RFP__4_12_16.docx

RFP 13-250-SOL-00005

DEPARTMENT OF HEALTH AND HUMAN SERVICES Health Resources and Services Administration

Office of Acquisition Management and Policy Rockville, MD 20857-5600

June 13, 2016 You are invited to submit a proposal in accordance with the requirements of FAR Part 15 and the requirements of this Solicitation Number 15-250-SOL-00097. This requirement is Technical Assistance for the Rural Health Network Development Planning Program The NAICS code for this requirement is 541611. It is anticipated a Cost-reimbursement contract will result from this solicitation. The period of performance is a base of ten (10) months with four (4) 12-month option periods, if exercised. This is 100% set aside for small business.

Questions or issues for which you require clarification or correction by the Government must be furnished electronically to Donnie O’Brien, Contract Specialist at do’brien@hrsa.gov. In order to allow a reply to be provided to all prospective Offerors before submission of their technical proposal, your questions must be received no later than 1:00 pm Eastern Standard Time (EST) on June 20, 2016. Questions received after the due date and time will not be considered. No Exceptions.

Your proposal shall be received by the Contracting Officer as soon as possible, but no later than July 12, 2016 at 10:00 pm Eastern Standard Time (EST) at the following address: do’brien@hrsa.gov Your RFP shall be prepared in accordance with Sections L and M and the "Statement of Work". This RFP does not commit the Government to pay any costs for the preparation and submission of a proposal nor does it commit the Government to make an award.

It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to expenditure of public funds in connection with this proposed acquisition.

Your proposal must provide a contact name and number, your company name and complete address, including street, city, county, state, zip code, e-mail address, Tax Identification Number (TIN), and Dun & Bradstreet Number (DUNS). The TIN must match the name of the vendor to whom the payments will be made. Please note that FAR 52.204-6 Contractor Identification Number Data Universal System (DUNS Number). The Contractor must be registered in the SAM database at www.sam.gov. "Registered in the SAM database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; and (2) The Government has validated all mandatory data fields and has marked the record "Active".

By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the SAM database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror System for Award Management (SAM) requires any prospective awardee to have a DUNS number and be registered in the SAM database prior to award, during performance, and through final payment of any award resulting from this solicitation.

If you do not have a DUNS number, please contact Dun and Bradstreet by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com. If you are not registered in the SAM you may obtain information on registration and annual confirmation requirements via the internet at http://www.sam.gov or by calling 1-207-438-1690.

Requests for additional information concerning this RFP should be referred to Donnie O’Brien at do’brien@hrsa.gov or 301-443-3486.

Sincerely yours, Donnie O’Brien Contract Specialist

SECTION A

(See attached form.)

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SECTION A

Table of Contents

SECTION

A

DESCRIPTION

Standard Form 33 (see attached) PAGE No.

B

Supplies or Services and Prices/Costs

C

Description/Specifications/ Statement of Work

D

Packing and Marking

E

Inspection and Acceptance

F

Deliveries or Performance

G

Contract Administration Data

H

Special Contract Requirements

I

Contract Clauses

J

List of Attachments

K

Representations, Certifications and Other Statements of Offerors or Respondents

L

Instructions, Conditions and Notices to Offerors

M

Evaluation Factors for Award

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The Health Resources and Services Administration (HRSA) is an agency of the U.S. Department of Health and Human Services (HHS) and is the primary Federal agency for improving access to health care services for people who are uninsured, isolated or medically vulnerable. The mission of HRSA is to improve health and achieve health equity through access to quality health services, a skilled health workforce and innovative programs. HRSA awards more than $7 billion in Federal grants on an annual basis. These grants are administered by various programs that collectively work to improve access to care for the more than 44 million Americans who are uninsured and the 40 million who live in medically underserved areas. Selection of appropriate grantees, monitoring ongoing progress, and dissemination of the program results are key factors in ensuring that the strategic goals and objectives of HRSA programs are met.

HRSA works to strengthen the health care workforce, build healthy communities, and improve health equity. HRSA’s grantees provide health care to uninsured people, people living with HIV/AIDS, and pregnant women, mothers, and children. HRSA also supports the training of health professionals, the distribution of providers to areas where they are needed most, and improvements in health care delivery.

The mission of the Maternal and Child Health Bureau (MCHB), Health Resources and Services Administration (HRSA) is to provide leadership in partnership with key stakeholders, to improve the physical and mental health, safety and well-being of the maternal and child health (MCH) population, which includes all of the nation’s women, infants, children, and adolescents, and their families, including fathers and children with special health care needs. The mission of the Maternal and Child Health Bureau (MCHB), Health Resources and Services Administration (HRSA) is to provide leadership in partnership with key stakeholders, to improve the physical and mental health, safety and well-being of the maternal and child health (MCH) population, which includes all of the nation’s women, infants, children, and adolescents, and their families, including fathers and children with special health care needs. The Division of MCH Workforce Development (DMCHWD) provides national leadership and direction in educating and training our nation’s future leaders in maternal and child health. Special emphasis is placed on the development and implementation of interprofessional, family-centered, community-based and culturally competent systems of care across the entire life course with experiences in one life stage shaping health in later stages.

The Division, part of HRSA’s Maternal and Child Health Bureau, supports programs established in federal legislation (Title V of the Social Security Act and the Autism CARES Act) to complement state and local health agency efforts. In partnership with state MCH programs, academic institutions, and professional organizations, the Division collaborates with other health training programs of the federal government to ensure that MCH initiatives are based on emerging and evidence-based practices.

In Fiscal Year 2015, the Division of MCH Workforce Development awarded 152 grants, an investment of $47 million. Grants are awarded to develop trainees for leadership roles in the areas of MCH teaching, research, clinical practice, public health administration and policy making, and community-based programs. As part of the Division, the Healthy Tomorrows Partnership for Children grant program promotes the development and advancement of healthy communities through partnerships with organizations that work to change conditions in the community and environment to improve health through 38 grants across 22 states.

The Division of Research, within MCHB’s Office of Epidemiology and Research (OER) supports applied and translational research and research networks addressing critical health and health care systems issues to improve the health of MCH populations across the life-course. Projects are supported through either Title V of the Social Security Act or the Autism CARES Act.

The DMCHWD Training Program and the Division of Research are designed as vehicles for national MCH infrastructure building. Grantees are key partners with the Federal government and the States in improving the health of women and children through their work with professional associations, public agencies, and voluntary organizations; moreover, they constitute a ready and willing cadre of individuals with expertise, dedication and commitment to children.

B.2 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The purpose of this contract is to support the efforts of the Division of MCH Workforce Development and Division of Research grantees, trainees, staff, and the MCH community by administering technical assistance in distance learning technologies, online collaboration technology, and appropriate implementation strategies. This technical assistance will foster sharing of real-time best practices, communication, and dissemination of HRSA priorities to the MCH community. This contract will improve the knowledge, skills, and experience of grantees, trainees, state Title V staff, and the broader MCH community to better utilize technology for communication of effective evidence-based or evidence-informed practices, continuing education, strategic collaboration, and dissemination of cutting-edge scientific findings in a timely and efficient manner.

Services include providing 18 technical assistance webinars, 400 one-on-one TA occurrences, creation and maintenance of a grants database, quarterly updates to five online tools of engagement, dissemination of best practice resources via DMCHWD’s and OER’s websites.

B.3 COMPENSATION COST/PRICE

1. In consideration of the satisfactory performance of the services and tasks detailed in Section J–Attachment A-Statement of Work, the Contractor shall be compensated in accordance with the following amounts:

a) Base Period (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of the base period will be $___________.

b) Option Period One (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period one will be $___________.

c) Option Period Two (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period two will be $___________.

d) Option Period Three (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period three will be $___________.

e) Option Period Four (Period of Performance X – X) It is estimated that the total cost to the Government for full performance of option period four will be $___________.

3. The Government shall not be obligated to reimburse the contractor for amounts incurred in excess of the contract amount, and the contractor shall not be obligated to continue performance under the contract or otherwise incur amounts in excess of the contract amounts unless and until written notification is received by the contractor from the contracting officer which sets forth a revisions of the contract amount. No notice, communication, or representation in any other form or from any person other than the Contracting Officer shall affect the amount of this contract.

4. The Contracting Officer may allot additional funds to the contract without concurrence of the contractor.

B.4 CONSIDERATION AND PAYMENT

For the performance of this contract the Government shall pay allowable costs determined by the Contracting Officer in accordance with FAR 52.216-7, Allowable Cost and Payment (JUN 2013) of the General Provisions and the provisions of this Article. The fixed fee shall be payable in monthly installments in accordance with FAR Clause 52.216-8 Fixed Fee (JUN 2011) upon determination by the Contracting Officer that performance was satisfactory.

B.5 DIRECT COSTS

1. The Contractor will be reimbursed for all costs as described below, incurred directly and specifically in the performance of this contract, claimed by the Contractor and accepted by the Contracting Officer:

a. Salaries and wages of the Contractor’s employees directly employed in performing the work required by this contract. Related fringe benefits if treated as a direct cost; otherwise, fringe benefits may be claimed as part of indirect costs below.

b. Materials and services required in the performance of this contract, after deducting all discounts for the purchase of such materials and services.

c. Consultant fees or other payments to consultants required in the performance of this contract, provided, that such fees or payments shall not exceed the daily rate of $750 per day, exclusive of travel costs. Consultant fees or other payments over the daily rate shall receive written approval of the Contracting Officer.

d. Travel and subsistence expenses exclusively in direct performance of this contract. The Contractor shall be reimbursed for transportation costs and travel allowances in accordance with the established policy of the Contractor, but subject to the following limitations:

(i) Such transportation cost shall not be reimbursed in an amount greater than the cost of first class rail or of economy air travel, unless economy air travel and economy air travel space are not available and the contractor certifies to the facts in the voucher or other documents submitted for reimbursement. Travel allowances for per diem shall not exceed the PREVAILING GOVERNMENT RATE except within the corporate limits of those cities and other specified areas where higher ceiling rates have been established by the General Services Administration (GSA) for Civil Service employees in travel status.

(ii) The contractor shall be reimbursed for the cost of travel performed by its personnel in their privately owned automobile at the PREVAILING GOVERNMENT RATE set by the Federal Travel Regulations, not to exceed the cost by the most direct economy air route between the points so traveled. If more than one person travels in such automobile, no additional charge shall be made by the contractor for such travel between such points.

2. Allowable Costs

Costs shall be determined by the Contracting Officer to be allowable in accordance with FAR Clause 52.216-7, Allowable Cost and Payment (JUN 2013) of the General Provisions and provisions of this Article. The fixed-fee shall be payable in monthly installments or in accordance with the established payment schedule in accordance with FAR Clause 52.216-8 Fixed Fee (JUN 2011) of the General Provisions upon determination by the Contracting Officer that the performance was satisfactory.

3. Prior Authorization of Certain Direct Costs

Subcontracts and Purchase Orders:

a. Requirements for purchase orders and subcontracts are governed by FAR Clause 52.244-2, Subcontracts (OCT 2010) of the General Provisions except as may be indicated herein. The extent of subcontracting shall be in compliance with FAR 52.219-14 Limitations on Subcontracting (NOV 2011).

b. The Contractor shall not incur any of the following costs without the prior written approval of the Contracting Officer. Incurrence of such costs with the intent of claiming reimbursement as direct costs under this contract shall be at the Contractor’s own risk:

4. Indirect Costs

a. The allowable indirect costs under this contract shall be established in accordance with the General Provisions of this contract and FAR 52.216-7, Allowable cost and Payment (JUN 2013).

b. Pending the establishment of the negotiated indirect cost rates the provisional rates below are approved for billing purposes only.

c. The fixed ceiling contract rates should be used for the life of the contract unless the cognizant auditing agency established lower rates then the provisional rates shall apply.

Rate

Fringe Benefits

Overhead

G&A

d. If the contractor does not have a current rate agreement, within the first ninety (90) days after the effective date of this contract, the contractor shall initiate a request for indirect cost rate agreement from the following:

Director, Division of Financial Advisory Services (DFAS) OAMP/OALM (Indirect Cost Branch) National Institutes of Health 6011 Executive Blvd., Room 549C, MSC-7663 Rockville, MD 20852 Telephone: (301) 496-2444

FAX (301) 402-7180

Website: oamp.od.nih.gov/dfas

The request shall be accompanied by an indirect cost rate proposal and its supporting data. If the contractor does not comply with these requirements within the allotted time frame, then the Contracting Office will suspend all indirect costs being billed after ninety (90) days. Failure to initiate an indirect rate agreement shall preclude the contractor from future task order awards.

(i). The final indirect cost rates applicable to this contract shall not exceed the ceiling rates listed above; provided, however, that in the event the rates are determined by the cognizant negotiated indirect cost official, on the basis of actual allowable costs to be less than the provisional and ceiling rates agreed to herein, then the lower rates as established by such cognizant official shall apply.

(ii). Notwithstanding the foregoing, the Contractor shall comply with the requirements of FAR 52.232-20 – Limitation of Cost (APR 1984).

SECTION C - DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT

C.1 STATEMENT OF WORK

Independently, and not as an agent of the Government, the contractor shall furnish all personnel, material, facilities, services, and equipment as needed to perform the work detailed in the Statement of Work (SOW) under this contract. The SOW is made a part of this document and resultant contract (see Section J – Attachment A).

C.2 INCORPORATION OF CONTRACTOR’S PROPOSAL

It is understood and agreed that the contractor shall, in meeting the requirements of this contract shall perform the work in accordance with the contractors proposal for technical assistance originally dated _____ and revised proposal dated ________ (dates shall be completed at contract award), provided however, that to the extent that any provisions of the articles of this contract are in conflict or inconsistent with any provisions of said proposal, the provisions of the articles of this contract shall be controlling and shall supersede the provisions of said proposal; therefore, the contractor’s proposal is hereby incorporated into the resultant contract.

SECTION D – PACKAGING AND MARKING

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the contractor’s performance, evaluating the quality of services provided by the contractor and performing final inspection and acceptance of all deliverables.

E.2 INSPECTION

52.246-5 -- Inspection of Services -- Cost-Reimbursement (Apr 1984)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If any of the services performed do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may --

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce any fee payable under the contract to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may -

(1) By contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

(2) Terminate the contract for default.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far/

52.242-15 Stop-Work Order. (AUG 1989)

F.2 OBSERVANCE OF FEDERAL HOLIDAYS

Official Holidays

For work to be performed at Government site(s):

1. No services or deliveries shall be performed, nor shall HRSA reimburse a contractor for work performed on Saturdays, Sundays, Federal legal holidays, holidays set forth by Presidential Executive Order and any other Government closures, including closures for inclement weather, unless otherwise provided for in the terms of the contract. The contractor may not bill for hours not worked.

2. When the Government site is closed, there may be a rare emergency situation or a necessity for critical work to continue where the Contracting Officer or the Head of Contracting Activity may authorize work at the fixed hourly rate set forth in the contract.

F.3 PERIOD OF PERFORMANCE

The period of performance shall be a base period of ten (10) months with four (4) 12-month option periods. The option periods may be exercised in accordance with Section I, FAR Clause 52.217-9 “Option to Extend the Term of the Contract (MAR 2000)”. The period of performance under this contract shall commence with the effective date of the contract. Note: exact dates will be filled in at contract award.

F.4 SCHEDULE OF DELIVERABLES

The contractor shall submit deliverables as described in subsequent table to the COR via an email. The format of the deliverables shall be specified by the COR.

Delivery dates shall be based on calendar days. Submission email address or physical address, and submission format will be identified in the contract.

Reporting Requirements And Deliverables

1. The contractor shall submit the items in quantities and during the time periods indicated above to the Contracting Officer’s Representative (COR) identified in the contract.

a. All deliverable reports shall include a cover page with the following information:

c. All deliverables are subject to the review and approval of the COR.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DESIGNATION OF THE COR

The person identified below is hereby designated as the Contracting Officer Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

COR:

TBD

G.2 COR RESPONSIBILITY

Technical Direction – The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the Contractor to guide the contract effort in order to accomplish the contractual statement of work. This may include providing information to the Contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the Contractor to the Government under the contract.

G.3 RESTRICTIONS ON THE CONTRACTING OFFICER’S REPRESENTATIVES (CORS)

Direction given by the COR to the contractor must be within the parameters of the Statement of Work as stated in the contract.

The COR may not issue any direction to the contractor that:

Issuance of changes that affect the articles, terms, or conditions of this Contract shall be accomplished through the Contracting Officer, who is the only party authorized to bind the Government to contract and the only party who can determine if a direction is within the Statement of Work.

G.4 KEY PERSONNEL

Pursuant to the Key Personnel clause (HHSAR 352.242-70) referenced in SECTION I of this contract, the following individual(s) is (are) designated as Key Personnel and considered to be essential to the work being performed under this contract:

Project Director ________________________________

Contact Information for Key Personnel: (to be filled in at award) Email Address: _________________________ Phone Number: _________________________

The person(s) identified as the Project Director shall direct the necessary work and services toward fulfillment of the contractual requirements. Prior to removing, replacing, or diverting the specified individual(s), the Contractor shall notify the Contracting Officer in writing and reasonably in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer, provided that the Contracting Officer may ratify in writing changes made due to events beyond the control of the Contractor, and such ratification shall constitute the consent of the Contracting Officer required by this clause. Examples of events beyond the control of the Contractor are: (1) prolonged sickness, (2) termination of employment, and (3) death. Key personnel, with the consent of the Contracting Officer, may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

G.5 STAFFING REQUIREMENTS

In performing duties under this contract, all personnel shall act in a professional manner. The general responsibilities of all contract personnel are as follows:

1. Consistently exhibit teamwork and internally improving communication to increase the quality and value of service provided.

2. Demonstrate proactive behavior, provides timely responsiveness, and exhibits a sense of ownership and commitment in all dealings.

3. Consistently perform timely follow through to ensure quality completion of tasks. On a regular basis, shows initiative in problem identification and resolution.

4. Maintain the integrity and security of federally-owned property, including equipment, supplies, and information technology related hardware, software and data.

5. Effectively plan, organize, and prioritize work to accommodate agreed to dates/timelines as noted in contract and produce clear and effective results of acceptable quality.

6. Refer new or unusual circumstances in a timely manner to the COR for guidance.

G.6 Submission of Invoices and Place of Payment

1. The Contactor shall submit payment requests to hrsainvoices@hrsa.gov as often as monthly using Standard Form 1034, Public Voucher for Purchases and Services Other Than Personal. The SF 1034 and supporting documentation must be submitted in PDF format. Payment shall be made in accordance with the terms of the contract.

2. The Contractor agrees to submit a voucher in accordance with Section J, Attachment E, Billing Instructions. VOUCHERS WITHOUT ALL REQUIRED INFORMATION WILL BE DENIED UNTIL THE PROPER INFORMATION IS SUBMITTED.

3. For inquiries regarding voucher submission, e-mail your concerns to hrsainvoices@hrsa.gov.

4. For inquiries regarding technical issues, inspection and acceptance, call your Contracting Officer Representative (COR).

5. For inquiries regarding suspension or rejection of costs submitted, call your Contract Specialist.

6. Payment shall be made by:

PSC/Financial Management Service DFO Accounting Operations, Suite 200 12501 Ardennes Avenue Rockville, MD 20857 Telephone: 301-443-3020 Fax: 301-443-0562

G.7 ELECTRONIC FUNDS TRANSFER

The Contractor shall designate a financial institution for receipt of electronic funds transfer payments to the payment office in Section G.11.5. All data stored in the CCR and ORCA has been transferred to the new Systems for Award Management (SAM) and can be found at www.sam.gov. Contractors are encouraged to periodically review their file for accuracy and are required to re-reregister before their expiration date, which is the same date as their CCR expiration date. SAM will notify users by e-mail that their file is due to expire beginning 60 days prior to expiration, then 30 days and finally 15 days before expiration. Directions on how to navigate SAM can be found on the site’s Home Page by clicking Help in the navigation bar at the top of the page.

G.8 EVALUATION OF CONTRACTOR’S PERFORMANCE

Interim and final evaluation of Contractor performance on this contract shall be conducted in accordance with FAR Subpart 42.15, and HHSAR 342.7001(d). Upon contract completion, a final evaluation of the Contractor’s performance shall be completed by the Government; see Section J, Attachment C.

The Government will conduct an evaluation of Contractor’s performance based on the completion of the tasks stated in the SOW. HRSA documents contractor performance using the Contractor Performance Assessment Rating System (CPARS) (www.cpars.gov). The evaluation shall be conducted by the COR and be comprised of an evaluation of contractor performance completed by the Contractor and Federal staff, and a review of progress reports and financial reports (deliverables).

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Communication Products

Any HRSA communication products developed under this contract will require an additional separate clearance on an HHS-615 (for text and/or graphic publications and products that will be printed, posted on the Web, or disseminated through other electronic methods, such as by email) or an HHS-524A (for audiovisual products, including those that will be posted on the Web). Communication clearance for this contract itself does not satisfy the requirement to seek clearance of the specific HRSA communication products.

H.2 Printing and Duplicating

HRSA is moving towards a paperless environment, therefore electronic publication and storage is encouraged. HRSA has an overall no-print policy in effect commencing July 2014. No printing will be authorized under this contract unless an exception is granted by the HRSA Administrator. Should printing be required, the COR shall contact the Contracting Officer and complete the required forms for printing and publications.

H.3 Clearance/Production of Information Products/Services

The COR or the Project Officer should consult with the HRSA Office of Communications to determine what communication products or services require clearance.

Communication products are any and all products intended for audiences outside the Agency, including but not limited to:

· reports, booklets, manuals, fact sheets, newsletters, brochures, flyers

· Internet publications

· press releases, advisories, other media materials (including press kits)

· exhibits, exhibit structures

· conferences, meeting materials (including program/agenda books)

· summaries, monographs, proceedings

· slides, overhead transparencies, posters

· audio and videotapes, films, CDs, DVDs, and other audiovisual products

· multimedia products, educational or information modules

· advertisements and/or scripts for radio, TV, Web, or other venue

Use of HHS and HRSA logos:

Unless authorized by the Contracting Officer Representative (COR), the Contractor shall not display the HHS or HRSA logo on any publications or audiovisual products.

The COR should consult the HRSA Office of Communications (OC) to determine which individual communication products should display the HHS and/or the HRSA logo and which products require clearance through HRSA/OC.

When the Contractor receives approval from the COR to display the HHS and HRSA logos, the following additional guidelines apply:

It is the policy of HHS that HHS must be prominently and dominantly identified as the primary publisher/producer, to include the name of HHS and placement of the HHS logo, on all communication materials, including those produced for Government publications and Government printed matter by contractors.

The name of the U.S. Department of Health and Human Services and the Health Resources and Services Administration must be spelled out on the front cover of publications and on the opening and closing frames of audiovisual products. The HHS and HRSA logos must be displayed in addition to spelling out the names of the Department and the Agency. Use of the HHS and HRSA logos that include the names of the Department and the Agency as part of the graphics in the logos does not satisfy the requirement to spell out the names of HHS and HRSA. All publications and audiovisual products must display the month and year of publication/Web posting. The HHS and HRSA logos must be displayed on the front cover of any publications and on the opening and closing frames of any audiovisual products. The requirement for placement of the logos may be satisfied by displaying the HHS logo on the bottom left corner and the HRSA logo on the bottom right corner. The HHS logo should be larger than the HRSA logo.

Only the HHS and HRSA logo can be displayed. Non-federal logos cannot appear on HRSA communication products. Government publications or other Government printed matter may not include the contractor’s logo, for specific guidelines, see http://www.hhs.gov/web/policies/webpolicies/logopolicies/logos_contractors.html

NOTE: Failure on the part of the Contractor to comply with the printing and duplicating, and publication clearance requirements stated above will be deemed unauthorized services and reimbursement will be denied.

H.4 Language Disclaimer

The contractor shall include the following disclaimers:

Publications that reference non-federal web sites:

This publication lists non-federal resources in order to provide additional information to consumers. The views and content in these resources have not been formally approved by the U.S. Department of Health and Human Services (HHS) or the Health Resources and Services Administration (HRSA). Listing these resources is not an endorsement by HHS or HRSA.

Conference Material The views expressed in written conference materials, publications, audiovisual products, and by speakers and moderators at HHS/HRSA-sponsored conferences, do not necessarily reflect the official policies of the U.S. Department of Health and Human Services or the Health Resources and Services Administration, nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government.

H.5 Rights in Data

The Contractor will be prohibited from copyrighting, publishing or disseminating information resulting from work performed/developed under this contract, and/or, using data produced or obtained under this contract, and/or any other information or products provided by the Government, or which the Contractor develops, for any purpose other than performance under this contract without prior written approval from the Contracting Officer.

Ownership of Documents, Materials and Records: All documents, materials (including any computer code) or records provided to the Contractor, developed or maintained by the Contractor in the performance of this contract are deemed to be property of the Government.

H.6 Limited Use of Data

Performance of this contract may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the Contracting Officer (CO). The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this contract. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner which provides for greater rights to the Contractor.

H.7 Disclosure of Information

Information made available to the Contractor by the Government for the performance or administration of this contract shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

H.8 Confidentiality Agreement Requirement

The Contractor shall implement a confidentiality agreement related to all data provided by Government staff. All contractor staff, subcontractors, and consultants that work with the Federal Government and are provided information and access to databases shall sign a Confidentiality Agreement. A copy of the signed agreements for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents.

H.9 Organizational Conflict of Interest (OCI)

A. Disclosure Clauses

In accordance with FAR Subpart 9.5, all contractors submitting proposals in response to this solicitation must submit an OCI Plan that:

(1) Identifies any actual, potential or perceived organization conflicts of interest or, in the absence of such conflicts, represent that no such organizational conflicts of interest exist.

(2) If any perceived organizational conflict is identified, provides an explanation why an actual or potential organizational conflict of interest does not exist.

(3) If any actual or potential organizational conflict exists, includes a mitigation plan for addressing the conflict.

B. Disclosure Clauses

(1) The contractor may be disqualified from award if it fails to provide or makes any misrepresentation in connection with required OCI disclosures.

(2) The contractor shall disclose all OCIs that arise after award.

(3) The Government may terminate the contract for convenience if an OCI arises after award.

(4) The contractor is required to flow down to its subcontractor OCI restrictions (if applicable).

(5) Misrepresenting or failing to disclose information related to OCIs may result in termination for default, debarment, prosecution for making of false statement, or other severe consequences.

H.10 Quality Assurance

The contractor shall perform all the requirements identified in this contract. The contractor shall supervise the reviews in accordance with Government Auditing Standards. The COR shall review and approve all work products and deliverables submitted by the contractor in accordance with the terms and conditions identified under the contract.

HRSA reserves the right to obtain and review working papers from the contractor for the period beginning with the effective date of the contract through its termination. These reviews shall be conducted at HRSA’s discretion at either the contractor’s site or at the appropriate HRSA office. When reviewed at the HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor or subcontractor site during the audit to assess performance of the review. The contractor shall maintain an internal quality control program adequate to ensure that the requirements of the contract are met.

As with the working paper review, HRSA reserves the right to obtain and review all working papers associated with the contractor’s internal quality control program. These reviews shall be conducted at HRSA’s site, the working papers will be sent to the HRSA office for review and evaluation by HRSA staff. After completion of the review, HRSA may hold a conference with the contractor to discuss any issues. HRSA may choose to visit the contractor and/or the subcontractor’s site during the review to assess performance of the reviews.

H.11 Homeland Security Presidential Directive-12

To perform the work specified herein the Contractor personnel may require access to sensitive data, regular access to HHS-controlled facilities and/or access to HHS information systems, the Government may require a background investigation.

· Upon receipt of the Government’s notification of applicable Suitability Background Investigation required, the Contractor shall complete and submit required forms within 30 days of the notification. Additional submission instructions can be found at the NCI Information Technology Security Policies, Background Investigation Process: (http://ais.nci.nih.gov/).

· The Contractor shall submit a roster, by name, position and responsibility, of all staff working under the contract. The roster shall be submitted to the COR, with a copy to the HRSA Division of Workforce Management and Contracting Officer, within fourteen (14) days of the effective date of the contract. Any revisions to the roster as a result of staffing changes shall be submitted within fifteen (15) calendar days of the change. The COR will submit the list to the HRSA Personnel Security Officer for determination of the appropriate level of suitability investigation to be performed.

Contractors should ensure that the employees whose names they submit have a reasonable chance for approval. While delays in performance caused by successful investigations will be the Government's responsibility, delays associated with rejections will be the Contractor's responsibility. Typically, the Government conducts investigations and checks at no cost to the Contractor. Multiple investigations for the same position, whether- resulting from rejections or resulting from an employee's move to another position(s) or company, may at the Contracting Officer's discretion, justify reductions(s) in the contract price of no more than the cost of the extra investigation.

H.12 System for Award Management (SAM)

The Contractor must be registered in the SAM database (www.sam.gov). “Registered in the SAM database" means that (1) the Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number into the SAM database; and (2) The Government has validated all mandatory data fields and has marked the record "Active.”

By submission of a proposal under this contract, the contractor acknowledges the requirement to be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If not registered in the SAM database within the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

H.13 Equipment

HRSA does not intend to authorize or provide funds for the purchase, lease, rental, or maintenance of any equipment under this contract.

H.14 Government Furnished Facilities

The majority of the work under this contract shall be performed offsite at the contractor’s facility. Work may also be performed on site at grantee locations and in some cases at HRSA office space located at the Parklawn Building in Rockville, MD.

H.16 Food

It is the Department's policy that OPDIVs and STAFFDIVs shall not use appropriated funds (whether from an annual appropriation, multi-year appropriation, appropriated user fee, mandatory appropriation, gift funds, or reimbursements from such appropriations, etc.) to purchase food (whether for conferences or meetings; for meals, light refreshments, or beverages; or for Federal or non-Federal participants). Food and meals are not to be provided and are unallowable expenses under this contract.

PART II

SECTION I – CONTRACT CLAUSES

I.1. FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAUSES

A. FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.acquisition.gov/far/

FAR Clause No. Title and Date