0003_(SF30)_Amendment_to_16-223-SOL-00036 _NCTR_Animal_Care.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0003 11/11/2016

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

FDA/OO/OFBA/OAGS/DAP

SUZANNE MARTELLA

3900 NCTR ROAD

BUILDING 50, RM 430, HFT-320

JEFFERSON AR 72079

Same as Block 6

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

ALL OFFERORS

16-223-SOL-00036

9B. DATED (SEE ITEM 11)

10/18/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return __1_ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is as follows (See SF30 Continuation Pages that follow)

1) Revise RFP language referencing contract Period of Performance dates. Revised SF1449 Pages 4 of 34 and 5 of 34 are attached to allow Offerors to perform a “page-for-page swap” of affected pages.

2) Amend Past Performance submission instructions as set forth in Section 1, herein. See SF30 Section 1 for revised language. Revised SF1449 Page 21 of 34 is attached to allow Offerors to perform a “page-for-page swap” of the affected page.

3) Extend the date for submission of Past Performance questionnaires (as per RFP Attachment 7) FROM: NLT Nov 10, 2016 TO: NLT Dec 7, 2016, 12:00 PM CST.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jerry Martin, Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SF1449 CONTINUATION PAGE(S) CHANGES

The following changes are made to the SF1449 and Continuation pages. Changes in the updated SF1449 are highlighted by a bold black line in the left margin of the page and are summarized below.

Offerors are provided revised pages (Page 4 of 34, Page 5 of 34 and Page 21 of 34) in order to perform a “page-for-page swap” of affected pages.

1. SF1449 Page 4 of 34, Section B.2, Sub-Section B.2.2 Pricing Schedule, Phase-In period dates are changed to read:

FROM:

Phase-In CLIN Description Total Price 0001 PHASE-IN PERIOD (30 days)

From 06 Feb 2017 – 5 Mar 2017

TO:

Phase-In CLIN Description Total Price

From 05 Feb 2017 – 6 Mar 2017

2. SF1449 Page 5 of 34, Section B, Paragraph B.2.9 Contract Period of Performance is changed as follows:

FROM:

CLIN No. Period Period of Performance 0001 Phase-In Period 06 Feb 2017 – 5 Mar 2017 0002-0003 Base Period 06 Mar 2017 – 5 Mar 2018 1001-1002 Option Period 1 06 Mar 2018 – 5 Mar 2019 2001-2002 Option Period 2 06 Mar 2019 – 5 Mar 2020 3001-3002 Option Period 3 06 Mar 2020 – 5 Mar 2021 4001-4002 Option Period 4 06 Mar 2021 – 5 Mar 2022

CLIN No. Period Period of Performance 0001 Phase-In Period (30 days) 05 Feb 2017 – 6 Mar 2017 0002-0003 Base Period (11 months) 07 Mar 2017 – 6 Feb 2018 1001-1002 Option Period 1 07 Feb 2018 – 6 Feb 2019 2001-2002 Option Period 2 07 Feb 2019 – 6 Feb 2020 3001-3002 Option Period 3 07 Feb 2020 – 6 Feb 2021 4001-4002 Option Period 4 07 Feb 2021 – 6 Feb 2022

3. SF1449 Page 21 of 34, Paragraph E.3.1.3 Volume II – Past Performance Instructions, Subparagraph

3 is changed to read:

FROM:

“Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. Recent is defined as within the last three (3) years.

Relevant is defined as work similar in terms of type, scope, complexity, and size of the work described in the PWS. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all key personnel. Indicate which contracts are within a reasonable degree equal in size, scope and complexity to the current requirement.”

“Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. Recent is defined as within the last three (3) years.

Relevant is defined as work similar in terms of type, scope, complexity, and size of the work described in the PWS. Offerors may also submit past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition but offerors are advised that such submissions made in lieu of their own past performance vice in addition to may not be evaluated as favorably.”

(End of SF1449 Changes)

RFP Pages 4 of 34, 5 of 34 and 21 of 34 follow and are not included in Amendment 0003 total page count.

SF1449 (RFP/Solicitation) Pages follow:

• Page 4 of 34

• Page 5 of 34

• Page 21 of 34

16-223-SOL-00036 Revision 1 Page 4 of 34

Page Revised as of November 10, 2016

B.2 SERVICES AND PRICES/COSTS – Addendum to SF 1449, blocks 19/20 B.2.1 Description of Services The U.S. Food and Drug Administration (FDA) National Center for Toxicological Research (NCTR) requires on-site Animal Care, Technical Procedures, Formulation, and Veterinary Care Services. The Contractor shall provide support services to NCTR’s animal research program, which includes but is not limited to the provision of quality care to all research animals, sanitation of all animal care and diet preparation/formulation facilities, provision of protocol-specified technical procedures, provision of veterinary care to the nonhuman primate colony, and provision of formulation services (receipt, storage, formulation, packaging, and distribution of animal diets and test articles).

Ancillary tasks necessary to accomplish these services are included (e.g., quality control, occupational safety and health, inventory control, equipment maintenance, development and maintenance of standard operating procedures, and a comprehensive training program). The need for these services is paramount as the preponderance of NCTR’s research mission can only be accomplished through animal research. In addition, major funding sources for the Center’s research program, such as the National Toxicology Program, mandate animal-based research projects.

Such projects are highly regulated and demand exemplary execution in accordance with (IAW) Attachment 1- Performance Work Statement (PWS).

B.2.2 Pricing Schedule Phase-In

CLIN Description Total Price

From 05 Feb 2017 – 06 Mar 2017

Base Period and Option Pricing

CLIN Description Annual Price

0002 SERVICES BASE PERIOD

On-Site Animal Care, Technical Procedures, Formulation, and Veterinary Care Services IAW the PWS.

0003 TRAVEL BASE PERIOD

Funds allocated for travel and training in support of services at NCTR IAW the PWS. Cost Reimbursement.

1001 SERVICES OPTION PERIOD 1

1002 TRAVEL OPTION PERIOD 1

2001 SERVICES OPTION PERIOD 2

2002 TRAVEL OPTION PERIOD 2

3001 SERVICES OPTION PERIOD 3

3002 TRAVEL OPTION PERIOD 3

4001 SERVICES OPTION PERIOD 4

4002 TRAVEL OPTION PERIOD 4

TOTAL (CLINs 0001-4002)

NOTE 1: The maximum dollar values for Contract Line Items 0001 through 4002 are annual ceiling amounts for each year of the contract. The contract shall not exceed the total ceiling amount for the Base year and all Option periods.

16-223-SOL-00036 Revision 1 Page 5 of 34

NOTE 2: For the purpose of a balanced evaluation, Offerors are to insert the price of $25,000 in each of the Travel CLINs (0003, 1002, 2002, 3002 and 4002) in the Pricing Table above.

B.2.3 Pricing Breakdown See Attachment 6 – Pricing Worksheet, to provide breakdown of the above pricing.

B.2.4 Contract Payments – Labor Hour Contract Upon presentation of a proper invoice, payment will be made monthly, in arrears, for services rendered to and accepted by the Government.

B.2.5 Travel

a. There is no routine travel anticipated under this requirement. If at a future date the Government does require one or more Contractor employees to travel (training, conferences, national/local AALAS, etc.), the travel line item will be funded and the Contractor will be responsible for making all required travel arrangements for Contractor’s personnel.

Upon completion of travel, in accordance with FAR 31.205-46, Travel Costs, Contractor will be reimbursed only for actual travel costs incurred. No additional profit, G&A or fee of any kind will be allowed on the direct travel reimbursement.

b. Travel claims/invoices shall be submitted separately from monthly service invoices. Listed below is a description of receipts required as attachments to the invoice to support travel claims:

1. Copy of common carrier ticket reflecting class of travel, dates of travel and amount of fare;

2. Lodging receipt;

3. Parking/tolls receipts;

4. Rental car receipt including receipts for gasoline;

5. Receipts for taxi travel.

B.2.6 Packing, Marking and Shipping B.2.6.1 Preparation of Delivery. All material to be delivered hereunder shall be afforded the degree of packing (preservation and packing) required to prevent deterioration and damages due to hazards of shipment, handling and storage. Best commercial practice will be accepted.

B.2.6.2 Prohibited Packaging Materials. The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer and similar hygroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use.

B.2.7 Inspection and Acceptance The Contracting Officer’s Representative (COR), a duly authorized representative of the CO, shall monitor the Contractor’s performance, evaluate the quality of services and perform the final inspection and acceptance of all deliverables. Unless otherwise requested, deliverables shall be sent to the COR specified herein.

B.2.8 Deliveries or Performance B.2.8.1 Reporting Requirements and Deliverables. Deliverables required by this contract are outlined in the PWS.

B.2.8.2 Contractor Notice Regarding Late Delivery. In the event the contractor, for any reason, anticipates or encounters difficulty in complying with the contract delivery schedule or performance date or in meeting any of the requirements of the contract, the contractor shall immediately provide written notification to the CO giving pertinent details. The data shall be informational in character and its receipt by the Government shall not be construed as a waiver by the contractor or any other rights or remedies provided to the Government by law or under this contract.

B.2.9 Contract Period of Performance The anticipated performance period for the base year and option periods are as follows:

CLIN No. Period Period of Performance 0001 Phase-In Period (30 days) 05 Feb 2017 – 6 Mar 2017 0002-0003 Base Period (11 months) 07 Mar 2017 – 6 Feb 2018 1001-1002 Option Period 1 07 Feb 2018 – 6 Feb 2019 2001-2002 Option Period 2 07 Feb 2019 – 6 Feb 2020 3001-3002 Option Period 3 07 Feb 2020 – 6 Feb 2021 4001-4002 Option Period 4 07 Feb 2021 – 6 Feb 2022

16-223-SOL-00036 Revision 1 Page 21 of 34

E.3.1.3 VOLUME II – PAST PERFORMANCE INSTRUCTIONS

Offerors shall submit recent and relevant past performance information on currently ongoing or completed contracts within the last three (3) years. A Sample Client Authorization Letter is included at Attachment 7 as a cover letter for Attachment 8 – Past Performance Evaluation Questionnaire for you to send to each of your clients notifying them that you have identified them as a reference related to past performance and notifies them that the questionnaires be returned to Suzanne Martella, at the address, fax, or email addresses set forth in the Sample Client Authorization Letter. Offerors shall include a copy of the completed Past Performance Evaluation Questionnaire and the formal Sample Client Authorization Letter sent to each of the Clients with their proposal. Offerors are responsible for completing the “Contract Identification” information in Paragraph 1 of the Past Performance Questionnaire before sending the client letter and questionnaire to the client for their completion.

Any finalized, applicable Contractor Performance Assessment Reports (CPAR) may be provided and indicate contract is rated in PPIRS in lieu of the Past Performance Questionnaire and Sample Client Letters.

Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. Recent is defined as within the last three (3) years. Relevant is defined as work similar in terms of type, scope, complexity, and size of the work described in the PWS. Offerors may also submit past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition but offerors are advised that such submissions made in lieu of their own past performance vice in addition to may not be evaluated as favorably.

Offerors shall submit the following information for each of the Past Performance references:

a. Name of contracting activity;

b. Contract number;

c. Contract type;

d. Total contract value;

e. Contract date and period of performance;

f. Description of contract work, scope and responsibilities provided under the contract and the ways the services performed are relevant to the services required under this solicitation; and

g. Point of Contact name, email and telephone number.

Offerors may include performance recognition documents received from clients within the last three (3) years.

The Government may contact the references provided by the Offeror and may also consider information obtained through other resources.

E.3.1.4 VOLUME III – BUSINESS PROPOSAL INSTRUCTIONS

Your business proposal shall consist of the following parts:

• SF1449 and Pricing Schedule

• Pricing Worksheets

• Administrative Data

• Representations and Certifications and other Clauses with required fill-in information.

a. SF1449 and Pricing Schedule.

The Offeror shall complete/sign the SF1449 for the basic solicitation and complete/sign SF30 for each amendment (if any). Complete Pricing Schedule in Section B (inclusive of option periods), as an extended total, brought forth from the completed Attachment 6 – Pricing Worksheet, for the entire period for all estimated fully burdened labor hours needed to provide the services each year.

b. Pricing Worksheets This section shall consist of the Offeror’s price to perform the work outlined in the PWS. For evaluation purposes, Offerors must submit, at a minimum, price proposal fully supported by cost or pricing data adequate to establish the reasonableness of the proposed amount for the base and all option years.

Attachment 6 – Pricing Worksheet, provides Offerors with a general understanding of the potential types of labor categories that the Government believes may be a potential labor mix solution for successful accomplishment of the work. Offerors are to understand that the projected labor mix only represents a potential labor mix solution, but in no way is it an indication that this is the only, optimal or desired solution that an Offeror must conform to in their response to the solicitation. Offerors shall use the attachment as a guide when determining their own labor mix and number of personnel. Offerors are permitted to provide their own suggested labor mix and proposed number of hours they feel are appropriate for the various tasks. While the Pricing Worksheet may be altered, Offerors shall provide

E.3.3 Proposal Disqualification