17-048 Tandem Axle Dump Trucks Bid.pdf

Request for Bid

Bid Number: 17-048 Bid Title: Tandem Axle Dump Trucks, Complete with Snow Removal Equipment

For: Walworth County Department of Public Works

Bid Issued: April 13, 2017 Questions Due by: April 20, 2017 3:30 pm Bids Due: May 4, 2017 10:00 am

To ensure notification of any bid opportunities, vendor must be registered on Demandstar by Onvia at:

www.demandstar.com . To REGISTER, at NO CHARGE go to www.onvia.com/WAPP .

Please note that all Notifications, Releases and Amendments associated with this solicitation will be posted on Demandstar.

To ensure notification of future bid opportunities with Walworth County, vendors must be registered.

BUYER: Diane Knoll

PHONE: 262 741 7261

FAX: 262 741 3195

EMAIL: dknoll@co.walworth.wi.us http://www.demandstar.com/ http://www.onvia.com/WAPP mailto:dknoll@co.walworth.wi.us

TABLE OF CONTENTS

1. INVITATION

2. DEFINITIONS

3. POSTING OF SOLICITATIONS

4. EXAMINATION OF BID DOCUMENTS

5. INQUIRIES/SINGLE POINT OF CONTACT

6. VENDOR REQUESTS FOR EXCEPTIONS/CHANGES TO BID

7. INSURANCE REQUIREMENTS

8. REFERENCES

9. SUBMISSION OF BID

10. VENDOR SUPPLIED DOCUMENTATION / MATERIALS

11. WITHDRAWAL OF BID

12. BID ACCEPTANCE / REJECTION

13. METHOD OF AWARD

14. APPROPRIATION OF FUNDS

15. BRAND NAMES

16. ADD-ONS

17. CONTRACTOR’S RELATIONSHIP TO WALWORTH COUNTY

18. STATUTORY REQUIREMENTS

19. ALTERNATES

20. DESCRIPTIVE LITERATURE

21. LATEST MODEL

22. UNSUITABLE EQUIPMENT

23. INTERCHANGEABILITY

24. DEVIATION

25. NEW EQUIPMENT

26. FACTORY MANUFACTURED/INSTALLED EQUIPMENT

27. EQUIPMENT STANDARDS

28. PRE-ORDER MEETING

29. PATENT PROTECTION

30. SERVICE FACILITIES

31. FREIGHT INCREASE

32. OSHA/ANSI REQUIREMENTS

33. REJECTION

34. TERM / PRICING / DELIVERY

35. DELIVERY PENALTY

36. NEW VEHICLE CHECKUP AND SERVICE FOR ALL VEHICLES

37. TRAINING

38. TAXES

39. PAYMENT TERMS

EXHIBIT A

EXHIBIT B

EXHIBIT C

EXHIBIT D

EXHIBIT E

1. INVITATION

Walworth County is accepting sealed bids for three (3) Mack Granite, Model GU-713 Tandem Axle Dump Trucks with a GVW rating of 63,000 lbs. to be used for snow removal and general hauling for the Walworth County Department of Public Works. Bids will be received until 10:00 a.m., on 5/4/17 by Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, WI 53121. Shortly after 10:00 a.m., all bids received will be opened and recorded in the Department of Public Works Conference Room.

2. DEFINITIONS

Vendor/Bidder The vendor submitting the request for bid Contractor The successful vendor awarded the contract.

County Walworth County Offer Bid submitted in response to this solicitation RFB Request for Bid

3. POSTING OF SOLICITATIONS

All Walworth County solicitations are posted on Demandstar by Onvia at: www.demandstar.com .

Bid documents and specifications may be obtained from Demandstar by Onvia at: www.demandstar.com.

Vendors may register with Demandstar, at no charge, through the Wisconsin Association of Public Purchasers (WAPP) of which Walworth County is a participating member, at: http://www.onvia.com/WAPP

NOTE: Walworth County will make no attempt to contact vendors with updated information. It is the responsibility of each vendor to periodically check the website for any and all notifications, releases and amendments associated with this solicitation.

4. EXAMINATION OF BID DOCUMENTS

The bidder is required to carefully examine the bid specifications, as herein contained and known as the bid documents for the item(s) to be purchased. It will be assumed that the bidder has investigated and is satisfied as to the requirements of the bid documents. It is mutually agreed that the submission of a bid shall be considered as conclusive evidence that the bidder has made such examination and is satisfied as to all the conditions and contingencies.

All labor, equipment, parts, items, details of services or features not specifically mentioned which are regularly furnished in order to complete this type of purchase / work will be furnished at bid pricing and shall conform in quality, workmanship and service to that usually provided by the practice as specified in this Request for Bids.

5. INQUIRIES/SINGLE POINT OF CONTACT

Any questions, requests for changes, clarifications, etc., concerning the solicitation are to be submitted in writing to, Diane Knoll, CPPB, Sr. Buyer Walworth Co. Dept. of Public Works Purchasing Division W4097 County Road NN Elkhorn, WI 53121

Phone: (262) 741-7261 Fax: (262) 741-3195 Email: dknoll@co.walworth.wi.us

Communications related to this solicitation will be received between 7:00am and 3:30pm, Monday through Friday with the exception of legal holidays.

Questions must be received no later than 3:30 p.m., CDT, 4/20/17.

No information provided verbally, or by parties other than the Buyer, will be considered binding.

Contact with any other party or attempts by Vendors to contact any other party may result in the rejection of their bid.

http://www.demandstar.com/ http://www.demandstar.com/ http://www.onvia.com/WAPP mailto:dknoll@co.walworth.wi.us

6. VENDOR REQUESTS FOR EXCEPTIONS/CHANGES TO BID

It is the responsibility of all vendors to carefully examine the RFB in its entirety. Vendors should make a request for interpretation or correction of any ambiguity, inconsistency or error.

Unless the vendor clearly indicates in their response that the product offered is an “equal” product, it will be implied that the vendor will provide the brand, name, manufacturer, stock number or product specified.

If any of the terms and conditions of this RFB or specification are not in full accord and changes, alterations, additions or deductions are necessary, or any exceptions to be taken in regard to size of equipment, layout, etc. causes your firm to be noncompliant with the specifications and prevent you from submitting a bid, consideration will be given to a vendor’s request for change.

Any requests for changes, clarifications, etc., must be submitted in writing to the Walworth County Purchasing Division, to the attention of the buyer whose name appears on page one of this RFB, at least five (5) working days prior to the bid opening. Requests received after that time will not be considered.

Any changes made as a result of a written request will be issued via an amendment and, will be posted to www.demandstar.com. Vendors are responsible for checking this website for any future amendments, etc., prior to the opening date. If an amendment is issued, it must be acknowledged on the Vendor’s Certificate of Compliance (Exhibit C). Vendor’s who do not acknowledge the amendments may have their bids rejected.

7. INSURANCE REQUIREMENTS

Contractor agrees to have and maintain the policies set forth in Exhibit A

8. REFERENCES

Vendor shall complete Exhibit D, References, and include it with their bid that will certify that they are experienced with or meet the requirements of this specification. This will include the names of companies for which similar work was performed along with the name of a person to contact and their phone number.

9. SUBMISSION OF BID

Bids must be submitted using the Bid Forms provided herein. Submit only the required documents. It is not necessary to return the entire bid document with the bid.

Bids must be clearly labeled with vendor name, return address, project number, project title, opening date, and the name of the primary contact for questions/clarifications.

Interested firms shall submit their sealed bids to:

Walworth Co. Dept. of Public Works Purchasing Division W4097 County Road NN Elkhorn, WI 53121

Vendors must submit one (1) original and two (2) copies of their bid enclosed in a sealed envelope, marked with the name and address of the bidder, project title, project number for which the bid is being submitted and opening date.

The following documents must be included with your bid:

• Exhibit B: W-9 Request Tax Payer ID

• Exhibit C: Certificate of Compliance

• Exhibit D: References

• Exhibit E: Bid Specification Checklist and Cost Summary

Bids must be dated and time stamped by the Walworth County Purchasing Division on or before the date and time due.

Bids submitted or time stamped in another office will be rejected. Actual receipt in the office of the Purchasing Division is mandatory.

Late responses will not be accepted, will be returned unopened, and will not be considered.

http://www.demandstar.com/

Bids may not be transmitted orally, by Email or Fax Machine.

All bids will be opened and recorded in the Walworth County Public Works Department Conference Room located at W4097 County Road NN, Elkhorn, WI 53121.

All bids shall be valid for a period of ninety (90) days after the scheduled time of closing.

All vendors, by submission of their bid, agree to abide by the rules, regulations, and procedures of Walworth County.

10. VENDOR SUPPLIED DOCUMENTATION / MATERIALS

All vendor-supplied materials, including the bid, become the property of Walworth County. Materials contained in bids are subject to the State of Wisconsin Open Records Law and, after contract award, may be viewed by any member of the public. Walworth County will work with vendors to meet their confidentiality requirements, provided they are within reason. All vendor confidential material must have each page clearly marked as confidential. If you are claiming a statutory exception to the Wisconsin Open Records Law, you must specify which statutory exception provision applies. To review the statutory exceptions, go to http://folio.legis.state.wi.us/cgi-bin/om_isapi.dll?clientID=83141&infobase=stats.nfo&j1=19.36&jump=19.36&softpage=Browse_Frame_Pg.

The County reserves the right to make determinations of confidentiality. If the County does not agree with the information designated under one of the disclosure exceptions, it may either reject the bid or discuss its interpretation of the allowable exceptions with your firm. If agreement can be reached, the bid will be considered. If not, the County will remove your bid from consideration for award and return it to your firm. In no event will price be deemed confidential.

11. WITHDRAWAL OF BID

Bids may be withdrawn only in total and only by a written request to Walworth County Purchasing prior to the time and date scheduled for bid opening.

12. BID ACCEPTANCE / REJECTION

Walworth County reserves the right to accept or reject any or all bids, in whole or in part, received in response to solicitations, to waive or permit cure of minor irregularities, and to request clarification from any or all qualified vendors.

13. METHOD OF AWARD

Award will be made to the lowest responsible, responsive bidder conforming to specifications, terms, and conditions, or to the most advantageous bid submitted to the County on a quality versus price basis.

Among other things, warranty, time of delivery, purpose for which required, competency of bidder, the ability to render satisfactory service and past performance will be considered in determining responsibility.

The Walworth County Purchasing Department will be the sole judge of the quality and suitability of the equipment, materials and/or services offered in its determination of the successful bidder.

The contract shall be deemed as having been awarded when formal recommendation of award has been approved by the appropriate County Committee having the authority to make such approval.

Award will be made based on a life cycle cost over a three year period to the lowest, responsible, responsive bidder complying with the specifications. Vendors are to quote a firm price for the 2017 purchases, as well as a not to exceed percentage of increase for 2018 and 2019 purchases, including all components included on the pricing document. It is important to note the percentage quoted is not to exceed, however, it is not to be assumed you will automatically get the full percentage quoted. You must provide sufficient documentation supporting the actual percentage of increase required for 2018 and 2019 purchases. The not to exceed percentage of increase will be used to evaluate the life cycle cost (see formula included herein).

The vendor with the lowest total cost on the three-year total will also receive the award for 2018 and 2019 purchases unless significant changes are made to the model/chassis quoted or there are issues with prior year’s model purchased. The County reserves the right to void the agreement in subsequent years if significant changes are made to the model/chassis bid.

http://folio.legis.state.wi.us/cgi-bin/om_isapi.dll?clientID=83141&infobase=stats.nfo&j1=19.36&jump=19.36&softpage=Browse_Frame_Pg http://folio.legis.state.wi.us/cgi-bin/om_isapi.dll?clientID=83141&infobase=stats.nfo&j1=19.36&jump=19.36&softpage=Browse_Frame_Pg

Following is an example of how the life cycle cost formula will be applied:

2017 bid price - $10,000; Maximum percentage of increase quoted by the vendor for 2018 and 2019 is 3%. 3 Units will be purchased in 2017; 3 units will be purchased in 2018 and 3 units will be purchased in 2019. The life cycle cost formula for award would be:

Patrol Trucks: Single Axle Life Cycle Example 2017 10,000 x 3 = 30,000 2018 10,000 x 103% = 10,300 x 3 = 30,900 2019 10,900 x 103% = 10,609 x 3 = 31,827

Total 3 year cost 30,000 + 13,900 + 31,827 = 92,727 This amount would then be used for comparison purposes to determine the lowest cost bidder; however, award will be made to the lowest COMPLYING bidder.

Note: The cost to obtain warranty authorization, vehicle diagnostics and internet access will be included in the life cycle cost for award evaluation purposes, however, option pricing will not.

14. APPROPRIATION OF FUNDS

Walworth County reserves the right to cancel any agreement in whole or in part without penalty due to non-appropriation of funds, or for failure of the Contractor to comply with terms, conditions, and specifications of this agreement

15. BRAND NAMES

If articles in the bid have been identified by a Brand Name, unless otherwise noted, such description is intended to be descriptive of quality, workmanship, finish, function and approximate characteristics desired and is not intended to be restrictive. Substitutions may be accepted at the sole discretion of Walworth County.

16. ADD-ONS

Walworth County reserves the right to add, delete, or acquire additional equipment that the Contractor can supply that are similar to, but not specifically called for, in this bid. The County reserves the right to permit the substitution when such products are readily available at a competitive cost and satisfy the department’s performance needs. The procedure for such acquisitions shall be as follows:

Walworth County will send the Contractor a letter requesting pricing for the item(s) to be added. The Contractor, within three working days, shall respond in writing and include the bid number, contract period and the price for each item requested. Upon receipt and acceptance, Walworth County shall issue a Change Order adding the product(s) to the Purchase Order. Walworth County reserves the right to accept or reject prices and obtain bids on the open market for these add-ons.

17. CONTRACTOR’S RELATIONSHIP TO WALWORTH COUNTY

It is expressly agreed and understood that the Contractor is in all respects an Independent Contractor as to the work, and the Contractor is in no respect an agent, servant, or employee of Walworth County. The contract will specify the work to be done by the Contractor, but the method utilized to accomplish the work shall be the responsibility of the Contractor.

18. STATUTORY REQUIREMENTS

Contractor is responsible to comply with all statutory rules and regulations. All applicable federal, state and local laws, rules and regulations governing the product and/or service described in the specification will apply and will be deemed incorporated into the agreement. These requirements shall be done at the Contractor’s expense.

Walworth County promotes and encourages participation of small and disadvantaged businesses, women’s business enterprises and minority businesses. Walworth County requires all Contractors and subcontractors to promote the participation from these entities.

19. ALTERNATES

The minimum specifications are intended to define the level of quality and performance of the requested equipment and not to be restrictive. If articles in the bid have been identified by a Brand Name, unless otherwise noted, such description is intended to be descriptive of quality, workmanship, finish, function and approximate characteristics desired and is not intended to be restrictive. Equipment offered shall be of equivalent dimensions, quality and performance. Substitutions may be accepted at the sole discretion of Walworth County.

20. DESCRIPTIVE LITERATURE

Bidder shall attach manufacturer's current literature and specifications covering the latest model of equipment on which he is bidding and which specifically and clearly indicates coverage of all items shown in the bid specifications. If the manufacturer's literature does not clearly reflect these items, the bidder shall attach certification from the manufacturer verifying compliance with the bid specifications. Failure to provide this information may result in bid rejection.

21. LATEST MODEL

Vehicles defined in this document shall be the latest model offered. Vehicles shall be new and unused and not previously titled.

22. UNSUITABLE EQUIPMENT

Bids will not be considered for equipment which has previously failed to perform satisfactorily.

23. INTERCHANGEABILITY

All similar equipment purchased under one contract shall have interchangeable component parts.

24. DEVIATION

The absence of a written list of deviations submitted with the bid shall hold the bidder strictly accountable to the County and to the specifications as written. Any unauthorized deviation from the specifications may be grounds for rejection of the equipment when delivered.

25. NEW EQUIPMENT

Unless otherwise noted, all materials and equipment used in this installation shall be new and unused. Equipment classified as demonstrators, prototype or discontinued, are not acceptable. All equipment shall be the latest model offered and must be tried, proven, and in current use.

26. FACTORY MANUFACTURED/INSTALLED EQUIPMENT

It is the intent of this specification that all items bid are factory installed and bidder must bid factory-installed items where available. If factory installation of an item is not available to the dealer, and the dealer is making a dealer modification in order to meet the specification, the bidder must clearly note the specific dealer modification he is making in the comments section of the technical requirements.

27. EQUIPMENT STANDARDS

Vehicles/equipment bid must meet or exceed all Federal, State and Local health, safety, lighting and noise standards.

28. PRE-ORDER MEETING

The Contractor will work directly with the Assistant Superintendent of the Department of Public Works. Contractor agrees they will work cooperatively with other vendors to provide complete truck setups as specified.

The successful bidder must contact the Assistant Superintendent to arrange a pre-order meeting to verify actual vehicle order is correct and meets specification prior to processing the order(s). Prior to order Contractor will provide all factory pre-programmed engine settings/parameters to the A. The Assistant Superintendent will determine settings for program prior to delivery.

29. PATENT PROTECTION

The Contractor shall protect and hold harmless the buyer from any patent infringements on mechanical devices or processes for which the equipment may be used.

30. SERVICE FACILITIES

In order for Walworth County to be assured of being able to maintain and repair the vehicles purchased, there shall be a service facility, with a reasonable stock of repair parts for the equipment bid on, within sixty miles of Walworth County. Note: The successful bidder does not have to be located within Walworth County as long as there is an authorized dealer within the range specified.

31. FREIGHT INCREASE

If there is a freight increase prior to delivery of the units, the additional increase must be at the dealer's expense.

32. OSHA/ANSI REQUIREMENTS

All commodities and/or service shall satisfactorily comply with applicable OSHA/ANSI regulations in effect at the time commodities are shipped and/or service if performed.

33. REJECTION

All Work done and material furnished by the Contractor are subject to acceptance by the County based on the material and labor’s conformity to these project specifications. In the event where the Contractor or its subcontractor were to provide materials and or labor that does not conform to these project specifications and has not gained prior approval from the County’s Assistant Superintendent of the Department of Public Works, the material and or labor will be subject to rejection. Rejected materials shall be replaced or redone at the expense of the Contractor.

34. TERM / PRICING / DELIVERY

Term: The term of the contract will commence on May 1, 2017 and terminate on April 30, 2020.

Pricing: Vendors shall provide pricing on Bid Specification Item Checklist and Cost Summary (Exhibit E) for the Tandem Axle Dump Trucks, Complete with Snow Removal Equipment as specified herein.

Vendor shall provide information on any discounts and/or incentives that would be available to the County for this equipment. Discounts may include, but not be limited to manufacturer discounts, sub-contractor(s) discounts, and/ or progressive payments. The County reserves the right to issue individual purchase orders and to consider progressive payments to prime contractor and sub-contractor(s) in order to take advantage of discount incentives.

Price shall include delivery of all equipment, FOB destination, to the Walworth County Vehicle Maintenance Facility, W4097 County Road NN, Elkhorn, WI 53121, between the hours of 7:00 a.m. and 3:00 p.m. Pricing is to include all parts, equipment and materials, delivery, and any other expenses needed to provide the equipment.

Delivery: Delivery must be within 120-180 days after date of order. All equipment shall be completely inspected and serviced by the dealer prior to delivery. Within five working days of receipt, Walworth County shall make an inspection and, if found not to be in accordance with these specifications, the dealer shall, upon notification, pick up and re-deliver the equipment after it conforms to the specification. In no event shall this time frame exceed 15 calendar days from date of notification of non-conformance. Should this time frame exceed the 15 calendar days, the County reserves the right to cancel the contract and award to the next lowest complying bidder.

County will reject shipments sent C.O.D. or freight collect.

Vehicles being delivered shall be accompanied by a delivery slip which has been prepared in duplicate. The original will be returned to the Contractor and the copy retained by Walworth County. A Tax Exemption Certificate, a completed Certificate of origin, and an application for Title/Registration shall accompany each vehicle. For Walworth County, the documents specified under this section shall list Walworth County, 100 Walworth Street, Elkhorn, WI 53121.

35. DELIVERY PENALTY

Failure to adhere to the delivery schedules noted in this specification shall permit Walworth County to assess a late delivery penalty of $370.31 per day for each vehicle beginning the day after the Contractor has specified for delivery;

i.e. if Contractor specifies 90 calendar days, penalty will commence on the 91st day and will end on the day the vehicle is delivered. This is the rate for the year 2017 deliveries; remaining years will be adjusted annually.

36. NEW VEHICLE CHECKUP AND SERVICE FOR ALL VEHICLES

Prior to the delivery, the vehicle must be completely serviced by the successful bidder (dealer) in accordance with the manufacturer's standard "make-ready" recommendations. Crankcase, differential, and transmission must be filled to capacity as recommended by the manufacturer. Each vehicle shall contain a pre-delivery check sheet showing what operations the selling dealer has performed on the vehicle. Vehicles are to be clean, and all stickers are to be removed from glass prior to delivery with the exception of any sticker required by law (Manufacturer’s suggested retail price label). Factory pre-delivery will not be acceptable.

37. TRAINING

The successful bidder will provide a minimum of 8 hours of service training to cover all aspects of the unit including complete drive train, chassis, electronics, ABS and accessories for up to 6 technicians within 12 months of taking delivery of the 2016 model year units. Training is to include diagnostics and use of diagnostic tools.

38. TAXES

Walworth County is a tax-exempt municipality under WI Stats. 77.54(9a)

The State of Wisconsin Department of Revenue has issued tax exempt number CES045129 to Walworth County.

Walworth County’s Federal Tax ID Number 39-6005752.

39. PAYMENT TERMS

Walworth County’s preference is to pay for goods and/or services with a P-Card. If you accept payment by p-card, all pricing must be inclusive of any and all fees associated with the acceptance of MasterCard; i.e. no minimums and/or additional fees.

In addition, vendor should note how many days after receipt and acceptance of goods/services or receipt of invoice (whichever is later), payment must be processed to accept the credit card. The County will not process payment until the receipt of goods is confirmed. Walworth County requires a minimum of ten (10) days to process p-card payments.

If you are unable to accept credit card, payment will be made within forty-five (45) days of receipt, providing goods and/or services have been delivered, installed (if required), and accepted as specified.

Vendors who wish to quote a discount for early payment against a purchase order may do so (reference the payment terms of the Pricing Document). For example: 1%/10 days. Discounts will be taken into consideration when evaluating costs.

EXHIBIT A

INSURANCE REQUIREMENTS

Seller agrees to have and maintain the policies listed below. All policies, endorsements, certificates, and/or binders shall be subject to approval by the County as to form and content.

These requirements are subject to amendment or waiver only if so approved in writing by the County. A lapse in any required insurance coverage during the contract term will be considered a breach of contract.

I. Supplier shall furnish County with Certificate of Insurance indicating proof of the following insurance from companies licensed in the State:

A. Comprehensive or Commercial General Liability with a minimum limit of $1,000,000 per occurrence, $1,000,000 if aggregate Combined Single Limit for Bodily Injury and Property Damage Liability. This insurance shall include, but is not limited to, the following coverage:

B. Automobile Liability with a minimum limit of $1,000,000 per occurrence/$1,000,000 aggregate

Combined Single Limit for Bodily Injury and Property Damage Liability. This insurance shall include coverage for all of the following:

1. Owned Automobiles

2. Hired Automobiles

3. Non-Owned Automobile

C. Workers Compensation and Employers' Liability - Worker's Compensation statutory - in compliance with the Compensation law have the State and Employers’ Liability insurance with a limit not less than $ 100,000 each accident.

II. The certificate shall list the Certificate Holder and address as follows: Walworth County, Attn:

Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, Wisconsin 53121.

III. Such insurance shall include under the General Liability and Automobile Liability Policies

Walworth County, its employees, elected officials, representatives, and members of its boards and/or commissions as "Additional Insureds."

IV. Such insurance shall include a thirty (30) day notice to the County prior to cancellation or material policy change. The notice shall be given to Walworth County Purchasing, Department of Public Works, W4097 County Road NN, Elkhorn, Wisconsin 53121. NOTE: Standard Cancellation Clause on a Certificate of Insurance is not acceptable.

V. Supplier shall require sub supplier; if applicable, to furnish identical Certificates of Insurance to

Walworth County prior to contract taking effect.

VENDOR NAME____________________________________________________ RETURN THIS PAGE

Substitute W-9 Walworth County

PRINT OR TYPE DO NOT send to IRS

Please see instructions.

LEGAL NAME (As entered with IRS) If Sole Proprietorship enter your Last, First, MI as exactly stated on your SS card.

TRADE NAME If doing business as (D/B/A) or business name of Sole Proprietorship

ENTITY DESIGNATION (Check ONE Only) EXEMPTIONS (see instructions):

INDIVIDUAL / SOLE PROPRIETOR Exempt payee code (if any) ____

C=C CORPORATION S=S CORPORATION

LIMITED LIABILITY COMPANY Exempt from FATCA reporting Enter the tax classification (C=C Corporation, S=S Corporation, P=Partnership) _______ code (if any)______________

TAX EXEMPT OR GOVT-OWNED HOSPITAL

TAX EXEMPT OR GOVT-OWNED LONG-TERM CARE FACILITY

ALL OTHER ENTITIES

PRIMARY ADDRESS (For return of 1099 Form) TAXPAYER IDENTIFICATION NUMBER (TIN) (Please include

PO Box or number and street hyphens) If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, using

City, State, Zip + 4 your EIN may result in notices to the requestor. The TIN provided must match the name given on the "Name" line to avoid backup withholding.

ORDER ADDRESS (Where order should be sent if different from primary) CHECK ONLY ONE

PO Box or number and street Social Security Number (SSN)

City, State, Zip + 4

Employer Identification Number (EIN) REMIT ADDRESS (Where check should be sent if different from primary) PO Box or number and street

City, State, Zip + 4 Individual Taxpayer Identification Number for U.S.

Resident Aliens (ITIN)

Type of Service Provided (legal, repairs, consulting, etc.)

CERTIFICATION IF YOU HAVE QUESTIONS:

Under penalties of perjury, I certify that: CONTACT:

Walworth County Finance Dept.

1. The number shown on this form is my correct taxpayer identification number, AND

2. I am not subject to withholding because (a) I am exempt from backup withholding, or Phone Number: 262-741-7265

(b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) Fax Number: 262-741-3195 the IRS has notified me that I am no longer subject to backup withholding.

3. I am a U.S. citizen or other U.S. person (defined in the instructions), and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FOR AGENCY USE ONLY

FATCA reporting is correct. Vendor ID

Printed Name

1099 YES NO

Signature Phone Vendor YES NO

Title Date

REQUEST FOR TAXPAYER

IDENTIFICATION NUMBER (TIN) & CERTIFICATION

Return this form to: Walworth County Public Works Department-Purchasing Division W4097 County Road NN, Elkhorn WI 53121 Fax 262-741-3195

EXHIBIT B

THIS PAGE INTENTIONALLY LEFT BLANK

RFB #17-028

Dated 3/6/17

EXHIBIT C

VENDOR(s) CERTIFICATE OF COMPLIANCE

Walworth County Purchasing Division Request for Bid

GENERAL: This form must be completed in its entirety and submitted with vendor(s) response to acknowledge that vendor(s) meets or exceeds the minimum requirements.

INSURANCE: Vendor certifies that the company / individual is in compliance with, or is prepared to comply with the insurance requirements as detailed in Exhibit A. Certificates of insurance must be provided prior to issuance of a contract and/or purchase order. If the certificate(s) of insurance is/are not received by the Walworth County Purchasing Division within five (5) days of notification of award, the County reserves the right to select another vendor.

Acknowledgement of Insurance Requirements (Exhibit-A) ________ (initials)

TAXPAYER IDENTIFICATION NUMBER: (Exhibit B). W-9 Request for Taxpayer ID Number(s) Complete, sign and return the attached Walworth County Request for Taxpayer Identifications Number (W9) form.

Vendor confirms Exhibit B is complete, signed and included in their bid response ________ (initials)

PRODUCT SPECIFICATIONS COMPLIANCE:

Vendor confirms compliance with the specification of the bid. Complies: ____ Yes ____ No

CERTIFICATE OF COMPLIANCE – (Exhibit C). Complete, sign and return the attached Walworth County Vendor(s) Certificate of Compliance.

Vendor confirms Exhibit C is complete, signed and included in their bid response ________ (initials)

REFERENCES – (Exhibit D). Vendor shall provide references of recent clients with similar requirements as specified in the bid.

Bidder confirms Exhibit D, References is completed and included in their bid response. _______ (initials)

RECEIPT OF ADDENDUM: Vendor(s) acknowledges receipt and inclusion of Addendum number ___through____.

FORM OF PAYMENT: Would company accept a Purchasing Card as a form of payment, and/or additional fee(s) without any minimums? ____ Yes ____ No

If yes, how many days after receipt of invoice (or acceptance of goods, whichever is later) payment must be processed to accept the credit card. Note: Minimum of 10 days is required. _____ Days

PIGGYBACKING: My Company agrees to furnish the item(s)/service(s) proposed in this bid to other units of government at the same terms and conditions. ____ Yes ____ No

DEBARRED CONTRACTORS: Acknowledgement that the vendor(s) is not on the State of Wisconsin Department of Workforce Development list of debarred contractors with the effective dates during this project:

________ (initials)

RFB #17-028

Dated 3/6/17

I hereby certify that all statements herein are made on behalf of:

Name of Company:

Contact Name:

Address:

Phone Number:

Email:

Signature: Date:

Vendor Contact Person for:

Order Placement:

Name: Phone:

E-Mail: Fax:

Address:

City: State: Zip:

Contract Issues:

Name: Phone:

E-Mail: Fax:

Address:

City: State: Zip:

Payment

Name: Phone:

E-Mail: Fax:

Address:

City: State: Zip:

VENDOR NAME______________________________________ RETURN THIS PAGE

EXHIBIT D

References

Provide references for similar contracts you have, preferably one who is a public sector client, which demonstrates your firm’s relevant experience. Include name, address and phone number of a person who can be contacted regarding the project.

Reference 1:

Name of Company or Vendor(s): _________________________________

Address: ___________________________________________________

City, State, Zip: ______________________________________________

Contact Name: ___________________ E-mail Address______________

Phone Number: _______________ Fax Number: ___________________

Relevant Project Name ________________Year of Service ___________

Reference 2:

Relevant Project Name ________________ Year of Service ___________

Reference 3:

Relevant Project Name ________________ Year of Service ___________

THIS PAGE INTENTIONALLY LEFT BLANK

EXHIBIT E

BID SPECIFICATION ITEM CHECKLIST & COST SUMMARY

Tandem Axle Dump Trucks, Complete with Snow Removal Equipment

The following indicates whether or not all minimum are met and/or are included in the bid. Checklist must be filled in completely. Items that do not meet or exceed the minimum specifications must be noted below. This will allow for accurate bid comparisons of equipment and components.

Item # EQUIPMENT MINIMUM SPECIFICATIONS

Vendor Meets Minimum Specifications

(Check Yes or No)

GENERAL YES NO

It is the intent of the Walworth County Public Works Department to purchase Three (3) Mack Granite, Model GU-713R Tandem Axle Dump Trucks with a GVW rating of 63,000 lbs. to be used for snow removal and general hauling. Three (3) Single Right Hand Patrol Wings. Due to OEM’s variations of their components, please follow the Bid Specifications Item Checklist provided. This will allow for accurate Bid comparisons with component substitutions. The chassis manufacturer must provide information for salter speed input hook-up to truck equipment distributor at the time of chassis delivery.

Contractor(s) must meet in person with Assistant Superintendent of the Department of Public Works to review the specifications before order placement.

2 Minimum GVW: 63,000 LB weight rating through hubs.

3 Engine/Equipment: High Torque Maxi-Cruise Diesel MP7–395HP, 1560 ft-lb

3a Fuel/water separator

3b Merritor-Wabco 318 (18.7 CFM) air compressor.

3c FEPTO with an SAE standard 1350 series flange fitted onto crankshaft.

3d Diesel particulate filter / SCR to be frame mounted under cab on right side with Stainless Steel cover.

3d.1 1. DPF should automatically initiate an active regeneration cycle while vehicle is moving.

3d.2 2. Can manually initiate an active regeneration cycle while vehicle is parked.

3d.3 3. Manual ability to initiate and inhibit regeneration cycle. (DPF: Pid Code RGN 0003)

3e SnoDepot Stainless Steel Oil Pan.

3f Exhaust to be vertical stack right side cab mounted for clear BOC.

4 Transmission: Allison RDS 4500 Series 6 Speed with Transynd fluid

5 Propeller Shafts: Main driveline - Dana 1810 HD Series. Interaxle driveline – Dana Spicer 1810 HD. Dynamically balanced, with splines, glidecote treated.

6 Front Axle: The front axle shall be heavy-duty 23,000-LB

7 Rear Axles: Carriers shall be top loaded dual reduction, with Power Divider lock out with Light and Buzzer. Synthetic Oil 80W140

Suspension: Front-Multi-leaf spring with a rated capacity designed for 23,000 LB front axle without shock absorbers; Rear–Mack multi-leaf camelback, with bronze bushing, Urethane isolator, and without shock absorbers for municipal use with load rating of 40,000 lbs.; spring build-up on front wing side for single wing only.

Brakes: Full air type, S-Cam with large capacity reserve tank. Automatic slack adjusters and dust shields front and rear. 30-30 rear parking brake chambers shall be D.S.O.

19DA00 for asphalt spreader application. The air system shall have a Meritor 1200 air dryer with an electrical element and shall have drain cocks. Moisture ejectors shall not be provided with brakes. Air chambers are to be mounted forward of rear axle.

Chassis / Dimensions: 199” wheel base minimum, 111” useable CT. LubeCore pneumatic automatic greasing system for complete chassis and body pivots, etc. Body builder to supply number of grease points to chassis vendor.

Frame: Frame rail steel without reinforcement. Front frame extension 20" minimum.

Minimum of 63” after frame. Cross section, 11.811” X 3.54” X 0.437”. The frame rails to be sufficient length to accommodate dump body and front snowplow equipment. Frame to have section modulus of 23.5in³ and 2,820,000 RBM per rail. All cross members BOC to be Heavy Duty.

12 Steering: SD 110+HD94 Sheppard with oil cooler. All tie rods and drag links greaseable.

13 Cab Configuration: Conventional engine forward.

Radiator: Heavy duty. Coolant protection to -25°. Silicone hoses with stainless steel spring clamps throughout. Radiator grill to be stationary. Cooling Performance 1265 in/sq.

radiator” will have the hole in the radiator for pass through of FEPTO.

15 Air Cleaner: Dry type, heavy duty, under hood, inside and outside air with dash control.

16 Fan Drive: Behr electronic modulating viscous

Electrical System: Body Link II with cab pass through PID # 83 0008 and Body Link II body harness connectors PID # 204SX420. Alternator 24SI 145 amp. Lighting 12 volts.

Starter 12 volts. Three (3) 730 CCA Deep Cycle batteries with battery shock pads. Will have a Battery master disconnect switch. Back up alarm 107db (constant sound). No fuses, all circuit breakers. All lights to be L.E.D. NO WIRE SPLICES OR JUNCTION

BOXES SHALL BE MADE OUTSIDE OF THE CAB!!

CAB EQUIPMENT

General Features: Air ride cab with Champion trim Slate Grey interior. One piece Windshield tinted, and heated. Windshield heater to remain on for longest possible time.

Floor mat wear area inserts, and removable floor mats. Extra door and ignition keys. Keys to match existing fleet (M063). Dual single trumpet air horns with covers. Power windows with manual door locks. Overhead mounted auxiliary defroster fan, air conditioning, am / fm stereo with CD radio. CB radio ready - hot post, and ground, with antennas on the mirrors. Body up lamp mounted in dash. Adjustable steering column with tilt and height adjust capabilities, self-canceling turn signals, rear window, snow plow headlight wiring package. There shall be combination tilt and butterfly hood with a stationary grill with bright finish without surround. Stainless steel grab bars shall be attached to each side of the cab for ingress and egress from the cab.

19 Heater/Defrosters: Heater and defroster shall be heavy-duty fresh air anti-fogging type.

Defroster to exhaust heated air directly on both door glasses.

Windshield Wipers/Mirrors: Windshield wipers shall have heavy-duty wiper arms, motors, and washer units. They shall be electric with variable speed and intermittent capability. Dual rear view mirrors shall be west coast type 6" X 16", retractable, heated and lighted. Mirror heating elements to have longest on time possible. Also to be included are dual bright 8" convex blind spot heated mirrors.

Seats: Driver side will be a Sears Atlas 80 with inboard armrest, cloth air ride, high back with lumbar support and right hand arm rest. Passenger seat factory standard cloth with storage compartment in base.

22 Gauges: Unit shall have individual illuminated gauges for oil pressure, air pressure, voltage, speedometer, tachometer, coolant temperature, and fuel level.

23 Bluetooth: Cab shall be equipped with Bluetooth technology to enable the use of hands-free devices

24 Front Wheels: Steel Disc Accuride 10 hole hub pilot, 22.5X13"(11 ¼ BC) 5.25 inset painted white.

25 Front Tires: 445/65Rx22.5 Load Range “L” Goodyear G296 MSA.

26 Rear Tires & Rims: 11Rx22.5 Load Range “H” Bridgestone M770.

Rims, Steel Disc 22.5 X 8.25 Accuride hub pilot 2 Hand Hole Heavy Duty.

Inner Fender Shields/Sound Shields: Units shall be furnished with inner fender shields or sound shields. These shall be highest standard available from manufacture. Shields shall fully protect the engine compartment.

Fuel Tank: Tank shall be 72 gallon D style, left side mount. Tank is to be mounted in cab area so as not to interfere with snow plow mounts. Tank shall be aluminum and have approved safety steps. Steps are to be self-cleaning. Mack dealer will be responsible for moving fuel tank, batteries, and air tanks if necessary to accommodate snow plow eq.

Mack Dealer must work with directly with body builder if chassis parts have to be moved.

29 Front Bumper: Factory

PAINT

Cab: White; top upper portion of hood-flat black; dump body stainless steel; plow and wings-Omaha orange; plow frame-gloss black. All sheet metal to be heavy gauge steel, treated with rust preventative. Workmanship of body joints, seams and splices shall be such to minimize rust and corrosion. Full parts and labor corrosion warranty on cab structure and frame rails shall be provided for sixty (60) months, unlimited mileage.

31 Rust-Proofing: Units shall be rust-proofed by the body builder upon completion.

HYDRAULICS

Power Takeoff: The hydraulic pump shall be mounted with shaft centerline parallel to the crankshaft centerline and at a level to create not more than a three-degree angle and not less than a one-degree angle on the driveline. The pump mounting shall be incorporated with a bracket fabricated to mount in the extended frame rails of the truck.

The hydraulic pump shall be driven directly off the engine crankshaft via a splined driveline to allow for movement. The driveline shall include grease fittings on both u-joints.

Driveline shall be a FORCE America model 1310 series.

Hydraulic Pump (622AK-L): The hydraulic pump shall be a U.S. manufactured variable displacement axial piston pressure and flow compensated load-sensing type. The pump shall be cast iron construction and rated to 5.98 cubic inches per revolution at maximum stroke which will deliver 24.7 GPM @ 1000 engine RPM. The pump shall have a 2-1/2” split flange suction, 1” split flange pressure port and SAE #12 case drain line plumbed directly back to the reservoir. The pump shall be rated for 5000 PSI peak, 4600 PSI intermittent and 4060 PSI continuous. The pump shall be rated for a maximum RPM of 3000 at standby pressure. The pump shall have a 1¼” keyed drive shaft and SAE 4-bolt type C mounting flange. The shaft must have a captured keyway and a flat opposite the key for the driveline set screw. The pump shall be Eaton 620 Series Piston Pump or prior approved equal.

35 A 1” high pressure ¼ turn ball valve shall be installed at the discharge port of the pump.

The ball valve shall be rated to 5000 PSI and have SAE #16 ports.

High Pressure Filter: There shall be a high-pressure filter plumbed between the hydraulic pump and the control valve assembly. The hydraulic filter shall be a 25-micron absolute and rated for 6000 psi. The filter shall be model HP17125VG30EPUG5S2AE7050P or prior approved equal and be equipped with a plug in indicator hole.

Shutdown System: The system shall be designed so that when the float contacts close, the PTO will disengage and stop pump flow. An enunciator in the cab that is on a control panel will alert the driver that the PTO has been disengaged. The control panel will also incorporate an override switch wired to de-energize the shutdown system to facilitate diagnostics and equipment storage. The override panel shall also contain warning lights for body up and filter bypass. There shall also be a switch on the circuit board that will allow shutdown on high temperature condition as well as low oil.

Reservoir: Hydraulic reservoir shall be “VT35-Stainless” 35-gallon capacity, constructed of stainless steel with 1/4” thick angle iron mounting brackets and equipped with the following:

38a Basket type filler breather cap

38b ¾” Magnetic drain plug

38c 2” NPT suction with 100-mesh screen type filter w/3 PSI bypass

38d 5” Sight temperature gauge externally mounted

38e 2” full flow brass ball valve

Hydraulic Control Valve: The hydraulic valve shall be of modular manifold design. Each hydraulic function requires an individual manifold stacked together to form the manifold base. The manifold base shall consist of an inlet section with SAE #16 inlet porting, SAE #20 outlet porting, and SAE #4 load sense porting. There shall be a main system relief in the inlet section to protect the system from high pressure in case the pump compensators fail. The dump body manifold shall be stacked next to the inlet section, and capable of 40 GPM with SAE #12 porting. The hydraulic control valves shall be pulse-width modulated, proportionally controlled. Each hydraulic valve segment shall be individually mounted to the manifold base assembly and be serviceable without removing any hydraulic hoses or any other hydraulic valve segments. Each hydraulic valve segment shall have individual pressure compensation to achieve independent simultaneous operations. All segments shall have heavy-duty continuous duty coils and connections shall be with Din connectors.

All coils shall operate at 12 VDC and require a maximum of 1400 mille-amps. Each segment shall be equipped with a manual override except for the auger and spinner sections. The dump body segment shall be rated to 40 GPM, with all other segments rated to 20 GPM. If a double acting hoist is utilized, the dump body segment shall be equipped with a down side relief to protect the body down function. This relief shall be set to the hoist manufacturer’s specifications. Valve segments shall be Force America Add-A- Fold® model or prior approved equal. The valve is to be arranged as follows:

40 Single Wing:

40a Hoist: 40gpm - Double acting with 500 PSI down side work port relief valve

40b Plow Lift: 21gpm - Double acting / With Power Float Feature

40c Plow Angle: 21gpm - Double acting

40d Wing Toe: 21gpm - Double acting

40d Wing Heel: 21gpm - Double acting

40f Auger: 14gpm - Pressure compensated

40g Spinner: 7gpm - Pressure compensated

40h Liquid: 7gpm - Pressure compensated

41 Dual Wing:

41a Hoist: 40 gpm -Double acting with downside relief valve set at 500 psi.

41b Plow Lift: 21 gpm - Double acting / With Power Float Feature

41c Plow Turn: 21 gpm - Double acting

41d Wing Toe: 21 gpm - Double acting

41e Wing Heel: 21 gpm - Double acting

41f Wing Toe: 21 gpm - Double acting

41g Wing Heel: 21 gpm - Double acting

41h Auger: 14 gpm - Pressure compensated

41i Spinner: 7 gpm - Pressure compensated

41j Liquid: 7 gpm - Pressure compensated

41k Electrical connections to the valves shall be designed to give trouble free service in a moist, salty, exterior environment.

Hydraulic Valve Enclosure: The valve assembly shall be mounted in weather-tight enclosure. The valve enclosure shall be fabricated Stainless Steel. Enclosure shall be designed to not allow humidity to be trapped inside. The valve is to be mounted with all ports coming out the bottom and holes allowing for hose adapter fitting. Enclosure will allow for bulkhead style cable to enter the front. Valve will be “Boxed In” with the cover and not the base. The cover shall be held to the enclosure by four heavy rubber latches.

All plumbing shall be external, directly out the bottom of the valve enclosure.

Filter: Hydraulic oil filter shall be mounted in the reservoir. Hydraulic filter shall be rated for no less than 80 GPM. Filter shall be ZINGA model TS-1200-25-1-0 with ZSRE-409-10 micro-glass filter element and be equipped with visual filter condition indicator gauge. The system shall be delivered with one (1) spare filter element.

Hydraulic Lines and Plumbing: All hydraulic lines and plumbing shall be Stainless Steel where ever possible and plumbing shall be sufficient capacity so as not to create heat or turbulence within hydraulic system. Suction line between reservoir and pump shall be a minimum of 2 in. I.D. with a minimum SAE 100-R4 rating and shall be secured on both ends via heavy duty stainless t-clamps; radiator hose clamps unacceptable. All pressure hoses, including signal sense to pump shall have swivel fittings on both ends and have a minimum 3000 psi rating. Return lines and case drain shall have minimum 3000 psi rating.

Hydraulic lines shall be routed to minimize interference with equipment and chassis components requiring periodic servicing.