Q As.pdf

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16-250-SOL-00097

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Rockville MD 20857

OAMP

5600 Fishers Lane, Room 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

Rockville MD 20857

OAMP

5600 Fishers Lane, Rm 14W26B Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

06/13/2016000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/13/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers to questions that were received.

1. Cover Letter; Page 15 Item F.3; Period of Performance

The Period of Performance of the first year is listed on the cover letter as 10 months; on page 15 item F.3 it is listed as 10 months, however on page 70 the period of performance is for 9 month base year. Could you please verify the timeline of the base year?

The Period of the base year is 9 months.

2. Cover Letter; Page 37 K.3, page K.6 ? NAICS Codes

Please clarify the NAICS Code to be used for this solicitation.

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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The correct NAICS Code is 541611

3. Page 1, Cover letter; Page 7 B.4 Page 9 B.5

Fixed Fee reimbursement

Please clarify if this contract would be a cost-reimbursement contract as listed on the cover letter or Fixed fee as pages 7, B.4 and 9, B.5 reference the fixed fee shall be payable in monthly installments

This is a cost-reimbursement contract.

4. Page 9; B.5 Item 4 Indirect Rates

The Provisional rates and Fixed Ceiling rates table 4.c is blank. Would you provide these for compliance in the proposal or are they to be completed as part of the contract?

The Provisional rates and Fixed Ceiling rates will be filled out at the time of award as these rates will be based on the negotiated rate agreement or during negotiations.

5. F.4 Schedule of Deliverables Task 4 Number of

Grantees

The current number of grantees is listed as 24.

Can you please provide the projected number of grantees anticipated for year 1 through 4 of the option years?

23 grantees for year 1, 24 projected for year 2 through 4.

6. F.4 Schedule of Deliverables - Tasks/Scope of

Work

Would you please confirm if the list of tasks and scope of work will be the same requirements for all four option years as well?

Yes

7. Page 17, 9.2 Schedule of Deliverables and page

75 Task 9.2 TA Log

Page 17 and page 75 stipulate a template of the

TA log is due within 6 weeks of EDOC, however page 61, 2. Technical Approach ask the offeror to submit a sample TA log. Can you please clarify the expectation of when it is to be submitted?

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Sponsored by GSA

FAR (48 CFR) 53.110

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Page 17 & 75 stipulate that a final version of the TA log is to be submitted 6 weeks of EDOC.

Page 61 calls for a draft/sample log that demonstrates how the offeror shall track technical assistance.

8. Page 53, L.4.5 Technical Proposal - QASP

Is there an FORHP-specific template or preferred format for the QAASP? Is there a Performance

Requirement Summary associated with the Statement of Work that indicates the areas considered critical for success? Does the QASP document factor into the 40 page limit or the 80 page limit and to be included as an appendix?

There is not a specific template for the QASP.

The QASP does factor into the page limit and is to be included as an appendix. There is not a performance requirement summary. The Offeror must review the SOW to determine what the critical areas are.

9. Page 63 Past Performance Questionnaires

On Page 63 the Past Performance questionnaire due date is July 20, 2016. The sample questionnaire letter on page 119 has a due date of June 27, 2016. Can you please clarify the correct date?

The correct due date is July 20, 2016.

10. Within Attachment A - Statement of Work, III

Purpose/General Description, page 70, last two sentences, explicitly identifies "...Hiring an external evaluator to assess the TA process and the overall capabilities of the contractor. The tangible materials include but are not limited to a sourcebook and a directory of all grantees in the program each year." However, neither an external evaluator, a source book nor a directory are identified into the technical and business proposals. Please clarify if these two specific tasks, TA evaluation by an external evaluator and the tangible materials of a sourcebook and directory should be explicitly included as TA activities and incorporated into the technical and business proposals.

Yes. These items should be incorporated into the technical and business proposals.

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11. Within Attachment of Work, V. Tasks 7.1 page

74, a listing of expected TA is provided, including ""regular check-in calls, peer-to-peer learning opportunities, webinars, revise technical assistance site visits"". And, as expected, the identified TA activites have a corresponding description somewhere within the

Statement of Work that includes quantity and timeline. For example, Webinars are described in

Task 7.2, Reverse Site Visit is described in Task

8.1. However, the TA activity of peer-to-peer

learning opportunities is not described in any of the the Statement of Work, V. Tasks section, PP70-76, nor included within Section F -

Deliverables or Performance F.4 Schedule of

Deliverables, PP 16-17. Please clarify if

Peer-to-Peer learning opportunities is expected to be included as a TA activity within the technical and business proposals.

Yes, the offerer should incorporate instances for peer-to-peer learning activities in the proposal.

12. Within Attachment A - Statement of Work, V.

Tasks, Task 8.2 page 74, states that webinars will be "...held via adobe connect, which is provided by HRSA's Office of Information

Technology." We have the capability to host adobe connect and meet the quality standards of

HRSA Office of Information Technology and would like to include this in our proposal including managing the recording of the webinar and including closed captioning as part of the webinar template. We seek approval to include using our information technology to host all of the planned webinars via adobe connect.

All webinars must be hosted via HRSA's Office of

Information Technology.

13. The attachments on FBO stae that responses are due by July 12; however, on FBO, it shows that the solicitation is in pre-solicitation.

Are responses due by July 12 or has the solicitation not been issued yet?

The solicitation was issued on June 13, 2016 with a due date of July 12, 2016 no later than 10:00 am EST and is attached to the pre-solicitation.

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14. Is there an incumbent, and if so, who is the incumbent?

This is a new requirement so there is no incumbent.

15. Relative to the scope of work, it appears that the primary responsibilities of the contractor relate to identifying the needs of each of the 24 network planning grantees, developing as associated action plan, and ensuring that each grantee is partnered with an appropriate TA provider based on its unique needs. Do you anticipate that the selected contractor will also have an opportunity to serve as the TA provider(s), assuming the contractor is experienced in that area(s)? Or is it necessary that the contractor select other entities for providing the required TA?

The contractor is meant to serve as the technical assistance provider. No, it is not necessary that the contractor sub-contract a TA provider particularly if they are able to and have a proven track record of providing TA and sufficient staffing to carry out all requirements as outlined in the SOW.

16.Can you please elaborate on what would be included within the reverse site visit mentioned in Task 7 of the Statement of Work?

The contractor, along with HRSA staff, will be responsible for hosting a meeting for the grant network leaders. The contractor will provide input regarding the meeting content and will assist in the logistical planning of the meeting.

The meeting will be held at HRSA headquarters.

17.Can you please further define what is to be included within the sourcebook mentioned on page

70 of the RFP?

The sourcebook shall contain a collection of templates and resources specific to the Network

Planning grantees and the associated program deliverables.

18. Relative to the provision of qualifications, if we do not yet know what the grantees needs are

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going to be, is it expected that the contractor identify its own qualifications, or its own qualifications as well as the qualifications of potential sub-contractor?

Identify all potential qualifications, focusing on where the anticipated needs may lie for

Network Planning grantees at various stages of their network development.

19. For the above question, with reqard to qualifications is there a difference between who needs to have the qualifications (the contractor or the TA providers) between the list on page 62 and the need areas identified in Seection III paragraph 1 of the statement of work (page 69)?

Those capabilities are specific to the technical assistance providers.

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