17103.05 Jamestown-Water Meter-Specs-05.08.25.pdf

Water Meters and AMI System Installation

Prepared for:

Town of Jamestown

Department of Public Works

93 Narragansett Avenue

Jamestown, RI 02835

Prepared by:

Pare Corporation

8 Blackstone Valley Place

Lincoln, RI 02865

MAY 2025

ISSUED FOR BIDDING

PROJECT MANUAL AND SPECIFICATIONS

Pare Project No. 17103.05

Pare Corporation Town of Jamestown

Pare Project No.: 17103.05

May 8, 2025 Table of Contents

TABLE OF CONTENTS

DIVISION 0 – BIDDING AND CONTRACT REQUIREMENTS

SECTION TITLE

00020 Invitation to Bid

00200 Instructions to Bidders (C-200)

00410 Bid Form (C-410C)

00410 Bid Form

00430 Bid Bond (C-430)

00450 Technical Proposal Form

00450-A Reference Statement

00450-B Technical Questionnaire

00450-C Technical Data

00520 Agreement (C-520)

00610 Performance Bond (C-610)

00615 Payment Bond (C-615)

00620 Payment Application (C-620)

00700 Standard General Conditions of the Construction Contract (C-700)

00800 Supplementary Conditions

DIVISION 1 – GENERAL REQUIREMENTS

01010 Summary of Work

01150 Measurement and Payment

DIVISION 15 – WATER METERS AND AMI SYSTEM INSTALLATION

15100 Cold Water Meters and Absolute Encoder Registers

15200 Advanced Metering Infrastructure (AMI) System

APPENDICES (provided under separate cover)

• System Map

• Meter Addresses Excel File

• Word and Excel Files for Submission of Section 00450

TOWN OF JAMESTOWN

WATER METERS AND AMI SYSTEM INSTALLATION

DIVISION 0

BIDDING AND CONTRACT REQUIREMENTS

May 8, 2025 Invitation to Bid

00020 - 1

SECTION 00020 INVITATION TO BID

Sealed proposals for the Water Meters and AMI System Installation Project will be received at the Town of Jamestown, Town Finance Director’s office, Jamestown Town Hall, 93 Narragansett Avenue, Jamestown, RI 02835 until 11 a.m. on Thursday, June 19, 2025, at which time said proposals will be publicly opened and read aloud shortly thereafter.

This project includes the purchase of water meters and the purchase and installation of a fixed or cellular network radio frequency (RF) Advanced Metering Infrastructure (AMI) system with hardware and applicable software to replace their existing meters and mobile RF meter reading system. This contract includes the supply of approximately 1,600 meters ranging in size from 5/8-inch to 2-inch, complete with encoder registers and RF modules. Also included is the furnishing and installation of the AMI system. Installation of meters and associated hardware will be performed under a separate contract, anticipated to be advertised subsequent to the award of this Contract.

Bid documents are available on the following website: www.bidnetdirect.com//jamestownri. Bid Appendices may be obtained by contacting Peter Georgetti, P.E. from Pare Corporation at 401-334-4100 or pgeorgetti@parecorp.com.

A non-mandatory Pre-Proposal meeting will be held in person at 10:00 am on Thursday May 22, 2025, at the Jamestown Town Hall, 93 Narragansett Avenue, Jamestown, RI 02835.

Requests for interpretation and other questions are due by 4:00 pm on Thursday June 5, 2025.

Each Proposal must be submitted in accordance with the Instruction to Bidders and be accompanied by a Bid

Security in the designated form in the amount of 5 percent of the Bid. Bid Security will be refunded to all bidders following award and execution of the Contract.

Jamestown does not have a preference for a fixed or cellular network. As such, Proposers may submit multiple proposals if desired (i.e., one with a fixed network and one with a cellular network). Similarly, Jamestown does not have a preference for meter type (integrated or non-integrated) and as such, Proposers may submit multiple proposal if desired (i.e., one with an integrated meter and one with a non-integrated meter).

The successful Proposer shall furnish a 100 percent Construction Performance Bond and a 100 percent Labor and Material Bond with a RI licensed surety company acceptable to the Owner.

Complete instructions for filing Proposals are included in the Instruction to Bidders.

The Owner reserves the right to waive any informality in or to reject any or all Bids if deemed to be in its best interest.

END OF SECTION

http://www.bidnetdirect.com/jamestownri mailto:pgeorgetti@parecorp.com

EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts

Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.

00200 – i

INSTRUCTIONS TO BIDDERS FOR

CONSTRUCTION CONTRACTS

Prepared by

ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE

and

Issued and Published Jointly By

PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE

a practice division of the

NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS

AMERICAN COUNCIL OF ENGINEERING COMPANIES

AMERICAN SOCIETY OF CIVIL ENGINEERS

This document has been approved and endorsed by

The Associated General Contractors of America

Construction Specifications Institute

00200 – ii

TABLE OF CONTENTS

ARTICLE 1 - DEFINED TERMS

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

ARTICLE 5 - PRE-BID CONFERENCE

ARTICLE 6 - SITE AND OTHER AREAS

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

ARTICLE 8 - BID SECURITY

ARTICLE 9 - CONTRACT TIMES

ARTICLE 10 - LIQUIDATED DAMAGES

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

ARTICLE 13 - PREPARATION OF BID

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

ARTICLE 15 - SUBMITTAL OF BID

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

ARTICLE 17 - OPENING OF BIDS

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

ARTICLE 21 - SIGNING OF AGREEMENT

ARTICLE 22 - SALES AND USE TAXES

ARTICLE 23 - RETAINAGE

00200 – iii

TABLE OF ARTICLES (Alphabetical by Subject)

Subject Article

Award of Contract

Basis of Bid; Comparison of Bids

Bid Security

Bids to Remain Subject to Acceptance

Contract Security and Insurance

Contract Times

Contracts to be Assigned

Copies of Bidding Documents

Defined Terms

Examination of Bidding Documents, Other Related Data, and Site

Interpretations and Addenda

Liquidated Damages

Modification and Withdrawal of Bid

Opening of Bids

Partnering

Pre-Bid Conference

Preparation of Bid

Qualifications of Bidders

Retainage

Sales and Use Taxes

Signing of Agreement

Site and Other Areas

Subcontractors, Suppliers and Others

Submittal of Bid

Substitute or “Or-Equal” Items

00200 – 1

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and

Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the

Advertisement or Invitation to Bid may be obtained from the Issuing Office. The deposit will be refunded to each document holder of record who returns a complete set of Bidding Documents in good condition within 30 days after opening of Bids.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence that they have at least 5 years of experience in construction of similar projects of size and scope. A letter shall accompany the bid listing previous projects, including location, contact names, phone numbers, and completion dates.

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground

Facilities at or contiguous to the Site is based upon the best available information within the Public Works Department and by field location of visible structures.

4.02 Hazardous Environmental Condition

A. No hazardous environmental conditions are known to the Owner or Engineer, at the Project Site.

4.03 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding

Documents due to differing or unanticipated conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General

Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in

Paragraph 4.06 of the General Conditions.

4.04 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.05 Reference is made to Article 7 of the Supplementary Conditions for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that

00200 – 2 relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.06 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, the other related data identified in the Bidding

Documents, and any Addenda;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

D. obtain and carefully study (or accept consequences of not doing so) all examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding

Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents;

I. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to

Bidder; and

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the

Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that

Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-PROPOSAL CONFERENCE

5.01 A pre-proposal meeting for the project has been scheduled. See the Invitation to Bid for further details.

Representatives of Owner will be present to discuss the Project. Bidders are encouraged to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

00200 – 3

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to the Engineer in writing by the date noted in the invitation to bid. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer.

ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check or bank money order or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract

Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective

Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of days within which, or the dates by which, Milestones are to be achieved and the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

00200 – 4

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the

Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to

Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any

Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom

Contractor has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from Engineer.

13.02 All blanks on the Bid Form shall be completed by printing in ink or by typewriter and the Bid signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section, Bid item, alternative, adjustment unit price item, and unit price item listed therein.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown below the signature.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form.

The official address of the joint venture shall be shown below the signature.

13.08 All names shall be typed or printed in ink below the signatures.

00200 – 5

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.10 The address and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the

Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

13.12 The Proposer shall submit 2 separate proposal packages. Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in Section 00410.

B. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph

11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Paragraph 11.02 of the General Conditions.

14.03 Bid prices will be compared after adjusting for differences in the time designated by Bidders for Substantial

Completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve Substantial Completion for each day before or after the desired date appearing in

Article 9.

ARTICLE 15 - SUBMITTAL OF BID

15.01 Separate sealed Proposal packages of both the Price Proposal and Technical Proposal must be enclosed in separate, opaque envelopes. Each package shall contain one (1) signed original; two (2) hardcopies and one (1) electronic version on a USB thumb drive. Responses to Sections 00450, 00450-A, 00450-B and 00450-C shall be made in the Excel and Word files provided as part of the Proposal documents.

A. Package 1 – Price Proposal

a. Section 00410 of this Specification – Bid Form (pdf)

b. Section 00430 of this Specification – Bid Bond (pdf)

c. List of Proposed Subcontractors (pdf)

d. Contractor’s Qualifications Statement (pdf)

e. Non-Collusion Affidavit of Contractor (pdf)

B. Package 2 – Technical Proposal

a. Section 00450 Technical Proposal Form (pdf)

b. Section 00450-A Reference Statement (pdf and Word files)

c. Section 00450-B Technical Questionnaire (pdf and Word files)

d. Section 00450-C Technical Data (pdf and Excel files)

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the

Advertisement or Invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of

Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the

00200 – 6 outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to Town Finance Director, Town of

Jamestown, 93 Narragansett Avenue, Jamestown, RI 02835.

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of

Bids.

16.02 If within 24 hours after Bids are opened, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned.

Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if

Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, The Owner will award the Contract based on the Proposal package (i.e., Proposer’s Price Proposal and Technical Proposal) that in their opinion provides the Owner with the best value, based solely on their judgement of Technical and Price Proposals and will not be awarded solely on price.

00200 – 7

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed

Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When Owner gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the

Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

ARTICLE 22 - SALES AND USE TAXES

22.01 Owner is exempt from sales and use taxes on materials and equipment to be incorporated in the Work.

Said taxes shall not be included in the Bid. Refer to Paragraph SC-6.10 of the Supplementary Conditions for additional information.

ARTICLE 23 - RETAINAGE

23.01 Provisions concerning Contractor’s rights to deposit securities in lieu of retainage are set forth in the

Agreement.

EJCDC C-410 Bid Form for Construction Contracts

00410 - 1

BID FORM

FOR CONSTRUCTION CONTRACTS

PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE

A practice division of the

NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS

AMERICAN COUNCIL OF ENGINEERING COMPANIES

AMERICAN SOCIETY OF CIVIL ENGINEERS

This document has been approved and endorsed by

The Associated General Contractors of America

Construction Specifications Institute

00410 - 2

BID FORM

TABLE OF ARTICLES

Article Article No.

Bid Recipient

Bidder's Acknowledgements

Bidder's Representations

Further Representations

Basis of Bid

Time of Completion

Attachments to this Bid

Defined Terms

Bid Submittal

00410 - 3

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

Town Finance Director, Town of Jamestown, 93 Narragansett Avenue, Jamestown, RI 02835

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with

Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the

Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER'S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the

Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER'S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

D. Bidder has carefully studied all: (1) subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the

Site (except Underground Facilities) which have been identified in SC-4.02, and (2) reports and drawings of Hazardous Environmental Conditions that have been identified in SC-4.06.

E. Bidder has obtained and carefully studied (or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

00410 - 4

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

I. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that

Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

K. Bidder will submit written evidence of its authority to do business in the state where the Project is located not later than the date of its execution of the Agreement.

ARTICLE 4 – FURTHER REPRESENTATIONS

4.01 Bidder further represents that:

A. this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham

Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over

Owner.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s) as provided on the Bid Form, Exhibit A Section 00 41 00.

Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of

Bids, and final payment for all Unit Price Bid items will be based on actual quantities, determined as provided in the

Contract Documents.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 14.07.B of the General Conditions on or before December 11, 2025.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the Contract Times.

00410 - 5

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid security in the form of a 5% Bid Bond or Cashiers Check

B. List of Proposed Subcontractors

C. Required Bidder Qualification Statement with Supporting Data

D. Affidavit of Non-Collusion

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

00410 - 6

ARTICLE 9 – BID SUBMITTAL

9.01 This Bid submitted by:

If Bidder is:

An Individual

Name (typed or printed): _________________________________________________

By: (SEAL)

(Individual’s signature)

Doing business as: ______________________________________________________

A Partnership

Partnership Name: ______________________________________________________ (SEAL)

By: __________________________________________________________________

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed): _________________________________________________

A Corporation

Corporation Name: _____________________________________________________(SEAL)

State of Incorporation: ____________________________

Type (General Business, Professional, Service, Limited Liability): ________________

By: ___________________________________________________________________

(Signature -- attach evidence of authority to sign)

Name (typed or printed): __________________________________________________

Title:______________________________________________________(CORPORATE SEAL)

Attest:_________________________________________________________________

Date of Authorization to do business in [State Where Project is Located] is / / .

00410 - 7

A Joint Venture

Name of Joint Venture: _________________________________________________

First Joint Venturer Name: ______________________________________________(SEAL)

By: _________________________________________________________________

(Signature of first joint venture partner -- attach evidence of authority to sign)

Name (typed or printed): ________________________________________________

Title: ________________________________________________________________

Second Joint Venturer Name: ____________________________________________(SEAL)

By: _________________________________________________________________

(Signature of second joint venture partner -- attach evidence of authority to sign)

Name (typed or printed): ________________________________________________

Title: ________________________________________________________________

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

Bidder's Business Address _________________________________________________________

Phone No. _________________________Fax No. _____________________________________

SUBMITTED on _______________________, 20____.

State Contractor License No. . (If applicable)

00410 - 8

CONTRACTOR’S QUALIFICATION STATEMENT

Name of Firm: ________________________________________________________________

Address: _____________________________________________________________________

Telephone No. ___________________________

Please provide the requested information as indicated. Failure to provide the required information will be considered grounds for rejection of your bid.

If you answer “yes” to any part of question 1, 2, or 3 provide an explanation on a separate sheet

1. Has your organization been subject of any of the following actions in the past five years by a government agency, private company or other entity:

a. been suspended, debarred, disqualified, or otherwise declared ineligible to bid? __yes __no

b. been prevented or barred from bidding for any reason? __yes __no

c. been denied a contract despite being the low bidder for any other reason? __yes __no

d. had liquidated damages assessed against it upon completion of a contract? __yes __no

e. defaulted on any contract? __yes __no

f. had a contract terminated? __yes __no

g. been the subject of an OSHA investigation pertaining to a construction __yes __no related accident?

2. In the past five years, has your organization or any current or past key people or __yes __no affiliate firms been a party to any lawsuits related to public or private construction contracts?

If “yes” indicate in the explanation whether your organization, key people or key

Firms were plaintiffs or defendants.

3. Claims and suits: Has your organization ever failed to complete any work awarded __yes __no to it?

On a separate sheet(s) provide the following information

4. At least three references from municipalities for whom you’ve worked.

5. A list of similar construction projects performed over the past two years.

6. The names of the engineers or site inspectors for three projects listed in 5 above.

7. Name and resumes of key personnel to be used on this project: Project Manager, Site Superintendent, and lead foreman.

00410 - 9

I certify that to the best of my knowledge the information given in response to each question is full, complete and truthful.

I acknowledge that the Town of Jamestown or designated Engineer may, by means it deems appropriate, determine the accuracy and truth of the statements in the application.

I authorize the Town of Jamestown or designated Engineer to contact any entity named in the documents supporting this statement for purposes of verifying the information supplied by the Contractor.

name date signature

Title

00410 - 10

NON-COLLUSION AFFIDAVIT OF CONTRACTOR

State of __________________________________________

County of __________________________________________

_________________________________________________________ Being first duly sworn, deposes and says that:

1) He is _____________ of ______________________________, the Bidder that has submitted the attached

Bid;

2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid;

3) Such price is genuine and is not a collusive or sham Bid:

4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the

Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other

Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Town of Jamestown, or any person interested in the proposed Contract; and

5) The price or prices quoted in the Subcontractor’s Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, employees or parties in interest, including this affiant.

Signed ____________________________________________

Subscribed and sworn to before me this ______ day of ____________________________, 20___, ______________________________________ __________________________________ (Title)

My Commission Expires _________________________________, 20____.

00410 - 11

NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR

State of __________________________________________

County of __________________________________________

_________________________________________________________ Being first duly sworn, deposes and says that:

1) He is _____________ of ______________________________, the Bidder that has submitted the attached

Bid;

2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such bid;

3) Such Subcontractor’s proposal is genuine and is not a collusive or sham Bid:

4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the

Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other

Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Town of Jamestown, or any person interested in the proposed Contract; and

5) The price or prices quoted in the Subcontractor’s Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, employees or parties in interest, including this affiant.

Signed ____________________________________________

Subscribed and sworn to before me this ______ day of ____________________________, 20___, ______________________________________ __________________________________ (Title)

My Commission Expires _________________________________, 20____.

5/8/2025

BIDDER NAME NETWORK TYPE (FIXED / CELLULAR) METER TYPE (INTEGRATED / NON-INTEGRATED)

Bid Item Description Quantity Unit Unit Bid Price

(Numbers) Unit Bid Price (Words)

Total Bid Item Cost

(Numbers)

1. Furnish 5/8-Inch Water Meter 900 EA $ $

3. Furnish 1-Inch Water Meter 200 EA $ $

4. Furnish 1.5-Inch Water Meter 100 EA $ $

5. Furnish 2-Inch Water Meter 50 EA $ $

6.

Furnish RF Module for 5/8-Inch Water

Meter

900 EA $ $

7.

Furnish RF Module for 3/4-Inch Water

Meter

300 EA $ $

8.

Furnish RF Module for 1-Inch Water

Meter

200 EA $ $

9.

Furnish RF Module for 1.5-Inch Water

Meter

100 EA $ $

10.

Furnish RF Module for 2-Inch Water

Meter

50 EA $ $

Schedule of Prices

BID FORM

BID PRICES

NOTE: THE UNIT PRICE FOR EACH ITEM MUST BE WRITTEN IN WORDS AND FIGURES.

IN CASE OF DISCREPANCY, THE AMOUNT SHOWN IN WORDS WILL GOVERN.

Furnish Water Meters

Subtotal-Furnish Water Meters (Items 1-5)

Furnish Radio Fequency Modules

Subtotal-Furnish Radio Frequency Modules (Items 6-10)

Bid Form

00410 - 3

5/8/2025

Bid Item Description Quantity Unit Unit Bid Price

(Numbers) Unit Bid Price (Words)

Total Bid Item Cost

(Numbers)

11. Furnish and Install AMI Network 1 LS $ $

12. Furnish and Install Software and Hardware 1 LS $ $

13. Furnish and Install Customer Web Portal 1 LS $ $

14. Billing Integration 1 LS $ $

15. O&M - Network Software - Basic Fee 1 LS $ $

16. O&M - Network Software - Per meter fee 1550 EA $ $

17. O&M - Software Cloud-hosting fee 1 LS $ $

18.

O&M - Network Hardware - Extended

Warranty/NaaS

1 LS $ $

19.

O&M - Customer Web Portal Software and Support

1 LS $ $

20. O&M - Support to Town of Jamestown 1 LS $ $

21. O&M - Other O&M 1 LS $ $

Subtotal-Furnish and Install AMI Network and Software (Items 11-14)

TOTAL BASE BID (Items 1-14)

Subtotal Add Alternate 1 (Items 15-21)

Furnish and Install AMI Network and Software

Add Alternate 1 - O&M Costs Years 2-5

00410 - 4

5/8/2025

Bid Item Description Quantity Unit Unit Bid Price

(Numbers) Unit Bid Price (Words)

Total Bid Item Cost

(Numbers)

22. O&M - Network Software - Basic Fee 1 LS $ $

23. O&M - Network Software - Per meter fee 1550 EA $ $

24. O&M - Software Cloud-hosting fee 1 LS $ $

25.

O&M - Network Hardware - Extended

Warranty/NaaS

1 LS $ $

26.

O&M - Customer Web Portal Software and Support

1 LS $ $

27. O&M - Support to Town of Jamestown 1 LS $ $

28. O&M - Other O&M 1 LS $ $

29. O&M - Network Software - Basic Fee 1 LS $ $

30. O&M - Network Software - Per meter fee 1550 EA $ $

31. O&M - Software Cloud-hosting fee 1 LS $ $

32.

O&M - Network Hardware - Extended

Warranty/NaaS

1 LS $ $

33.

O&M - Customer Web Portal Software and Support

1 LS $ $

34. O&M - Support to Town of Jamestown 1 LS $ $

35. O&M - Other O&M 1 LS $ $

Add Alternate 3 - O&M Costs Years 11-15

Subtotal Add Alternate 3 (Items 29-35)

Subtotal Add Alternate 2 (Items 22-28)

Add Alternate 2 - O&M Costs Years 6-10

00410 - 5

5/8/2025

Bid Item Description Quantity Unit Unit Bid Price

(Numbers) Unit Bid Price (Words)

Total Bid Item Cost

(Numbers)

36. O&M - Network Software - Basic Fee 1 LS $ $

37. O&M - Network Software - Per meter fee 1550 EA $ $

38. O&M - Software Cloud-hosting fee 1 LS $ $

39.

O&M - Network Hardware - Extended

Warranty/NaaS

1 LS $ $

40.

O&M - Customer Web Portal Software and Support

1 LS $ $

41. O&M - Support to Town of Jamestown 1 LS $ $

42. O&M - Other O&M 1 LS $ $

43.

Add Alternate 5 - ALD Software Fees

Years 1-5

1 LS $ $

44.

Add Alternate 6 - ALD Software Fees

Years 6-10

1 LS $ $

45.

Add Alternate 7 - ALD Software Fees

Years 11-15

1 LS $ $

46.

Add Alternate 8 - ALD Software Fees

Years 16-20

1 LS $ $

47.

Add Alternate 9 - Add Pressure Sensor to

5/8" Meter

900 EA $ $

48.

Add Alternate 10 - Add Brass Body to

5/8" Meter

900 EA $ $

Add Alternate 4 - O&M Costs Years 16-20

Add Alternates 9-10 Meter Upgrades

Subtotal Add Alternates 5-8 (Items 43-46)

Subtotal Add Alternates 9-10 (Items 47-48)

Add Alternates 5-8 Acoustic Leak Detection (ALD) Software

Subtotal Add Alternate 4 (Items 36-42)

00410 - 6

EJCDC NO. C-430 (2002 Edition) 00430-1

BID BOND

Any singular reference to Bidder, Surety, Owner, or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address): Town of Jamestown

BID

Bid Due Date: June 19, 2025

Project (Brief Description Including Location): Water Meter and AMI System Installation

BOND

Bond Number:

Date (Not later than Bid due date):

Penal sum

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent, or representative.

BIDDER SURETY

(Seal

(Seal)

Bid…