Amendment_0002_Revised_RFP_for_Outreach_and_Admissions_and_Career_Transition_Services_FFP_Primarily_in_New_York_and_New_Jersey.doc

SOLICITATION NUMBER: ____________________

Job Corps OA/CTS RFP

SOLICITATION NUMBER: 1630J1-18-R-00008

Job Corps OA/CTS for New York New Jersey

THIS CONTRACT IS A RATED ORDER

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Yes FORMCHECKBOX No

SMALL BUSINESS SET-ASIDE

YES

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NO

05/30/2018

U.S. Department of Labor (ETA)

JFK Federal Building, 25 New Sudbury St., RM E-370 Boston, MA 02203 Same as Block 7.

SOLICITATION

9. Offers in original and (See L.) copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

11. TABLE OF CONTENTS

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OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13.

DISCOUNT FOR PROMPT PAYMENT

15A.

NAME

16.

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

AND ADDRESS

OF OFFEROR

DUNS No.

(Type or print)

15B.

TELEPHONE NO. (Include area code)

15C.

CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

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SUCH ADDRESS IN SCHEDULE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

TABLE OF CONTENTS

PART I: THE SCHEDULE

A.

Solicitation and Contract Form

B.

Supplies or Services and Prices or Costs C Statement of Work D.

Packaging and Marking E.

Inspection and Acceptance F.

Deliveries or Performance G.

Contract Administration Data H.

Special Contract Requirements

PART II: CONTRACT CLAUSES

I. Contract Clauses

PART III: LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

J. List of Attachments

PART IV: REPRESENTATIONS AND INSTRUCTIONS

K.

Representations, Certifications, and Other Statements of Offerors L.

Instructions, Conditions and Notices to Offerors or Respondents M.

Evaluation Factors for Award

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

The U. S. Department of Labor, Job Corps has a requirement for providing Outreach/Admissions and Career Transition Services primarily in the states of New York and New Jersey. Career Transition Services may also include services for students enrolled at Region One Job Corps Centers, and returning/relocating to the states of New York and New Jersey.

The North American Industry Classification System (NAICS) code for this acquisition is 541611. The small business size standard is $15M.

The contractor shall provide Outreach and Admissions (OA) services as required by this contract and shall ensure the arrival of a minimum of 2,200 students (1,140 males and 1,060 females) into the Job Corps program annually for residential male and female students, and nonresidential male and female students.

The contractor shall provide Post-Center Career Transition Services (CTS) annually for a minimum of 250 youth enrolled at the Region One Job Corps Centers and returning or relocating to New York and New Jersey.

All operations, services and deliverables under these items shall be provided as specified in Sections C and F of this document.

B.2 FIRM FIXED PRICE CONTRACT TYPE

This is a Firm Fixed-Price Contract as described at Subpart 16.202-1of the Federal Acquisition Regulations.

B.3 PRICING SCHEDULE

BASE PERIOD OF PERFORMANCE: October 1, 2018 through October 31, 2019 Including Phase In

$40,000.00

Price

Initial Arrival

Type: FFP

60%

90 Days

Type: FFP

40%

Initial placement

Type: FFP

60%

six month price

40%

Initial placement

Type: FFP

60%

Six month price

40%

NTE

$94,594.40

TOTAL PRICE (BASE YEAR)

Price

Period Of Performance: OPTION I – November 1, 2019 – October 31, 2020

Initial Arrival

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

NTE

$47,297.20

TOTAL PRICE (OPTION I)

Price

Period Of Performance: OPTION II – November 1, 2020 – October 31, 2021

Initial Arrival

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

NTE

TOTAL PRICE (OPTION II)

Price

Period Of Performance: OPTION III – November 1, 2021 – October 31, 2022

Initial Arrival

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

NTE

TOTAL PRICE (OPTION III)

Price

Period Of Performance: OPTION IV – November 1, 2022 – October 31, 2023

Initial Arrival

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

Initial placement

Type: FFP

60%

40%

NTE

TOTAL PRICE (OPTION IV)

$90,000.00

When providing pricing for CLINS 0002 through 0007 (and their corresponding CLINS in subsequent option periods), the contractor shall use 60% of the price for each arrival and each placement for the initial arrival and placement and 40% after the completion of the first 90 days after arrival relative to Outreach and Admissions and six month post placement relative to Career Transition Services.

Round all total prices relative to the Firm-Fixed Price CLINS to the nearest dollar. Government reserves the right to correct errors in totals based on unit prices proposed.

Training CLINS are to be incrementally funded based on the approval of the contractor’s training request by the contracting officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 INTRODUCTION

This Statement of Work sets forth the contract performance requirements for the provision of Outreach and Admissions and Career Transition Services.

C.2 BACKGROUND AND OBJECTIVE

A. Background Job Corps is a national residential training and employment program administered by the U.S. Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is the Workforce Innovation and Opportunity Act of 2014 (WIOA).

Job Corps provides comprehensive career development services to students including academic, career technical, career success and independent living skills, career readiness training, and support services. The unique combination of services provided in Job Corps is intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

B. Objective The contractor shall provide material, services, and all necessary personnel to operate a Job Corps Outreach/Admissions and Post-Center Career Transition Services program as set forth in WIOA and the Job Corps Policy and Requirements Handbook. The basic purpose of the Outreach and Admissions program is to provide a comprehensive approach to ensuring that sufficient numbers of disadvantaged youth between the ages of 16 and 24 are enrolled in specified Job Corps Centers.

The basic purpose of the Post-Center Career Transition Services System is to provide the necessary assistance and support to ensure that eligible students leaving the Job Corps program are placed into a job, the military, or additional training, and that program graduates receive the support necessary to retain employment long-term.

The general scope of work includes the participation of the contractor in Demonstration projects initiated by the U. S. Department of Labor. An equitable adjustment shall be made for those projects determined to be an increase in work within the general scope of the contract via a supplemental agreement to the contract negotiated with the contractor. All disputes arising under these actions are subject to the Disputes Clause.

Governing Regulations, Handbooks The WIOA, at Title I, Subtitle C, is the Job Corps Program’s authorizing legislation and is hereby incorporated into this RFP and the resultant contract by reference.

The Job Corps Policy and Requirements Handbook (hereinafter referred to as the PRH) has been developed to include all mandatory program operation and reporting requirements in one document and is hereby incorporated into this contract by reference. The Job Corps program is defined in the Code of Federal Regulations, Title 20 - Labor, Chapter V, Part 686. The contractor shall follow the PRH, the Regulations, and all other requirements established in this contract. The PRH is available at:

https://eprh.jobcorps.gov/Pages/Home/aspx.

C.3

PROGRAM CONTENT

A. Outreach and Admissions

The contractor shall perform outreach and admissions activities as required by this contract, which ensure that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers and state and local workforce development systems.

The contractor’s performance shall be measured against the goals established by the National Director of Job Corps each year in the Outreach and Admissions Outcome Measurement System.

The contractor shall be expected to recruit and screen sufficient numbers of applicants in accordance with the delivery schedule in Section F.

At a minimum, the Outreach and Admissions program shall include the following:

1. Outreach: The contractor shall work cooperatively with various individuals and organizations to attract and enroll eligible at-risk youth. The contractor shall develop and implement effective marketing techniques to educate the public about the program and to ensure that Job Corps is viewed as a positive alternative for youth. Required steps for planning and implementing outreach activities are found in PRH 1.1.

2. Eligibility Determination and Screening Factors: The contractor shall assess, verify, and document applicant eligibility for the Job Corps program, in conformity with the criteria and procedures listed in PRH 1.2 and Exhibit 1-1.

3. Information to Applicants: The contractor shall provide applicants with accurate information about the Job Corps program, and about specific Job Corps centers, in accordance with PRH 1.3.

4. Readmission: The contractor shall assess and verify that applicants for readmission meet criteria found in PRH, 1.6.

5. Applicant Assignments: The contractor shall provide a regular flow of applicants for assignment to centers in accordance with Regional procedures and PRH 1.5.

6. Enrollment Readiness: The contractor shall ensure that assigned applicants are fully prepared for successful center enrollment in accordance with requirement listed in PRH 1.3.

B. Career Transition Services The contractor shall provide or arrange for post-center career transition services for all eligible students:

X enrolled at the _ Region One Job Corps Centers.

X returning to the following geographic area: States of New York and New Jersey.

X relocating to the following geographic area: States of New York and New Jersey.

For purposes of this procurement the contractor should anticipate a minimum annual inflow of students for provision of post-center career transition services in the numbers shown below.

200 Graduates

50 Former Enrollees The contractor’s performance shall be measured against the goals established by the National Director of Job Corps each year in the Career Transition Services Outcome Measurement System.

The contractor shall assist eligible students in entering and maintaining long-term attachment to the labor market or further educational opportunities and training by:

· Providing personalized career transition services.

· Providing access to services that support successful transition.

· Identifying and making referral to suitable employment or educational opportunities.

The final objectives of this effort shall be quality placement, continued attachment to the workforce, and career progression.

At a minimum, the program shall consist of:

1. Career Transition Plan: The contractor shall develop a comprehensive Career Transition Plan that will ensure efficient and effective delivery of career transition services to eligible graduates and former enrollees. Specific requirements for the plan are outlined in PRH, 4.1.

2. Eligibility for Services: The contractor shall provide post-center career transition services to eligible graduates and former enrollees. Service shall be provided throughout the CTS service period prescribed by the PRH 4.2.

3. Career Transition Services for Graduates: The contractor shall maintain contact with separated graduates, provide assessments, conduct placement services including job development and referral, identify transitional needs and refer to appropriate services, and maintain contact throughout CTS service period to ensure that the graduate remains connected to the labor market following separation. The contractor shall arrange to transfer responsibility if the individual relocates outside of the service area during the service period. Specific services are detailed in PRH 4.3.

4. Career Transition Services for Former Enrollees: The contractor shall maintain contact with eligible separated former enrollees during the service period until initial placement to identify job leads and provide referrals, as specified in PRH 4.4.

5. Documentation, Reporting and Verification: The contractor shall establish a uniform system for documenting, verifying and reporting Career Transition Services, using the criteria in PRH, 4.5.

C. Management The contractor shall provide direction, management and administrative support to all functions and activities of outreach/admissions and career transition services. The contractor shall establish systems that ensure:

· Effective program organization and management.

· Program integrity and accountability.

· Staff professionalism and development.

At a minimum, the program shall consist of:

1. Program Management: The contractor shall establish a system that ensures achievement of program goals and maintenance of quality performance. Requirements and expected procedures for monitoring and tracking operations and outcomes are listed in PRH, 5.1.

2. Personnel: The contractor shall recruit, hire, and retain qualified staff, in accordance with the qualifications and requirements of PRH, 5.2, and Exhibit 5-3. Consistent with the PRH 5.2, R7, the contractor shall develop and implement policies that promote a working environment of equal opportunity sexual orientation, national origin bias and free of unlawful employment discrimination.

3. Staff Training: The contractor shall provide training opportunities that ensure that staff possesses the knowledge and skills necessary to perform their job duties and which enable them to serve as positive role models for students. Specific training requirements are detailed in PRH, 5.3, and Exhibit 5-4.

4. Procurement and Property Management: The contractor shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with government policies. The contractor shall also establish systems to provide procedures for receipt and accountability of government-owned property, materials, and supplies, in accordance with PRH 5.6 and Appendices 505, 505a and 505b.

5. Financial Management: The contractor shall develop and maintain systems to effectively plan, budget and control expenses, which shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The contractor shall establish and maintain a financial management system, which meets all the requirements of PRH, 5.7, and Appendix 503.

6. Personal Safety and Security: The contractor shall develop and implement procedures to ensure students feel safe and secure on center and their rights are protected. Rules for protection of students, staff, and property are outlined in PRH 5.4.

7. Management and Reporting of Significant Incidents: The contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the Job Corps program. Guidelines reporting and managing significant incidents are detailed in PRH 5.5.

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2, "CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

TITLE

DATE

52.246-4

INSPECTION OF SERVICES – FIXED PRICE

AUG 1996

E.2

INSPECTION AND ACCEPTANCE

A. Initial Inspection and Acceptance of Admission Arrivals On the first day of the month, the contractor shall furnish, to the Contracting Officer’s Representative, (COR), a list of student arrivals made during the prior month. The list shall contain (1) the student’s name, (2) student identification number, (3) the center where the student arrived and (4) the date of arrival. The list shall be identified with the following title: “Arrivals List for Initial Acceptance No. 1” and the list number shall be submitted in sequential numbers.

Upon receipt of the Arrivals List for Initial Acceptance, the COR shall have ten business days to review the student arrivals list and determine acceptance of valid arrivals.

B. Final Inspection and Acceptance of Admission Arrivals

90 days after acceptance of an Arrival List for Initial Acceptance, the contractor shall furnish, to the COR, an Arrival List for Final Acceptance. The list shall contain those students who were accepted as arrivals in the initial list and have stayed at the Job Corps Center for a period of at least 90 days. The list shall contain (1) the student’s name, (2) student identification number, (3) the center where the student arrived and (4) the date of arrival. The list shall be identified with the following title: “Arrivals List for Final Acceptance No. 1” and the list number shall be submitted in sequential numbers, matching the number of the corresponding initial acceptance list.

Upon receipt of the Arrivals List for Final Acceptance, the COR shall have ten business days to review the student arrivals list and determine acceptance of a valid arrival.

C. Initial Inspection and Acceptance of the Career Transition Placements

On the first day of the month, the contractor shall furnish, to the COR, documentation of career transition placements made for the month. The contractor’s documentation shall be in accordance with criteria in PRH, 4.5.

The COR shall have ten business days to review the documentation and determine initial acceptance of a valid career transition placement.

D. Final Inspection and Acceptance of the Career Transition Placements

On a quarterly basis the contractor shall furnish, to the COR, a Career Transition Placements List for Final Acceptance. The list shall contain those students who were initially accepted as valid career transition placements and have stayed at the placement for a period of at least six months, as defined in the criteria contained in PRH 4.5. The list shall contain (1) the student’s name, (2) student identification number, and (3) the placement and (4) the date of placement.

Upon receipt of the Career Transition Placements List for Final Acceptance, the COR shall have ten business days to review the student arrivals list and determine final acceptance of a valid career transition placement.

E.3

INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the COR at the contractor's offices, the Job Corps center, or the U.S. Department of Labor, Employment & Training Administration, as applicable.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

TITLE

DATE

52.242-15

STOP-WORK ORDER AUG 1989

F.2

TYPE OF CONTRACT

This is a Firm Fixed-Unit Price Contract as described at Subpart 16.202-1 of the Federal Acquisition Regulations.

F.3

PERIOD OF PERFORMANCE

The contract period of performance is for a base period of one year, with four, one-year option periods. The contractor shall provide Outreach/Admissions and Career Transition Services during the base period of October 1, 2018 to October 31, 2019, which includes Phase-In.

F.4

DELIVERABLES

A. Arrival Input Schedule

The contractor shall deliver all program and reporting requirements as defined in Exhibit 5-2 of the Program Requirements Handbook.

The contractor shall ensure the arrival of the minimum number of students into the Job Corps program in accordance with schedule outlined below:

Annual Arrival by Month

B. The contractor shall anticipate a minimum annual inflow of students for provision of post-center career transition services in the numbers shown below.

200 Graduates

50 Former Enrollees C. Upon completion or termination of this contract, the contractor shall transfer to the successor contractor or the Government complete documentation regarding property transactions, student files and other records as directed by the Contracting Officer.

F.5 PLACE OF PERFORMANCE

Place of performance will be coordinated and co-located with state and local workforce partners, in the states of:

· for OA: Primarily for New Jersey and New York.

for CTS: States of New York and New Jersey.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DOLAR 2952.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (MAY 2004)

(a) The Contracting Officer’s Representative (COR) for this contract shall be named in a designation letter.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does NOT have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer must issue such changes.

G.2

CONTRACTING OFFICER’S REPRESENTATIVE RESPONSIBILITIES

In addition to those responsibilities named in DOLAR 2952.201-70, Contracting Officer’s Representative (May 2014), the Contracting Officer’s Representative is responsible for the duties listed below. Please note that this is not a comprehensive list.

1. Recommend contract modifications to the Contracting Officer as a result of monitoring or as may be requested by the contractor.

2. Review and coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract.

3. Review and approve required plans, e.g., Career Development Service Systems (CDSS) Plan, Career Technical Skills Training (CTST) Plan, etc.

G.3

FUNDING AND FINANCIAL ADMINISTRATION

No Job Corps funds shall be provided to pay compensation (salaries and bonuses combined) to an individual, either as a direct cost or as an indirect cost including any proration thereof at a rate in excess of the Executive Level pay set by Congress for this program in the current budget. (Applicable Executive Pay Schedules are available at: http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages). Proration means that the amount charged for a less than full-time employee cannot exceed an annualized rate equal to the authorized Executive Level pay. This applies to all functions within the Job Corps contract, including subcontracted services.

The amount to be reimbursed to the contractor for purchased accountable property and the fixed day/month GSA rental charge exclusive of the GSA mileage charge and exclusive of excess personal property (as defined in the DOL Property Handbook for Employment and Training Administration contractors, including revisions and amendments thereto), is provided in Parts A and B. This amount shall be operative under this contract until such time as the Government may incrementally increase it.

A. Payment:

1. Payment Upon Initial Inspection and Acceptance of Admission Arrivals

Upon receipt of the Arrivals List for Initial Acceptance, the COR shall have ten business days to review the student arrivals list and determine acceptance of valid arrivals.

Payment shall be made in the amount of 60% of the total unit price of the arrival upon the initial acceptance of a valid arrival. Once the COR has completed initial acceptance of an arrival, the contractor can submit an invoice that includes request for payment of the initially accepted arrival. The invoice shall specify the student’s name and identification number to enable the COR sufficient information to validate payment.

2. Final Inspection and Acceptance of Admission Arrivals

Upon receipt of the Arrivals List for Final Acceptance, the COR shall have ten business days to review the student arrivals list and determine acceptance of a valid arrival.

Payment shall be made in the amount of 40% of the total unit price of the arrival upon the final acceptance of a valid arrival. Once the COR has completed final acceptance, i.e., 90 day period met, of an arrival, the contractor can submit an invoice that includes request for payment of the finally accepted arrival. The invoice shall specify the student’s name and identification number to enable the COR sufficient information to validate payment.

3. Initial Inspection and Acceptance of the Career Transition Placements

The COR shall have ten business days to review the documentation and determine initial acceptance of valid career transition placement.

Payment shall be made in the amount of 60% of the total unit price of the placement upon the initial acceptance of a valid career transition placement. Once the COR has completed initial acceptance of a career transition placement, the contractor can submit an invoice that includes request for payment of the initially accepted career transition placement. The invoice shall specify the student’s name and identification number to enable the COR sufficient information to validate payment.

4. Final Inspection and Acceptance of the Career Transition Placements

Upon receipt of the Career Transition Placements List for Final Acceptance, the COR shall have ten business days to review the student placement list and determine acceptance of a valid placement.

Payment shall be made in the amount of 40% of the total unit price of the placement upon the final acceptance of a valid career transition placement. Once the COR has completed final acceptance, i.e., six month period has been met, of a career transition placement, the contractor can submit an invoice that includes request for payment of the finally accepted career transition placement. The invoice shall specify the student’s name and student identification number to enable the COR sufficient information to validate payment.

B. Limitation on Withholding of Payments

If more than one clause or schedule provision of this contract authorizes the temporary withholding of amounts otherwise payable to the contractor for work performed under this contract, the total of the amounts so withheld at any one time shall not exceed the greatest amount which may be withheld under any one such clause or schedule provision at that time, provided that this limitation shall not apply to:

1. Withholdings pursuant to any clause relating to wages or hours or employees;

2. Withholdings not specifically provided for by this contract; and

3. The recovery of overpayments.

C. Invoice Requirements

Invoices shall be submitted not more frequently than twice a month.

Standard form 1034 shall be used for invoicing purposes and may be obtained at www.gsa.gov. Each invoice shall be numbered consecutively and shall include billing in accordance with the type of CLIN identified in the contract, along with any accompanying supporting documentation required.

(a) Definitions as used in this clause:

1) Contract financing payment has the meaning given in FAR 32.001

2) Invoice payment has the meaning given in FAR 32.001

3) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic Payment Requests:

Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests in electronic form.

(c) Data Transmission. A contractor shall ensure that the data transmission method and format comply with the following provisions:

(1) An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

TBD/Email of Program Support POC for this procurement

TBD/Email of COR for this procurement

Mckenzie.diane.e@dol.gov CS for this procurement

(2) The contractor shall:

i. Address the invoice to the appropriate e-mail address specified in the contract.

ii. Submit the invoice via attachment in PDF or TIFF format.

iii. Submit only one invoice per electronic submittal.

iv. Enter specific information in the subject line of the e-mail in the following format:

1. Contractor Name

2. DOL Agency

3. Contract Number

4. BPA Call or Order Number (if applicable)

5. Invoice Number (consecutively numbered)

6. Invoice Amount (CRA, OPS, OA, CTS) as required

7. Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

(3) Submit a copy of the email with the attached invoice and supporting documentation to the contracting officer’s representative (COR) at the COR email address specified in the contract.

(4) Before sending another e-mail with the same invoice attachment, confirm whether DOL has already responded and/or whether you have received a success or failure response to your submission.

(5) The contractor MUST NOT:

i. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceed this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address specified in paragraph (f)(3) below.

ii. Submit an invoice that is heavy in shading or color.

1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

2. An emailed TIFF image must be black and white.

iii. Submit more than one attachment, as subsequent attachments will not be recognized.

iv. Submit more than one invoice in a single attachment.

v. Attempt to use the “Recall or Resend” email message feature.

(d) General Information.

Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to InvoiceInquiries@dol.gov. The relevant invoice and supplemental documentation must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph 2n (iii) above.

Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

(e) Invoice requirements.

Invoices shall comply with FAR 32.905.

(f) Exceptions.

1) Paper invoices and supplemental documentation should only be faxed or mailed through U.S. mail when electronic mail cannot be accomplished.

2) When invoices must be faxed due to e-mail size limitations, fax them to:

3) When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor

Employment and Training Administration Office of Job Corps

(g) Billing for Outreach Admissions and Career Transition:

1) Total Arrivals: Include documentation from CITRIX that has been reconciled with the invoice for the billing period.

2) 90 Day Arrivals: Include documentation from CITRIX that has been reconciled with the invoice for the billing period.

3) Graduate Placement Report: Include PLE 600 report from the CTS system that has been reconciled with the invoice for the billing period.

4) Former Enrollees: Include PLE 600 report from the CTS system that has been reconciled with the invoice for the billing period.

5) Second Quarter Survey (Final Graduate): Include the Post Placement Survey Report from the CTS system that has been reconciled with the invoice for the billing period. *Operators that would like to receive credit for graduates who are employed during the second quarter survey window, but did not take the second quarter survey, may receive credit with the submission of the ETA Form 678 with the Placement Verification Requirements as stated in the PRH Exhibit 4-2.

The Contracting Officer may require the Contractor to submit detailed support for costs claimed on one or more interim payment requests.

G.4

INTERPRETATION OR MODIFICATIONS

No oral or written statement of anyone other than a Contracting Officer shall modify or otherwise affect the terms or meaning of this contract. All requests for interpretations, modifications, or changes shall be made in writing to the Contracting Officer.

G.5

DEMAND FOR INELIGIBLE ENROLLMENT

PLEASE NOTE THAT THIS CLAUSE ONLY APPLIES TO CONTRACTS WITH AN OUTREACH AND ADMISSIONS (OA) COMPONENT.

The contractor agrees to comply with the current requirements for eligible enrollments. The contractor agrees that it will refund the Government for costs associated with an ineligible enrollment, which may include the cost to the Government for each day a student is improperly enrolled in the program (counted in the reported OBS). The contractor agrees further that the refundable cost to the Government for each day a student was improperly present in the program (counted in the reported on-board strength), is 15% of the Student Per Day Cost. This “Per Day Cost” is then multiplied by the total number of days in which the ineligible student was in the program.

If the annual student cost is not stated for any given year, it shall be computed by dividing the total contract amount for the year by the total planned average OBS.

G.6

DEMAND FOR PAYMENT FOR PLACEMENTS FOUND TO BE INVALID

PLEASE NOTE THAT THIS CLAUSE ONLY APPLIES TO CONTRACTS WITH A CAREER TRANSITION SERVICES (CTS) COMPONENT

The contractor shall be held financially responsible for the costs associated with placements found to be invalid, and shall be required to reimburse the Government in the amount of $750 per invalid placement.

G.7

FAILURE TO COMPLY WITH CONTRACT TERMS

The contractor shall be held liable for failure to comply with the terms of the contract, including any fraudulent activity resulting from the actions of the contractor or contract staff in accordance with the following clauses, incorporated by reference:

G.8 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (52.232-33) (JUL 2013)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT), except as provided in paragraph (a) (2) of this clause. As used in this clause, the term “EFT” refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either—

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend the payment due date until such time as the Government can make payment by EFT (but see paragraph (d) of this clause).

1 (b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information contained in the System for Award Management (SAM) database. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the SAM database.

2 (c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR Part 210.

3 (d) Suspension of payment. If the Contractor’s EFT information in the SAM database is incorrect, then the Government need not make payment to the Contractor under this contract until correct EFT information is entered into the SAM database; and any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

4 (e) Liability for uncompleted or erroneous transfers.

(1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor’s EFT information incorrectly, the Government remains responsible for—

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor’s EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and—

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment, and the provisions of paragraph (d) of this clause shall apply.

5 (f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

6 (g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall register separately in the SAM database and shall be paid by EFT in accordance with the terms of this clause. Notwithstanding any other requirement of this contract, payment to an ultimate recipient other than the Contractor, or a financial institution properly recognized under an assignment of claims pursuant to Subpart 32.8, is not permitted. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

7 (h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information made by the Contractor’s financial agent.

8 (i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address contained in the SAM database.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1

CONTRACTOR'S GENERAL RESEARCH COSTS

It is specifically agreed that no part of the costs of the contractor's sponsored independent general research program shall be charged directly or indirectly to this contract.

H.2

RESERVED

H.3

DUPLICATION OF EFFORT

The contractor hereby certifies that costs of work to be performed under this contract and any subcontract hereunder is not duplicative of any costs charged against any other Government contract, subcontract, or other Government source. The contractor shall include the provisions of this paragraph in every subcontract issued hereunder which exceeds $2,500. The contractor agrees to advise the Contracting Officer in writing of any other Government contract or subcontract it has performed, or is performing, which involves work directly related to the purpose of this contract.

H.4

OTHER CONTRACTORS

The Government may undertake or award other contracts for the same, essentially similar, or related work, and the contractor shall fully cooperate with such other contractors and with Government employees. The contractor shall not commit or permit any act which shall interfere with the performance of work by any other contractor or by Government employees.

The foregoing paragraph shall be included in the contracts of all Contractors with whom this Contractor will be required to cooperate. The Government shall equitably enforce this clause as to all contractors, to prevent the imposition of unreasonable burdens on any contractor.

H.5

TRAVEL AND PER DIEM

All travel and per diem charges shall be in accordance with Federal Travel Regulations or those of the contractor, whichever is more restrictive. Current Federal Travel Regulations may be obtained from the Contracting Officer or at the following website: www.gsa.gov.

H.6 RESERVED

H.7

RESERVED

H.8 COLLECTIVE BARGAINING AGREEMENTS

Prime and/or subcontractors shall provide the contracting officer with a copy of any collective bargaining agreements affecting this contract, in accordance with FAR 22.1008-2.

H.9

RESERVED

H.10

POLITICAL ACTIVITY

The contractor agrees that it shall not perform or permit any political propagandizing in connection with the performance of this contract. The contractor's employees, volunteers and trainees shall not be assigned to conduct political activities or instruction. Funds under this contract shall be used exclusively for performance of the work required under this contract. No funds made available under this contract shall be used to promote any political activities.

H.11

RESTRICTIONS ON CONTRACTOR'S LEGISLATIVE INFLUENCE ACTIVITY

The salary or expenses of anyone engaged in any activity designed to influence legislation or appropriations pending before the Congress shall not be an allowable cost under this contract.

H.12

CONTRACT IDENTIFICATION NUMBER

The contractor agrees to refer to and apply the identifying number of this contract on all correspondence, communications, reports, vouchers, and all other data concerning this contract, or delivered hereunder.

H.13

SUBMISSION OF CORRESPONDENCE

All correspondence relating to contractual aspects shall be directed to the attention of the Contracting Officer at the address listed on the face sheet of this contract.

H.14

RESERVED

H.15

RESERVED

H.16

ELIMINATION OF SEXIST LANGUAGE AND ARTWORK

All written materials issued by a contractor shall conform to the following guidelines for eliminating sexist language and artwork:

A. Avoid the use of sex references in job titles. Titles should conform to the Census Bureau's occupational classification system and the 1992 edition of the Dictionary of Occupational Titles, and the O-Net System.

· Longshore workers instead of longshoremen.

B. Avoid the use of male and female gender work forms.

· Aviator to include men and women pilots, not aviatrix.

C. Include both sexes by using terms that refer to people as a whole.

· Human beings or people instead of mankind.

D. Avoid the use of masculine and feminine pronouns or adjectives in referring to a hypothetical person or people in general. Example: The average American worker spends 20 years of his life in the work force. Sentences such as this can be changed in the following ways:

· Reword to eliminate unnecessary gender pronouns and adjectives: The average American worker spends 20 years in the work force.