16-102-SOL-00030_RFQ.pdf

Request for Qualifications 16‐102‐SOL‐00030

This acquisition is a Total Small Business Set‐Asides. The North American Industry Classification (NAICS)

Code is 541310. To be considered a small business under NAICS Code 541310, Engineering Services, average annual revenues over the last three years must be $7.5 Million or less.

In accordance with and pursuant to FAR 36.6, the Billings Area Indian Health Service (IHS), Division of

Health Facilities Engineering is seeking qualification statements of Architect‐Engineer (A‐E) firms to provide professional design services for Fort Peck Service Unit, Verne E. Gibbs Health Center, 107 H.

Street, Poplar, MT 59255.

Qualification Statements (SF‐330s) submitted in response to this notice will be used to select the most highly qualified A‐E firm for award of a Firm Fixed Price (FFP) Design Contract for a 10,742 SF healthcare facility and a renovation of 13,000 SF outpatient health care center. Professional services include planning, design, construction contract administration, and post construction contract services. Design and construction contract administration work will typically be carried out in accordance with 2016

Version of the IHS A‐E Design Guide.

https://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide20

16.pdf

The resulting contract will be for a base period of three hundred and sixty five (365) calendar days. IHS anticipates awarding one contract to one firm as a result of this Request for Qualifications.

Services include, but are not limited to:

a. Design Services: development of design and construction documents (i.e. drawings, specifications) and associated engineering work in accordance with the Indian Health Service “Architect/Engineer (A/E)

Design Guide” dated 2016.

b. Construction Contract Administration Support Services: participating in pre‐construction conferences; responding to contractor requests for information (RFIs); reviewing construction submittals and shop drawings; performing inspections and field observation reports; advising the project officer regarding deficiencies and actions required or recommended; preparing supplementary drawings or revision drawings; managing document versions and revisions; reviewing contract modification proposals; reviewing contractor progress payments.

c. Integrate Sustainable Features: To the maximum extent possible the scope items shall integrate or include sustainability features that will reduce the energy usage, water usage, reduce emissions, divert solid waste, reduce consumption of toxic materials and chemicals, increase organic waste diversion, ensure retrofitting and renovation promotes building’s long term viability, and other sustainable enhancements.

All interested firms are required to submit five (5) copies of a recently completed Standard Form (SF)

330, Architect‐Engineer Qualifications, which are due to the Contracting Officer no later 1300 (1 P.M.)

Pacific Time on 03 April 2017. Photocopies are acceptable. When completing your SF330, be sure to include information on the team you will be using for this contract, including key personnel of subs and consultants. A fillable‐PDF version of the SF330 is an attachment to this Notice. A link to download this form is visible on the right‐hand side of the webpage where you are viewing this Notice. A cover letter, on the Respondents stationary (provided it is of a paper color that can be copied or scanned and remain readable) or otherwise identified, may be submitted that is no more than two (2) pages in length. You may submit supplementary information that illustrates your firm’s ability to meet the evaluation criteria listed below. A/E Design Services Technical Qualification Evaluation Criteria. Supplementary information shall not exceed five (5) 8.5”x11” pages.

IMPORTANT NOTICE: In formulating the Qualifications submission, potential respondents should consider that FAR 52.219‐14, which will be incorporated into any resultant contract, requires the Prime

Contractor to perform services under the contract equivalent to 50% or more of the contract value in personnel costs throughout the life of the contract. This is a positive requirement rather than one where an indication of capacity, capability or willingness to meet these requirements would be acceptable.

Respondent(s) should demonstrate in their Qualifications submission how they will meet this requirement. Although the specific project effort awarded under any resultant contract is not known at this time, it is believed to be unlikely a Respondent could reasonably expect to meet this FAR requirement where they propose a Prime Contractor role limited to a single discipline, or possibly even multiple disciplines, where the discipline mix proposed leans towards disciplines typically not heavily utilized in A‐E Services for Health Facilities Engineering projects.

Address your submission as follows:

SF330 ‐ 16‐102‐SOL‐00030

Attn: Robert Sim (Contracting Officer)

IHS Division of Engineering Services ‐ Seattle

701 5th Street

Suite 1600, Mail Stop RX‐24

Seattle, WA 98104

Robert.sim@ihs.gov

All Respondent(s) are advised that registration in the Systems for Award Management (SAM) database is required prior to award of a contract. Failure to register in the SAM database may render your firm ineligible for award. For more information, check the SAM Website at http://www.sam.gov. Completion of the electronic annual representations and certifications are also mandatory prior to the award of a contract.

IHS may complete a short list of or a final selection of A‐E Respondent(s) based solely upon initial

Respondent submissions without discussion. Therefore, respondent(s) should not presume they will have an opportunity to clarify any aspect of the initial submission. Respondent(s) included on the developed short list may be required to attend a face‐to‐ face interview with the Source Selection Board members. Appropriate Respondent(s) would be notified when and if the Interview Stage is added to the evaluation process.

All responses will be evaluated by the following criteria, listed in descending order of importance:

1. Professional Qualification and Experience

2. Geographic Proximity

3. Past Performance

4. Management Plan and Team Organization

5. Specialized experience

6. Capacity to Accomplish the Work

CRITERION 1 Professional Qualifications and Experience: Relevant qualifications and experience covering the following activities, as related to health facilities and associated structures: Assessment, Evaluation and Planning Services, Design Services, Integration of Sustainability into Design of

Construction and Renovation Projects, Construction Contract Administration Support Services, and Post‐

Construction Contract Services.

CRITERION 2: Geographic Proximity ‐ Location of offices and staff in the vicinity of work site to increase the efficiency of service delivery and increase availability during contract. The work will be located on land held in Trust by the federal government for the federally‐recognized tribes of the Assiniboine &

Sioux on the Fort Peck Reservation.

CRITERION 3: Past Performance - Past performance on similar contracts with government agencies, tribal agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past performance documentation should, at a minimum, include a list of comparable projects. Each listed project should include the following. a. Owner b. Owner contact information c. Brief project description d. Cost of the project.

CRITERION 4: Management Plan & Team Organization ‐ The degree to which the anticipated management plan and team organization, including degree of principle participation, production coordination, division of work, quality assurance, cost control, and prior experience of the project team as a unit will meet the overall requirements of this contract.

CRITERION 5: Specialized Experience ‐ Extent and quality of relevant specialized experience relating to the planning, design, construction contract administrative support, and post‐construction support at rural health centers serving American Indians and Alaska Natives, and working in a federal context.

Examples include, but are not limited to: Experience working with small communities; Experience assisting clients in complying with federal environmental protection rules and laws associated with the

National Environmental Protection Act (NEPA); Experience working with Tribes or American

Indian/Alaska Native communities; Experience working with LEED or other environmentally sustainable design principles. Familiarity with the unique fiduciary responsibilities held by the federal government.

Experience working with federal agencies.

CRITERION 6: Capacity to Accomplish Work Project team’s capacity to perform and respond to a varying and uncertain workload in a timely manner and the stability/solvency of the firm.

Pre‐Qualification Inquiries (PQI). If you determine that the contractual requirements of this RFQ require clarification(s) in order to permit submittal of a responsive qualification you may submit an inquiry for clarification. All inquiries shall be submitted in writing. The pre‐proposal inquiry format is enclosure (1), Pre‐Qualification Inquiry Form. Pre‐Qualification Inquiry Form shall be submitted via e‐ mail to: Robert.sim@ihs.gov and John.fannon@ihs.gov. Pre‐Qualification Inquiry Form will be accepted up to 5 days prior to due date of the qualifications. A response will be provided via amendment to the

RFQ.