17 SOS Lodging PWS.pdf

Blanket Purchase Agreement Lodging Services – Performance Work Statement (PWS) 17th Special Operations Squadron (17th SOS) Long-Term Lodging

The Oklahoma National Guard (OKNG) is prepared to award multiple Blanket Purchase Agreements (BPAs) to vendors for the preparation, delivery, and serving of Long-Term Lodging. A BPA is an agreement between your company and the OKNG from the date of award until December 31, 2031. The BPA allows the OKNG to come directly to your company based on the Firm-Fixed Price you give in the documents below.

This requirement is a local small business set-aside intended for direct award to facility owner/operators. Third-party travel brokers, booking agencies, or logistics management companies acting solely as a pass-through entity are strictly prohibited.

Base Period: TBD, for lodging properties located within a 10-minute drive of downtown Oklahoma City, OK, and specifically within the following zip codes: 73102, 73103, 73104, 73105, 73106, 73111, 73114, 73116, 73118, or 73120. Hotels must be in these zip codes to provide a proposal for this BPA requirement.

DESCRIPTIONS AND SPECIFICATION

(1) Description of Agreement: This pre-priced Blanket Purchase Agreement (BPA) is for furnishing contract long-term billeting for flight training students of the 17th Special Operations Squadron (17th SOS). Billeting is subject to terms and conditions contained herein.

(2) Extent of Obligation: The government will be obligated under this Blanket Purchase Agreement only to the extent of such authorized calls placed during the contract period.

(3) Pricing: Prices charged to the government shall be as low as or lower than those charged to the supplier’s most favored customers in addition to any discounts for prompt payment. Any changes to bid prices will be submitted to the Contracting Officer at least 30 days before any changes are to become effective. Requests for price changes must be accompanied by supporting data. A decision to accept or reject the price change will be rendered by the Contracting Officer whose decision is final.

(4) Purchase Limitation: No call under the terms of this agreement may exceed $350,000.00.

(5) Notice of Individuals Authorized to Place Calls Under this BPA: The only personnel authorized to place calls within dollar limits shown are warranted Contracting Officers at the designated locations for the 17th SOS.

Will Rogers Air National Guard Base, OKC, OK

(6) Information Furnished to Contractor: The individual making the call will furnish the supplier with the contract number, call number, complete list of names required for rooms, dates required, and the name of the individual placing the call. The list of names will be coordinated through the Contracting Officer’s Representative (COR).

(7) Room Requests: Rooms requested by calls are to be considered guaranteed unless canceled by the Contracting Office or Billeting Office. Calls shall be placed when the known quantities are made available and funding is received. The contractor, at that time shall inform the government how many rooms are available. The rooms ordered at that time shall be considered firm. The contractor is obligated to furnish these rooms. The contractor shall make every effort to block members together in rooms as close together as possible.

(8) Invoices: An itemized invoice shall be submitted at least monthly for all purchases made during a billing period and for which payment has not been received. These invoices shall include the following:

(i) Name of Hotel

(ii) BPA number

(iii) Date(s) of occupancy

(iv) Purchase/Call number

(v) Itemized list of Occupants

(vi) Quantity, unit price, and extension of each item, less applicable discounts. (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(9) Specification: The following specifications shall apply to this agreement:

A. Climate Control: Rooms are to be cooled by refrigerated air conditioning and adequately heated in season with temperature control in each room.

B. Bathroom: Each room is to have a private bath.

C. Housekeeping & Laundry: For hotel properties, rooms will be provided with a minimum of weekly housekeeping service to include clean towels and soap. The facility must also provide free, on-site laundry facilities available to guests.

D. Equal Opportunity: Rooms shall be made available to all personnel assigned regardless of race, creed, religion, color, or national origin.

E. Cleanliness: Quarters must be neat, clean, and free from rodents, insects, odors, and fungi.

F. Maintenance & Safety: Quarters must be in good repair and free from fire hazards. The facility must comply with all applicable fire safety codes, building codes, and the Americans with Disabilities Act (ADA) standards.

G. Inspections: Contractor agrees that billeting, medical, fire, and contracting personnel at any time during this period may inspect the facilities.

H. Identification: Each individual authorized billeting will provide the desk clerk with proper Government identification.

I. Payment Limitations: The Government will pay only for the rooms used and only room rate charges. All other charges (including damages/theft) will be the responsibility of the occupant.

J. Connectivity: Free, reliable, high-speed Wi-Fi internet access in guest rooms is highly preferred.

K. Furnishings & Kitchen: Each room must be fully equipped with a full kitchen. Each room must be furnished with a bed, desk, chair, and adequate storage (closet or wardrobe).

Rooms must feature a well-lit desk area with sufficient workspace for a laptop and study materials to ensure a conducive study environment.

L. Crew Rest (Critical): A quiet environment is critical for pilot trainees who maintain irregular schedules and require quality rest. Rooms assigned to students should be situated in low-traffic or quiet areas of the property to facilitate mandated crew rest.

M. Security: Guest room doors must be equipped with deadbolts, safety chains, and one-way door viewers (peepholes). All public areas, including hallways, parking lots, and entrances, must be well-lit. The facility must have a documented fire and emergency plan.

N. Parking: On-site guest parking is required. Covered parking is preferred but not mandatory.

O. Pet-Friendly: Pet-friendly rooms are optional but may be considered.

(10) AT/OPSEC: Vendors will not publicly post or share member stay information with a third party or post any public notice of military members’ presence. Vendors will ensure proper protection of members' personal information including dates stayed, address, and phone numbers. Additional OPSEC requirements including random surveillance checks performed by Security Forces Squadron could occur.

(11) Administrative Information:

Performance Evaluation and Contracting Officer’s Representative:

The Contracting Officer shall appoint one or more Contracting Officer’s Representatives (COR) to monitor and evaluate Vendor performance in accordance with FAR Part 52.246-4 Evaluation of Contractor Performance. Unsatisfactory performance shall be recorded by the COR and appropriate documentation shall be maintained, which may result in a cure notice or termination of a Vendor’s services under a BPA.

System for Award Management (SAM): Vendor must have an active registration in SAM (www.sam.gov) in order to be awarded a BPA. Once awarded the BPA, Vendor must maintain an active registration.

Electronic Invoicing through Wide Area Workflow (WAWF): The Contracting office or Authorized Caller will issue a BPA Call to the vendor. The vendor must then submit an electronic invoice through WAWF to complete the payment process. All payments shall be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work AND receipt of a proper certification for payment.

Unit Identification Code (UIC) for the Requiring Activity: (To Be Provided) DoDAAC for Requiring Activity: (To Be Provided) Issuing Office DoDAAC: (To Be Provided)

LODGING/BILLETING RATE

Please add your per room rate and information to the boxes below.

Single Occupancy: $ Double Occupancy: $ Room Rate per night Are there a minimum number of rooms required?

If yes, indicate the minimum number:

Is there a maximum number of rooms you can provide?

If yes, indicate the maximum number:

Location:

DUNS Number:

CAGE Code:

Federal Tax ID:

Vendor Name:

Vendor Address:

Vendor Phone Number:

Vendor Point of Contact:

PSC Codes: V231

BPA Call Limit: $350,000.00 https://www.google.com/url?q=http%3A%2F%2Fwww.sam.gov