1630J5-19-R-00004_Amendment_0002.pdf

(x)

1630J5-19-R-00004 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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ETA/OJC IL OCM ADMIN

Chicago IL 60604 Suite 1588 230 S. Dearborn Street

US DEPARTMENT OF LABOR

ETA/OJC IL OCM ISSUE

Chicago IL 60604 Suite 1588 230 S. Dearborn Street

US DEPARTMENT OF LABOR

08/30/20190002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/15/2019

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is to change the terms & conditions of this RFP as follows:

1) Responses to Request for Clarification questions received are attached to this amendment and incorporated into this solicitation. This attachment can be viewed by opening the amendment in Adobe and clicking on the paperclip icon.

2) Revise the language in Section F.3 as shown in the continuation pages.

3) Replace the language in Section G.3 as show in the continuation pages.

4) Delete section G.18 Expendable Inventory and Supplies on Hand from the solicitation.

5) Delete Attachment J-6, Subcontracting Plan Summary Sheet.

6) Delete L.7, section 4, paragraph d. Small Business Subcontracting Plan from the solicitation.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Marisol G. Krist

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1630J5-19-R-00004/0002

7) Revise the language in section M.1, Factor 2

Demonstrated Record of Effectiveness as shown in the continuation pages.

All other terms and conditions remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFP #1630J5-19-R-00004 Amendment 0002

CONTINUATION PAGE

This amendment is to change the terms & conditions of this RFP as follows:

Revise the language in Section F.3, Period of Performance, to read as follows:

F.3 PERIOD OF PERFORMANCE

Phase In: If appropriate, for the purpose of assuming the responsibility of center operations, the Contractor shall perform necessary phase-in functions from (To Be Determined).

Operations: Center Operations shall commence in accordance with Section B of the contract.

Outreach and Admissions and Career Transition Services shall commence on (To Be Determined).

Phase Out: If appropriate, for the purpose of transitioning the responsibility of center operations, the Contractor shall perform necessary phase-out functions from (To Be Determined).

Replace the language in Section G.3, Invoice Requirements, with the following:

G.3 INVOICE REQUIREMENTS

DOL-2019-03 Submission of Invoices (August 2019)

A. Applicability

Contracting Officers shall insert this clause in all solicitations and awards. For existing awards, the Contracting Officer will determine whether the contract action should be modified to incorporate the clause.

B. Definitions

None

C. Requirements

1. Electronic Invoice Submittal

Invoices for the services/goods provided under this award shall be submitted through the Department of Treasury’s Invoice Processing Platform (IPP) or through the Department of Labor (DOL) Quickpay email system, as directed by the Contracting Officer. IPP is a Federal Government owned and operated website accessible to contractors free of charge.

Information about IPP, including enrollment instructions, are available and should be obtained by the enrolled contractors directly from the Department of Treasury after award at, https:www.ipp.gov.

a. The following instructions apply to Invoices submitted through IPP.Gov or the DOL Quickpay email system:

IPP invoice attachments SHALL NOT exceed the size limit of 10 megabytes (MB) each.

However, you may submit multiple attachments of less than 10MB each with the invoices.

(i) DO NOT submit an invoice or attachment that uses shading or color.

A) An emailed Portable Document Format (PDF) image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

B) An emailed Tagged Image File Format (TIFF) image must be black and white.

Quickpay users SHALL: provide a copy of the invoice and any attachments via email to the Contracting Officer’s Representative (COR) at the address specified in the contract.

Quickpay users SHALL NOT: submit more than one attachment per invoice and the attachment shall not exceed 10MB. Any additional attachments will not be recognized.

(ii) DO NOT submit more than one invoice at a time.

(iii) DO NOT attempt to use the “Recall or Resend” email message feature.

b. Electronic invoices shall be in PDF or TIFF format.

II. Paper Invoices shall be submitted via fax or U.S. mail

Paper invoices may be sent vial fax to: (202) 693-2862.

Mail paper invoices to:

U.S. Department of Labor Office of Financial Management Operations Division of Client Accounting Services Room S-5526 200 Constitution Avenue, N.W.

Washington, DC 20210

III. General Information

Payment due date is to be calculated from the date the invoice is received in accordance with FAR 32.905 and the instructions above.

Inquiries regarding invoices must be emailed to OCFOinvoiceinquiries@dol.gov. The relevant invoice must be attached to the inquiry email and the subject line of the email must state “INQUIRY”, as shown in the following example:

INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

The contractor SHALL NOT use the DOL electronic invoicing email address for inquiries about any invoice.

Questions

All questions regarding Electronic Invoicing shall be sent to the DOL Office of the Chief Financial Officer (OCFO) at OCFOinvoiceinquiries@dol.gov.

End of Clause

Revise the language in section M.1, Factor 2 Demonstrated Record of Effectiveness to read as follows:

Factor 2. Demonstrated Record of Effectiveness (Past Performance).

In accordance with WIOA Section 147(a)(2)(B)(i)(IV) & (V) and WIOA Section 147(a)(3)(C), the past performance evaluation may include consideration of the quality of each offeror’s past performance, if any, operating or providing activities at a Job Corps center or similar facility, and its demonstrated effectiveness in assisting individuals in achieving the primary indicators of performance for eligible youth described in WIOA Section 116(b)(2)(A)(ii), in successfully assisting at-risk youth to connect to the workforce, including providing them with intensive academics and career and technical education and training, and in placing at-risk youth into employment and postsecondary education.

Relevance determination. Only those projects deemed relevant will be considered in the evaluation of past performance. Relevant projects are those of similar size, scope and complexity to the work required in this solicitation. Relevant projects may include operation of a Job Corps center or similar facility. The narrative provided by the offeror (per the instructions at Section L) regarding their past record will be used solely to establish the relevance of the projects identified by the offeror (i.e., DOL will use the information submitted in response to Section L to identify the projects that are similar in size, scope, and complexity to the current project). However, DOL may identify other projects, not identified by the offeror in its proposal, which DOL deems relevant and will be considered in the past performance evaluation. Note that only projects performed in the last three years and lasting at least twelve months will be deemed relevant. Projects found not to be similar in scope, size or complexity and projects older than three years or lasting less than 12 months are not relevant and will not be considered.

Quality of Performance determination. In assessing the quality or effectiveness of the offeror’s performance in relevant projects, the evaluators may rely on PPIRS, CPARS, OMS ratings, reports and audits of the Office of the Inspector General, esrs.gov, and other sources of data.

DOL will not consider, however, the offeror's description of the quality or effectiveness of its own performance. Such information, if submitted by the offeror in response to Section L instructions, is not considered objective and will not be considered.

The Government will consider Past Performance information for the entity proposed as the prime contractor and/or its principals, as well as information for proposed subcontractors that will perform major or critical aspects of the requirement, when such information is relevant to this procurement. In addition, the Government may consider past performance information regarding predecessor companies. Greater emphasis may be placed on the past performance of the prime contractor.

mailto:OCFOinvoiceinquiries@dol.gov

When the offeror is a joint venture or contractor team at the prime level, the past performance of the team, if any, will be considered. If the Offeror is a newly formed entity, the Government will evaluate the experience of the individual entity or entities that comprise the newly formed entity. If the Offeror is a joint venture, LLC, team, or other similar entity, DOL will evaluate the experience of the entities comprised of the joint venture, LLC, team or other similar entity. If the team has no relevant past performance, but one or more team members do, the Contracting Officer will make a determination, at his/her discretion, based on the availability of past performance information for a team member, and the nature and extent of that team member’s proposed contribution to the work of the contract, as to whether or how to evaluate past performance for the team.

For Offerors that have performed (or are currently performing) under other Job Corps Center (JCC) contracts, in-house relevant historic performance data and information, for example, OMS-10 Report Cards, ROCAs, Student Satisfaction Surveys (SSS), may also be used in accordance with. FAR 15.305(a)(2)(i), (ii), and (iii). The currency and relevance of past performance information, the sources of the information, context of the data, and general trends in contractor’s performance shall be considered during the evaluation of past performance.

In accordance with the Federal Acquisition Regulation, an offeror without a record of relevant past performance shall not be evaluated favorably or unfavorably for this factor. The offeror will receive a Neutral rating.

Q&A

Soliciation Section (when cited by contractor) Question(s) Answer(s)

Is there currently a Collective Bargaining Agreement (CBA) in place at the Flint Genesee Job Corps Center? If so, will it be provided? Currently, there is no CBA in place on center.

Please provide a list of GSA vehicles that the Flint Genesee Center is currently utilizing. The Flint Genesee Job Corps Center currently has 10 GSA vehicles. See also the GSA vehicle tab.

Attachment J-12, Energy Watch Dog Data Report, contains 2019 YTD amounts for electric, water and natural gas. Please clarify the specific months involved for these 2019 YTD amounts? The report covers the actual calendar year. It consists of three years of operations. The reporting for 2019 is not yet complete.

Attachment J-12, Energy Watch Dog Data Report, indicates that the Flint Genesee Center has experienced a 100%+ increase in water costs from 2016 to 2017, and continuing in 2018 and 2019 YTD. The attached Facility Survey is dated November 2016 and does not identify any apparent water issues at the time. Please clarify the specific cause for this significant cost increase to the Center and Government. The center has had two water main breaks during the past year. Both breaks have been repaired.

Page 8 Please confirm that National Training Contractors (NTCs) will be responsible for providing training supplies and materials for NTC-operated trades. The NTCs provide materials and supplies used exclusively in the training programs that they operate. Center operators are not expected to purchase any training supplies and equipment. As needed, the Government provides funding to purchase select large equipment. The equipment becomes part of the center’s inventory.

Page 18 The current Flint Genesee contract includes the State of Michigan OA/CTS component. Will the successful offeror be responsible to provide CTS services to all graduates and former enrollees that are on the State of Michigan CTS caseload at time of contract award? No. Please note Page 8 of the Solicitation. "The Contractor shall provide Career Transition Services for all graduates and former enrollees of the center, regardless of where the graduate or former enrollee resides or matriculates."

Page 20-21 National Training Contractors are responsible to identify, hire and train designated CTT Instructor positions, independent of Center authority. Please confirm that Center operators will not be held responsible for NTC-operated CTT Instructor staff vacancies that exceed the 30-day requirement. NTCs are required to maintain adequate staffing for the CTT offerings provided by them. The center operator will be held accountable for reporting staff vacancies.

Page 10 Please clarify if the NTE amount for travel includes every day travel in the course of providing Admissions and CTS services in the territory or if it is for training travel only. No. The NTE for travel is intended for center operations only. OA and CTS components have their own travel expenses incorporated into their budget.

Page 19 In accordance with PRH Appendix 604, "Licensing" under whose name is the On-Center Child care Center licensed and what is the current status of the license for the child care center? The Child Care Center is licensed and operated by the State of Michigan. The center is fully operational and we expect this to continue. The license is held by the current contractor.

Page 19 A public search for the license using the State of Michigan licensing site does not show a license for the current address (https://childcaresearch.apps.lara.state.mi.us/). If the center is not licensed at the time of transition is the incoming operator expected to remove students from the On-center Child Care Center? No. The Child Care Center is fully operational and we expect this to continue. The operator becomes the license holder for the center. The license is transferred as the contract changes. It is the responsibility of the operator to obtain and maintain the license with the State of Michigan.

Page 19 In accordance with PRH Appendix 604, "Funding" how is the on-center child care center funded? If the operation and funding of the center is under a Memorandum of Understanding or agreement, please state the name of the funding organization and if available, provide a copy of the Memorandum of Understanding or Agreement. The Child Care Center is licensed to the center but operated by the State of Michigan. There is no MOU.

Page 19 Is the on-center child care center program for the exclusive use of children of Job Corps students or is the program open to the public and children of Job Corps staff? Please review Appendix 604, Design of Program, 12.

C: Career Technical Training, Page 18 Is the Advanced Career Training Component offered through Mott Community College? If so, is an MOU or written agreement available? If not, please provide the name of the Advanced Career Training provider and it's associated MOU/agreement, if available. Yes, ACT is delivered by Mott Community College; however, offerors are expected to propose partnerships envisioned. Upon award, the offeror is expected to development a Memorandum of Understanding (MOU) in accordance the Job Corps Policy and Requirements Handbook, (Chapter 3.15, R3)

F: Single Parent Program, Page 19 The Solicitation states that there is 34 single parents and their children, but the Facility Survey indicates that there are rooms for 36 single parents. How are the two rooms being utilized? The additional two rooms provide an opportuntiy to surge capacity.

F: Single Parent Program, Page 19 What is the current OBS of the Single Parent Program? The single parent dormitory has 36 rooms. At present, 16 of the 19 available rooms are occupied. The remaining 17 rooms are scheduled for repair.

F: Single Parent Program, Page 19 What is the current utilization of children in the Child Development Program? Please see the Child Care tab for available spaces and utilization rates.

C.2 Site Specific Information, Page 17 Page 17 states "The property and site are described in the Facility Survey, Vol. 1 and 2, dated October 24, 2017, which is available as an electronic attachment to this RFP in Section J. List of Attachments, Attachment J-9," However both the file name and the cover page of the J-9 Attachments have a 2016 date. Please clarify. Facility surveys are conducted every 3 years. The most recent report is from 2016.

Is the Student Per Day Calculation Chart required to be completed as part of the BMP submission? No. The Student Per Day Calculation Chartwill be filled out at time of award and does not need to be included in the offeror’s proposal.

Will all Center equipment be operational at the time of award? The Government expects all available equipment to be operational.

Does the Center have sufficient snow removal equipment to maintain Center Operations? This is a matter of opinion; offerors are free to provide thoughts on this matter as part of their submitted offer.

Career and Technical Training Offering, Page 18 Is there an MOU for the off center Advanced Manufacturing/Welding CNC Operator Machinist training program? If yes, can it be provided? The Government expects offerors to propose how non-NTC career technical training programs will be delivered and by whom.

Career and Technical Training Offering, Page 18 Is there an MOU for the off center Health Care training program? If yes, can it be provided? The Government expects offerors to propose how non-NTC career technical training programs will be delivered and by whom.

Page 83 In reference to this sentence “Describe your approach to staffing the center by schedule, demonstrating that the appropriate number of qualified staff will be available at the appropriate times so as to provide coverage of critical functions, such as residential living, career preparation, academic and career technical training, counseling, health services staffing, and security,…” Is the list provided the definitive list of “critical functions” or is the Department of Labor anticipating the proposer to include any function they believe as critical? The critical functions are those deemed necessary in order to maintain safety and security of staff and students and to provide an optimal learning environment. Please follow the instructions in Attachment J-4.

Amendment 0001 posted for this Solicitation incorporates Attachment J-22, CTS Statistics. Please clarify as this was not attached to Amendment 0001. Attachment J-22, CTS Statistics was incorporated as an attachment to the PDF document of Amendment 0001. Please click on the "paper clip" icon in Adobe to view the attached files.

Section L.6 Instruction for Proposal Submission (Paragraph C and D) Section L.6 Instruction for Proposal Submission (Paragraph C and D - Below) has conflicting dates for the the Pre-Proposal Conference and the Site Visit. Please confirm the correct date and time.

C. Pre-Proposal Conference The Pre-Proposal Conference shall be held on August 22, 2019 at 10:00am (EDT), at the Flint Genesee JCC, 2400 N. Saginaw Street, Flint, Michigan 48505. The Government will accept not questions from offerors during the conference. Please refer to L.9 of this solicitation for instructions on questions.

D. Site Visit Offerors are urged and encouraged to inspect the site where services are to be performed and become familiar with general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably available. In no event will a failure to inspect the site constitute grounds for a claim after award of the contract. All offerors are hereby advised that the center will be open for inspection and walk-through only on August 21, 2019 following the Pre-Proposal Conference, at the same location in paragraph C above.

Amendment 0001 of the RFP was posted to FedBizOpps on August 16, 2019, and corrected section L.6, paragraph D.

Would the Department of Labor Employment and Training Administration Job Corps consider a two (2) week extension to the subject request for proposal? The Department of Labor will not be extending this Request for Proposal at this time.

Page 8 Will staff training costs be a cost-reimbursable item, or should staff training costs be incorporated in the Firm Fixed Price proposal? Any costs associated with operating the Center, to include staff training, that are not separated out by other line items (e.g. Career Trainsition Services) are to be included in the Center Operations, firm fixed-price Line Item.

The Office of Contract Management is hosting a webinar one day after the RFCs are due. Will the Government provide 1 additional week to submit RFCs that may come up after the webinar? The Department of Labor will not be extending this Request for Proposal at this time.

Will the Government extend the proposal due date for 2-3 additional weeks, to October 7, 2019? The Department of Labor will not be extending this Request for Proposal at this time.

Business Mangement Data Small business concerns-- 8(a) certified, HUBZone certified, and minority-owned small businesses-- face difficulties accessing financial resources to operate multi-millions dollar Job Corps contracts. The difficulties both delay entry into the Job Corps market and/or places an unfair burden on small businesses to partner with large corporations who exert unfair advantages. Similarly, Alaskan Native Corporations, who compete under small business set-asides leverage ANC corporate headquarter's finanical resources. Will the government consider other financial capability strategies to allow small business concerns to enter the Job Corps market on a level field and without dependence on large operators? The Department of Labor's market research indicates that there are mulitple small businesses capable of providing the required services as explained in the Request for Proposal.

Page 83 States: "In addition to the written pricing proposal, offerors shall provide the following using Microsoft Excel." Please clarify if the written pricing proposal is referencing a required narrative of cost. See L.7, Section 4a, Business Management Plan.

Page 82 In reference to this sentence “Projects identified should include work experience within the three (3) years preceding the submission of this proposal, and for at least one year in duration.” Can the prime and subcontractor submit a listing of projects as an appendix that is not included in the 5 page limit for Section 2 Past Performance? The projects submitted are considered the Narrative portion of the Past Performance portion of the Proposal and will be subject to the applicable page limit. Refer to Section L.6 for additional information.

Page 83 Can Phase-In/Phase-Out schedules not be included in the 10 page limit for staff resources and provided as an appendix? The Phase-In/Phase-Out schedules are a required part of the Staff Resources Proposal, and are subject to the applicable page limitations.

Section F Deliveries or Performance, Page 23 Section F.3 Period of Performance includes "(insert dates)". Please confirm the dates should be as follows:Phase In: If appropriate, for the purpose of assuming the responsibility of center operations, the Contractor shall perform necessary phase-in functions from June 1-30, 2020.Operations: Center Operations shall commence in accordance with Section B of the contract.Outreach and Admissions and Career Transition Services shall commence on (insert date if different than time of award).Phase Out: If appropriate, for the purpose of transitioning the responsibility of center operations, the Contractor shall perform necessary phase-out functions from July 1-31, 2025. The dates are to be determined.

Are the pricing forms on pages 10-14 required as part of the BMP? Yes, the pricing forms are required as part of the BMP.

GSA Vehicle List

Child Care Center

Available Space Currently Occupied Utilization

Infants (2 to 18 months) 12 9 75.00%

Toddlers (18 months to 3 years old) 8 7 87.50%

Pre-School ( 3 to 5 years old) 10 2 20.00%

Total: 30 18 60.00% image1.png