Construction Bid 16586-25,3

Proprietary and Confidential 5/9/25 11:35 AM

A NEW DAY.

Bid Specifications for

Countywide Tree Procurement, Planting, & Miscellaneous Landscaping

Company City of Jacksonville Buyer Benjamin Kemp

E-mail BKemp@coj.net

This document has important legal consequences. The information contained in this document is proprietary of City of Jacksonville. It shall not be used, reproduced, or disclosed to others without the express and written consent of City of Jacksonville.

All responses to this solicitation must be submitted through the City's e-procurement system 1Cloud. If you need to refresh yourself on the instructions for viewing and responding to solicitations, please refer to the training information posted on the supplier portal located on the COJ Procurement Division website.

https://www.jacksonville.gov/departments/finance/procurement https://www.jacksonville.gov/departments/finance/procurement

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Response Rules

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Affirmation

2.2 Submittal Statement

2.3 General Requirements

2.4 Insurance Requirements

2.5 Price Sheet

2.6 Sample Contract

2.7 Owner Direct Material Purchase

2.8 Subcontractors and Shop Fabricators

2.9 Bid Surety Requirements

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

3.2.2 Line 2

3.2.3 Line 3

4 Contract Terms

1 Overview

1.1 General Information

Title Countywide Tree Procurement, Planting, & Miscellaneous Landscaping

Synopsis Work consists of furnishing all labor, materials, and equipment and performing all operations necessary to procure, install and maintain trees and other landscaping in various quantities at various public sites throughout the City of Jacksonville, Florida in accordance with the specifications and details. The work includes:

procurement of trees from growers, excavation and preparation of beds; planting;

landscape maintenance for a minimum of three (3) months after Initial Acceptance by the City until Final Acceptance; and replacement of landscaping not in conformance with the specifications during the maintenance period.

During the contract period, the City shall identify projects at various locations and shall issue a separate purchase order for each planting project that identifies the type, size and number of trees and other landscaping to be installed at a particular location.

Amendment Date 5/9/25 11:35 AM Amendment Description New Bid opening date of May 23rd, 2025 @10:00AM

Buyer Benjamin Kemp Outcome Contract Purchase Agreement

E-Mail BKemp@coj.net

1.2 Schedule

Preview Date Open Date 5/9/25 11:35 AM

Close Date 5/23/25 10:00 AM Award Date Time Zone Eastern Standard Time

Pre-Bid Conference Location

Microsoft Teams Meeting ID: 249 870 890 269 1 Passcode: mn39uX2i

Pre-Bid Date/Time 5/2/2025 @10:00 AM Question Cutoff

Date/Time

5/7/2025 @5:00 PM

1.3 Negotiation Controls

Response Visibility Sealed

Lines Settings Rank Indicator 1,2,3...

Ranking Method Price only

1.4 Response Rules

This negotiation is governed by all the rules displayed below.

Rule Suppliers are allowed to revise their submitted response up until Bid closing

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Freight Terms Freight Prepaid

Shipping Method Best Way FOB FOB Destination Negotiation Currency USD (US Dollar) Price Precision 2

1.6 Attachments

File Name or URL Type Description Bids Codes-PWML-500683-25 Coun File Updated JSEB forms 16586-25 A3.pdf File addendum 3 Addendum 1.pdf File 16586-25 A2.pdf File

2 Requirements *Response is required

Suppliers must satisfy the following mandatory minimum requirements. By submitting a Response, Supplier warrants and represents that it satisfies these requirements. Failure to meet any of the requirements may result in the Response being rejected as non-responsive. Suppliers must respond to each Section through the drop-down selection or arrows at the top right.

2.1 Affirmation

*1. Type name and title of person submitting bid in the comments box.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

Comments:

*2.

Type name of company in the comments box.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

Comments:

*3. No Alterations: Bidder has not altered the original Solicitation Document in any way and further understands that any such alteration of the original solicitation document may result in rejection of the bid.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*4. Solicitation Silence: The Solicitation Silence policy is in effect for this solicitation and all communications related to this solicitation must be in writing to the designated procurement representative. Violations of the solicitation silence policy may result in the rejection/disqualification of the submission.

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*5. Legal authorization and solicitation specific minimum requirements: All bidders must be legally authorized to do business in Duval County and shall comply with all minimum requirements for this bid. Failure to submit evidence for meeting any of these requirements may be grounds for rejection. Vendor shall provide proof of applicable local business licenses and particulars such as specific licensure, experience on similar projects, years of expertise in the area etc.

Select one of the following:-

a. Acknowledge

Comments:

*6. Certification of No Conflict of Interest: Supplier certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Supplier's company. Supplier must complete and submit the attached Conflict of Interest Statement fully detailing any potential conflicts.

Attachments:

File Name or URL Type Description

CONFLICT OF

INTEREST CERTIFICA

File

Select one of the following:-

a. Contractor certifies that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.(Response attachments are optional)

b. Contractor cannot certify that no official or employee of the City or independent agency requiring the goods or services described in the specifications has a material financial interest in the Contractor's company.(Response attachments are required)

*7.

Equal Business Opportunity Program: Pursuant to Part 6 of Chapter 126, Jacksonville Ordinance Code, the City of Jacksonville encourages the utilization and participation of Jacksonville Small and Emerging Businesses (JSEBs) in its contract awards based upon availability. It is the City's intent in adopting this program to reflect the philosophy with regards to enhancing participation of JSEBs in all areas of procurement.

Attachments:

File Name or URL Type Description Bids Codes-PWML- 500683-25 Coun

File updated JSEB forms

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*8. Electronic Signature: I understand this acknowledgment serves as my electronic signature and has the same force and effect as my manual signature.

Select one of the following:-

a. Acknowledge (Response attachments are optional)

2.2 Submittal Statement

*1. Submittal Statement

Bidder certifies that this proposal is made in good faith, without collusion or connection with any other entity bidding on this work.

Bidder has examined and read all Drawings, Specifications, General and Special Conditions, and other Contract Documents, and all Addenda thereto; and is acquainted with and fully understands the extent and character of the work covered by this Proposal and the specified requirements, for the proposed work.

Bidder certifies that no officer or agent of the CITY will directly or indirectly benefit from this bid.

Bidder states that this Proposal is made in conformity with the Contract Documents and agrees that in case of any discrepancy or differences between its Proposal and the Contract Documents, the provisions of the latter shall prevail.

Bidder certifies that it has carefully examined the foregoing Proposal after the same was completed and has verified every item placed thereon; and agrees to indemnify, defend and save harmless the CITY against any cost, damage or expense which may be incurred or caused by any error in the Bidder's preparation of same.

Bidder states that all applicable taxes are included in the unit prices or Lump Sum Bid and acknowledges this project is not exempt from the State or Local Sales or Use taxes, and payment of such taxes is the responsibility of the Bidder.

The undersigned Bidder agrees to keep its bid in effect for 120 calendar days after the Bid Opening date to allow the CITY time to award the bid, should it be awarded, and time to prepare and execute the contract (or issue the purchase order). This time period begins at the time bids are opened and ends upon the issuance of Notice to Proceed (NTP) by the CITY.

The bid prices shall remain in effect throughout the life of the Contract. Failure of the CITY to issue NTP within the specified time period shall allow Bidder to withdraw its Bid and terminate its contract without penalty or forfeiture of Bid Bond. Failure of the CITY to issue NTP within the specified time period shall not entitle Bidder to an adjustment of its Bid prices, unless mutually agreeable by the CITY.

Bidder certifies, under penalty of perjury and contract rescission, that it has all required licenses to perform the work required to fulfill the terms of the contract resulting from a successful bid.

Furthermore, the Bidder affirms that all subcontractors requiring to be licensed are listed in its response and are properly licensed to perform work on their respective portions of this project.

Select one of the following:-

a. Acknowledge

2.3 General Requirements

*1. Scope of Services: The Public Works Mowing and Landscaping Department of the City of Jacksonville, Florida is currently accepting bids to obtain source(s) of supply for the item(s) or service(s) as outlined in the bid documents provided. See the attachment(s) for additional information. Work consists of furnishing all labor, materials, and equipment and performing all operations necessary to procure, install and maintain trees and other landscaping in various quantities at various public sites throughout the City of Jacksonville, Florida in accordance with the specifications and details. The work includes: procurement of trees from growers, excavation and preparation of beds; planting; landscape maintenance for a minimum of three (3) months after Initial Acceptance by the City until Final Acceptance; and replacement of landscaping not in conformance with the specifications during the maintenance period.

During the contract period, the City shall identify projects at various locations and shall issue a separate purchase order for each planting project that identifies the type, size and number of trees and other landscaping to be installed at a particular location.

The following table depicts the number of trees planted over the past two years and the number of trees estimated to be planted over next two years on City rights-of-way and various public sites throughout the City of Jacksonville. This number of trees estimated to be planted may end up being lower or higher depending on requests coming to department.

PROJECT TITLE PROJECT LIMITS Number of trees

Number of trees planted over last two years.

Various sites in the right of way and public property throughout the city. Could be a different site for each tree planted.

Estimated number of trees to be planted over next two years

Various sites in the right of way and public property throughout the city. Could be a different site for each tree planted.

~670

Select one of the following:-

a. Acknowledge

*2. Please review and acknowledge attached Plans and Specifications.

Attachments:

File Name or URL Type Description Specifications for 16586- 25.pd

File

Select one of the following:-

a. Acknowledge(Response attachments are optional)

*3.

The Bidder/Contractor and named sub-contractors must meet the following project specific qualifications to be eligible to bid on this project. The Bidder must submit the requested information with the Bid. All submittals listed below shall be on Company letterhead signed by the Owner or Corporate Officer and dated. The Contract Manager reserves the right to inspect the business location and tools and equipment proposed to be used to confirm conformance with the specifications before awarding the Project.

1. The Bidder shall have at least five (5) years of experience as a landscape contractor actively performing landscape work on multiple projects that includes the procurement, installation and maintenance of plant materials using its own forces and organization, as opposed to the predominate use of subcontractors.

Submittal: Submit a list of private or governmental landscape installation projects with a contract value of at least $20,000 that the Bidder and each proposed subcontractor has completed within the past 5-year period and projects currently under contract. Provide a separate list of projects for the bidder and each sub-contractor. Do not include landscape maintenance contracts in the project list. If the contract includes both landscape maintenance and landscape installation, delete the cost of landscape maintenance services from the contract amount. Include the following information for each project: project name; location and brief description of landscape installation work performed; beginning and ending date of work; dollar amount of its contract; owner of project and client's email and phone number. If the BIDDER performed the work as a sub-contractor, also include the Prime Contractor's name, email and phone number.

2. Bidder and each of its proposed Subcontractors, at the time of bid submission, must each own, lease or rent a warehouse and/or outdoor storage yard to contain the equipment required by this contract, as well as have an interior office space, which can be part of the warehouse. The office and equipment storage must be at a location zoned for commercial or industrial use in the city/county where it is located. The Bidder must have a office located in Duval, St. Johns, Nassau, Baker or Clay County and have a local or toll free telephone number, cellphone number, and email address where Bidder may be contacted.

Submittal: Submit address of facility and written proof that the facility is owned, leased, or rented by the Bidder and each sub-contractor or have a written commitment from an owner to sale, lease or rent the facility if awarded the contract.

3. Bidder must have in its possession at the time of the Bid all required equipment listed below, either by ownership or by long-term lease agreement good through the end of the initial 2-year contract period, or have a written commitment from a lender to finance the purchase of the required equipment not owned or leased by the Bidder or have a lessor's written commitment to lease the equipment for the initial two (2) year contract period upon award of the Contract. If the selected Bidder fails to have the required equipment under ownership or under a lease agreement within two weeks after the Bid Award, the City may choose not to execute the Contract with the selected Bidder and may instead award the Contract to the next lowest qualified bidder

The Bidder cannot use equipment owned or leased by a proposed sub-contractor to meet the minimum equipment requirement listed below.

EQUIPMENT

QTY

-Pickup Truck

-Extended-cab truck with towing capacity to pull 50hp tractor and trailer.

-Truck with towing capacity of 26,000 pounds to transport trees on trailer

-Truck with towing capacity and/or payload capacity of 5000 pounds to pull or carry 500 gallon full water tank on truck bed or trailer 1

-Flatbed trailer (min. 16 feet long) with load capacity of 20,000 lbs.to transport trees

-Tractor and transport trailer with backhoe and bucket attachments capable of lifting 1000 lb trees

-185 CFM portable air compressor and pneumatic excavation tool specified for use on tree roots

-500 gallon water tank with pump & 200' hose mounted on a trailer or truck bed

Submittal: Submit a list of equipment that is owned or leased by the Bidder and by each sub-contractor that will be used to perform the contract work. Provide a separate equipment list for the Bidder and each of its Subcontractors. For each piece of equipment, show registration, name and model number, manufacturer, year of manufacture, and date purchased or leased. If the equipment is leased, include the name and phone number of the lessor. Equipment listed shall be commercial grade, in good operating condition, and no more than 10 years old. If the selected Bidder fails to have the required equipment under ownership or under a lease agreement within two weeks after the Bid Award, the City may choose not to execute the Contract with the selected Bidder and may instead award the Contract to the next lowest qualified bidder.

4. The Bidder must be able to obtain and maintain liability insurance as required by the City of Jacksonville.

Submittal: Confirmation must be submitted on the insurance company's letterhead

5. Bidder and each of its proposed Subcontractors must have a current local business tax receipt from the city or county where the business is located.

Submittal: Copy of local business tax receipt from the Bidder and each proposed sub-contractor.

Failure to provide the documented evidence requestedwith the bid submittal will automatically disqualify the bid and result in rejection.

Select one of the following:-

a. Acknowledge

*4. Please review and acknowledge the attached requirements.

Attachments:

File Name or URL Type Description

EXECUTIVE ORDER NO.

2013-05.pd

File

Executive Order 98-01.pdf File

Select one of the following:-

a. Acknowledge

*5.

The current City of Jacksonville Standard Specifications and City of Jacksonville Standard Details, including all Revisions published prior to the Bid Date by the Department of Public Works, shall be considered part of the Technical Specifications as far as these Documents apply to the proposed work included in the Contract Documents and Addenda.

Jacksonville.gov - Procurement

Select one of the following:-

a. Acknowledge

*6.

The JEA Electrical Standards, Details and Materials, JEA Water & Sewer Standards, Details and Materials, including all Revisions published prior to the Bid Date by Electrical, Water & Sewer Divisions of the JEA, shall be considered part of the Technical Specifications, as far as these Documents apply to the proposed work included in the Contract Documents and Addenda.

Select one of the following:-

a. Acknowledge

*7.

In addition, any applicable sections and supplements of the current version of "Florida Department of Transportation Standard Specifications for Road and Bridge Construction", shall be considered a part of the contract documents, as far as the applicable sections and Drawings or any Addenda thereto. Where a Section number of the Florida Department of Transportation Standard Specifications, and/or Index number of the Roadway and Traffic Design Standards are specified, then all other related applicable Sections and Index numbers shall also apply.

In addition, any applicable Sections and Indexes of the current version of "Standard Plans for Road Construction" shall also be considered a part of the Contract Documents, as far as the applicable Sections and Indexes apply to the proposed work called for on the Contract Drawings or any Addenda thereto.

Select one of the following:-

a. Acknowledge

*8. Please review and acknowledge the attached requirements.

Attachments:

File Name or URL Type Description Improv-in-Progress Notificatio

File https://www.jacksonville.gov/departments/finance/procurement

Payment Application Schedule o

File

Construction Forms rev1.

docx

File

Select one of the following:-

a. Acknowledge

*9.

The following sections are hereby removed from the Terms and Conditions. Please disregard sections in their entirety.

A.2 Award

A.4 Quantities

C.10 Delivery

C.12 Discounts

C.15 Escalation / De-escalation

C.19 Force Majeure, Notice of Delay, and No Damages for Delay

C.29 "Or Equal" Interpretation

Select one of the following:-

a. Acknowledge

*10. Please review and acknowledge Incinerator Ash Material requirements.

Attachments:

File Name or URL Type Description Incinerator Ash Management Pla

File

Select one of the following:-

a. Acknowledge

*11. Please review and acknowledge the Local Preference Policy for Certain Capital Projects.

In accordance with Part 7 Subpart B of the Jax P-Code, for all capital improvement procurements of $7,000,000 or more that are awarded to a non-local business, the non-local business shall be required to use local business to perform or supply at least forty percent (40%) of the project based on the initial award amount (the Local Participation Requirement). The Chief of Procurement, in consultation with the using agency, may establish a lower participation percentage of no less than twenty percent (20%).

Attachments:

File Name or URL Type Description Suppliers_Local_Participati on_

File

Select one of the following:-

a. Acknowledge(Response attachments are required)

*12. Please review and acknowledge the attached requirements.

Attachments:

File Name or URL Type Description Ex-Offender Requirement Attach

File

Select one of the following:-

a. Acknowledge

*13. Federal Funding does not apply to this bid

Select one of the following:-

a. Acknowledge

2.4 Insurance Requirements

*1. CIP Construction Insurance Requirements

Attachments:

File Name or URL Type Description CIP Construction Insurance Req

File

Select one of the following:-

a. Acknowledge(Response attachments are optional)

2.5 Price Sheet

*1. Price Sheet: Please download the attached spreadsheet to enter prices and upload back. Please do not make any changes to the item descriptions or quantities indicated. See the attachment(s) for additional information.

Price Sheet

1. PROPOSAL

a. A Bidder must provide a price on each item listed.

b. Unless stated otherwise by the City, all bid prices should include the furnishing and installing materials.

c. Bidder must insert extended prices obtained by multiplying the proposed quantities times the unit prices. In case of errors, unit prices will govern. The corrected extended prices and corrected Total Base Bid will be used to determine the lowest qualified Bid.

d. The Total Base Bid plus selected Alternate(s), if any, will be used to determine the lowest bidder. If selected, Alternate(s) will be awarded in the order listed (i.e. – 1,2,3…).

e. Bidder agrees to keep its bid in effect for 120 calendar days after the Bid Opening date to allow the CITY time to award the bid, should it be awarded, and time to prepare and execute the contract (or issue the purchase order). This time period begins at the time bids are opened and ends upon the issuance of Notice to Proceed (NTP) by the CITY. The bid prices shall remain in effect throughout the life of the Contract. Failure of the CITY to issue NTP within the specified time period shall allow Bidder to withdraw its Bid and terminate its contract without penalty or forfeiture of Bid Bond. Failure of the CITY to issue NTP within the specified time period shall not entitle Bidder to an adjustment of its Bid prices, unless mutually agreeable by the CITY.

f. Bids in which the prices are obviously unbalanced are subject to rejection. The CITY shall not be liable to the CONTRACTOR for failure to reject or notify the Bidder of any unbalanced bid.

2. CONDITIONS IN BIDDER'S PROPOSAL

a. The Bidder shall not stipulate in its Bid Proposal, or append thereto, any conditions contrary to those contained in the Contract Documents.

3. TAXES

a. Bidders shall include in their bid prices any sales taxes or use taxes which they are required by law to pay. Bidders are reminded, it is the CONTRACTOR'S responsibility to pay all Florida Sales Taxes that are required to be paid to the State under the subject contract. These taxes, by State law, are not to be set forth as a separate line item. Therefore, the CONTRACTOR shall devise his own method to insure recovery. Additional allowances will not be made for failure to include these required taxes in the proposal.

4. QUANTITIES

a. It is understood that the quantities set forth in the Proposal Form are calculated estimates, and that payment will be made only upon the actual quantities of work complete in place, measured as defined in the Contract Documents. It is the Bidder's responsibility to verify the scope and quantity of work included in lump sum bid items. No Adjustment in a lump sum bid price will be allowed for errors in quantity tabulations unless there is a change in the defined scope of work after receipt of the bids.

b. It is anticipated that the quantities set forth in the Bid Proposal Form are reasonable and will not be exceeded. During the bid process, any Bidder finding a discrepancy larger than 10% of the estimated quantity shall bring the discrepancy to the attention of the ENGINEER. The quantity estimated will be checked and if found in error, an addendum will be published and distributed to all Bidders. Notwithstanding the foregoing, however, if during construction any quantity is exceeded, the overrun must be approved by the ENGINEER prior to proceeding with work to incorporate the item in the construction. No change order for this additional work will be required other than a final change order for the amount installed, except when any one pay item is increased by more than 20% of the quantity listed or when the total amount of all overruns or underruns exceeds $50,000. If any one of said quantities is adjusted greater than twenty percent (20%), then the unit price is subject to negotiation.

c. It is expressly understood and agreed that the foregoing Total Bid(s) is/are the basis for establishing the amount of the Bid Security and is not to be construed to be a Lump Sum Proposal.

5. SUBSTITUTION OF "OR EQUAL" ITEMS

a. The materials, devices, systems, appliances, or equipment designated in the Contract Documents by a manufacturer's, vendor's, proprietary or trade name; establish a standard of required function, dimensions, appearance and quality to be met. Wherever the designation of such items is not followed by "or equal", it shall be deemed that the words "or equal" do follow such designation. A Bidder may propose the substitution of items equaling or bettering the standards of those specified, upon submission to the ENGINEER, not less than 10 days (7 if informal) prior to the date for receipt of Bids, of complete information on the proposed substitute including its name, manufacturer, drawings, cut-sheets, performance, test data, and any other information required by the ENGINEER for evaluation of the proposed substitute.

b. Approval, if granted, by the ENGINEER of a proposed substitute shall be in the form of an Addendum issued to all prospective bidders. Whenever a bidder proposes to furnish an approved substitute, it shall be responsible for and include in its base bid the cost of making all adjustments to accommodate the substitute including, but not limited to, structural elements, auxiliary equipment, piling, electrical, mechanical and control systems; which are required to provide a complete satisfactory operating installation of the substitute item. Approval of the substitute item shall be in the sole discretion of the ENGINEER upon its finding that it conforms to all structural, architectural, mechanical, electrical and other design criteria as well as required operating performance characteristics. Failure of the ENGINEER to complete the review and evaluation of a proposed substitute in time to issue an addendum prior to the receipt of Bids shall not authorize any Bidder to include such substitute in a Bid nor shall it be the basis of a protest by a Bidder.

c. No substitute or "or equal" item which has not been previously approved as required by this Section, shall be included in the proposal. If, regardless of the above prohibition, a non-approved substitute item is shown on the proposal, it shall be disregarded in consideration of award, and if an award is made to such Bidder, the Bidder shall furnish the item as specified with no change in Bid price notwithstanding the substitute shown on the proposal.

d. Following the award of a contract, substitution of any item from that specified or approved prior to receipt of bid, shall be requested in accordance with the applicable sections of the General Conditions (Construction).

Final Price Sheet.pdf File Price Schedule for planting bi

File

Select one of the following:-

a. Acknowledge(Response attachments are required)

2.6 Sample Contract

*1. Please review and acknowledge the attached sample contract.

Attachments:

File Name or URL Type Description

CONTRACT EXAMPLE.

docx

File

Select one of the following:-

a. Acknowledge

2.7 Owner Direct Material Purchase

*1. Please review and acknowledge the Owner Direct Materials Program.

Direct Material Purchases

Pursuant to Florida Statutes, Section 212.08(6), and Florida Administrative Code, Number 12A-1.094, the City of Jacksonville is exempt from Florida Sales Tax for the purchase of construction materials, supplies and/or equipment incorporated into a construction project. Furthermore, the Procurement Division is required per the Jax P-Code,

126.306 (h), to include Owner Direct Materials Purchase Order (ODPO) or Direct Materials Purchase Order (DMPO/DPO) in all capital improvement solicitations which requires the contractor to include on the schedule of values, a total line-item cost by material type for each supply purchase necessary for the project.

This requirement applies to any line item (type of material) where the total cost of the type of material is $100,000 or more for non-JSEB suppliers, and $10,000 or more for JSEB suppliers, unless the Chief of Procurement determines, based on satisfactory written justification provided by the using agency, that the city's purchase of supplies for a capital improvement procurement is not feasible, economical, or beneficial to the city's interests.

Per the solicitation clauses, the supplier will be responsible for all matters relating to the receipt of materials purchased by the city, including verifying correct quantities, inspection, and acceptance of the materials at the time of delivery.

The supplier shall also bear the costs of all payment and performance bonds and insurance, including builder's risk insurance. The supplier shall be responsible for coordinating the delivery, storage, and incorporation of material purchases made by the city. Once the materials are incorporated in the project, they become the responsibility of the supplier. Failure by the supplier to comply with the tax exemption procedures, which will result in taxes, fines or damages to the city shall be the sole responsibility and liability of the supplier.

The bid price is the contract price as awarded and must include any applicable sales tax. Material prices may fluctuate but there will be no increase to the contract price. Any adjustments up or down to the original estimated cost are absorbed within the bid price. In addition, the supplier is required to register or already be registered in 1Cloud prior to any purchase request. The Supplier link for registration is www.jacksonville.gov/supplierportal or Jacksonville.gov - Supplier Portal

Attachments:

File Name or URL Type Description Direct materials wording Ordin

File

Select one of the following:-

a. Acknowledge

2.8 Subcontractors and Shop Fabricators

*1. Please review and acknowledge attached requirement for subcontractors and shop fabricators.

Attachments:

File Name or URL Type Description Subcontractors and Shop Fabric

File

Select one of the following:-

a. Acknowledge(Response attachments are required)

2.9 Bid Surety Requirements

*1.

Bid / Surety Requirements

1. BID SECURITY

a. If required, the Proposal shall be accompanied by Bid security in the form of a Bid Bond executed by the Bidder and a surety company regularly commissioned and currently licensed as a resident or non-resident agent in the State of Florida, or either a certified or cashier's check drawn on any national bank in an amount equal to five percent (5%) of the Bid amount made payable to the City of Jacksonville. Said Bid Security guarantees the Bidder will not withdraw from the competition after opening the Bids and, in the event the Contract is awarded to the Bidder, it will execute the Contract and furnish the required bonds within ten (10) days after notification. If it withdraws or fails to provide the bonds, the Bid Security and all proceeds there from shall become the property of the CITY as agreed upon, to be fixed as reasonable liquidated damages. In any Contract involving the expenditure of Federal funds, the bond must be written by a Federally approved bonding agency. A copy of the currently approved agencies will be furnished prospective bidders on request from the U. S. Department of Housing and Urban Development (H.U.D.).

2. RETURN OF BID SECURITY

a. As soon as Bids have been satisfactorily evaluated by the CITY, the Bid Securities accompanying Bids which in the CITY's judgment would not likely be considered for the award may be returned. All other Bid Securities will be held until the award has been made and executed, after which the Bid Securities will be returned to the respective Bidders who tendered same.

3. CONTRACT PERFORMANCE AND PAYMENT BONDS

a. Except as provided in the General Conditions, Contract Bonds in the form provided in these Contract Documents will be required in an amount equal to one hundred percent (100%) of the Contract Amount and shall be written with a surety company regularly commissioned and currently licensed as a resident or non-resident agent in the State of Florida. Such surety company must be approved by the CITY'S Division of Insurance and Risk Management.

The bonds shall guarantee the faithful performance of this Contract, including delay damage expense, and payment for labor, materials, and supplies used therefore. For a Contract involving Federal funds, the bond must be written by a Federally approved bonding agency. (A copy of bonding agencies currently approved by the Federal Government will be furnished upon request from the U. S. Housing and Urban Development (H.U.D.) Department).

When Performance and Payment Bonds are not required:

i. The CONTRACTOR, prior to final payment, will certify by affidavit that laborers, materialmen and Subcontractors, as defined in Florida Statute s. 713.01, have no claims against the Contractor resulting from the completion of the work provided for in the Contract.

ii. Payments will be made by the CITY jointly between or among the Contractor and its Subcontractors and suppliers.

4. WITHDRAWAL OF BIDS

a. A bidder may withdraw its Bid without forfeiture of bid security not later than the day and hour set in the advertisement for receiving Bids, "the bid time", by communicating its withdrawal in writing to the CITY. When "the bid time" has passed, no Bidder shall thereafter have a right to withdraw its bid. Subsequent to the opening of Bids, withdrawal will subject the Bidder's Bid Security to forfeiture.

Bid Bond.pdf File Performance Bond.pdf File Payment Bond.pdf File

Select one of the following:-

a. Acknowledge(Response attachments are required)

3 Lines

3.1 Line Information

Line Estimated Quantity

Response Price

Line Amount

Response Minimum

Release Amount

1-3 Month Maintenance/ Warranty Lump Sum

2-12 Months Maintenance/

3-24 Months Maintenance/

3.2 Line Details

3.2.1 Line 1 3 Month Maintenance/ Warranty Lump Sum

Category Name 988.02 Arborist Services

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

Start Price (USD)

3.2.2 Line 2 12 Months Maintenance/ Warranty Lump Sum

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

3.2.3 Line 3 24 Months Maintenance/ Warranty Lump Sum

Allow Alternate Lines No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

4 Contract Terms

Contract Terms and Conditions

A. Solicitation Overview

A.1. Scope of Work

The Mowing and Landscape maintenance department of the City of Jacksonville, Florida is currently accepting bids to obtain source(s) of supply for the item(s)/service(s) as outlined in the bid documents provided. The purpose of this bid invitation is to obtain information about your firm and its ability to provide these item(s)/service(s) and to obtain pricing commitments for Countywide Tree Procurement, Planting, & Miscellaneous Landscaping as listed in the bid documents.

A.2. Award

Award will be BY ITEM OR FOR THE TOTAL OF ALL ITEMS to the lowest responsive, responsible bidder. ALL awards are subject to the availability of funds.

A.3. Term of Agreement

The period of service will be for the initial period of two years, with two, two-year renewal options. Renewal options subject to approval with supplier and City of Jacksonville.

A.4. Quantities

Quantities indicated are fixed.

B. Insurance Requirements

B.1. Insurance Requirements

Indemnification

Applicant and its subcontractors (the "Indemnifying Party") shall hold harmless, indemnify, and defend the City of Jacksonville and their respective members, officers, officials, employees and agents (collectively the "Indemnified Parties") from and against, without limitation, any and all claims, suits, actions, losses, damages, injuries, liabilities, fines, penalties, costs and expenses of whatsoever kind or nature, which may be incurred by, charged to or recovered from any of the foregoing Indemnified Parties for:

a. General Tort Liability, for any negligent act, error or omission, recklessness, or intentionally wrongful conduct on the part of the Indemnifying Party that causes injury (whether mental or corporeal) to persons (including death) or damage to property, whether arising out of or incidental to the Indemnifying Party's performance of the Agreement, operations, services or work performed hereunder; and

b. Environmental Liability, to the extent this Agreement contemplates environmental exposures, arising from or in connection with any environmental, health and safety liabilities, claims, citations, clean-up, or damages whether arising out of or relating to the operation or other activities performed in connection with the Agreement; and

c. Intellectual Property Liability, to the extent this Agreement contemplates intellectual property exposures, arising directly or indirectly out of any allegation that the Services provided under this Agreement (the "Service(s)"), any product generated by the Services, or any part of the Services as contemplated in this Agreement, constitutes an infringement of any copyright, patent, trade secret or any other intellectual property right.

If in any suit or proceeding, the Services, or any product generated by the Services, is held to constitute an infringement and its use is permanently enjoined, the Indemnifying Party shall, immediately, make every reasonable effort to secure within sixty (60) days, for the Indemnified Parties, a license, authorizing the continued use of the Service or product. If the Indemnifying Party fails to secure such a license for the Indemnified Parties, then the Indemnifying Party shall replace the Service or product with a non-infringing Service or product or modify such Service or product in a way satisfactory to the City, so that the Service or product is non-infringing.

If an Indemnified Party exercises its right under this Agreement, the Indemnified Party will (1) provide reasonable notice to the Indemnifying Party of the applicable claim or liability, and (2) allow Indemnifying Party, at its own expense, to participate in the litigation of such claim or liability to protect its interests. The scope and terms of the indemnity obligations herein described are separate and apart from, and shall not be limited by, any insurance provided pursuant to the Agreement or otherwise. Such terms of indemnity shall survive the expiration or termination of the Agreement.

In the event that any portion of the scope or terms of this indemnity is in derogation of Section

725.06 or 725.08 of the Florida Statutes, all other terms of this indemnity shall remain in full force and effect. Further, any term which offends Section 725.06 or 725.08 of the Florida Statutes will be modified to comply with said statutes.

Without limiting its liability under this Contract, Provider shall at all times during the term of this Contract procure prior to commencement of work and maintain at its sole expense during the life of this Contract (and Provider shall require its, subcontractors, laborers, materialmen and suppliers to provide, as applicable), insurance of the types and limits not less than amounts stated below:

Insurance Coverages

Schedule Limits

Workers Compensation Florida Statutory Coverage

Employer's Liability

$100,000 Each Accident

$500,000 Disease Policy Limit

$100,000 Each Employee /Disease

This insurance shall cover the Applicant (and, to the extent they are not otherwise insured, its subcontractors) for those sources of liability which would be covered by the latest edition of the standard Workers' Compensation policy, as filed for use in the State of Florida by the National Council on Compensation Insurance (NCCI), without any restrictive endorsements other than the Florida Employers Liability Coverage Endorsement (NCCI Form WC 09 03), those which are required by the State of Florida, or any restrictive NCCI endorsements which, under an NCCI filing, must be attached to the policy (i.e., mandatory endorsements). In addition to coverage for the Florida Workers' Compensation Act, where appropriate, coverage is to be included for the Federal Employers' Liability Act, USL&H and Jones, and any other applicable federal or state law.

Commercial General Liability $2,000,000 General Aggregate

$2,000,000 Products & Comp. Ops. Agg.

$1,000,000 Personal / Advertising Injury

$1,000,000 Each Occurrence

$50,000 Damage to Rental Premises

$5,000 Medical Expense

Such insurance shall be no more restrictive than that provided by the most recent version of the standard Commercial General Liability Form (ISO Form CG 00 01) as filed for use in the State of Florida without any restrictive endorsements other than those reasonably required by the City's Office of Insurance and Risk Management. An Excess Liability policy or Umbrella policy can be used to satisfy the above limits.

Automobile Liability $1,000,000 Combine Single Limit

(Coverage for all automobiles, owned, hired or non-owned used in performance of the Contract)

Such insurance shall be no more restrictive than that provided by the most recent version of the standard Business Auto Coverage Form (ISO Form CA0001) as filed for use in the State of Florida without any restrictive endorsements other than those which are required by the State of Florida, or equivalent manuscript form, must be attached to the policy equivalent endorsement as filed with ISO (i.e., mandatory endorsement).

Liquor or Host Liquor Liability $1,000,000 Each Occurrence

(Liquor or Host Liquor Liability to the extent liquor is being sold, served or consumed.)

Professional Liability $1,000,000 per Claim and Aggregate

(Including Medical Malpractice when applicable)

Any entity hired to perform professional services as a part of this contract shall maintain professional liability coverage on an Occurrence Form or a Claims Made Form with a retroactive date to at least the first date of this Contract and with a three year reporting option beyond the annual expiration date of the policy.

Sexual Molestation $1,000,000 Per Claim

$2,000,000 Aggregate

(Only if program includes direct supervision of children, special needs, and/or senior citizens)

Sexual Molestation Liability coverage will be provided on an Occurrence Form or a Claims Made Form with a retroactive date to at least the first date of this Contract. If provided on a Claim Made Form, the coverages must respond to all claims reported within three years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis.

Accident Medical, Dismemberment and Death

$15,000 Per Participant

Crime – Employee Fidelity $1,000,000 Per Loss

(Including theft of client property without computer data exclusion)

Builders Risk/Installation Floater

100% of Completed Value of the Project

Such insurance shall be on a form acceptable to the CITY's Office of Insurance and Risk Management. The Builder's Risk policy shall include the SPECIAL FORM/ALL RISK COVERAGES. The Builder's Risk and/or Installation policy shall not be subject to a coinsurance clause. A maximum $10,000 deductible for other than windstorm and hail. For windstorm and hail coverage, the maximum deductible applicable shall be 2% of the completed value of the project. Named insureds shall be: CONTRACTOR, the CITY, and respective members, officials, employees and agents, the ENGINEER, and the PROGRAM MANAGEMENT FIRM(S) (when program management services are provided). The City of Jacksonville, its members, officials, officers, employees, and agents are to be named as a loss payee.

Pollution Liability $1,000,000 per Loss

$2,000,000 Annual Aggregate

Any entity hired to perform services as part of this contract for environmental or pollution related concerns shall maintain Contractor's Pollution Liability coverage. Such Coverage will include bodily injury, sickness, and disease, mental anguish or shock sustained by any person, including death; property damage including physical injury to destruction of tangible property including resulting loss of use thereof, cleanup costs, and the loss of use of tangible property that has not been physically injured or destroyed; defense including costs charges and expenses incurred in the investigation, adjustment or defense of claims for such compensatory damages; coverage for losses caused by pollution conditions that arises from the operations of the contractor including transportation.

Pollution Legal Liability $1,000,000 per Loss

$2,000,000 Aggregate

Any entity hired to perform services as a part of this contract that require disposal of any hazardous material off the job site shall maintain Pollution Legal Liability with coverage for bodily injury and property damage for losses that arise from the facility that is accepting the waste under this contract.

Watercraft Liability $1,000,000 Per Occurrence

(to the extent that watercraft is utilized in the services of this contract)

Umbrella Liability $5,000,000 Each Occurrence/Agg.

The Umbrella Liability policy shall be in excess of the above limits without any gap. The Umbrella coverage will follow-form the underlying coverages and provides on an Occurrence basis all coverages listed above and shall be included in the Umbrella policy.

Cyber Liability & Data Storage $1,000,000 per Claim and Aggregate

Such insurance shall be on a form acceptable to the City of Jacksonville and shall cover, at a minimum, the following:

a. Cyber Extortion

b. Data Loss and System Damage Liability (when applicable)

c. Security Liability

d. Privacy Liability

e. Privacy/Security Breach Response Coverage, including Notification Expenses

Such Cyber Liability coverage must be provided on an Occurrence Form or, if on a Claims Made Form, the retroactive date must be no later than the first date of this Contract and such claims-made coverage must respond to all claims reported within three years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis.

The Cyber Liability coverage may be included as part of the Professional Liability coverage required above.

Additional Insurance Provisions

a. Certificates of Insurance. Applicant shall deliver the City of Jacksonville Certificates of Insurance that shows the corresponding City Contract or Bid Number in the Description, Additional Insureds, Waivers of Subrogation and & statement as provided below. The certificates of insurance shall be mailed to the City of Jacksonville (Attention: Chief of Risk Management), 117 W. Duval Street, Suite 335, Jacksonville, Florida 32202.

b. Additional Insured: All insurance except Worker's Compensation, shall be endorsed to name the City of Jacksonville and their respective members, officers, officials, employees and agents as Additional Insured. Additional Insured for General Liability shall be in a form no more restrictive than CG2010 and, if products and completed operations is required, CG2037, Automobile Liability CA2048.

c. Waiver of Subrogation. All required insurance policies shall be endorsed to provide for a waiver of underwriter's rights of subrogation in favor of the City of Jacksonville and their respective members, officers, officials, employees, and agents.

d. Carrier Qualifications. The above insurance shall be written by an insurer holding a current certificate of authority pursuant to chapter 624, Florida State or a company that is declared as an approved Surplus Lines carrier under Chapter 626 Florida Statutes. Such Insurance shall be written by an insurer with an A.M. Best Rating of A- VII or better.

e. Applicant Insurance Primary. The insurance provided by the Applicant shall apply on a primary basis to, and shall not require contribution from, any other insurance or self-insurance maintained by the City of Jacksonville and their respective members, officers, officials, employees, and agents.

f. Deductible or Self-Insured Retention Provisions. All deductibles and self-insured retentions associated with coverages required for compliance with this Agreement shall remain the sole and exclusive responsibility of the named insured Applicant.