PMTS_Consolidated_Questions.xlsx
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- Attached to
- Participant Management Technology Services (PMTS) Federal contract opportunity
- Solicitation number
- 16PBGC19R0006
- Issued by
- Pension Benefit Guaranty Corporation
About this file
This solicitation seeks proposals for Participant Management Technology Services to support the Pension Benefit Guaranty Corporation's Office of Information Technology. Services include operations and maintenance support for the Corporation's participant management systems and related applications. The indefinite delivery indefinite quantity contract has a one year base period and nine one-year option periods. Task orders will be issued for system enhancements and professional advisory services on an as-needed basis. The anticipated award date is March 2019. Interested parties must register in the System for Award Management to be eligible for award. Proposals are due by the date specified in Section L.5 of the solicitation, which is available on FBO.gov along with any amendments. Current support is provided by SGT and CACI under separate contracts.
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Sheet1
| Q No. | Question | Page | Section | Response | |
| 1 | In reference “as prime” in the instruction to “Provide at least three (3) Past Performance Profiles in the technical volume as prime…”, is it the government’s intention to receive at least 3 past performances that were performed by the prime contractor (i.e. the prime contractor / lead company of this proposal) or to receive at least 3 past performances that were performed as a prime contractor (i.e. the profile references a direct contract between a member of the offeror’s team and the customer organization / Agency)? | L.2.6 Factor 6: Past Performance | The three past performance profiles should be from the proposed prime contractor performing similar work as a prime contractor. | ||
| 2 | How many, if any, past performance profiles are required from proposed subcontractors / teaming partners? | L.2.6 Factor 6: Past Performance | Offerors are required to provide at least one (but no more than two) subcontractor past performance profiles. | ||
| 3 | ), would a project reference be evaluated / considered for project where a company performed more than 50% of the contract as a subcontractor? | Past Performance (Factor 6) | For all past performance as a subcontractor, the Offeror shall indicate the percentage of the contract performed. | ||
| 4 | What company(ies) is/are performing this work now? | N/A | General | SGT and CACI. | |
| 5 | If a firm is performing Program Management Suppport and Planning to the Business Innovations Service Department (BISD) Program | ||||
| Management Office (PMO), are they OCI'd out of the PMTS work? | N/A | OCI | The Contractor will need to provide information in the proposal as to how they will mitigate the potential OCI issue. | ||
| 6 | For Factor 1, and Subfactors 3.1, 3.2, and 3.3, can the Government clarify if Appendices A though D should immediately follow their sections or be placed at the end of the Volume? | 84 of 100 | Solicitation L.1.6.2 | The Appendices should be separate standalone documents. | |
| 7 | Can the Government clarify that 4.11.I. is a typo and should read 4.1.1.J since J covers Program Management Reviews? | 87 and 97 of 100 | Solicitation L.2.3.3 and M.3 | L.2.3.3 and M.3 refer to all of C.4.1.1 | |
| 8 | Can the Government clarify that sections 4.2.1, 4.2.2, and 4.2.3 should be 4.3.1, 4.3.2, and 4.3.3? | 36 of 100 | Solicitation 4.3 | Yes | |
| 9 | What is the Government’s estimated schedule for reaching their down select decision? | 89 of 100 | Solicitation L.2.7 Factor 7: Oral Presentations | The schedule cannot be determined at this time. | |
| 10 | For the orals presentation, what media, if any, is the proposed orals presentation to be presented in? | 89 of 100 | Solicitation L.2.7 Factor 7: Oral Presentations | Those offerors selected will be provided detailed instructions at the time the oral presentation is scheduled. | |
| 11 | Since the Work Breakdown Structure is an Excel file, can the Government confirm that it can be submitted as a separate Appendix B from the Technical Volume? | 84 and 86 of 100 | Solicitation L.1.6.2 and L.2.3.1 | Yes. All appendices are to be submitted separate documents. | |
| 12 | Since the Proposed Staffing by Labor Category is an Excel file, can the Government confirm that it can be submitted as a separate Appendix C from the Technical Volume? | 84 and 86 of 100 | Solicitation L.1.6.2 and L.2.3.2 | Yes. All appendices are to be submitted separate documents. | |
| 13 | The Schedule of Deliverables indicates that a Subcontracting Plan will be required Yearly – prior to exercise of option. Will the Government require a new or revised Subcontracting Plan every year or is referring to the Subcontracting Plan Report to be submitted semi-annually? | 43 of 100 | Solicitation F.7 Schedule of Deliverables | PBGC is referring to ther Electrpnic Subcontracting Reporting Sytem (ESRS) as defined in fAR 52.219-9 subparagrapshs (a) and (d)(10)(iv). | |
| 14 | Can the Government please confirm that the Contracting Hours Report is only applicable for T&M, LH and CR type Task Orders? | 43 of 100 | Solicitation F.7 Schedule of Deliverables | Yes | |
| 15 | 1) Would the Government consider revising this requirement so consent to subcontract is only required if a contractor does not have an approved purchasing system in accordance with FAR 52.244-2? | 56 of 100 | Solicitation H.3 Subcontracting and H.4 Contract Term and Renewal | FAR 44.201-2 (b) states " even if the contractor has an approved purchasing system, 41 U.S.C. 3905 requires notification before the award of any cost-plus-fixed-fee subcontract, or any fixed-price subcontract that exceeds the simplified acquisition threshold or 5 percent of the total estimated cost of the contract. Alternate I to 52.244-2 implements this FAR requirement. |
| 16 | 2) Can additional subcontractors be submitted with Task Order proposals adding them as an approved vendor under the IDIQ with acceptance of the Task Order proposal? | 56 of 100 | Solicitation H.3 Subcontracting and H.4 Contract Term and Renewal | Yes, assuming compliance with the terms and conditions of 52.224-2 Alt I. |
| 17 | Is there a helpdesk number for the PBGC Secure Proposal site in case there are issues uploading the documents? | 82 of 100 | Solicitation L.1.2 Proposal Submission Instructions | General questions about the LeapFile can be addressed to the PBGC HelpDesk at 202-326-4000 extension 3999 |
| 18 | 1) How is Best Value determined during performance? | 57 of 100 | Solicitation H.4 Contract Term and Renewal | See response to Q19 below. |
| 19 | 2) Can the Government please add a cure period and/or include a reference to FAR 49.4 Termination for Default to this clause? | 57 of 100 | Solicitation H.4 Contract Term and Renewal | Section H.4 page 57, this sentence has been revised to read as follows: Any task order not providing satisfactory past performance to the Government due to any issue(s) identified by the COR shall be addressed immediately and potentially lead to a TO and/or contract cancellation. |
| 20 | Can the Government specify what items are to be included in the configuration management plan and when it is to be delivered? | 29 of 100 | Solicitation 4.2.2.11 | It will be specified at the time of Project Planning in accordance to ITSLCM. |
| 21 | Can the Government provide the breakdown of tickets by priority? | 15 of 16 | Attachment C.2 | Historically, BMA averages 147 tickets per month with a normal resolution time of less than 24 hours. Historically, CCA averages 49 tickers per month with a normal resolution time of less that 30 hours. |
| 22 | Can the Government please confirm the total percentage for all small businesses across socio-economic categories listed is cumulative at 23% and not additive (23%+5%+5%+3%+3%) for a total of 39% across socio-economic categories? Can the Government also confirm that the figure is based on subcontracted dollars, and not total contracted dollars? | 91 of 100 | Solicitation L.4 | The total for all categories of subcontracted dollars is 23% of the total contract value. The categories of subcontracting are not in addition to the 23%. |
| 23 | Would the Government provide years of experience and education requirements for the list of PBGC LCATS in attachment L.3.a? | 86 of 100 | Solicitation L.2.3.2 | No. This is up to the offerors to propose. |
| 24 | In the “Functional Overview of SAT” table, a function of the SAT Administrator is to “Start and stop legacy system transaction queue” – are there two separate transaction queues? Does the legacy queue only support old records? Was the functionality replaced/superseded entirely? | 7 of 16 | Attachment C.2 – 2.3.1 | The legacy transaction queue within SAT routes incoming transactions from interfacing applications such as CRM, MyPBA, etc. The queue supports current records and is still in use and will be for the forseeable future. |
| 25 | Should the period of Performance be: Option Period 5 – 12 months from the end date of Option 4, Option Period 6 – 12 months from the end date of Option 5, Option Period 7 – 12 months from the end date of Option 6. | 42 of 100 | Solicitation F.1 Period of Performance | Yes. Option Period 5 – 12 months from the end date of Option 4. |
Option Period 6 – 12 months from the end date of Option 5.
Option Period 7 – 12 months from the end date of Option 6.
Option Period 8 – 12 months from the end date of Option 7.
Option Period 9 – 12 months from the end date of Option 8.
| 26 | Will the Government allow the Offeror to modify the Attachment B.5 PMTS TO 1 Price Schedule to accommodate requirements in section L.3.2 of the solicitation? | 90 of 100 | Solicitation L.3.2 | Please see the revised Attachment B.5 PMTS TO 1. Do not alter the existing columns |
| 27 | For example, Per section L.3.2 of the solicitation, the Offerors must provide: c) Fully burdened hourly rate (for both Government site and contractor site)…g) Hourly rate discounts proposed for the task order, if applicable, However, the Attachment B.5 PMTS TO 1 Price Schedule does not include columns for both Government and contractor site fully burdened rates or a place to provide hourly rate discounts, if applicable | Please see the revised Attachment B.5 PMTS TO 1. Do not alter the existing columns | ||
| 28 | What date should the offeror assume the contract award start date is for pricing and proposal purposes? PBGC anticipates a base period of one (1) year for PMTS commencing on date of award … | 42 of 100 | Solicitation F.1 | Start day of Transition in process is expected to begin 05/01/2019. The contract award date is expected to be March 2019. |
| 29 | In order to allow time for vendors to adequately develop a solution, will the Government please grant an extension of 1 week to the due date? | 42 of 100 | Solicitation F.1 | No |
| 30 | Can the Government please provide the average number of enhancement requests per year. | 42 of 100 | Solicitation F.1 | The government cannot determine the expected number of enhancment requests per year but doesn’t anticpate enhancement requests being addressed immediately upon contract award. Enhancmeent requests will be undertaken as priorites and budget allows. |
| 31 | In Section C, Statement of Work, paragraph 4.3 "Professional Advisory/Consulting Services," the sub-sections to 4.3 are numbered as follows: 4.2.1 Business Process Automation/Re-engineering; 4.2.2 Technical Analysis; 4.2.3 Special Studies. Can the government please confirm that these should instead be numbered as 4.3.1, 4.3.2 and 4.3.3 respectively? | 36 | Section C 4.3 Professional Advisory/Consulting Services | Yes. |
| 32 | Would the government please confirm the requirements for the Software Developer (Lead). Is the government looking for a java developer lead or a database lead as the required experience and certifications are a combination of a database resource and java development resource. | 58 | H.5 Key Personnel Functions | The SW Developer Lead is expected to have experience with Oracle |
Java, middleware, database and WebLogic server technologies.
| 33 | In the table in Section L.1.6.2 "Volume I: Technical Proposal," Subfactor 4.4: Transition is listed under Factor 3: Response to Task Order Request. Can the government please clarify if Subfactor 4.4 Transition should instead be numbered as Subfactor 3.4? | 84 | L.1.6.2 | Yes. |
| 34 | There is a requirement to "Identify if any proposed personnel are contingent hires; and if so, provide a signed letter of commitment by the proposed individual to serve in the stated position at contract award." Are the letters of commitment outside of the page count for the key personnel section? | 86 | L.2.1 Factor 1: Key Personnel | Yes. |
| 35 | There is a requirement to "Identify if any proposed personnel are contingent hires; and if so, provide a signed letter of commitment by the proposed individual to serve in the stated position at contract award." Can the letters of commitment be placed in an Appendix? | 86 | L.2.1 Factor 1: Key Personnel | Yes. |
| 36 | In paragraph L.2.3.3 "Subfactor 3.3: Management Approach, Program Management Reviews" the instructions state that we are to discuss our approach to sharing performance and progress against all task orders and projects in accordance with 4.11.I. There is no section 4.11 of the PWS. Offeror believes the correct reference is 4.1.1 J. Can the government please confirm or clarify the correct reference? | 87 | L.2.3.3 | L.2.3.3 and M.3 refer to all of C.4.1.1 |
| 37 | The solicitation states “PBGC will evaluate offers in two phases”. Will bidders be notified if they are eliminated after the first phase? | 94 | M.1 Basis for Award | Contractors will be notified who are no longer in the competetive range. |
| 38 | The solicitation states “For teaming, partners’ past performance will be considered the work that the vendor has performed that shows that they have the capability to successfully complete the tasks identified |
in the solicitation at minimum risk to the government.” Does the term “partner” mean the bidder’s subcontractor(s)?
| 99 | Factor 6: Past Performance | Yes. | ||
| 39 | The described process seems to suggest that PBGC follows a waterfall methodology of development associated with PMTS's systems, but other parts of the RFP package seem to suggest that PBGC uses Agile/iterative methodologies for this portfolio of applications. Is the PMTS portfolio currently being managed using a Waterfall or Agile methodology? Can PBGC please describe its thinking as to why the chosen methodology was selected? | 4 | 2.3 | PMTS is currently using both a Waterfall & Agile methodology pending project needs but is in the midst of a transition to an overall Agile approach. |
| 40 | What contractor or contractors are currently supporting Operations, Maintenance, & Enhancements for the PMTS portfolio today? | 4 | 2.3 | SGT and CACI. |
| 41 | Please confirm that bidders are only required to explain how the prior experiences of the Key Personnel align with their roles and responsibilities in the technical approach. | 86 | L.2.3.2 Subfactor 3.2: Staffing Approach | In addition to explaining how prior experiences allign with their roles and responsbilities in the technical approach, the Offeror must demonstrate that Key Personnel have the requisite qualifications and experience with respect to the functions they are proposed to manage. |
| 42 | Attachment B.5 (PMTS TO 1 Price Schedule) and Attachment B.5 (PMTS IDIQ Price Schedule) both have the cells for ODCs and Travel expenses blacked out, which suggests that this information will not be included in the price proposal. Please clarify whether PBGC will provide a plug number for all bidders to use to cover ODC and travel expenses associated with PMTS' project execution. | 90 | L.3.2 Task Order pricing Proposal | Leave this blank. PBGC will provide the amount for the travel at the time of award |
| 43 | PBGC states that PBGC's small business participation goals are "23 percent of prime contracts [emphasis added] for small businesses." Is the subcontracting goal for Small Buiness participation also 23%? | 91 | L.4 SMALL BUSINESS PARTICIPATION (VOLUME III) | The total for all categories of subcontracted dollars is 23% of the total contract value. The categories of subcontracting are not in addition to the 23%. |
| 44 | Have upgrades to Oracle 12c ADF development stack been scheduled and if so when will the deployment occur? | 18 | Attachment C.2 Environment and Requirements | The govermment cannot answer this question at this current time, but the Oracle 12c ADF upgrade is being discussed. |
| 45 | Have upgrades to Oracle 12c ADF development stack been scheduled and if so when will the deployment occur? | 11 | Attachment C.2 Environment and Requirements | The govermment cannot answer this question at this current time, but the Oracle 12c ADF upgrade is being discussed. |
| 46 | The government supplied an effoort estimate for BMA. Is there an estimate of effort for CCA? | 14 | 2.3.3 Systems Data | Historically CCA requires 5-10 days per month for ad-hoc reporting needs. |
| 47 | Incumbent prime contractors: (a) Are there any? (b) If so, which companies? (c) What is the vendor mix by CLIN? | General questions | BMA is currenlty supported by SGT, CCA is currently supported by CACI. | |
| 48 | Is there an overtime provision for after-hour support for software and patch installation? | General questions | No. | |
| 49 | Are H-1 Visa holders allowed to work under all CLINs? | General questions | All personnel proposed for this requirement must be available to work for the duration of the the period of performance of the contract. | |
| 50 | Section 3 speaks to 20 systems and around 50 related applications – Can PBGC provide any shareable information/documentation regarding these applications, pertaining to their platforms, functions supported, weather they are COTS/GOTS or homegrown etc.? | General questions | The scope of this IDIQ contract is limited to sytems identified in Attachment C.2. Please refer to Attachment C.2 for the platforms/technology stack/functions of these systems. | |
| 51 | The proposal instructions direct the Offeror to address roles and responsibilities for key personnel in Factor 1, Factor 3.2 and Factor 3.3. Will the Government modify the requirements such that key personnel roles and responsibilities are only addressed once? If so, we recommend Factor 1, Key Personnel. | General questions | Offerors need not duplicate information and may refer the evalutators to relevant sections within the technical proposal in compliance with the instruction requirements. | |
| 52 | What is the current labor mix for this group? | 4.1.2, Project Management Support | The offerors should propose a staffing approach based on the detailed requirements provided and its technical approach.. | |
| 53 | Is there centralized reporting to provide an overview of the end to end performance? | Yes, there is a centralized reporting providing an overveiw of the the end to end to project performance. Refer to Soliciation Section 4.1.1.J - Program Management | ||
| 54 | Is there an integrated master schedule to show project and program level dependencies? | Yes. This will be provided upon contract award. | ||
| 55 | How many projects are in the pipeline? | The government cannot determine this at the current time. The Task Order 1 will be immediately awarded, any items beyond its scope are driven by business needs/priority and will be addressed at that time. The CAB/CCB will provide apporval. Across the PMTS suite, there are roughly 750 open requirements. | ||
| 56 | How many and what % of projects are failing or not meeting the target? | During, FY18 there were 10 projects across the systems within the scope of this contract. Zero percent failed to reach their target date. | ||
| 57 | How mature is the SDLC process and what CMMI level is the program operating at? | Please refer to Attachment C.4.2.B ITSLCM Handbook for background regarding the SDLC process. The ITSLCM hasn’t been CMMI accessed, but does incorporate CMMI practices. | ||
| 58 | What are the different applications being used for project and portfolio management? | The project schedule and related details are stored within BISD's project online tool. Please see the technology stack within Attachment C.2 for other tools being used. | ||
| 59 | Is there a project intake or demand management process in place and what is the maturity of these processes? | Please refer to Attachment C.4.2.B ITSLCM Handbook for project intake/demand management information. | ||
| 60 | What is the frequency of the CCB meetings? Is the contractor required to facilitate all CCB meetings including creation of agenda, running the meeting, development of meeting minutes? | 4.1.2.3 | CCB meets twice a year; and the federal staff (CCB Board) conducts these meetings. | |
| 61 | Is there a document management and record management process in place? | 4.1.2.5 | Yes. | |
| 62 | Is PBGC interested in retaining incumbents with institutional knowledge? | 4.1.3, Transition Support | Please refer to Solicitation Sections C for the requirements, L for the instructions to offerors, and M for evalution factors. | |
| 63 | What is the average tenure of incumbents to be retained and the approximate number of incumbents to be retain by CLIN? | 4.1.3, Transition Support | Please refer to Solicitation Sections C for the requirements, L for the instructions to offerors, and M for evalution factors. | |
| 64 | Is there any specific guideline on the number of contractors to be available during the transition out phase? | 4.1.3, Transition Support | The government expects the number of contractors available to sufficiently perform the require activities described in the Transition section. (Solicitation Section 4.1.3) | |
| 65 | Please confirm that all contractors available for two months during the transition out phase will be billable. | 4.1.3, Transition Support | Transition Out Support isn't within scope of Task Order 1, a separate Task Order will be awarded when those services are needed. | |
| 66 | How many changes are implemented per month and what percentages of change fails? Percentage of changes backed out? | 4.2.2.7, Change Management | PMTS currently averages 6-8 releases per year across both the CCA & BMA suites. | |
| 67 | How may test environments are there before a change can be implemented into production (example: dev, test, UAT, integration test, production, etc.)? | 4.2.2.7, Change Management | Please refer to Soliciation Section 4.2.2.3 "Testing" for a detailed description of PBGC's test environments. Also see Attachment C.2 for System Diagrams. | |
| 68 | How many emergency changes/releases are roll out monthly? | 4.2.2.9 | Historically there has been less than 1 emergency release per month. | |
| 69 | What is the maintenance period for rolling out these changes? | 4.2.2.10 | The average time for an emergecny is 30 days. | |
| 70 | Do demand management and backlog management use agile methodology? What tools are used for sprint planning? | 4.2.2.10 | Yes, Agile methodology is used. Offerors are encouraged to propose prospective tools that are believed to provide value to the government. | |
| 71 | Will the contractor be required to develop the system data model from scratch or will be required to maintain an existing one? | 4.2.2.13 | For existing applications, the contractor will be assuming the current data models. | |
| 72 | When was the last process maturity assessment conducted and what were the recommendations? | 4.2.3, Operations and Disposition Services | As the ITSLCM isn't CMMI compliant, the process hasn’t underwent a CMMI assessment. But the process undergoes a rigorous continuous improvement process. | |
| 73 | Which monitoring tools are in place and if they are integrated with the Service Management tool? | 4.2.3, Operations and Disposition Services | Currently HP Business Service Manager is implemented. | |
| 74 | Which modules of ServiceNow is in operation? | 4.2.3, Operations and Disposition Services | ServiceNow is still within the evaluation/implementation stage within PBGC. | |
| 75 | Is a well-defined Release and Configuration management process in place? | 4.2.3, Operations and Disposition Services | Yes. | |
| 76 | What percentage of configuration items/assets with accurate attributes are in the CMDB? | 4.2.3, Operations and Disposition Services | The configuration items are maintained by ITIOD which contractor support and are expected to be maintained with 100% accuracy. | |
| 77 | How many major incident tickets have been raised in the last one week, 30 days and an average per quarter? | 4.2.3, Operations and Disposition Services | Historically, BMA averages 147 tickets per month with a normal resolution time of less than 24 hours. Historically, CCA averages 49 tickers per month with a normal resolution time of less that 30 hours. | |
| 78 | What is the SLA on availability of the system? | 4.2.3, Operations and Disposition Services | The systems are expected to be available during core business hours. (7:00 AM - 7:00 PM). | |
| 79 | How many personnel are in each tier 1, tier2, and tier 3 groups. What is their average tenure year? | 4.2.3, Operations and Disposition Services | Offerors are expected to provide staff who properly support the requirements in Section C and workload described within Attachment C.2 Section 2.3.3 Systems Data in accordance with their technical approach. | |
| 80 | Is there a decommissioning process in place? | 4.2.3, Operations and Disposition Services | Yes. | |
| 81 | Reference is made to an “Attachment B”. We could not locate “Attachment B”. Please clarify. | Page 43 | F.7 – Schedule of Deliverables, Section 4.2.2.2 | Please disregard the reference to an attachment. |
| 82 | The sections reference “Section C.2 – Systems Data Table”. We were unable to locate this section in the RFP. Please clarify. | Page 32, Page 33, Page 35 | Section 4.2.3.1, first paragraph |
Section 4.2.3.3, first paragraph
| Section 4.2.3.6 and Section 4.2 | The Systems Data table is located in Section C.2, which is Attachment C.2 – Section 2.3.3. | ||||
| 83 | When was the last major enhancement release (4.x) of Spectrum completed? How many maintenance releases were completed after that release? | Attachment C.2 PMTS Environment and Requirements | The last major enhancement project for Spectrum was the 4.3 release (Fall 2018). The government anticipates implementing the standard 1-3 maintenance releases per annum post Spectrum 4.3. | ||
| 84 | Is there currently an enhancement project being conducted in the Spectrum System? | Attachment C.2 PMTS Environment and Requirements | No. | ||
| 85 | When the Government released the RFP for the current BMA contract in 2016, it included the requirements for the implementation of Spectrum Releases 4.2, 4.3, and 4.4. Were these projects/releases implemented successfully? If not, will the remaining work be a part of Task Order 1. | Attachment C.2 PMTS Environment and Requirements | Yes. | ||
| 86 | When the file is opened, 17 performance requirements are displayed. However, the total number of requirements (including the hidden lines) is 57. Will the contractor be evaluated on only the 17 displayed requirements? | Attachment C.6_Performance Standards | All 57 rows apply to the contract. | ||
| 87 | If the answer is that all 57 performance requirements will be tracked for the performance standard, does the red color in line 34 signify anything? | Attachment C.6_Performance Standards | All 57 rows apply to the contract. The red font doesn’t carry any meaning. | ||
| 88 | Will the Contractor have access to monitor performance of the systems covered by this standard in the production environment? | Attachment C.6, Performance Standards, Row 4 | The Government and contractor will jointly identify the methods to which this standard will be gauged. | ||
| 89 | This requirement seems to indicate that if the contract price is higher in any option year than in the base year, the Contractor will fail this performance standard. Please confirm or clarify. | Attachment C.6, Performance Standards, Row 4 | The expectation is for offerors to bring efficiencies in System Operations & Maintenance that will negate inflation costs. | ||
| 90 | Certain system features such as response times, usability, etc. may be outside the control of the contractor as the issues could be related to network or infrastructure issues, etc. Will the Government consider these factors when evaluating the performance standard? | Attachment C.6_Performance Standards, Row 19 | Yes | ||
| 91 | The requirement reads ”Is the system user friendly, adequate hints built in the application, Proper error message displayed.” This performance requirement is best suited to new functionality/enhancement/modernization efforts and not to maintenance releases that do not involve User Experience modification of existing systems. | Attachment C.6_Performance Standards, Row 20 | See below. Question 92. | ||
| 92 | Does this performance standard requirement apply to maintenance releases? | Attachment C.6_Performance Standards, Row 20 | Yes. | ||
| 93 | Please provide the size and complexity information for the PMTS applications, including the following: | ||||
| • Lines of code | General | The BMA systems have 700K SLOC. For CRM Approx. 700,000 lines (Including PL/SQL,BPEL,OAF,JSPs and Java) of custom code |
(The count doesn’t include standard : Oracle EBS code ) and for MyPBA Approx. 241,000 lines (Including Java, PL/SQL, HTML, CSS, JS, JSP, Property) of custom code 94 • Number of database tables General The BMA systems have roughly 700 database tables. For CRM 251 (customized tables and views) (The count doesn’t include Oracle EBS tables) and for MyPBA 110 (customized tables and views).
95 • Number of stored procedures General The BMA systems have roughly 1000 stored procedures. For CRM 152 (only Custom packages, procedures and functions) (The count doesn’t include Oracle standard packages) and for MyPBA 10
| 96 | • Number of ETL routines | General | N/A for BMA systems. For CRM it is 0 and for MyPBA it is 1. | |
| 97 | • Number of test cases | General | The BMA systems have roughly 300 test cases. For CRM 250 – 275 (Functional Test Cases) and for MyPBA 150 – 175 (Functional Test Cases). | |
| 98 | • Number of requirements | General | The BMA systems have roughly 450 open requirements. For CRM 150 – 200 (Functional Requirements) and for MyPBA 100 – 150 (Functional Requirements) | |
| 99 | Are there security findings, material weaknesses, OIG audit findings, or POAMs? If so, will resolving them be part of the work under this contract? | General | There are no major security findings, material weaknesses, OIG audit findings, or POAMs for PMTS systems. Yes, resolving security findings will be part of the work under this contract. | |
| 100 | What are the requirements of the IT Governance Coordination Board? Is this the same as the CCB described elsewhere in the solicitation or an additional Board? | Page 70 | H.12.d | The GCB ensures that all OIT policies, processes, standards and procedures are developed, coordinated and implemented using an integrated approach; are compliant with federal and PBGC policies; are auditable; and are reviewed for continuous improvement. The GCB is a different than the CCB. The Contractor is not expected to interact with the GCB; rather, the Contractor is expected to comply with all OIT policies, processes, standards and procedures approved by the GCB |
| 101 | What services need to be provided by a JAB-Certified CSP? | Page 70 | H.13.b.1 | At this time there isn’t a need for these services. |
| 102 | Instruction 4 reads: “Enter the email address of the Contracting Officer (Patrick McFarlane) and Contract Specialist (Mark Miller) and (Dan Swart), mcfarlane.patrick@pbgc.gov and copy to miller.mark@pbgc.gov and swart.dan@pbgc.gov and click "Start” “ The Leapfile upload page shows a single e-mail ID field titled “Recipient Email”. Does it accept multiple e-mail IDs separated by commas? | L.1.2 Proposal Submission Instructions | Leapfile accepts multiple e-mail addresses separated by commas. | |
| 103 | The organization of Volume 1- Technical proposal does not require a section or appendix for a PWS under Factor 3. Is a PWS needed for Task Order 1 as a part of this proposal submission? If yes, please provide page limitation details. | Page 49, Page 84 | Section G.2 – TO Proposals and Section L.1.6.2 | See Attachment L.2.1 Task Order 1 - Amd 1, Scope, for the relevant sections of the IDIQ PWS that apply to Task Order 1. A revised Attachment , L.2.1 is included. |
| 104 | We request that the 10-page limit be removed for Appendix D: Draft Quality Control Plan or increased to 20 pages | Page 84 | Section L1.6.2 Volume 1 Technical Proposal | The 10 page limit for the Draft Quality Control Plan is unchanged. |
| 105 | The last bullet indicates that Section 2.4.1 of Section C.2 IT Environment and Unique Requirements is in scope. Section 2.4.1 includes hours of service for both IPVFB and BCV. Should this be updated to indicate that BCV is not included? | Attachment L.2.1, PMTS_Task_Order_1, Scope, page 1 | IPVFB and BCV are out of scope of this contract. See revised Attachment L.2.1. | |
| 106 | The last line in this section references “Attachment L.2.3.2 Proposed Staffing by Labor Category”. This attachment cannot be located. Does the Government mean “Attachment L.2.1.2 Proposed Staffing by Labor Category”? Note: “Attachment L.2.1.2” is referenced in L.3.1 of the RFP. | Page 86 | L.2.3.2 Subfactor 3.2: Staffing Approach | Yes, Attachment L.2.1.2 is the appropriate reference for section L.2.3.2 Staffing Approach. In Section L.3.1 IDIQ Price Proposal, the appropriate reference is L.3.a LCAT Crosswalk. |
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| 108 | The section on Quality Control Plan references the term “QAP”. Can the Government confirm that it is looking for a QCP that addresses the topics in the Section titled “Quality Control Plan” and not a QAP? | Page 87, | L.2.3.3 Subfactor 3.3: Management Approach | Yes; replace QAP with QCP. |
| 109 | The section on Program Management Reviews references Section 4.11.1. Should the reference be “4.1.1”? | Page 87 | L.2.3.3 Subfactor 3.3: Management Approach | Yes. |
| 110 | The RFP states “Provide at least three (3) Past Performance Profiles in the technical volume as prime and no more than two (2) for each subcontractor consistent with all task areas detailed in the PWS.” Will the Government clarify that the three past performance profiles required should be from the prime contractor performing similar work as a prime contractor? | Page 88 | L.2.6 Factor 6: Past Performance | Yes. |
| 111 | The RFP states, “Provide at least three (3) Past Performance Profiles in the technical volume as prime and no more than two (2) for each subcontractor consistent with all task areas detailed in the PWS.” Question: Can the Government confirm that past performance is only required for major subcontractors that will perform major or critical aspects of the requirement, per the FAR 15.305 clause? | Page 88 | L.2.6 Factor 6: Past Performance | Yes |
| 112 | The paragraph reads, in part: “Every Key Personnel must be present in person and must participate in the presentation.” To give the key personnel to focus on the presentation, may non-key personnel attend to assist the keys during the oral presentation? | Page 89 | L.2.7 Factor 7: Oral Presentation | Yes. However, only Key Personnel may present. |
| 113 | The RFP states “c. A completed Attachment L.3 Labor Category Crosswalk that is consistent with Attachment L.2.1.2, Proposed Staffing by Labor Category, submitted as part of the technical proposal volume. PBGC Sample Labor Categories are provided to standardize the review of proposed staffing and labor rates across all offerors. Offerors shall select applicable PBGC sample labor categories that most closely match the proposed internal company labor categories and functions. Offerors are not required or encouraged to include all PBGC sample LCATs in their proposals. All LCATS the Offeror anticipates for future task orders must be identified within L.3 and included for each CLIN in Attachment B.5 IDIQ.” Will the Government clarify the IDIQ attachment B.5 requirement? Example "Project Manager at $101 and Project Manager $102" under the CPFF contract type. Should we provide Two Rates for the same LCATs in the IDIQ B.5 Attachment? | Page 90 | L.3.1 Factor 2: IDIQ Price Proposal | Attachment B.5 PMTS IDIQ Price Schedule should be revised to reflect burdened and unburdened labor rates for each labor category proposed for each CLIN. See the revised attachment. |
| 114 | This section mentions “consistent with those in Attachment L.3”. We are unable to locate Attachment L.3 in the list of attachments. Is the reference to the PBGC Sample Labor Categories in Attachment L.3.a? Please clarify. | Page 89 | L.3.1 IDIQ Price Proposal | Yes, attachment L.3.a is the correct reference in paragraph 1) and paragraph c. |
| 115 | The reference reads in part, “…for the Base and all Option Periods for each contract proposed (Attachment B.5 IDIQ)” [underline added]. Please clarify the term “each contract proposed”. Does the Government intend to award more than one contract as a part of this solicitation? | Page 89 | Section L.3.1 IDIQ Price Proposal | The government intends to award 1 contract. |
| 116 | The RFP states: “All LCATS the Offeror anticipates for future task orders must be identified within L.3 and included for each CLIN in Attachment B.5 IDIQ.” Please confirm that offerors are required to repeat each LCAT and the associated hourly rate for each of the CLINs in Attachment B.5 IDIQ. | Page 90 of 100 | L.3.1. IDIQ Price Proposal bullet 1c., and Attachment B.5 PMTS IDIQ Price Schedule | Yes. |
| 117 | Given that the list of enhancements that may be required to the system(s) for each of the contract years is not specified/will be decided during the contract. Please confirm that the offerors are not required to price CLIN 0005 “Enhancement Services” (and 1005, 2005, 3005, etc. through 9005) as a part of this proposal submission. | Page 90 | L.3.2 Task Order Pricing Proposal, and Attachment_B.5_PMTS_TO_1_Price_Schedule | Offerors are not required to provide pricing for CLINs 0005, 1005, 2005, 3005, 4005, 5005, 6005, 7005, 8005 or 9005. These CLINs will be funded on an as needed basis. |
| 118 | Bullet point 1.f requires us to document the assumptions in the “Task Order Assumptions” tab. Since this tab does not exist in the Excel file, can the offeror create the tab and document the assumptions in it? | Page 90 | L.3.2 Task Order Pricing Proposal, and Attachment_B.5_PMTS_TO_1_Price_Schedule | An assumptions tab has been added to the revised Attachment B.5 PMTS TO 1. |
| 119 | This section does not mention the requirement to complete Attachment L.3.a at the task order level. However, the header information on Attachment L.3.a reads: “Submit for the IDIQ response and for each Task Order response. Proposed Labor Categories and Loaded Rates shall be submitted for the IDIQ. All columns are required for the task order,” indicating that this attachment is required for the task order response. Please clarify. | Page 90 | , and Attachment L.3.a PMTS Labor Category Crosswalk | Attachment L.3.a applies to both the IDIQ and the TO; The LCATs proposed for the TO will include number of FTEs and number of hours proposed for each LCAT, whereas these columns will be left blank for the LCATs proposed for the IDIQ contract. |
| 120 | The referenced text reads: “The Offeror shall provide a copy of the Government’s approval/determination that its proposed accounting system is adequate for the identification and recording of cost under cost- reimbursable type contracts.: In order to clearly demonstrate a commitment to quality and a true adequate accounting systems and practice, we suggest the government require all contractors to be Defense Contract Audit Agency (DCAA) audited and approved for use. Being DCAA compliant ensures a company meets all the requirements of the government and has the financial strength and capacity to fulfill any government contract. Will the PBGC consider adding a requirement that all contractors must provide evidence that their accounting system(s) have been audited by the DCAA and approved for use? | Page 90 | L.3.3 Accounting System | Section L.3.3 Accounting System has been revised as follows: The Offeror shall provide a copy of the Government approval/determination that its proposed accounting system is adequate for the identification and recording of cost under cost reimbursable type contract and has been audited by DCAA and approved for use. |
| 121 | Will the Government confirm whether a contractor is required to have fully executed teaming agreements with small businesses at the time of proposal submission to satisfy the requirements of the Small Business Participation requirement? | Page 91 | L.4 SMALL BUSINESS PARTICIPATION (VOLUME III) | This is up the prime contractor. |
| 122 | Please provide the incumbent’s Name, current contract number, length and value for the contract? | General | PMTS is currently supported by two contractors from 2 separate contracts: FA-16-0003 (SGT) & FA-14-0002 (CACI). The contracts are for a base period and 4 option periods |
File details come from the government source that posted it. Updated .