B-1_F-3_Generator_SOW_FY2019.pdf

Attachment I Statement of Work

1645DC-19-R-0062

Specifications for Dismantling/Disposal of Legacy 3PH 50KW Diesel Generator/Tank/Switch and Installation of 3PH 50KW NG Generator/Switch (turn key system) in B-1 F-3

PART 1

1.0 BACKGROUND

The Mine Safety and Health Administration’s Approval and Certification Center located in Triadelphia, WV performs technical functions in support of MSHA's programs where engineering, scientific, and technical expertise is provided to other Agency project areas. This requirement is for monthly inspection and maintenance services on two (2) hydraulic passenger elevators.

2.0 OBJECTIVES

The objective of this procurement is to replace and end of life 3PH 50KW Diesel generator/fuel tank/switch and replace it with a 3PH 50KW NG generator/switch to provide backup electric power to B-1.

3.0 SCOPE

-Dismantle/Remove/Dispose of existing generator, fuel tank/fuel and fuel containment.

-Disconnect existing generator exhaust.

-Disconnect existing sheet metal air intake shroud from the front of the existing generator to stationary louver.

-Set new generator on existing concrete pad.

-Install new black iron natural gas piping, associated fittings and valves from new generator to just before the existing boiler regulator located in mechanical room.

-Install new gas regulator at generator to allow proper operation.

-Reconnect new generator exhaust to existing generator exhaust.

-Reconnect existing sheet metal air intake shroud from the front of the existing generator to stationary louver and insulate.

Purchase one (1) Kohler KG50 (or equivalent quality) 50KW, 480V Standby Natural Gas Engine Generator.

-Purchase one (1) 100AMP, 3PH, 4wire, 480V, Nema 1 (or equivalent quality), wall mounted, Automatic Transfer Switch Package.

-Battery Charger (Unit mounted), Lead Acid Starting Battery.

-Startup and Testing (alarm verification with factory trained tech., 2hr resistive load bank, 1hr operation & maintenance training).

-Two (2) year comprehensive factory warranty. (Preventive Maintenance Program Fee Optional) Demolition of existing wall mounted transfer switch (Needs completed on a Saturday due to service disruption 8-10hr downtime) -Demolition of existing power feed from the transfer switch to the generator including controls conduit.

-Installation of new 100A 3PH 4wire 480V wall mounted transfer switch, installed on same Saturday as demolition.

-Installation of new conduit and wiring from the new transfer switch to the generator. Two conduits one for the 100A power feed from the generator and the other for controls and battery charger.

-Installation of all wiring terminations in the transfer switch and generator.

-Start up support with generator rep.

4.0 SPECIAL QUALIFICATIONS

The Contractor warrants/guarantees that they will have obtained all training, licenses and permits required by law to engage in the activities that are required in connection with the Statement of Work. The Contractor shall conform to all required safety regulations for the County, State, and the Federal Government.

5.0 PERIOD OF PERFORMANCE

The period of performance will be nine months for award of this contract. This is a one time purchase.

6.0 RECOGNIZED HOLIDAYS

The Contractor is not required to perform routine maintenance services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

7.0 HOURS OF OPERATION

All work that is NOT disruptive to the Center’s operation can be done between the hours of 7:30 a.m. and 4 p.m., Monday through Friday, except for Federal Government Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Work that is disruptive to the Center’s operation will need to be scheduled with the COR and on-site facilities contractor for non-business hours.

The Contractor will in the performance of this requirement immediately notify the COR or the

MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and well-being of personnel engaged in providing services under this contact. The Contractor shall notify the MSHA COR or other Point of Contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

8.0 SERVICE CALLS AND EMERGENCY SERVICE

The Contractor will be required to respond to emergency repair calls, within 24 hours, should the generator fail while under warranty and shall respond 24 hours per day, seven days per week for repairs.

9.0 RESPONSE TIME

In the event of a system failure during the warranty period, the Contractor shall respond within twenty-four (24) hours of receipt of the initial call by the COR or other MSHA designated employee.

10.0 PLACE OF PERFORMANCE

The work to be performed under this contract will be at the Mine Safety and Health Administration, Approval and Certification Center, 765 Technology Drive, Triadelphia, WV 26059 within Building I.

11.0 SECURITY REQUIREMENTS

Contractor staffs are required to conform to MSHA's security and privacy requirements as described below.

Identification Badge. Contractor employees visiting Government facilities shall wear an identification badge provided by the government. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

Employee Conduct. Contractor employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure contractor employees present a professional appearance at all times and that their appearance/conduct shall not reflect discredit on the United States, the Department of Labor or MSHA.

Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from MSHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Task Order awarded under this contract.

The Contracting Officer (CO) will provide the Contractor with a written explanation to support any request to remove an employee.

Privacy: Portions of information disclosed during the performance of this task are protected by the provisions of the Privacy Act of 1974; therefore, all personnel assigned to this Contract are required to take proper precautions to protect the information from disclosure.

Commitment to Protect Sensitive Information: The Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information: 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records).

12.0 CONTRACTING OFFICER REPRESENTATIVE

The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

The Contractor shall in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and well-being of personnel engaged in providing services under this contract. The Contractor shall notify the MSHA COR or other MSHA designated point of contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

13.0 TYPE OF CONTRACT

The Government anticipates awarding a firm-fixed price, labor/hours contract.

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

MSHA – Mine Safety and Health Administration

POP – Period of Performance Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form

SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

14.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

Knowledgeable MSHA personnel will be made available to direct the Contractor to the locations of the work area and answer questions regarding the facility. The Government will furnish the electricity for power tools.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

15.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

Contractor shall furnish labor, parts, materials, and incidental supplies to perform the tasks listed in Part 5 of this Statement of Work. The Contractor shall provide trained trades people with appropriate tools, testing equipment and safety equipment (including, but not limited to, Lockout/Tagout, rail blocks, floor/jack stands, confined space safety/rescue) for scheduled maintenance, unscheduled repairs, emergency repairs, safety inspections, and safety testing as required by this contract.

The Contractor shall perform the services as set forth in the Statement of Work and in accordance with all applicable laws and regulations. The Contractor warrants that they will have obtained all licenses and permits required by law to engage in the activities that are required in connection with this Statement of Work.

PART 5

TASKS

16.0 TASKS

During the course of this contract, the following tasks shall be performed.

-Dismantle/Remove/Dispose of existing generator, fuel tank/fuel and fuel containment.

-Disconnect existing generator exhaust.

-Disconnect existing sheet metal air intake shroud from the front of the existing generator to stationary louver.

-Set new generator on existing concrete pad.

-Install new black iron natural gas piping, associated fittings and valves from new generator to just before the existing boiler regulator located in mechanical room.

-Install new gas regulator at generator to allow proper operation.

-Reconnect new generator exhaust to existing generator exhaust.

-Reconnect existing sheet metal air intake shroud from the front of the existing generator to stationary louver and insulate.

Purchase one (1) Kohler KG50 (or equivalent quality) 50KW, 480V Standby Natural Gas Engine Generator.

-Purchase one (1) 100AMP, 3PH, 4wire, 480V, Nema 1 (or equivalent quality), wall mounted, Automatic Transfer Switch Package.

-Battery Charger (Unit mounted), Lead Acid Starting Battery.

-Startup and Testing (alarm verification with factory trained tech., 2hr resistive load bank, 1hr operation & maintenance training).

-Two (2) year comprehensive factory warranty. (Preventive Maintenance Program Fee Optional) Demolition of existing wall mounted transfer switch (Needs completed on a Saturday due to service disruption 8-10hr downtime) -Demolition of existing power feed from the transfer switch to the generator including controls conduit.

-Installation of new 100A 3PH 4wire 480V wall mounted transfer switch, installed on same Saturday as demolition.

-Installation of new conduit and wiring from the new transfer switch to the generator. Two conduits one for the 100A power feed from the generator and the other for controls and battery charger.

-Installation of all wiring terminations in the transfer switch and generator.

-Start up support with generator rep.

17.0 EMERGENCY SERVICE

In the event of a system failure during the warranty period, the Contractor shall respond within twenty-four (24) hours of receipt of the initial call by the COR or other MSHA designated employee.

18.0 STOP WORK

All work shall be performed in a safe and professional manner. If work is not performed safely and professionally, the COR shall have the authority to stop work immediately. This does not in any way affect the U.S. Government’s right to terminate the contract for default or convenience in accordance with the applicable provisions of the contract. This also does not relieve the contractor from performing the obligations of this contract once safe conditions are achieved and agreed to.