161253 Q & A_1.pdf

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1221 East Broad Street (804) 482-5818 Commissioner Richmond, Virginia 23219

IFB #161253 – Custodial Services-TOC Questions/Answers #1

1. Q. Would a prime contractor without direct corporate custodial services experience satisfy Section IV.C.2 through the demonstrated experience of its proposed custodial subcontractor, or must the bidding prime independently possess that experience?

A. Reference Page 7, Section IV. C: EXPERIENCED, QUALIFIED PERSONNEL: The Contractor shall have prior experience in custodial services and shall only use competent, experienced, qualified, and properly trained personnel to perform the work in accordance.

2. Q. May the bidder submit three similar-service references for work performed by its proposed subcontractor, clearly identified as that subcontractor’s past performance, to satisfy Attachment D and Special Term and Condition 21?

A. Refer to page 24, #21. References which state:

REFERENCES: Bidders should provide a list of at least 3 references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person, the email, and the telephone/fax number. Submit references by completing Attachment D.

3. Q. If this approach is acceptable, what documentation should accompany the bid to establish the subcontractor’s qualifications and commitment, for example, a signed teaming agreement, personnel qualifications, project descriptions, and references?

A. Reference Page 26, #27. Subcontracts which state:

SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract. Provide this information on Attachment B.

4. Q. May an authorized representative of the proposed subcontractor attend the October 20 mandatory pre-bid conference on behalf of Glome Hub? If so, what written authorization and attendance-roster identification are required to establish Glome Hub’s eligibility to bid?

A. Reference Page 11, Section V Mandatory Prebid which states:

MANDATORY PRE-BID CONFERENCE: A mandatory, in-person pre-bid conference will be hosted by the Contract Officer at 10:00 AM EDT on October 20, 2026, at 1596 Deborah Lane, Salem, VA 24153 The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

Due to the importance of all bidders having a clear understanding of the specifications/scope of work and requirements of this solicitation, attendance at this pre-bid conference will be a prerequisite for submitting a bid. Bids will only be accepted from those bidders who are represented at this pre-bid conference.

Attendance at the conference will be evidenced by the representative’s signature on the attendance roster. No

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1221 East Broad Street (804) 482-5818 Commissioner Richmond, Virginia 23219 one will be admitted to join the conference after 10:05 AM EDT. All prospective bidders should bring a copy of the solicitation; copies will not be provided by the Contract Officer. Any changes resulting from this conference will be issued in a written addendum to the solicitation.

Attendees will be required to sign in at the security desk located at the building’s visitor entrance of 1596 Deborah Lane, Salem, VA 24153 and present photo identification issued by a state or federal entity in order to gain access to the building. Examples of acceptable photo identification include, but are not limited to, a current driver’s license or passport. All attendees will be given directions to the specific meeting location.

Attendees must also sign out at the security desk before leaving the building. Please plan your arrival accordingly to accommodate parking limitations and getting through security.

Also: A Subcontractor may attend; however, a representative of the Bidder is required to attend per section referenced in Question 4 above.