Attachment_J-9_Facility_Survey.pdf

GERALD R. FORD

Job Corps Center Grand Rapids, MI

Facility Planning Report Volume I

Planning Strategy

Final April 2015

Department of Labor/ Office of Job Corps

GERALD R. FORD

Job Corps Center Grand Rapids, MI

Facility Planning Report Volume I

Planning Strategy

Final

Main Entrance

VOLUME I - PLANNING STRATEGY

Acronyms and Abbreviations Defi nition of Terms Executive Summary Existing Site Plan Center Statistics Facility Survey Assessment Results and Recommendations

1.0 INTRODUCTION

• Objective and Scope

• Report Contents

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Current Projects

• Health and Life Safety Issues

• Defi ciency Summary

3.0 PLANNING ANALYSIS

• Space Utilization Analysis

• Federal Real Property Asset Management

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Planning Analysis Results and Conclusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Plan

• Proposed Site Plan

• Implementation Plan

• SummaryList of National Projects

• Project Data Sheets

VOLUME II - SUPPORTING DATA

Acronyms and Abbreviations Defi nition of Terms Executive Summary

1.0 SITE LAYOUT AND PLANS

• Location Map

• Exisiting Site Plan

2.0 DESCRIPTIONS

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 DEFICIENCIES

APPENDICES - CORRESPONDENCE AND REPORTS

Appendix A.

• Center Review Meeting Minutes

• Survey Brief

• Student Questionnaire

Appendix B.

• Life Safety Defi ciencies and List

Appendix C.

• O&M Defi ciencies List

Appendix D.

• Active Warranty List

Appendix E.

• FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABAAS Architectural Barriers Act Accessibility Standard ACM Asbestos-Containing Materials AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 BTU British Thermal Units\ CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CIS Center Information System CMA Certified Medical Assistant CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CAN Certified Nursing Assistant CO Carbon Monoxide CO Contracting Officer COR Contracting Officer’s Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CW Cold Water CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician

EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPMD Ethylene Propylene Diene Terpolymer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HTW Hazard and Toxic Waste HVAC Heating, Ventilating, and Air Conditioning HW Hot Water IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps kw Kilowatt JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEPA National Environmental Protection Act NFPA National Fire Protection Association NMD Not Mission Dependent NSF Net Square Feet OA Outreach and Admissions OBS On Board Strength OCM Office of Contract Management OIG Office of Inspector General O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PA Public Address pCi Picocurie PV Photovoltaic PVC Polyvinyl Chloride RCRA Resource Conservation and Recovery Act RTU Rooftop Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency)

T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture V Volt VCR Video Cassette Recorder VST Vocational Skills Training W Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): The actual number of students on Center on a day to day basis.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

Main Building 1 and Front Entrance

Auditorium Entrance

Gymnasium in Building 3

Cafeteria West Dining Hall

This report documents the results, conclusions and recommendations for the facility survey completed at the Gerald R. Ford Job Corps Center in Grand Rapids, MI during the week of October 6, 2014. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 9-acre Center are noted in Figure ES-1 (Existing Site Plan) and Table ES-1 (Center Statistics), respectively. The survey results indicate the site and buildings generally are in good condition. Operation and maintenance of the Center and preventive maintenance practices are fair to good. For the PY14 reporting year, 13 regional life safety deficiencies valued at $35,725 were identified. An additional 42 life safety O&M deficiencies were identified. Finally, the Center has corrected all previously funded life safety deficiencies. The total number of previously funded but not corrected deficiencies is 7 and totals $1,675,052. The long range plan includes 1 National Project and 19 Regional projects involving $779,717. Table ES-2 (Facility Survey Assessment Results and Recommendations Chart) summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

EXECUTIVE SUMMARY

Center Statistics Date: 04/15/2015

Federally Owned (DOL) 1979Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Consumers Energy

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

245,357

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

05/23/1991

Site Access: Yes

7Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Cato Howard Jr.

(616)243-6877Phone No.:

Center Director:

MINACT, Inc.Operating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Health Occupations 45 Culinary Arts 40 Business Office Technologies 30 Security Services 30 Building & Apt. Maint. 24 Carpentry 20

No. Of Buildings:

212 117 95 0

Real Estate Management

Buildings

Program

JCC# 507 GERALD R. FORD 110 Hall Street, SE, Grand Rapids, MI 49507

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 23%

0Building Age Unknown :

(616)243-1701Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 2,372

Energy Audit Done: Deferred (planned renovation)

21,220

59%

144,244

Buildings with Access to Services: 7

4Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 3

4Buildings in Total Compliance:

192,060

GSF

15,350 6

37,947 15

Average Building Age: 78

Vocations (189):

Radon Surveys Reqd: 2

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

GRAND RAPIDS JCC

TDS Telecommunications Corp.

9.00

12/01/2014Start / End Dates: 08/31/2016/

Table ES – 2

507 Gerald R. Ford Job Corps Centers PY14 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 9 Acres of land in Grand Rapids, MI Federally owned and operated by MINACT, Inc.

Activated as a JCC in 1979, buildings on Center constructed between 1915 & 193, meet the criteria as a candidate to be listed on the National Register of Historic Places as the high school of President Gerald R. Ford.

The Center has 245,357 GSF with 8 buildings. Its 144,244 NSF is not within DOL space guideline range.

The Center provides residential living, academic education, recreation, and vocational training for 95 resident female students, and 117 resident male students. The Center has no non-resident students.

Roads and Pavement

Fair

Power Good Natural Gas Good Central Plant Good Water Supply Good Sewage Good

Student Housing

Good

Education Good Food Service Good Recreation Good Medical/ Dental

Good

Administration Good Storage Support

Good.

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the plan is to bring the site up to Job Corps standards and re-establish recreational amenities removed by the recent Center redevelopment

National Projects:

National Project 3565: Repair numerous site deficiencies, recreation field damage, site fencing and other inadequacies:

$659,788

Regional Projects:

Renovate building entrance welcome area. (Deficiency 104824): $151,973 HVAC system re-balance (Deficiency 103966): $63,989 Provide environmental cleanup in Building 1 basement. (Deficiency 104332): $74,950 Replace roofs on Buildings 5 & 7 (Deficiencies 104773 & 104768):

$38,107 Provide hot water feed water treatment. (Deficiency 104044):

$11,109 Repair windows in dormitories of Building 1 (Deficiency 106503):

$60,360

Recently Funded 13 $35,725 7 $1,675,052 Prior Funded 0 $0 0 $0 O&M 42 Non CRA

Funded 35 Non CRA

Funded Unfunded 1 $2,309 19 $716,357

OMB Score Card Metrics Current

Goal Center Recommendations

EO13423 FY

2014 GOAL

KBTU/GSF/YR

173 98

O&M Costs $/

GSF

5.10 3.47

% MC 58 92.35

% MDNC 37 7.35

% NMD 5 .30

%Utilization

Office 97 Housing 98 83.32

Warehouse 96

FCI 0.919 .99

%FCI < 0.90 15.2

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Meeting targets Environment Hazardous area in basement of Building 1 identified.

Sustainability Partial Accessibility Compliant

1.0 - Introduction

A team of Engineering Support Contractor (ESC) architects and engineers completed an facility survey for Gerald R. Ford Job Corp Center the week of October 6, 2014. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

1.0 INTRODUCTION

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 - Existing Conditions

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

2.0 EXISTING CONDITIONS

Background

Gerald R. Ford Job Corps Center is located on nine acres of land in an economically challenged suburban residential neighborhood near downtown Grand Rapids, Michigan. It has eight buildings and five structures. The largest, Main Building 1, contains over 143,000 GSF of space on four floors. The Center provides residential living, academic education, recreation, and vocational training for an all-resident population of 212 consisting of 95 female and 117 male students. The Center currently has approximately 245,375 gross square feet (GSF) and 144,244 NSF in eight buildings as compared to the DOL suggested space guideline range of 65,000 to 79,000 NSF.

Presently, there are 21,220 NSF of vacant space. The Center’s main three buildings recently underwent a comprehensive phased renovation.

Ownership

Gerald R. Ford Job Corps Center land and buildings are owned by the Department of Labor and the Center is operated by MINACT, Inc.

General Site Conditions

The Center is located in the Eastern time zone at 42.940393 degrees north latitude and -85.664619 degrees west longitude.

It has an average elevation of 610 feet above sea level.

January temperatures in Grand Rapids range from an average low of 18 degrees Fahrenheit to an average high of 31 degrees Fahrenheit. July temperatures range from an average low of 62 degrees Fahrenheit to an average high of 83 degrees Fahrenheit. Grand Rapids is considered to be part of the humid continental climate region, with annual precipitation of

38.2 inches.

Topography of the site is flat and developed with buildings on the north portion and parking and recreational fields on the south. The three original high school buildings form a compact group to the north fronting Hall Street.

The main entrance is off Hall Street, a heavily traveled urban street. This entrance and visitor parking lot are not controlled with gates, but a gate and fence at the south end of the visitor parking lot discourages intrusion and allows delivery traffic onto the campus. A second vehicular entrance from the south west off Home Street serves staff entry. Maintenance and delivery come in either through the visitor parking lot or a third padlocked gate near the south end of the Auditorium parking lot. Within the center, the recreation field, portions of drives, sidewalks and parking lot are in fair to poor condition. The recent construction staging areas, parking and a temporary retention basin mar the south end of the site and compromise the use of the ball field. The south end of the Center is also surrounded by an unattractive chain link fence system.

Water and sewer services, provided by the City of Grand Rapids, are generally in good condition.

Current water pressure is sufficient. The site is adequately served by five fire hydrants, and a nearby municipal fire department has a five minute response time to the Center.

The site along Hall Street is dominated by Main Building 1

The Center is supplied with natural gas from DTE Energy. The natural gas pressure and service to the Center is adequate.

Consumers Energy provides primary underground electrical service. Underground secondary services are owned and maintained by the Center. Electrical distribution systems are adequate and in good condition. Telephone service is provided by TDS and includes an adequate internal distribution system that is owned and maintained by the Center. Site lighting is adequate and functions well.

Cable services are provided by Comcast.

General Building Conditions

The three original buildings are structurally sound and have recently been completely renovated. The renovation upgraded all major systems in these buildings. These three buildings are stately, with attractive exterior brick work and spacious interior spaces.

Main Building 1 was originally constructed in 1915.

Auditorium Building 2 has 1,000 seats, but is utilized only occasionally and is mostly vacant.

Security/BAM Building 4 and Carpentry Shop Building 5 were constructed in the 1980s, are in good condition and function well.

With the location of Female Dormitory Building 8 close to the drive, vehicular circulation into the site from Hall Street is constrained and somewhat hazardous. Vocational Storage Structure 7 and small structures constructed in the 1990s are in good condition.

Preventive Maintenance

The Center uses the SchoolDude CMMS program to some effect. Maintenance practices were fair with several instances of dirty filters and loose motor belts in HVAC equipment. It appears that the Center staff did not receive adequate training in the use of the new HVAC system and controls. The BAS system appears to have been bypassed and serious temperature problems are reported. This is of some concern as the recent renovation installed a new comprehensive, high quality HVAC system and controls. It is imperative that the Center maintenance staff understand how to manage this system.

Facility Assessment by Function

Student Housing All 117 resident men are accommodated on the third and fourth floors of Main Building 1. The building and dormitory rooms are in excellent condition except some of the windows allow drafts in. The rooms have been completely reconfigured and house four beds in each room. Bathrooms are still shared and in good condition. The steel windows are beginning to deteriorate in Building 1. Completed in 2006 and based on the Job Corps prototype, Female Dormitory Building 8 currently accom-modates all 95 resident women. Building 8 is in good condition and functions well except the hot water heaters are failing.Women’s Dorm Building 8

Education

Academic education programs are conducted on the first and second floors in Main Building 1.

Despite being an older building, the facility is spacious and modern. Classrooms on the third floor are non-academic. Soft vocations located on the first floor of Main Building 1 function well. Hard vocational programs are conducted in Security/BAM Building 4 and Carpentry Shop Building 5.

These are in good condition and function well.

Food Service

Food service functions are located in Main Building 1. The original high school kitchen and dining layouts have been recently refurbished and are attractive and spacious. There are two separate dining rooms and serveries with centrally located kitchen and dishwashing areas.

Recreation

Gymnasium Building 3 has a gymnasium, recreation hall and other recreation spaces on the second floor.

These function well and are accessible via a recently installed elevator. Several other recreation facilities are on the first floor, Outdoor playing fields for baseball and courts for volleyball and basketball at the south side of the property are in poor condition and do not function well. The baseball field has a volleyball court and posts in it. The main field was significantly reduced during the recent renovation by a new parking lot, retention basin, and a mound from the basin excavation.

Administration

Administration spaces on the first floor of Main Building 1, near the front entrance are in good condition and function well.

Medical/Dental

Medical/dental functions are well organized in a compact “L” shaped space at the northeast corner of the first floor of Main Building 1. Both medical and dental areas are in good condition and function well.

Storage/Support

The warehouse function has adequate space divided in several areas in Gymnasium Building 3 and the first floor of Main Building 1. A loading dock on the first floor is shared with the cafeteria. The Center’s maintenance shop is also located in this area under Building 3. The abandoned boiler and electrical area near the loading area in Building 1 are in poor condition and hazardous due to abandoned equipment and demolition debris..

Resource Use/Conservation

Energy and Water Conservation

Energy and water use and associated trends are summarized below for Gerald Ford JCC. The Center energy and water use are well below target levels. This is due, primarily, to the energy and water use efficiencies gained by the recent renovation.

Background: Table 1 has current energy and water usage and cost. Natural gas costs are low.

Table 1: Energy and Water Statistics – FY2014 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 2,260,250 kWh $202,040 $0.89/kWh $0.098/kWh Natural Gas 158,439 CCF $53,240 $0.34/CCF $0.79/CCF Water 3,915,000 $37,139 $9.5/gal. $5.3/gal.

Total $292,419

This analysis is based on the latest energy information available. FY2014 energy data are the latest entire year available for analysis.

Energy Data Issues: The Gerald Ford JCC has consistently posted energy and water data. Water usage data from before 2010 is inconsistent with years recorded between 1.6 Mgal and 12 Mgal.

Energy usage dropped significantly after the Center rehabilitation project decommissioned inefficient boilers and improved the HVAC systems.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2003 baseline. Water data from before FY2010 is either too low or too high. FY2011 is used as the baseline for benchmarking the Gerald Ford JCC.

Table 2: Energy and Water Benchmarking Category Year Current Usage Baseline Usage FY 2014

Target Difference from Target

Energy 2014 98,008 BTU/GSF 236,688 BTU/GSF 172,782

BTU/GSF

-43%

Water 2014 15.5 gal/GSF 24.9 gal/GSF 23.4 gal/GSF -34% Green – meeting target. Red – not meeting target.

The energy and water usage reported by the Center has met their target in 2014. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from 2003 to 2014. Figure 2 shows the annual water intensity in gal/GSF compared to the FY2011 baseline.

Figure 1: Energy Intensity Compared to FY 2003 Baseline and Annual Targets.

Figure 2: Water Intensity versus target for the Gerald Ford JCC

Electricity: Electricity Usage at the Center is fairly constant all year round. Electricity usage has decreased for this Center in 2014. Figure 2 tracks the monthly electricity usage since 2010. In FY2011, the Center was undergoing a major construction project which would have increased electricity usage.

Figure 3: Monthly Electricity Usage

Figure 4 shows the average electricity usage per month and potential reductions of 5% and 10% compared to the average of the past 4 years. The 5% and 10% lines can be used as targets for future energy reduction.

Figure 4: Average Electricity Usage And 5% And 10% Below the Average.

Natural Gas:

Figure 5 shows the annual natural gas usage at the Gerald Ford JCC. The usage is high during heating season. All non-heating uses for natural gas such as water heating, cooking and clothes drying are represented by the low usage from June through September.

Figure 5: Monthly Natural Gas Usage

The following graph can be used to set goals for natural gas usage.

Figure 6: Average Natural Gas Usage and 5% and 10% Below Average.

Water: Monthly water consumption is shown in Figure 7. The water usage has dropped significantly in 2013 and 2014.

Figure 7: Monthly water usage

Sustainability

DOL is committed to implementing initiatives in accordance with Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance. As a result, Job Corps centers have been adopting practices aimed at reducing energy, water, and waste. Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management, reduction of environmental impact of materials, green cleaning practices, environmentally preferred purchasing, integrated pest management and recycling. Furthermore, new construction shall comply with the latest version of the Job Corps Handbook (JCH) 814 which specifies sustainable design criteria.

In response to these goals, the Gerald R. Ford JCC has implemented the following initiatives:

The Center reports a recycling program, facilities and measured recycling. However, the Center has not submitted waste management policies or reports.

Use of School Dude or CMMS for Preventative Maintenance.

A Green Purchasing Policy is reported as practiced.

The Center has a chartered Green Committee & Roster.

Application of green cleaning practices.

A list of nine specific sustainability indicators for the Gerald R. Ford JCC is located in the Site Descriptions section of Volume II.

Accessibility Standards

All buildings at the Gerald R Ford JCC are in compliance with accessibility requirements. The recent Center redevelopment and renovation corrected all accessibility related deficiencies in Buildings 1, 2 & 3. All future projects at the Center will be in conformance with the GSA's Architectural Barriers Act (ABA) Accessibility Standard for Federal Facilities and will include provisions for full accessibility.

Current Projects Since the Last Survey

Due to the extensive renovation at the time of the planned PY 2011 survey, the facility survey was postponed until the Center recovered from construction and the present survey cycle. Thus, there has been a 6 year gap between surveys. The following is a list of completed and current projects since the previous survey:

Completed Projects Deficiency /Project # Description Responsibility 1392 Center Redevelopment National 87119 Phone system to JCDC VOIP Region

Current Projects Deficiency /Project # Description Responsibility 83620 & 90897 Furniture and Equipment Region 94456, 94382 & 94383 Energy upgrades Region 104062 Autoclave for Dental Region 104651 HVAC System Building 4 Region

Health and Life Safety Issues

A summary of deficiencies identified or validated during this survey can be found on Table ES-2 – (Facility Survey Assessment Results and Recommendations). The table identifies all Health and Life Safety Deficiencies funded subsequent to, or as a result of the survey visit, as well as previous deficiencies that were validated during this survey. Life Safety and Non- Life Safety Deficiencies are summarized in four categories each:

PY14 Recently Funded Deficiencies Prior Funded Deficiencies O&M (These deficiencies are not funded by CRA funding) Unfunded Deficiencies

3.0 - Planning Analysis

The purpose of this section is to present objectives, assumptions and specific space, and cost data considered during the planning process. This information is considered with specific existing condition issues in the development of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environment at the best value.

The objectives of this analysis include the following:

To provide adequate space for all functions to maximize effective day to day operations.

To develop current and new space to enhance the living and learning environment.

To remove or reutilize excess space that is inappropriate for long range Center user.

To utilize existing buildings effectively.

To consolidate and cluster like functions to: minimize daily pedestrian travel by students, instructors and administrators, and better zone daytime and nighttime activities to assist security operations and increase site safety.

To develop a campus style setting with the inclusion of small and large (green) gathering spaces which promote formal and/or informal activities and interaction between students, instructors and administrators.

To develop an implementation strategy to minimize the impact on center operations.

To provide phased development to reduce impacts on Job Corps National Construction Budget.

To create a center which fits the Job Corps model.

The analysis typically is based on the following assumptions:

1. The contract size at the time of the facility survey is used for square footage analysis and long range planning.

2. The vocational program at the time of the facility survey is applied for long range planning.

Any additional assumptions made during the development of the long range plan are presented in the Section 4.0 Recommendations of this report. Figure 1 outlines the long range planning process for the Job Corps Program.

3.0 PLANNING ANALYSIS

Figure 1. The Job Corps Long Range Planning Process

In support of this analysis, this section includes the following topics:

Space Utilization – In support of the planning process, a table is included that compares the DOL recommended net square footage per function (e.g., housing, education, food service, recreation, medical/dental, administration, storage/support) to the actual values. In addition, the net and gross square footage per building is shown.

Federal Real Property Management Assessment - Executive Order 13327, “Federal Real Property Asset Management” was created to promote efficient and economical use of the Federal Government’s real property assets. The Federal Real Property Council (FRPC), formed as part of the Executive Order, has established four performance measures to be utilized in assessing the use of real property assets.

This report provides the four FRPC performance measures which are reported at the constructed asset level. The performance measures are as follows:

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the current replacement value of the asset. The index is expressed as a percentage with 100% being a facility with no repair needs.

Mission Dependency: This performance measure assesses the criticality of each asset to the Job Corps mission. The categories are Mission Critical (MC), Mission Dependent, Not Critical (MDNC), and Not Mission Dependent (NMD).

Annual Operating Cost: This performance measure reflects the cost to operate each asset and consists of lease costs (where applicable) as well as cost related to recurring maintenance, utilities, janitorial, and roads and grounds.

The facility survey long range planning process considers these performance measures in order to determine the optimal set of real property assets to accomplish the Job Corps mission at each center.

Having insufficient facilities makes it more difficult for the center to achieve desired student outcomes. Having excess facilities diverts funds that could be used in a more productive way to enhance student outcomes.

In support of the planning analysis, two tables are presented:

Building Specific Assessment – This table indicated building specific information (asset…