161160ADD2.pdf

This is an addendum to a solicitation issued by the Virginia Department of Transportation (VDOT) for the Right of Way & Utilities Summit 2026. Addendum No. 2, dated August 19, 2026, modifies the original solicitation (UIFB 161160) issued August 13, 2026, for conference facilities and services in Virginia Beach, Virginia. The procurement requests a comprehensive conference package including facilities, overnight lodging, and meals for approximately 170 participants attending the summit scheduled for October 26-28, 2026. Bids were originally due August 17, 2026, with no prebid conference scheduled. Bidders were required to acknowledge receipt of this addendum prior to the bid due date and time, or submit signed acknowledgment as an attachment with their electronic bid submission, with failure to do so potentially resulting in bid rejection as non-responsive.

The addendum specifically references eVA Bid Line 6 and adds a requirement that per diem rates align with GSA (General Services Administration) standards. The modification ensures bidders understand pricing expectations relative to federal per diem guidelines. Contract Officer Deanna Wayland issued the addendum and can be contacted at Deanna.Wayland@vdot.virginia.gov for clarification on the procurement requirements.