SOW_cabinets.pdf

Statement of Work for ICP Laboratory Casework and Fume Hoods

PART 1

General Information

This Statement of Work (SOW) is a firm fixed price services requirement to provide all equipment, delivery, and installation for laboratory casework (counters, cabinets, sink, etc.) and fume hoods. The Government shall not exercise any supervision or control over the contract service providers performing the services or equipment herein. Such contract service and/or equipment providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The contractor shall provide all personnel, equipment, tools, materials, and services necessary to perform the requirements of the project as defined in this SOW except as specified in Part 3 as Government-furnished property and services. The contractor shall perform to the standards in this contract.

1.0 Background Information

The U.S. Department of Labor, Mine Safety and Health Administration (MSHA) is responsible for enforcing health standards promulgated under the authority of Section 103 (a) of the Federal Mine Safety and Health Act of 1977. A national network of MSHA inspectors collects health samples at approximately 12,000 mines located in the United States and its territories to monitor miners' exposures to hazardous contaminants.

Welding fume and metal dust samples are among those collected and must be digested in acid as part of the preparation procedure for trace metals analysis. Even though the digestion process is performed inside a fume hood, the fumes still permeate to some extent through the laboratory work area. Over time the exposure to the fumes has caused the casework and fume hoods in the laboratory to deteriorate.

1.1 Objectives

The Pittsburgh Health and Safety Technology Center (PSHTC) of the Mine Safety and Health Administration is seeking to purchase laboratory casework (including bench tops, cabinets, and a sink) and two fume hoods for use in a chemistry laboratory. The purpose of the laboratory is for acid digestion of trace-metal samples for analysis by Induction- Coupled Plasma —Atomic Emission Spectroscopy (ICP-AES or just ICP.) Therefore the casework and fume hoods must be acid resistant. The system must be new; no used or refurbished equipment, demonstration models, or prototypes are acceptable. The Contractor will perform the installation of the casework and two fume hoods in the laboratory. The removal of the old casework and two fume hoods will also be required.

It is highly recommended that potential contractors visit the work site prior to the bidding process to obtain measurements and other information regarding the physical layout of the laboratory and type of casework desired.

The purchase price shall include a standard commercial warranty. The Contractor shall provide a copy of their standard warranty outlining its coverages.

1.2 Scope

The scope of this procurement action shall cover all actions pertinent to the acquisition of laboratory casework and fume hoods for the PSHTC - ICP laboratory to analyze mine dust samples for elemental contaminants, quartz content, and elemental carbon content.

The casework and fume hoods must be acid resistant, so that artifacts are not introduced into prepared samples and standards.

The contractor will be responsible for the removal of the old casework and fume hoods.

Disposal of material will be required.

The contractor shall supply and install cabinets, bench tops, and fume hoods according to the layout of the laboratory illustrated in Technical Exhibit 1 and corresponding descriptions listed in this section of the SOW. Installation is to include all mechanical hook-ups (plumbing and electrical) for the casework and hoods. Floor cabinets are labeled 1 thru 6 and the fume hoods are labeled Fume Hood 1 and Fume Hood 2. Not included in the illustration are three wall cabinets listed in the description below as 7 (two needed) and 8. All floor cabinets are "Standing Height", 353/a" high x 22" deep with back panels included. All bench tops (except for the corner unit — 4) are 30" deep x 1"thick.

This leaves a utilities chase behind each cabinet. Bench tops specified below are based on existing casework where each cabinet has individual bench top. New casework can incorporate larger, seamless bench tops where applicable.

Descriptions of numbered items (Technical Exhibit 1):

1. 48" wide drawer cabinet with eight drawers (~24" wide x 7" high —two columns of four drawers), 30" x 48" x 1" epoxy resin bench top with 4" backsplash.

2. 48" wide drawer cabinet with eight drawers (four drawers ~24" wide x 23/4" high, two drawers ~24" wide x 7" high, two drawers ~48" wide x 7" high) ), 30" x 48" x 1" epoxy resin bench top with 4" backsplash.

3. Sink cabinet with:

a. 30" x 48" x 1" epoxy resin bench top with 4" backsplash

i. Existing unit has a built up chase at the back of the bench through which the faucet is plumbed. New bench top will not have built up shelf and faucet will be mounted directly to the deck.

b. Sink: single tub, 24" long x 17" wide x 8" deep, drain hole at 4" x 4" from back-right corner —Epoxy resin

c. Hardware:

i. Hot/Cold mixing faucet with 6" spread gooseneck —deck mounted, centered on sink

ii. Deck mounted eye wash station on retractable hose —mounted on back. Left of sink

iii. Outlet and trap assemble

4. Corner cabinet with 30" x 48" x 1"epoxy resin bench top with 4" backsplash

5. 30" wide cupboard cabinet with one adjustable shelf inside, 30" x 48" x 1" epoxy resin bench top with 4" backsplash

6. 48" wide cupboard/drawer cabinet with two drawers (~24" wide x 7" high) and a double door cabinet below with no adjustable shelf

7. 48" wide x 30" high x 12" deep hanging wall cabinets with three shelves and sliding clear glass doors

8. 48" wide x 30" high x 16" deep hanging wall cabinet with three shelves and sliding clear glass doors

Fume Hoods:

The fume hoods will be configured to operate with electric power supplied by a 120V, 60 Hz circuit and will be Underwriters Laboratory (UL) listed for laboratory equipment.

They can be primarily constructed of polypropylene or incorporate an interior one piece Type 1 unplasticized PVC liner.

1. Work surface can be integral to one-piece liner, or if separate, should have a lip to contain spills

2. Contain duplex electrical receptacle, 115V, 20A GFCI

3. Specifically designed for working with highly corrosive chemicals/acids

4. Sealed interior fluorescent lighting

5. Corrosion resistant integral working surface

6. Lexan polycarbonate vertical rising sash

7. Face velocities:

a. Sash at full height: 100 fpm

b. Sash at 3/4 height: 150 fpm

8. Corrosion-resistant blowers

a. Blower housing and impeller constructed of corrosion resistant materials

(fiberglass, PVC, PVDF, etc.)

b. 115 V, 20A, 1/2 HP motor

9. Vented acid storage cabinet

a. Specifically designed for storing acids

b. No interior shelf

Fume Hood 1:

1. 60" wide

2. A single 60" wide acid storage cabinet or two 30" wide acid storage cabinets

3. No cup sink

4. No service connections except for the GFCI receptacle listed above

5. 12" inlet/outlet connection

Fume Hood 2:

1. 48" wide

2. Storage cabinet options

a. Single 48" wide (non-acid) storage cabinet or

b. 24" wide acid storage cabinet (on left side) and a 24" wide vacuum pump storage cabinet (on right side)

3. No cup sink

4. Service connections:

a. GFCI as listed above

b. If Option 2b above: serrated vacuum hose connector inside the hood and a vacuum valve outside the hood on the right

5. 10" inlet/outlet connection

1.3 Period of Performance

Delivery and installation of the equipment must take place within 120 days of the contract award.

1.4 Quality Control

N/A

1.4.1 Quality Assurance

N/A

1.5 Points of Contact/Coordinators

Pittsburgh Safety and Health Technology Center (PSHTC)

U.S. Department of Labor — MSHA 626 Cochrans Mill Rd., Room 106 Pittsburgh, PA. 15236

Primary POC: Matthew Fenlock, Telephone: 412-386-6499, e-mail Fenlock.Matthew(a~DOL. GO V

Secondary POC: Deborah Tomko, Telephone: 412-386-6009, e-mail Tomko.Deborahn,DOL. GOV

1.5.1 ContractinE Officer's Representative (COR):

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including

Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6 Kev Personnel

Factory trained service personnel who will install and service the system.

1.7 Recognized Holidays

a. The Government hereby provides NOTICE and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day Martin Luther King's Birthday Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Inauguration Day (when applicable)

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President's Proclamation

The Contractor shall comply with the aforementioned Government holidays and any other day designated by Federal Statute, Executive Order, or Presidential proclamation.

Therefore, the Government offices are closed to the Contractor's staff on the days) these holidays are observed. In addition, work shall not be required of the Contractor when Federal employees are released from work early due to inclement weather conditions or emergencies or when Federal offices are closed due to inclement weather conditions or emergencies (status is available at http://www.opm.gov/status.

1.8 Hours of Operation

Monday through Friday, 7:00 a.m. to 5:00 p.m. EST. The Contractor shall notify the MSHA COR and other Points) of Contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

1.9 Place of Performance

The PSHTC elemental analysis laboratory is located at the Pittsburgh Safety and Health Technology Center Laboratory, Building 38, Room 113B, 626 Cochrans Mill Road, Pittsburgh, PA 15236.

1.10 Tvpe of Contract

This is a Fixed Price Performance (FPP) based contract. Respondents to this Solicitation will include in their proposal the final purchase price of the casework, fume hoods, and installation.

1.11 Ownership

All deliverables developed under the statement of work are the property of the U.S.

Government and MSHA.

1.12 Commitment to Protect Sensitive Information

The Contractor shall not release, publish, or disclose information to unauthorized personnel.

1.13 Final Inspection

A final inspection of all work performed, all required reports, and all other deliverables as specified in this SOW shall be conducted at the place of delivery. Such inspections shall occur within ten (10) business days after the deliverables are submitted for review. Any deliverables that are not acceptable shall be rejected by the COR. The Contractor shall be required to revise such deliverables if they are incorrect or unacceptable. The Contractor will have 10 days to revise any unacceptable deliverables unless they acquire prior approval from the Government.

In the event the Contractor encounters difficulty in either meeting performance requirements, anticipates difficulty in complying with contract delivery schedule or date, or has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the COR in writing, providing pertinent details. This provision shall not be construed as a waiver by the Government of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

PART 2

DEFINITIONS &ACRONYMS

ASTM —American Society of Testing Materials

CFR —Code of Federal Regulations

CO —Contracting Officer

COR -Contracting Officer's Representative: Arepresentative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL -Department of Labor

EPA —United States Environmental Protection Agency

FAR —Federal Acquisition Regulation

MNM — Metal/Nonmetal

MSHA —Mine Safety and Health Administration

NIOSH —National Institute of Occupational Safety and Health

PSHTC —Pittsburgh Safety and Health Technology Center

SOW —Statement of Work

4uality Control -Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance -Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF —Standard Form

SOW —Statement of Work

SRM —Standard Reference Material

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Information Sources

Knowledgeable MSHA personnel will be made available to assist Contractor personnel in obtaining information pertinent to this SOW.

3.2 Facilities, Supplies, and Services

Electrical service and a supply of tap water will be provided by the government at the location where the system is to be installed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Supplies and Services

The contract is for the purchase and installation of acid-resistant laboratory casework and two (2) fume hoods. The Contractor shall furnish equipment and personnel required to perform removal, installation, and service as outlined in this SOW.

PART 5

SPECIFIC TASKS

The following is the set of tasks required under this Contract. All tools developed under this contract should be validated for accuracy. The methods) used for this determination shall be specified in the contract proposal.

I. TASKS

The contracted vendor is expected to provide the specified product in this agreement.

Deliverables

Task 5.1:

The Contractor will remove all existing casework and two fume hoods in laboratory and dispose of materials accordingly. It may be required to determine if any of the equipment in the lab (i.e. benchtops, fume hood liners) contains asbestos materials prior to removal.

Task 5.2:

The Contractor will perform all on-site preparation needed to ensure that upon delivery the casework and hoods can be installed and operational within 15 days.

Task 5.3

Contractor will deliver and install acid-resistant casework (including cabinets, counter tops, and a sink) and two (2) fume hoods at the place of performance specified in Section 1.10.

Once the casework and fume hoods are delivered, the Contractor is responsible for the non-mechanical installation of the casework and fume hoods. Once installation is complete the installed system must demonstrate operability is in compliance with the requirements of this SOW. Face velocities for each hood at each specified sash location must be met or exceeded prior to final acceptance.

TECHNICAL EXHIBIT: LABORATORY LAYOUT

PART 6

APPLICABLE PUBLICATIONS

REFERENCES, LAWS, REGULATIONS AND POLICIES

• At a minimum, Contractor performance in accordance with the requirements herein sha11 fully comply with the following laws, regulations, policies and guidelines:

• Title III of the E-Government Act of 2002 —Federal Information Security Management Act (FISMA)

• The Privacy Act of 1974, PL 93-579, as amended

• OMB Circular A-123 Revised, Management's Responsibility for

Internal Control, December 2004

• OMB Circular A-127, Financial Management Systems, July 23, 1993

• OMB Circular A-130, Appendix III, Security of Federal

Automated Information Resources

• Homeland Security Presidential Directive 12, Policies for a

Common Identification Standard for Federal Employees and Contractors

• Department of Labor, Computer Security Handbook (CSH)

• 40 CFR, PART 136, APPENDIX C

• NIOSH Manual of Analytical Methods, 4th Edition, Methods 5040 and 7301

• OSHA Salt Lake City Technical Center Sampling and Analytical

Methods, OSHA Method ID125G