard Visibility

Security is the first impression visitors have of Jefferson Labs. Accordingly, guards shall always be professional, courteous, and visible. Sign-In/Sign-Out Logs shall be easily assessable to security, visitors and employees entering the facility. Guards are required to be in a place where employees and visitors can see them when they enter/exit the facility.

VI. Guard Log

The Contractor shall require their employees to sign in and out on the Guard Log when reporting for duty and when leaving at the end of the assigned tour. A guard shall not leave his/her post until properly relieved by the guard arriving for duty. In addition, the entry and departure of a guard supervisor(s) and other Contractor employees and Government inspectors of this contract shall be recorded on the Guard Log. Supervisors shall ensure that guards are not dismissed from duty prior to scheduled time without relief by another guard so that minimum staffing is always maintained.

The relieving guard shall inspect all equipment, vehicles, weapons radios, etc., to ensure proper working condition and report malfunctions, scratches, dents, etc., to the Contractor and to the

COR.

VII. Patrols

Patrols, whose purpose are to be seen, inspect for and report security violations, unusual or suspicious activity, safety and/or hazardous situations, and equipment or utility malfunctions, include conducting vehicle patrols of the site's perimeter, visitor housing and conference center, parking lot and area within the main Jefferson Labs complex, and conducting foot patrols through office and laboratory space within the main Jefferson Labs complex.

During weekdays (including Federal Holidays) and weekends, a foot patrol shall be conducted through all office and laboratory space within the main Jefferson Labs complex; suites and inter-offices shall not be entered unless there is a suspicion of a hazard or security issue. The Arkansas Regional Laboratory, Bldg. 26, requires a walk- through only. This daily foot patrol shall be conducted no earlier than 1900 hours and not later than 2200 hours.

During weekends and Federal Holidays, at least one (1) vehicle patrol shall be performed between the hours of 0800- 1400, of the site's perimeter, visitor housing and conference center, parking lot and areas within the main Jefferson Labs complex.

During weekdays (including Federal Holidays) and weekends, between the hours of 1900- 0600, Post 1, Shifts 2 and 3, shall conduct hourly vehicle patrols of the site's perimeter, visitor housing and conference center, parking lot, and areas within the main Jefferson Labs complex.

All vehicle and foot patrols shall remain in radio contact with the Post 1 security office at all times.

If problems are detected within such areas, e.g., broken water lines, smoke or electrical hazards, etc., guards shall immediately notify maintenance personnel of the situation, giving the location, and shall stand by to assist. Where other hazardous situations are evident, e.g., actual fire, severe weather, etc., procedures are described in the Quick Guides and in the Jefferson Labs Environmental, Safety and Health Manual. These documents will be maintained in Building 21.

a. Secure Areas

The security guard staff shall only enter the listed secure areas in case of suspicious activity.

Access to these secure areas by other individuals shall only be allowed with permission from the supervisor responsible for the areas. Secure areas include: NCTR Archives, animal rooms, primate area, nurse's station, Regulatory Compliance and Risk Management (RCRM) offices, telephone/LAN room, National Treasury Employees Union (NTEU) offices, contracting offices, finance offices and IT offices/closets. Access shall only be allowed in case of emergencies or repair. Always notify a member of the RCRM Staff if you are requested to give access and record the date, time, and person requesting in the log. A list of areas that have restricted access for security personnel will be maintained at the security guard office (Bldg. 21).

Security guard personnel shall adhere to special instructions posted in areas such as "Authorized Personnel Entry" or "Danger- Suspect Carcinogen Authorized Personnel Only" or similar warning signs designed to limit personnel access to potentially hazardous areas.

b. Traffic Control

The COR shall be notified of traffic violations such as speeding, driving the wrong direction, incorrect parking, etc., noting the employee, type of vehicle, traffic violation, date, time, etc., of the violation within one (1) business day of the violation. The security contractor shall post parking violations on vehicles parked incorrectly in the parking lot. The COR shall be contacted for repeat offenders.

VIII. Security Deviations or Minor Incidents

For routine security deviations or minor incidents noted by the guards and responsive actions covered by this contract, guards shall make every effort to solve the problem. For substantial emergencies, any additional instructions that are needed from the Government, the following Government employees of the RCRM staff shall be contacted in accordance with the current Jefferson Labs Occupant Emergency Plan:

Tucker Patterson, Director

Elvin Sprankle, COR

Russell Smith, ALT COR

IX. Unauthorized Entry

When unauthorized person(s) are detected within the Jefferson Labs complex, security guards shall initiate action to remove the unauthorized person(s) from the area and relocate the person(s) to the security office (Bldg. 21). Immediately contact the COR for instructions, and maintain custody of the individual(s) until COR-directed disposition is accomplished.

X. Fire Alarm and Intrusion Detection Systems

The Contractor shall monitor and operate the fire alarm and intrusion detection system through the control panel located in the security office (Bldg. 21).

XI. Emergency Assistance

In the event of an emergency or unusual occurrence adversely affecting the Government's interests, security guards shall summon appropriate assistance, e.g., PBA Fire and Security, ambulance service, local law enforcement, etc. The COR will provide the contractor with a list of contact names and emergency phone numbers.

Guards shall maintain this list in a manner and place allowing easy access. All security guards are responsible for knowing and following current emergency procedures. Emergency guard/security procedures will need to dovetail those of the Jefferson Labs Environmental, Safety and Health Manual and Quick Guides.

Security guards shall provide assistance to medical personnel, fire fighters, law enforcement, etc., as directed by the COR. Guards shall provide assistance when accidents/injuries occur, especially outside normal working hours. In all cases, at least one guard will remain in the security office (Bldg. 21).

XII. Severe Weather Emergencies

Weekdays: During severe weather occurring on weekdays (6:00a.m. to 6:00 p.m.), security guards shall take the following actions:

Post No. 1: Proceed to the underground shelter at Bldg. 21 and maintain radio contact with the Work Center.

Nights, Weekends, and Holidays: During severe weather actions occurring nights, weekends, and holidays, security guards shall follow the plan outlined below and in the Jefferson Labs Security Manual.

If a "Tornado Warning" for Jefferson County is received, the following shall be completed:

Post No. 1 shall open all gates for possible entry of emergency personnel, if needed, and inform onsite staff of the severe weather conditions. If time permits, a computer message shall be sent out for those employees who are logged on to the network and call the numbers listed on the Non- Routine Hours Sign-In/Sign-Out Log to let persons know of the emergency conditions. Security guards shall then proceed to the severe weather shelter at Bldg. 21 and maintain "radio" contact with EMCS personnel during the emergency.

If the severe weather develops rapidly, security guard(s) shall move to the severe weather shelter next to Bldg. 21, taking the appropriate log-/sign-in sheets, with them.

The course of the severe weather situation shall be followed and when the "all clear" is given, this shall be relayed to all shelter areas and to the personnel listed on the log-/sign-in sheets

In the event of personnel injury or damage resulting from a severe weather incident, security guard(s) shall affect relief actions and notify the following as indicated:

o Personnel injury:

• Health Clinic; or

• Pine Bluff Ambulance Service, if after hours.

o Damaged property/hazardous conditions:

• Division of Facilities, Engineering and Maintenance, and

• RCRM Staff.

Security guard(s) shall then return to Post No. 1 and be available for assistance in directing medical, firefighting, and/or other units to areas/personnel as the situation dictates.

As soon as possible, security guard(s) shall log in incidents/accidents as noted and record actions taken in the Security log and complete applicable reports.

XIII. Report of Loss or Theft

When a report of property lost or possibly stolen is received, security guards shall conduct an investigation and complete a "Report of Loss or Theft" form and make distribution in accordance with instructions provided by the COR.

XIV. Mail and Messages

Security guards shall act as the switchboard operator after-hours, weekends and holidays to receive, safely, store and turn over to the appropriate person any official mail, messages and/or telegrams delivered or communicated to their post. Guards shall pay particular attention to package instructions, which may indicate the need for refrigeration, freezing, etc., and store the package in the proper location. Personal packages and mail are not to be received.

XV. Appearance

a. Security Guard Uniforms

All members of the security force shall wear government-approved uniforms at all times while engaged in the performance of duties. Such uniforms and the wearing of it shall in general conform to standards and usage prescribed for Federal Protective Service Officers. The color of the Contractor's protection force uniforms must be a color in use by large guard or police organizations in the United States. Summer shirts shall be a light color suitable for wearing in the heat. All pants and shirts must be a combination of not less than 35% cotton. All protection force personnel performing under this contract shall wear the same color and style of uniform. Lettered breast badge (per Rule 3.17 of Rules and Regulations of the Arkansas board of Private Investigators and Private Security Agencies and Alarm System Companies) indicating jurisdiction from which police authority is obtained shall be worn and permanently displayed as a part of the uniform. Shoulder patches no larger than 4 ½ inch x 4 ½ inch, lettered to indicate the identity of the Contractor, shall be worn on the shoulder of the uniform coat and shirt. The PIV Badge shall be worn and displayed at all times. No other identification of the Contractor is to be worn or displayed on the uniform.

Uniforms shall be clean and unwrinkled when reporting for duty. Accessories and equipment shall be clean and in good repair. Only authorized footwear and socks shall be worn. Only authorized outerwear (overcoat or windbreakers) shall be worn. Trousers shall be properly hemmed and shall have no visible holes. Shirts (long and short sleeved) shall have no missing buttons or visible holes.

Shift supervisors shall wear a different colored shirt than the rest of the security guard staff that makes them readily identifiable e.g. staff dark tops, supervisor light tops.

No security guard may enter on duty until he/she has a complete uniform that meets the approval of the COR.

b. Appearance

All employees shall use proper hygiene (face, fingernails, hair, mustache, and sideburns).

Only authorized hair ornaments and jewelry and proper makeup shall be worn. Note: In some cases, guards shall be authorized to wear beards (with proper medical certificate), but it must not exceed 1” in length.

XVI. Firearms

Security guards shall wear government-furnished firearms. No other firearms may be used by the Contractor or worn by its employees. Personal weapons and equipment of any type are prohibited in all circumstances; nonfunctional and dummy weapons are not permitted. Government-furnished firearms shall be inspected and oiled at least once every month by the Contractor to ensure each weapon is in optimum operating condition, and in all cases, immediately following requalification training. The COR will be notified every time this is accomplished.

XVII. Security Guard Qualifications

a. License Requirements

All supervisors and guards shall be commissioned security officers in accordance with the General Provisions of Arkansas Code, Annotated, 17-40-101-17-40-353 et. Seq., and the rules and regulations promulgated by the Arkansas Board of Private Investigators and Private Security Agencies; the contractor and manager under this contract shall meet all the requirements for a licensee and manager as defined by the same Code and Rules incorporated into and made a part of this contract. A copy of each Officer's commission shall be furnished to the Contracting Officer at least ten (10) calendar days before employee's entrance on duty and every two (2) years thereafter. All guards must meet the minimum standards outlined by the Federal Protective Service.

All guards shall possess a valid state driver's license and must meet the General Provisions of Arkansas Code and Federal Protective Service standards as set forth as follows:

Be a citizen of the United States of America (Lawful permanent residents currently serving as members of the U.S. Armed Services or possessing a honorable discharge from a U.S. military component are eligible).

Possess a Social Security card issued and approved by the Social Security Administration.

Be 21 years of age.

Possess, at a minimum, either a high school diploma or a GED equivalency certificate.

Be able to speak English fluently and to read and comprehend written English.

Be able to adequately use all technology and equipment currently used by security guards.

Meet one of the following experience/education requirements:

a. Three (3) years of security experience within the past five (5) years.

b. An associate's degree in a related field with one (1) year of experience.

c. Three (3) years of military experience (active or reserve) to include the National

Guard.

d. Successful completion of a state certified police officer's standard training course.

e. Any reasonable combination of the criteria stated above.

b. Medical Requirements

All Guards shall meet the medical standards prescribed by the Federal Protective Service minimum standards as set forth below. All contract employees who have not previously undergone a physical by the Jefferson Labs contract physician, or whose last physical by the Jefferson Labs contract physician is greater than twelve (12) months old, shall be scheduled for a Government furnished physical by the Jefferson Labs contract physician not less than ten

(10) calendar days prior to commencement of work. The Contractor will schedule, and the Government will furnish, annual physicals thereafter by the Jefferson Labs contract physician.

In addition, all contract employees (including any incumbent workforce) shall undergo Contractor-furnished drug screening not less than ten (10) calendar days prior to commencement of work.

As part of the Contractor's drug-free workplace policy prescribed by FAR Clause 52.223-6, the Contractor shall initiate and maintain a random drug screening policy that provides for drug screening of not less than one (1) security guard (including supervisors) per month.

Such policy shall also provide that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance shall result in the immediate removal from performance under this contract of any security guard (including supervisors). The Government has the express right to require the Contractor to immediately perform targeted urine drug screenings where there is reasonable belief a security guard (including supervisors) is under the influence of or using illegal substances.

All security guards must meet the following medical standards:

Vision: Binocular vision and must not test less than 20/20 (Snellen).

Corrected vision must not test less than 20/20 in one eye and 20/40 in the other eye. Near vision, corrected or uncorrected, must be sufficient to read Jaeger Type 2 at 14 inches.

Hearing: Able to hear the whispered voice at 15 feet with each ear.

Using an audiometer for measurement, there should be no loss of 30 or more decibels in each ear at 500, 1000, and 2000 Conditioned Play Audiometry (CPA) levels. Use of a hearing aid is authorized.

Speech: Able to speak clearly and distinctly. Any disease or condition that significantly interferes with the individual's ability to speak is a disqualifying factor.

Cardiovascular System: Any disease or condition that interferes with cardiovascular function and the individual's safe and efficient job performance is a disqualifying factor.

Chest and Respiratory System: Individual must have a healthy respiratory system.

Any disease or condition that interferes with respiratory function and the individual’s safe and efficient job performance is a disqualifying factor.

Gastrointestinal System: Individual must have a healthy gastrointestinal tract. Any disease or condition that interferes with gastrointestinal function and the individual's

Genitourinary System: Individual must have a healthy genitourinary system. Any disease or condition that interferes with the individual's safe and efficient performance of the job is a disqualifying factor.

Endocrine and Metabolic Systems: Any condition affecting normal hormonal or metabolic functioning and response that is likely to adversely affect the individual's

Musculoskeletal System: Any condition that adversely impacts on the individual's movement, agility, flexibility, strength, dexterity, coordination, or the ability to accelerate, decelerate, or change directions, and that is likely to adversely affect the individual's safe and efficient performance of duties, is a disqualifying factor.

Hematology System: Any hematological condition that is characterized as chronic, has caused a hematological crisis, or adversely impacts the individual's safe and efficient performance of duties is a disqualifying factor.

Neurological Systems: Any disease or condition that interferes with the individual's central or peripheral nervous system function and that is likely to adversely affect the safe and efficient performance of duties is a disqualifying factor.

Psychiatric Disorders: Any disorder that affects the individual's judgment, cognitive function, or the safe and efficient performance of essential job functions, is a disqualifying factor.

Dermatology: Any disease or condition that may cause the individual to be unduly susceptible to injury or disease as a consequence of environmental exposures, including the sun, or which results in restricted functioning or movement and thereby impairs the safe and efficient performance of essential job functions is a disqualifying factor.

Medication: The individual's use of medications such as narcotics, sedative hypnotics, barbiturates, amphetamines, or any drug with the potential for addiction, that is taken for extended periods of time (e.g., beyond ten (10) calendar days, etc.), or is prescribed for a persistent or recurring underlying condition, is a disqualifying factor.

Organ transplantation and prosthetic devices: Any transplantation or prosthetic device that adversely affects the individual’s ability to safely and efficiently perform essential job functions is a disqualifying factor.

Drug Screening: As part of the medical examination, all security guards must submit to an initial urine drug screening that test for the following five substances at the following cutoff levels:

Substance Cutoff Level (ng/ml)

Marijuana metabolites 50 Cocaine metabolites 300

Opiate metabolites 2,000 Phencyclidine 25 Amphetamines 1,000

c. Physical Ability

All guards must meet the physical ability standards as follows:

Perform frequent and prolonged walking, standing, sitting and stooping up to twelve (12} hours per day, either indoors or outdoors, during daytime or nighttime.

Speak clearly and distinctly and remain calm in stressful situations.

Man a fixed post up to four (4) hours consecutively without food or restroom relief.

Maintain a high degree of alertness for up to twelve (12) hours sustaining the ability to mentally or physically react quickly to unexpected and/or dangerous situations.

Use post security equipment proficiently.

Use a baton, handcuffs, or firearm proficiently.

Read and comprehend post assignments, formulate written reports, and respond to routine or emergency dispatches/orders.

Subdue violent or potentially violent individuals, disturbed individuals, or intervene in a crisis situation.

Occasionally perform running, sprinting, lifting of heavy weight, moving of heavy objects, or climbing stairs as dictated by the situation.

d. Conduct

All guards are expected to conduct themselves in a professional and acceptable manner at all times. The following measures of acceptable and/or unacceptable conduct apply:

Acceptable conduct encompasses the following:

i. Reporting for duty on time at the assigned post.

ii. Being in proper uniform with all required equipment to include assigned firearm.

iii. Being prepared to remain on post until properly relieved.

iv. Maintaining professional attributes whether standing post or on break.

Unacceptable conduct encompasses the following:

i. Engaging in any disallowed activities while standing post.

ii. Non-Official fraternization with building occupants or visitors.

iii. Use of alcohol or any medication which impairs the ability to perform duties.

iv. Use of any type of illegal substance(s).

v. In addition to the above examples of unacceptable conduct, all security guards are briefed on and provided a listing of infractions, which if committed, could result in possible disciplinary action up to and including dismissal (for example, assault, theft, arson, negligence, dishonesty, horseplay, unprofessionalism, etc.). All unacceptable conduct will be reported to the COR at the time of occurrence.

e. Firearms Qualifications

Each security guard shall be qualified prior to assignment under this contract and annually thereafter, in the use of firearms in accordance with the requirements of Arkansas Code 17-40-101-17-40-353 and the rules of the Arkansas Board of Private Investigators and Private Security Agencies (see Section II of this PWS). A written Record of each guard's firearms qualifications shall be furnished to the Contracting Officer and COR at least ten

(10) calendar days prior to the employee's entrance on duty and annually thereafter.

f. Basic Training

Each security guard is required to complete the following basic training prior to assignment under this contract:

Duties and functions of a security force;

Legal authority of private guards;

Principles of physical protection;

Protective alarm systems;

Patrol methods;

Field note taking and report writing;

Identification, search and control of property, documents, packages and vehicles;

Entry and exit control;

Fire prevention and firefighting control measures;

Traffic control;

General procedures for response to emergency alarms, bomb threats, or suspect incendiary devices;

Emergency medical assistance;

Employee and public relations;

Response to disturbances, disorderly conduct, and miscellaneous incidents;

Response to crimes in progress;

Familiarity with Arkansas Code, Annotated, 17-40-101-17-40-353, Familiarity with rules, regulations, and ethics in private security of the Arkansas Board of Private Investigators and Private Security Agencies; and

Proficient computer skills.

g. Orientation to Specific Requirements of this Contract

Upon assignment under this contract but before functioning independent of supervision, each security guard is required to complete training that acquaints them with:

The contract PWS, including the latest version of the Jefferson Labs Quick Guides;

Policy and specific procedures for responding to emergency alarms, bomb threats, or suspect incendiary devices in the particular facility being protected;

Orientation on the security systems within the facility;

Orientation on the firefighting equipment within the facility;

Orientation regarding the latest version of the Jefferson Labs Occupant Emergency Plan;

Complete the Safety Orientation; and

Complete the Computer Security Awareness Training and obtain a computer account (user identification).

h. Supervisory Training

In addition to basic training required under this contract, all supervisors are responsible for the following:

Make readily available for review or reference the following documents:

i. Emergency Response Actions, Quick Guides

ii. Fire;

iii. Medical;

iv. Animal bites- Primate Area;

v. Severe Weather;

vi. Jefferson Labs Environmental, Safety and Health Manual;

vii. Security Guard PWS.

Government Requirements for New Employees

i. Certificate of Pre-Employment Clearance;

ii. Drug Testing;

iii. Completion of all FDA security documents for new hires; and

iv. Checklist for New Hires.

Make sure all new hires complete:

i. Computer Based Training; and

ii. Security Awareness Training.

Shift Schedules

i. Organizational Structure of the Jefferson Labs;

ii. Directors;

iii. Management Staff;

iv. Research Divisions; and

v. On-site Contractors.

Proficient in Microsoft Word, Excel, PowerPoint, and Access.

Review daily logs and notify the COR of any unusual events, such as main doors unlocked, equipment malfunction, inappropriate/suspicious employee conduct, vehicles parked overnight, etc., that may have occurred overnight, weekends, and holidays.

Become familiar with grounds layout and building locations including location of all perimeter gates.

Become familiar with operation and placement of cameras, x-ray machines, and scanners.

Know who to contact and make available a contact list for the following:

i. To obtain supplies, equipment, repairs, etc.; and

ii. Key RCRM Staff- office, home, cell numbers.

i. Quarterly Training

All security guards shall undergo quarterly in-service training. Training shall include a review of all documents, procedures, forms specific to this site, Active Shooter training and specialized security training videos necessary to insure their ability to perform satisfactorily.

No security guard may enter on duty until he/she has received a clearance, in writing, signed by both the COR and the CO.

The Government will have and exercise full and complete control over granting, denying, and withholding, or terminating of clearances as related to employees of the Contractor in the performance of the services required by this contract. The term clearance as used herein means a determination by the Government Contracting Officer that the employee is suitable for employment in the performance of the service required by the contract as far as qualifications for the job, reliability, integrity and personal habits are concerned.

The Government may, as deemed necessary, authorize and grant temporary clearances to employees of the Contractor. However, granting of a temporary clearance to any employee shall not be considered an assurance that full clearance will follow as a result or condition thereof. Granting either temporary or full clearance shall in no way prevent, preclude, or bar the withdrawal or termination of such clearance by the Government.

Employees shall be re-certified every two (2) years at the time of their commissioned license expiration date.

The Contracting Officer may waive any of the security guard qualifications in writing when such waiver is in the best interest of the Government.

XVIII. Progress/Compliance Reporting

The Contractor shall provide continuous assessment and evaluation to identify security weaknesses and vulnerabilities and provide recommended corrective action to the COR. In addition, the Contractor shall submit the following reports/deliverables:

a. Daily Reports

The Contractor shall submit one (1) copy of the following reports daily to the COR:

Daily Security Report;

Actions/Incidents;

Security guard employee discrepancy reports;

Security Sign-ln/-Out Log;

Visitor Log;

Vehicle & Visitor Registration Log;

Non-Routine Hours Sign-ln/-Out Record;

Drive-in Log (Permanent employee);

Construction Vehicle Registration;

Checklist for Patrols (including doors unlocked);

DHHS Accident Report (as required);

Vendor Drive-in List;

Report of Loss or Theft (as required);

Hunting Authorization Log (as required);

Statement of Witness Report (as required); and

Investigation Report of Vehicle Accident (as required).

b. Monthly Work Schedules

These documents, which at a minimum shall, by post, identify each person by name and title (e.g., Security Guard or Security Guard Supervisor, etc.) by shift, shall be electronically submitted in advance of the work being performed to the COR. When a change is made to the work schedule, a copy shall be emailed to the COR.

c. Certificate of Pre-Employment Clearance

This clearance shall be submitted for each security guard to the COR at least ten (10) calendar days prior to the employee’s planned entrance on duty.

d. Certificate of Annual Clearance

This clearance shall be submitted for each security guard to the COR on the employee's employment anniversary date.

e. Training Report

This report shall be submitted to the COR quarterly for each security guard.

f. Annual Firearms

An annual firearms report shall be submitted to the COR for each guard.