Final QAs - 20R00002 - Keystone-RedRock.pdf

RFP Section Question(s) Answer(s)

B.2 B.2 Pricing Schedule: The three option periods state QTY is

24. Please confirm the quantity for the three option periods is 12.

Correct. The quantity for Option Periods 1 through 3 is 12.

B.2 Pricing Schedule will be updated; see Amendment 0002.

C.2.C

C.2.C - Career Technical Training: The “Note” on the bottom of Page 12 states that the “delivery of Career Technical Training program in accordance with ePRH is at a location determined by the contractor.” Please confirm that offerors may deliver the CTTs listed in the chart at either the Keystone or Red Rock Job Corps Center.

Offerors may propose to deliver the CTT training at either location or at an off-center location that the offeror chooses.

F.3 F.3 Period of Performance: There is no date included in the phase-in statement. Please confirm phase-in activities are to begin on 11-1-2020.

Phase-In is expected to begin 11/1/2020; this date is subject to change.

G.9 G.9 Price Adjustment for less than 100% OBS: Please confirm the price adjustment will be assessed on the combined OBS of both centers.

Yes, that is correct.

G.9

There are two incumbent contractors for the Keystone and Red Rock contract. Due to the combination of both centers moving to one contract and a new OA recruitment territory, please confirm the grace period of 3 months to bill at 100% will apply to all offerors, including the incumbents.

Yes, that is correct.

H.5

H.5 Travel and Per Diem: The RFP states “all travel shall be included in the firm fixed price CLINs”. Please confirm the requirement to obtain pre-approval from the contracting officer for travel is no longer required for this procurement.

CO approval on travel requests will not be required under this contract. However, the contractor must comply with all Federal Travel Regulations and the FAR.

J, Attachment J-1 J-1 attachment: CLINs 008, 1008, 2008 and 3008 state “Career Transition Services”. Please confirm these CLINs should be labeled “Career Technical Skills Training.”

This is correct. Attachment J-1 will be updated; see Amendment 0002.

RFP No. 1630J2-20-R-00002 Keystone-Red Rock Job Corps Centers, OA, CTS

Keystone-Red Rock Job Corps Centers, OA, CTS

J, Attachment J-4

J-4 attachment: The current RFP is silent on how to display staffing levels associated with the Red Rock and Keystone Centers. Would the government prefer the staffing levels for each center be separated into two J-4 attachments or consolidated into one J-4 attachment?

Offerors shall submit 1 staffing chart.

J Please provide a GSA vehicle list for the Red Rock and Keystone Center.

This attachment was omitted in error. See Amendment 0002.

J, Attachment J-10 A link to the Electronic property management listing is unable to be opened. Please provide a J-10 for the Keystone and Red Rock Center.

This attachment was omitted in error. See Amendment 0002.

L.2 Section L.2: FAR 52.222-46 is referenced in the solicitation provisions. Please confirm a Staff Compensation Plan is not required for this procurement.

A Staff Compensation Report is required. Section L and M have been amended to incorporate this requirement.

L

Page 78 - Organizational and Staffing Chart: Please confirm that Wellness Services staff ratios should be based on the total combined On Board Strength of 695 students vs. the On Board Strength of 264 for Red Rock and 431 for Keystone.

Yes, that is correct. Ratios should be based on the total combined OBS of 695.

L

Page 78 - Organizational and Staffing Chart: The solicitation includes two Job Corps Centers under one contract. Please confirm that offerors should only submit 1 Organizational Chart, 1 Staffing Chart and 1 set of Staff Schedules.

Yes, that is correct.

N/A Please confirm that the submission of one cost estimate/proposal and J-1 Attachment is sufficient to meet the requirements of this RFP.

This is acceptable.

C.2.E

C.2.E. Page 13, Please provide a timeline for the transition plan for staff that are currently occupying staff housing at the Red Rock site to ensure compliance with applicable Pennsylvania law.

Staff housing will no longer exist under this new requirement.

Keystone-Red Rock Job Corps Centers, OA, CTS

C.2.A

C.2. A. Page 11 and F.5. Page 18. Would there be any consideration for removing the responsibility for coverage of the Northwest workforce development area and the required 200 arrivals for the Pittsburgh Job Corps Center (assigning the territory to the Pittsburgh JCC) as that the area is geographically closer to the Pittsburgh Center? Erie PA to Pittsburgh is 127 miles, Erie PA to Red Rock JCC, Lopez PA is 269 miles; Erie PA to Keystone JCC - Drums PA is 312 miles.

As part of this requirement, youth screened for the Job Corps program shall come from the assigned Workforce Development Areas listed in Section C.2.A, which includes the Northwest Workforce Development Area.

L.6 L.6.H. Page 74, Organization Chart. Can the organization chart exceed the 8 ½ x 11 page size limit (e.g., can the chart be presented in legal or ledger size for legibility)?

Yes, as long as it is fully legible.

L.6 L.6.H. Page 75, Organization Chart. In that the contract covers multiple sites, can the contractor submit more than one organization chart?

Offerors shall submit 1 organizational chart.

L.7

15. L.7. Factor 4, a. 10. Page 80, Please clarify the following requirement: “Offeror shall provide a full copy of every report issued within the last three years (including audit or other reports) of the Office of Inspector General of the Department of Labor that mentions the offeror, an affiliate or predecessor of the offeror, or any contract that the offeror or an affiliate or predecessor of the offeror performed.” Does this requirement include the Semi-annual Report to Congress which includes appendices that mention the offeror from audits that occurred greater than three years ago? If this document is required, may a link to the online site with the full copy be provided in lieu of embedded documentation?

Contractors only need to submit reports issued in the last 3 years.

J Please provide GSA vehicle list for the two sites.

This attachment was omitted in error. See Amendment 0002.

Keystone-Red Rock Job Corps Centers, OA, CTS

L.6 L.6.H. Page 74 requests a transmittal letter. Traditionally this letter is placed in front of the Technical Approach. Please clarify/confirm.

Offerors may include the transmittal letter with Technical Approach, or may include as a separate attachment. This will not count against page limitations.

L.6 L.6.H. Electronic Submission. In the event that the Offeror has size limitations for sending emails is the DOL open to receiving multiple emails labeled accordingly?

All 4 sections of the proposal, to include any excel files may be submitted in one email and is preferred. However, an offeror may submit it in more than one email, at each Offeror's discretion.

G.3 Please confirm that that Red Rock and Keystone will be billed as 1 combined invoice.

Yes, that is correct.

G.9

In calculating the pricing adjustment for less than 100% OBS, should the operator calculate the combined average OBS as (total combined actual OBS) / (Total combined planned OBS)

Yes, that is correct.

L

Please confirm that the government's expectation is that Red Rock and Keystone should be combined as one proposal whereby offerors should submit: 1 technical approach, 1 past performance, 1 Staff Resources and 1 BMP.

Yes, that is correct.

L.7 Please confirm that staffing for Red Rock and Keystone should be combined in 1 Attachment J-4 and 1 Organizational Chart.

Yes, that is correct.

L.7 Please confirm that pricing for Red Rock and Keystone should combined in 1 Attachment J-1.

Yes, that is correct.

C.2

There are several CTT trade offering discrepancies between the RFP and current contracts for Keystone and Red Rock according to current CTT-10 reports.

Please confirm the CTT listing provided in the RFP are accurate.

The CTT listings provided in the RFP are correct. See Section C.2.

Keystone-Red Rock Job Corps Centers, OA, CTS

C.2 & Attachment J-25

Various Question and answers provided relate to the 4% vacancy calculation. It is still unclear as to whether the 2110s will be used for this purpose. Please clarify.

The 2110s would not be an effective means for this calculation as staff vacancies identified are only captured as a snapshot in time at month end. If several staff separate on the 29th of the month and therefore appear as vacancies on month end on the 2110s, this would not accurately capture the average vacancy rate for the month. Conversely if several vacancies existed for the majority of the month until there were hires made on the last day of the month, this would again not accurately depict the average vacancy level throughout the month. Please consider an equitable calculation for both the government and operator, for the purpose of monitoring adherence to clause C.2.H of the RFP.

The 2110S is intended to be used to monitor vacancy rates.

The Government is revieweing the 2110S report again to make sure that it captures the type of information that is required to adequately and correctly monitor vacancy rate.

Thank you for this feedback.

B.1

The RFP indicates the planned OBS for Keystone JCC is 431, which is 40 students less than the PY Cumulative Onboard Strength report of 471. Is the RFP correct? Similarly, Red Rock JCC shows 244 on the PY Cumulative Onboard Strength report, yet the RFP states 264. Is the RFP accurate?

The RFP contains the correct OBS numbers.

C.2.A

Please confirm the recruiting area for this contract. The NEAP map does not include PARZ03 (Southern Alleghenies, South Central, Lancaster County, Berks County, and Lehigh Valley) as is indicated in the RFP. If the NEAP map is correct, who serves the youth in this area? There is not a Job Corps center within this sectioned off area.

The recruiting area is as stated in the RFP. See Section C.2.A.

Keystone-Red Rock Job Corps Centers, OA, CTS

C

Some of the information provided in the RFP does not match the information listed on the CTT-10 report, and/or the Job Corps website. For example, at Keystone JCC the facility maintenance, office, carpentry and electrical trades are listed on the CTT-10 report and center website, but not in the RFP.

At Red Rock JCC plumbing and hotel and lodging are both on the CTT-10 report and center website, but not in the RFP.

There are also slot discrepancies (e.g., Keystone: plumbing:

48 slots in the RFP vs 24 on the CTT-10 report; material: 60 vs 30 and CAN: 60 vs 90; and Red Rock collision repair: 24 slots in the RFP and 48 on the CTT-10 report; carpentry: 40 vs 20; electrical: 48 vs 24. Finally, there are a couple of trades listed in the RFP that are not on the CTT-10 report (e.g., Keystone: certified medical assistant and Red Rock facility maintenance). Please explain the differences between the RFP and the CTT-10 report and center website.

The CTT listings provided in the RFP are correct. See Section C.2.

F.5

F.5 Annual Arrivals - Is the number of annual arrivals reasonable for the recruitment area listed in the RFP and NEAP map? Based on Executive Information System data, in the last 12 months the counties in this area arrived a total of 442 combined at Keystone, Red Rock, and Pittsburg JCC.

The correct arrival goals are stated in the RFP. Please see Section F.5.

H

Will the government consider increasing the page limitation on the Technical portion of the proposal? We request it be increased to provide a quality proposal that addresses the complexity of operating the two centers, almost 45 miles apart. Additionally, the unique features of each center coupled with the large number of career technical training offerings (16) listed in the RFP will require additional pages to fully describe our operational approach.

The page limitation for the Technical Approach factor, has been increased from 40 to 55 pages. See Amendment 0002.

Keystone-Red Rock Job Corps Centers, OA, CTS

J, Attachment J-12

*Could you please provide all costs related to the Sewer Treatment Plant at Red Rock JCC?

*Could you please provide the amount for Water & Sewer at Red Rock JCC as they were left blank on Attachment J-12?

*Could you please provide the flat monthly rate for sewer at Keystone JCC as it was not provided in Attachment J-12?

Are there any costs associated with maintaining the well at Keystone JCC?

The center is charged a flat monthly rate for Sewage by the Township. It equates to approximately $28,000 per month in the last year. The last rate change was January 2020.

There has been no additional expenses charged by the township.

J, Attachment J-22 No attachment (J-22) was provided for GSA vehicles. Can the government please provide? Or are we to assume there are no GSA vehicle on center.

This attachment was omitted in error. See Amendment 0002.

B.2 H.5

Even though travel is now part of the fixed price CLINs, is the contractor still required to verify with the CO/COR for travel requests and adhere to FAR 31.205-46?

Contractors are required to comply with all Federal Travel Regulations and the FAR. COR approval on travel requests is not required.

B.2

Could the tables on pages 4-7 please revise the quantities to reflect the number of months in the period? I believe Option Periods 1, 2, and 3 should have quantities of 12.

Could the government please provide the NTE Amounts for CRA, Equipment, and CTST for the course of the contract?

The quantity for Option Periods 1 through 3 is 12. B.2 Pricing Schedule will be updated; see Amendment 0002.

C.2 We believe the number Combined Female Students should be 231 instead of 237. Is this correct?

Correct. This was a typographical error. The Combined Female Student total is 231. All other calculations in the table under C.2.B are correct.

J

It is our understanding that there is an expense with Butler Township for sewer runoff. Please confirm that the provided dollar amount for the Keystone site water and sewage is $0 as specified on the J-12 utilities attachment.

The center is charged a flat monthly rate for Sewage by the Township. It equates to approximately $28,000 per month in the last year. The last rate change was January 2020. There has been no additional expenses charged by the township.

N/A

Will the Job Corps Outcome Measurement System (OMS) performance be combined for the two centers or will Keystone JCC and Red Rock JCC stand alone on the reports?

At this time, OMS and OBS will be reported individually for each center.

N/A

How will the statistical reports generated by the Job Corps data system such as OMS, CTT, and Student Satisfaction Survey be reported; as a combined report or separate reports by center?

At this time, OMS and OBS will be reported individually for each center.

C.2.C

C.2.C. Page 12. The RFP has changed the current CTT offerings at the two sites, will there be a transition period to allow students to graduate from their current training program or will students be expected to be relocated during the contract transition period?

Students currently enrolled in CTT Programs that will no longer be offered at the current campus will be afforded the opportunity to transfer to the other campus. Students currently enrolled in CTT Offerings that are not continuing will be afforded the opportunity to complete the trade at the current center or transfer to another center during the transition period. Each student will be met with individually by the incumbent operator so that they aware of these options well befroe the end of the current contract.

C.2.C C.2.C. Page 12. In that the RFP has changed the current CTT offerings at the two sites, will the trade changes be funded through the new contract or through additional funds?

The CTT changes will be funded separate from the awarded contract. Contractors should assume that the CTT changes will be implemented prior to assuming operations.

The RFP and subsequent site visit presentation indicate that the intent is to operate the two sites as one contract. Will the contractor be able to move students from one site to another during the student’s attendance at Job Corps?

The PRH does not provide a provision for multiple centers being offered under one contract and therefore the PRH requirement for transfering students remains.

Keystone/Red Rock Job Corps Centers, OA, CTS

Keystone/Red Rock Job Corps Centers, OA, CTS

C.2.E C.2.E. Page 13, What will be the contractor's responsibility for care and oversight of the vacant staff housing properties at the Red Rock site?

Vacant staff housing will be the responsibility of the center operator to oversee and secure as any other vacant building.

N/A

At the Keystone site visit we were informed that there is a “dump site” on the Keystone property. According to the site map provided on J-09, page 11, the dump site appears to be outside of the center boundary. Please confirm that management of this site is a requirement of the contractor.

The dump site is located within the center boundary.

Management of the site is a requirement of the contractor.

N/A

Is the “dump site” on the Keystone property required to be regulated by any local or state laws? Is the contractor required to maintain any environmental oversight of the dump site?

A dumpster is located at the site that is used to collect materials and debris for proper dispostal. Disposal is monitored by an outside company.

N/A

As a result of the Keystone site visit, please provide maintenance reports for the water pump system in that the buildings across the street from the center which were not accessible during the center site visit.

It is unclear which buildings are being referenced. There are no buildings across the street from the center that house pump systems.

J, Attachment J-9 The Facility Survey states that there are 4 new dormitories and one older facility. Please confirm which dorms are currently in use.

Dorms currently in use are Lincoln, Washington, Rosa and LBJ.

J, Attachment J-9

It is understood from the RFP that staff housing is not applicable to this soliciation, however please confirm which Red Rock Staff Housing buildings are currently be used in other capacities.

For any buildings not in use, please specify what utility and maintenace obligations are required on those units.

To date, all but 2 of the housing units are occupied by center employed personnel. One of the unoccupied units is dedicated as an inclement weather area for staff and the other housing unit is unoccupied due to the poor condition of the housing unit.

N/A

Are any employees, at either location, represented by a union(s)? If so, please provide the name of the union(s) and the positions in the respective bargaining unit(s). Also, please provide any valid collective bargaining agreement(s).

Employees at neither center are represented by a union.

Keystone/Red Rock Job Corps Centers, OA, CTS

N/A Please provide the specifications of internet service to be provided by the operator to fufill the scope of work obligation beyond what is supplied and paid for by JCDC.

The current internet service is being provided by JCDC. Each operator can choose to provide additional sevice at their cost but it needs to be coordinated with JCDC.

N/A Are there any there collective bargaining agreements currently in place at either Red Rock or Keystone? If so, please provide.

Employees at neither center are represented by a union.

N/A

Please confirm whether the work related to thefollowing was ever completed.

SOURCES SOUGHT NOTICE

1630DC-19-N-00015 – GROUNDWATER INFILTRATION STUDY

AND INFLOW MITIGATION (I&I) AT THE RED ROCK JOB CORPS

CENTER, LOPEZ, PENNSYLVANIA

No. The procurement is ongoing; an estimated date of completion is not known.

N/A Is there a signed union contract offerors would need to comply with at Keystone or Red Rock Job Corps Centers (JCC)?

Employees at neither center are represented by a union.

N/A

Please provide loss runs for the last three years for worker compensation, general liability, and auto liability to include dates, paid and reserve amounts, and a brief description of the accident.

DOL will not provide this information.